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Home My WebLink About7/7/2004 - STAFF REPORTS (24) i DATE: July 7, 2004 MEMO TO: City Council FROM: Director of Finance & Treasurer RE: Establishment of new fund: Indian Gaming Special Distribution Fund RECOMMENDATION: It is recommended that the City Council establish a new fund, the Indian Gaming Special Distribution Fund, for the purposes of accounting for the total of$897,062 allocated to the City of Palm Springs for Fiscal Year 2004-05, and authorize the Director of Finance and Treasurer to do the necessary transfers of revenue and expense between the various funds involved. SUMMARY: The Indian Gaming Special Distribution Fund (IGSDF) is being established to track the expenditures of nearly $900,000 of Police and Fire Safety costs. The IGSDF is funded by payments by the Indian casinos into a statewide fund, a portion of which is distributed to the counties, and eventually to local governments. BACKGROUND: The County of Riverside was allocated about $10 million for distribution to local governments to mitigate the impacts on services from Indian casinos. The money is distributed to local governments via a fairly complex formula that for the most part boils down to how close an Indian casino is to the city or other local entity. Obviously, in the case of the Agua Caliente's downtown casino, the question of nexus is easily answered. Via the allocation process, the City is to receive $897,062 for several specific purposes The breakdown of the allocation is: Funding for 3 Firefighter/Paramedics $317,540 Funding for replacement of Fire Engine 225,294 2 new Police Officers for Casino Patrol 190,000 Downtown Experience Office 61,808 Drug Prevention Officer 51,210 Police Activity League Officer 51,210 897 662 Another part of the transaction is the transfer of$22,482 from the Safety Augmentation Fund to the new IGSDF. This is money that was donated directly by the Tribe in April, 2004 to fund a portion of the Drug Prevention and DARE officers, and had not been fully expended as of June 30, 2004 I i I Page 2 The total appropriation in the new IGSDF would be $927,893 The City's allocation of $897,062, plus the transfer of$22,482 total $919,544. The balance of approximately $9,300 would be covered by either interest earnings in the IGSDF, from savings in expenditures, or a combination of both. The establishment of the new fund will provide a much better tracking mechanism for the revenues and expenditures generated by the Special Distribution Fund. The net impact on the General Fund for Fiscal Year 2004-05 is to improve fund balance by $3,575 Approved Submitted by } David H. Ready Thomas M. Kanarr City Manager Director of Finance & Treasurer Attachment: Resolutions RESOLUTION NO. OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR THE 2004-05 FISCAL YEAR. WHEREAS Resolution 20973 approving the budget for the fiscal year 2004-05 was adopted on June 9, 2004; and WHEREAS the City Manager has recommended, and the City Council desires to approve, certain amendments to said budget; NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to record inter-fund cash transfers as required in accordance with this Resolution, and that Resolution 20973, adopting the budget for the 2004-05 fiscal year is hereby amended as follows SECTION 1. ADDITIONS Fund Activity Account Amount 122 3025 — Police SDF Wages & Fringes $382,929 Indian Gaming Special Distribution 3525— Fire SDF Wages & Fringes $319,670 Fund Motor Vehicles $225,294 Purpose To set up cost centers to track disbursements from Indian Gaming Special Distribution Fund SECTION 2. SOURCE Fund Activity Account Amount 122 33198 - Special $897,062 IGSDF Distribution Alloc. 29301 Fund Balance $ 30,831 Adopted this day of 2004. AYES: NOES: ABSENT: ATTEST: CITY OF PALM SPRINGS, CALIFORNIA By City Clerk City Manager REVIEWED AND APPROVED RESOLUTION NO. �'2 J OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR THE 2004-05 FISCAL YEAR. WHEREAS Resolution 20973 approving_ the budget for the fiscal year 2004-05 was adopted on June 9, 2004; and WHEREAS the City Manager has recommended, and the City Council desires to approve, certain amendments to said budget; NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to record inter-fund cash transfers as required in accordance with this Resolution, and that Resolution 20973, adopting the budget for the 2004-05 fiscal year is hereby amended as follows SECTION 1. ADDITIONS Fund Activity Account Amount 122 29301 $22,482 Indian Gaming Fund Balance Special Distribution Fund Purpose To transfer funds for PAL Officer donated in FY 03-04, and unexpended at 6/30/04. SECTION 2. SOURCE Fund Activity Account Amount 121 Safety Augmentation 29301 $22,482 Fund Fund Balance Adopted this day of . 