HomeMy WebLinkAbout2/20/2008 - STAFF REPORTS - 2.E. A. F A LM BAR
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A<,F°R104, City Council Staff Repo
February 20, 2008 CONSENT CALENDAR
Subject: INDIAN CANYON DRIVE / INTERSTATE 10 INTERCHANGE PROJECT
(CITY PROJECT 00-14), AGREEMENT AMENDMENTS
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
Approval of Amendment No. 6 to the City-CVAG Reimbursement Agreement
(Agreement No. 4317) increases the total authorized Regional Measure A amount by
$385,000 to $17,078,563 for Design Engineering, Environmental and Construction of
the Indian Avenue (now Indian Canyon Drive) / Interstate-10 Interchange Project, City
Project No. 00-14.
Approval of Amendment No. 3 to the Dokken Engineering Agreement (Agreement No.
4318) revises the total contract amount for professional environmental, design, and
construction administration services to $1,719,562, an increase of $385,000 for new
engineering tasks and a prolonged project schedule in the project approval, design, and
construction phases of the Indian Avenue (now Indian Canyon Drive) / Interstate-10
Interchange Project, City Project No, 00-14.
RECOMMENDATION:
1) Approve Amendment No. 5 to the CVAG/City Agreement No. 4317, for allocating
an additional $385,000 in Regional Measure A funds and amending the total
project cost to $17,078,563 for the Indian Avenue (now Indian Canyon Drive) /
Interstate-10 Interchange Project, City Project No. 00-14.
2) Approve Amendment No. 3 to Agreement No. 4318 with Dokken Engineering in
an amount of $385,000 for a revised total contract amount of $1,719,562 for the
Indian Avenue (now Indian Canyon Drive) / Interstate-10 Interchange Project,
City Project No. 00-14.
3) Authorize the City Manager to execute all necessary documents.
Item 2 . E .
City Council Staff Report
February 20, 2008 - Page 2
Indian Canyon Drive/Interstate 10 Interchange Project (CP 00-14)
STAFF ANALYSIS:
On December 6, 2000, City Council originally approved the initial Master
Reimbursement Agreement with CVAG (Agreement No. 4317) for the Indian Avenue
(now Indian Canyon Drive) / Interstate-10 Interchange Project, City Project No. 00-14
(the 1-10 Project") and CVAG designated the City of Palm Springs as the Lead Agency
for the 1-10 Project. Over the years, several amendments have been approved
increasing the total reimbursement amount to cover expected costs, as the schedule for
this project continues to be delayed as a result of the environmental, design, and right-
of-way processes coordinated through Caltrans.
Also, on December 6, 2000, City Council originally approved Agreement No. 4318 with
Dokken Engineering for environmental, engineering design, and construction
engineering services for the 1-10 Project. Two prior amendments were approved by City
Council to address additional services required as the environmental and design
process moved its way through Caltrans. A third amendment is recommended to
further address additional services, a result of new Caltrans requirements imposed on
the City, and changing Caltrans design standards.
The City's consultant, Dokken Engineering, continues to provide excellent service to the
City despite a project that has had its original schedule delayed by many years due to
unforeseen Caltrans obstacles. It is staffs recommendation that Dokken Engineering's
costs resulting from these on-going and continuous delays, and changes with Caltrans
requirements and standards, be compensated. City staff has coordinated with CVAG to
cover these additional project costs with Regional Measure A funding.
Amendment No. 6 to the City-CVAG Reimbursement Agreement was approved by the
CVAG Technical Advisory Committee on January 11, by the CVAG Transportation
Committee on January 14, and ultimately by the CVAG Executive Committee on
January 28, 2008.
FISCAL IMPACT:
Amendment No. 6 to the City-CVAG Reimbursement Agreement will increase the total
Regional Measure A funding for the 1-10 Project by $385,000 to offset costs associated
with a corresponding increase of $385,000 by Amendment No. 3 to the Dokken
Engineering Agreement.
City Council Staff Report
February 20, 2008 - Page 3
Indian Canyon Drive/Interstate 10 Interchange Project(CP 00-14)
SUBMITTED:
David J. Barakian Thomas J. W4 n
Director of Public Works/City Engineer Assistant City Manager
David H. Ready,
City Manager
Attachments:
1. Amendment No. 6 to City-CVAG Reimbursement Agreement
2. Amendment No. 3 to Dokken Engineering Agreement
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AMENDMENT NUMBER SIX
to the
CITY OF PALM SPRINGS-COUNTY OF RIVERSIDE-CVAG REIMBURSEMENT
AGREEMENT
INDIAN AVENUE INTERSTATE 10 INTERCHANGE
DESIGN ENGINEERING, ENVIRONMENTAL AND CONSTRUCTION
THIS AMENDMENT NUMBER SIX is made and entered into this Day of
, 2008, by and between the City of Palm Springs (Lead Agency), the
County of Riverside (Agency), and the Coachella Valley Association of Governments, a
California joint powers agency, (CVAG), and is made with reference to the following background
facts and circumstances:
This Amendment Number Six obligates and authorizes for expenditure,funds not previously
authorized under the terms of the existing Reimbursement Agreement for the " Indian Avenue
Interstate 10 Interchange Design Engineering and Environmental" (the Project), dated December
6, 2000; Amendment Number One, dated November 14, 2001; Amendment Number Two, dated
May 1, 2002; Amendment Number Three, dated December 8, 2003; Amendment Number Four,
dated May 21, 2003, and Amendment Number Five. All other provisions are considered to remain
in force.
