HomeMy WebLinkAbout7/21/2004 - STAFF REPORTS (7) DATE: July 21, 2004
TO: City Council
FROM: Convention Center Project Administrator
CONVENTION CENTER SURVEYING CONTRACT AMENDMENT
RECOMMENDATION:
It is recommended that City Council approve Amendment No. 1 to Contract Services
Agreement No.A4862,with The Keith Companies for extra surveying work at the Convention
Center Project in an amount not to exceed $35,430.
SUMMARY:
This action adds an allocation of dollars for extra surveying work at the Convention Center
Project. The allowance for the work was included in the original contract; but,no dollars were
allocated.
BACKGROUND:
The Keith Companies is the firm that is providing surveying for the Convention Center
Project. Their current contract allows for there to be extra work performed however there
were no dollars allocated for these services. The attached Amendment No.1 to the contract
allows the Project Administrator to approve extra work and allocates $35,430 of additional
dollars for that work. This brings the potential total contract for surveying to$110,000,which
was the original dollar amount budgeted for this activity.
A Minute Order is attached for City Council Consideration and funds are available in the
project contingency account.
Allen Fimoot
Convention Center Project Administrator
APPROVED::°%_'
City Manager s
ATTACHMENTS:
1. Minute Order
2. Amendment No. 1
AT
AMENDMENT NO. 1
TO CONTRACT SERVICES AGREEMENT NO. A4862
THIS FIRST AMENDMENT to Agreement No. A4862 for contract services, (herein
"Agreement") made and entered into on the day of , 2004, by and
between the CITY OF PALM SPRINGS (herein "City") and THE KEITH COMPANIES, INC.
(herein "Contractor") is hereby amended effective July 21, 2004, as follows:
Section 1. Section 2.1 Contract Sum is hereby amended by increasing the contract
maximum amount to one hundred ten thousand Dollars, ($110,000).
Section 2. Exhibit"C"Schedule of Compensation is hereby amended by changing the dollar
maximum in the first sentence to $110,000 and by deleting the last sentence on extra work
and replacing it with the following:
"Should additional work be required, after receiving approvals for the extra work from the
Contract Administrator or his authorized representative for said extra work, compensation
shall be on a time and materials basis utilizing the attached The Keith Companies Fee
Schedule up to a maximum extra work amount of$35,430. Said $35,430 is included within
the Contract Maximum Amount listed in Section 2.1 of this Agreement."
Section 3. Due Execution. The person(s)executing this Amendment on behalf of the parties
hereto warrant that (i)such party is duly organized and existing, (ii)they are duly authorized
to execute and deliver this Amendment on behalf of said party, (iii) by so executing this
Amendment, such party is formally bound top the provisions of the Amendment, and (iv)the
entering into this Amendment does not violate any other provision of any other agreement
to which said party is bound.
Section 4. Full Force and Effect. The parties further agree that , except as specifically
provided in this Amendment, the terms of the Agreement shall remain unchanged and in full
force and effect.
IN WITNESS WHEREOF,the parties hereto have caused these presents to be executed on
the_day of 2004.
CITY OF PALM SPRINGS, CALIFORNIA ATTEST:
By
City Clerk City Manager
REVIEWED AND APPROVED
City Attorney
"Consultant"
THE KEITH COMPANIES, INC.
Name: f�
Title:
Name:
Title:
MINUTE ORDER NO.
APPROVING AMENDMENT NO. 1 TO AGREEMENT NO. A4862
WITH THE KEITH COMPANIES, INC. FOR ADDITIONAL
SURVEYING WORK AT THE PALM SPRINGS CONVENTION
CENTER PROJECT, IN THE AMOUNT OF $34,530.
1 HEREBY CERTIFY that this Minute Order approving Amendment No. 1 to Agreement No.
A4862 with the Keith Companies, Inc. for additional surveying work at the Palm Springs
CONVENTION Center Project, in the amount of$35,430, was adopted by the City Council
of the City of Palm Springs, California in a meeting thereof held on the 21"day of July, 2004.
PATRICIA A. SANDERS
City Clerk