2004 AYES: NOES: ABSENT: ATTEST: CITY OF PALM SPRINGS, CALIFORNIA By City Clerk City Manager REVIEWED AND APPROVED RESOLUTION NO OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR THE 2004-05 FISCAL YEAR, WHEREAS Resolution 20973 approving the budget for the fiscal year 2004-05 was adopted on June 9, 2004; and WHEREAS the City Manager has recommended, and the City Council desires to approve, certain amendments to said budget; NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to record inter-fund cash transfers as required in accordance with this Resolution, and that Resolution 20973, adopting the budget for the 2004-05 fiscal year is hereby amended as follows SECTION 1. DELETIONS Fund Activity Account Amount 001 General 3010 Police 40000 at al (62,713) Regular Employees 3520 Fire Regular Employees 319,670 Purpose To disappropriate accounts transferred to the Indian Gaming Special Distribution Fund SECTION 2. SOURCE Fund Activity Account Amount 001 General 33198 — Revenue (378,808) 29301 — Fund Bal. 3,575 Adopted this day of 12004. AYES: NOES: ABSENT: ATTEST: CITY OF PALM SPRINGS, CALIFORNIA By City Clerk City Manager REVIEWED AND APPROVED t RESOLUTION NO. OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR THE 2004-05 FISCAL YEAR. WHEREAS Resolution 20973 approving the budget for the fiscal year 2004-05 was adopted on June 9, 2004; and WHEREAS the City Manager has recommended, and the City Council desires to approve, certain amendments to said budget; NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to record inter-fund cash transfers as required in accordance with this Resolution, and that Resolution 20973, adopting the budget for the 2004-05 fiscal year is hereby amended as follows. SECTION 1. ADDITIONS Fund Activity Account Amount 122 IGSDF 29301 $10,000 Fund Balance Purpose To record estimated interest income. SECTION 2. SOURCE Fund Activity Account Amount 122 IGSDF 36101 $10,000 Interest Income Adopted this day of 12004. AYES: NOES: ABSENT: ATTEST: CITY OF PALM SPRINGS, CALIFORNIA By City Clerk City Manager REVIEWED AND APPROVED , RESOLUTION NO. �" J OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR THE 2004-05 FISCAL YEAR. WHEREAS Resolution 20973 approving the budget for the fiscal year 2004-05 was adopted on June 9, 2004; and WHEREAS the City Manager has recommended, and the City Council desires to approve, certain amendments to said budget; NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to record inter-fund cash transfers as required in accordance with this Resolution, and that Resolution 20973, adopting the budget for the 2004-05 fiscal year is hereby amended as follows: SECTION 1. DELETIONS Fund Activity Account Amount 121 3013 4000 et al ($59,513) Safety Augmentation SAF— Police Regular Employees Purpose To disappropriate accounts transferred to the Indian Gaming Special Distribution Fund SECTION 2. SOURCE Fund Activity Account Amount 121 29301 $59,513 Safety Augmentation Fund Balance Adopted this day of 12004 AYES: NOES: ABSENT: ATTEST: CITY OF PALM SPRINGS, CALIFORNIA By City Clerk City Manager REVIEWED AND APPROVED ,;2 �� RESOLUTION NO. -J 4 OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING AMENDMENT #2 TO THE ALLOCATED POSITIONS AND COMPENSATION PLAN, ADOPTED BY RESOLUTION 20974. WHEREAS an Allocation Positions and Compensation Plan was adopted June 9, 2004, for the 2004-05 fiscal year by Resolution 20974; and WHEREAS the City Council desires to amend said Allocated Positions and Compensation Plan for 2004- 05 to properly allocate and correct the Secretarial Position in Planning Services and Senior Secretary in Strategic Planning which were incorrectly placed, and to move seven (7) positions into the Indian Gaming Special Distribution Fund. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Palm Springs, that the Allocated Positions and Compensation Plan for positions in the City Service for fiscal year 2004-2005 is hereby amended as follows: Department Classification Range No.Added No. Deleted (Deletions) Additions Planning001-4151 Senior Secretary G33 (1) (1) Planning 001-4151 Secretary G29 1 1 Strategic Planning 001-4152 Senior Secretary G33 1 1 Strategic Planning 001-4152 Secretary G29 (1) (1) Fire 001-3520 Fire Fighter F40 (3) (3) Fire 122-3525 Fire Fighter F40 3 3 Police 001-3010 Drug Prevention Officer G35 (1) (1) Police 122-3525 Drug Prevention Officer G35 1 1 Police 121-3013 PAL Officer G35 (1) (1) Police 122-3525 PAL Officer G35 1 1 Police 121-3022 Police Officer P45 (2) (2) Police 122-3525 Police Officer P45 2 2 Total authorized positions 20042005 Budget 450.25 Total (deletions) prior Amendments (1) Total additions prior Amendments 1 Total (deletions)this Amendment (9) Total additions this Amendment 9 Total authorized positions as amended 450.25 ADOPTED THIS day of 2004. AYES: NOES: ABSENT: ATTEST: CITY OF PALM SPRINGS, CALIFORNIA By CITY CLERK CITY MANAGER REVIEWED &APPROVED AS TO FORM