This Amendment Number Six shall authorize additional design engineering funds in the
amount not to exceed $386,000. The Lead Agency is requesting additional funds for the Design
Consultant due to the revised environmental document standards, final Project Report extra work,
and additional right of way work.
Sum
Previously obligated and authorized for expenditure (Original Agreement) $ 943,843
Previously obligated under Amendment#1 $ 9,000
Previously obligated under Amendment#2 $15,300,000
Previously obligated under Amendment#3 $ 50,000
Previously obligated under Amendment#4 $ 50,000
Previously obligated under Amendment#5 $ 340,720
New obligations under this Amendment#6 $ 385.000
Total amount, after Amendment#6 is authorized for expenditure $17,078,663
Indian Avenue 1-10 interchange/Amendment number six PS/County of Riverside/CVAG January 2008 Pagel
090904
IN WITNESS WHEREOF,the parties hereto have caused this Amendment Number Six agreement
to be executed by their duly authorized representatives on this date:
ATTEST: CITY OF PALM SPRINGS
By: By:
City Clerk
COUNTY OF RIVERSIDE
ATTEST:
By: By:
Clerk of the Chairman of the
Board of Supervisors Board of Supervisors
CVAG
ATTEST:
By: By:
John Wohlmuth CVAG Chair
Executive Director
Indian Avenue I-10 Interchange/Amendment number six PS/County of Riverside/CVAG January 2008 Page2
000001. 5
AMENDMENT NO. 3 TO CONTRACT SERVICES AGREEMENT NO. 4318
WITH DOKKEN ENGINEERING
INDIAN AVENUE/1-10 INTERCHANGE, CP#00-14
The fallowing articles of Agreement No. 4318 are hereby amended to read as follows:
SECTION 2.1 Maximum contract amount is amended to One Million Seven Hundred Nineteen
Thousand Five Hundred Sixty-Two Dollars ($1,719,562.00).
SCOPE OF SERVICES (Exhibit"A")- Please see attached sheet for additional services.
SCHEDULE OF COMPENSATION Exhibit "C - Please see attached sheet.
Purchase Order Number(s): 116346
Agreement Number: 4318
Original City Council Approval: December 6, 2000
Original Minute Order Number: 6761
Original Contract Amount: $ 943,842
Amount of Previous Increase(s) $ 390,720
Amount of This Increase $ 385,000
Amended Total: $1,719,562
Account Number(s): 134-4497-50185
SIGNATURES ON LAST PAGE
EXHIBIT A is amended as follows:
Add the following services:
Task4.5(a),Design Exception Fact Sheets. Contractorshall prepare all documentation required
to request deviations from the Caltrans advisory design standard with regard to restricted access
on 20th Avenue opposite the westbound freeway ramps, as necessary to avoid potential conflicts
with an existing SCE vault and gas station monument sign.
Task 4.5(b), Construction CPM Schedule. Contractor shall prepare a construction CPM
schedule to determine impacts during construction, and to assist in development of the TMP.
Task4.5(c), Utility Potholing. Contractor shall coordinate and provide required utility potholing
as necessary to identify conflicts with existing utilities within the project area.
Task 6.01, Roadway Design Construction Support. Contractor shall be available to attend
construction meetings and shall be available to visit the jobsite for on-site review of construction,
and other visits to the jobsite as requested by the City to resolve interpretation of the contract
documents. Contractor shall respond to Requests for Information (RFIs) from the construction
general contractor and subcontractor(s) on an as-needed basis. If resolution of the RFI requires
re-design work,a memo summarizing the RFI,and the resolution of the work shall be prepared and
submitted to the City's Resident Engineer for review and approval. Drawings shall be submitted
to the City's Resident Engineer for duplication and distribution.
Task 6.OZ Structures Design Construction Support. Contractor shall respond to structures
related RFIs from the construction general contractor and subcontractor(s)on an as-needed basis.
If resolution of the RFI requires re-design work, a memo summarizing the RFI, and the resolution
of the work shall be prepared and submitted to the City's Resident Engineer for review and
approval. Drawings shall be submitted to the City's Resident Engineer for duplication and
distribution.
Task 6.03, Shop Drawing Review. Contractor shall be available to review and approve shop plan
drawings submitted by the construction general contractor and subcontractor(s). Contractor shall
complete shop plan reviews within 1 week of receipt.
Task 6.04, Geotechnical Design Support. Contractor shall be available to clarify geotechnical
information and answer questions during the construction of the project. Additional field
investigation and analysis is not assumed as part of this task.
Task 6.05, Electrical Design Support. Contractor shall be available to clarify electrical design
information and answer questions during the construction of the project. Significant re-design of
traffic electrical facilities is not assumed as part of this task.
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EXHIBIT C is replaced with the following exhibit:
SCHEDULE OF COMPENSATION
Tasks listed below are identical to tasks identified in Exhibit A of this Agreement. Payments to Contractor
shall be made no more frequently than monthly. Lump sum payments shall be made to Contractor based
upon completion of tasks, or pro-rats portions thereof noted below,
Sub-Task Total Task Total
Lump Sum Lump Sum
Task 1.0 Project Administration $126 705.00
Task 2.0, Planning and Project Development --- $636,221.29
Task 2.1, Research and Data Gathering $1,083.00 ---
Task 2.2, Project Development Team Meetings $66,333.00 ---
Task 2.3, Survey $40.297.00 ---
Task 2A, Preliminary Hydrology Report $26,819.00 ---
Task 2.5, Preliminary Geotechnical Report 36.066.00 ---
Task 2.6, Traffic Operations Analysis $41.026,00 ---
Task 2.7, Environmental Approval $171.334.00 ---
Task 2.8, value Engineering $5.633.00 ---
Task 2.9, Project Report and Project Approval Report $112.185.00 ---
Task 2.10, Geometric Approval Drawings 365.136.00 ---
Task 2.11, Geotechnical Design Report $29,834.00 ---
Task 2.12, Right of Way Engineering $55.74329 ---
Task 2.13, Agreements $2.925,00 ---
Task 2.14, UINN Coordination/Relocations 311 807.00
Task 3.0,Structures --- $157,520,00
Task 3.1. Preliminary Structure Design $5,015.00 ---
Task 3.2. Geotechnical Coordination and Foundation Report $31,988,00 ---
Task 3.3. Structural Design and Calculations $41,441.00 ---
Task 3.4, Demolition of Existing Bridge $5,000.00 ---
Task 3.5, Structural Special Provisions 518,440.00 ---
Task 3.5. Estimate $9,600.00 ---
Task 3.7, Independent Check Review and Quality Control $19.146.00 ---
Task 3.8, Draft PS&E 522,590.00 ---
Task 3.9, Final PS&E _ S3,400.00
Task 4.0, Roadway --- $602,833.71
Task 4.1, Basic Roadway Plans $191,470,00 ---
Task 4.2. Drainage Plans $115,570,00 ---
Task 4.3. Traffic Plans $120,490.00 ---
Task 4.4. Miscellaneous Plans $39,920.00 ---
Task 4.5, Specifications and Estimate $41,230.00 ---
Task 4.5(a), Design Exception Fact Sheets 53,550.00 ---
Task 4.5(b), Construction CPM Schedule $11,590.00 ---
Task 4.5 (c), Utility Potholing 534,543.71 ---
Task 4.6, Roadway Deliverables
Task 4.6.1, Submittals $2,000.00 ---
Task 4.6.2. Draft PS&E (95% Complete) $19,000,00 ---
Task 4.6.3, Final PS&E (100% Complete) $5,000.00 ---
Task 4.6.4, Project Files and Resident Engineer's File $6,800.00 ---
Task 4.6.5, Slope Stake Notes 525 670.00
Task 5.0 Construction Bidding Plans 10 008.00
Task 6.0, Construction Support Phase --- $186,274,00
Task 6.0, General Construction Support 326,874600 ---
Task 6.01, Roadway Design Construction Support $41.350.00 ---
Task 6.02, Structures Design Construction Support 537,550.00 ---
Task 6.03, Shop Drawing Review $16,700.00 ---
Task 6,04, Geotechnical Design Support $15,550.00 ---
Task 6.05, Electrical Design Support $15,350.00 ---
Task 8.1 "As-Built" Plans $32,900.00
Total of all Tasks of this Contract --- $1,719,562.00
a0
Except as specifically amended by this Amendment No. 3, all terms and provisions of Agreement
No. 4318 remain in full force and effect.
ATTEST: CITY OF PALM SPRINGS,
a California charter city
By: By:
City Clerk City Manager
APPROVED AS TO FORM:
By:
City Attorney
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