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HomeMy WebLinkAbout7/21/2004 - STAFF REPORTS (24) DATE: July 21, 2004 TO: City Council FROM: Director, Department of Parks and Recreation 2004 AMERICAN HEAT, PALM SPRINGS MOTORCYCLE & HOT ROD WEEKEND RECOMMENDATION: That the City Council consider adopting a resolution suspending certain regulatory ordinances to allow the 2004 American Heat, Palm Springs Motorcycle&Hot Rod Weekend event to occur on and around adjoining streets of the Prairie Schooner Parking Lot from October 8 through October 10. SUMMARY: Suspension of certain regulatory ordinances is required to facilitate and allow special events to occur in the community. City Council enacted Ordinance #1310 authorizing the temporary suspension of regulatory ordinances. Staff is recommending that City Council exercise its authority and suspend the City's Noise Ordinance, Noise Nuisance, Dance Permits,Zoning Ordinance and Sign Ordinance as described in the attached Resolution to allow the 2004 American Heat, Palm Springs Motorcycle & Hot Rod Weekend to occur from October 8 through October 10. All City costs associated with the event are being paid in advance by the promoter based upon staff estimates gathered by the Special Events Planning Team (SEPT). BACKGROUND: For three of the past four years, Road Shows, Inc. (RSI) has produced the American Heat, Palm Springs Motorcycle & Hot Rod Weekend in the City of Palm Springs. Events in 2000, 2001 and 2003 have all been produced and staged along Palm Canyon Drive in the city's Central Business District. Following the 2003 event, concerns were raised by many of the downtown business owners about the event and what was widely described as a negative impact upon the retail business community due to event activities and the multi- day closure of streets. These issues led the promoter to seek an alternate venue for the event in the hope of preserving the substantial economic impact the event brings to the community while reducing the impact upon the retail business owners along Palm Canyon Drive. At the February 25 Study Session, RSI asked the City Council to consider staging future American Heat events in one of three alternate locations near the downtown. These locations had been discussed as alternate venues for American Heat through meetings held in January and February with several members of the Hotel and Hospitality Association. Proposed locations were(1) a section of Indian Canyon Drive; (2) portions of Calle Encilia and Andreas Road near the Spa Resort Casino, (3) and the Prairie Schooner Parking Lot and part of Calle El Segundo east of the Hilton Hotel. City Council requested that the promoter work with City staff and members of the hotel association to develop a proposed event venue from one of the three suggested locations and return to City Council for consideration of the event. After numerous meetings and careful consideration of the options available,the promoter is proposing to 404 2004 AMERICAN HEAT, PALM SPRINGS MOTORCYCLE & HOT ROD WEEKEND DATE: July 21, 2004 PAGE: Two stage the event on primarily the Prairie Schooner Parking Lot and portions of Andreas Road and Calle El Segundo.This location is recommended and endorsed by both the Hilton Hotel (host hotel for the event), the Spa Resort Casino and the Hotel and Hospitality Association. RSI has been working with City staff and SEPT to evaluate the proposed venue and develop an operational plan for the event. The final details of the operational plan and logistical matters will be worked out with the SEPT team overthe coming weeks prior to the event. The promoter is paying all costs to produce the event based upon estimates generated through the event evaluation process. Members of the SEPT team participating in this evaluation include staff from the Police Department, Fire Department, Parks and Recreation, Risk Management, and Public Works. The promoter's responsibilities are being outlined in an agreement to be executed by the City Manager on behalf of the City. The terms and conditions of this agreement are being finalized by staff and will be presented to the City Manager upon completion. The agreement will fully identify the responsibilities of both the promoter and the City and any additional requirements needed to produce the event as determined through the SEPT evaluation process. RSI will be required to pay all costs of City services needed to support the event, including Police Department, Fire Department and Public Works Division staff as determined by the City and SEPT. RSI will be required to submit payment in advance of the event for these services and the City's issuance of a special event permit. In the event there are other incidental costs or other costs unknown prior to the event and the promoter's initial payment, the promoter will be invoiced immediately following the event and will be required to reimburse the City. The promoter will be required to fully indemnify the City from any liability associated with the event and comply with all of the terms and conditions set forth in the agreement to safely produce the event as determined by SEPT and the City Manager. OTT MIKESELL, Director epartment of Parks and Recreation APPROVED--- --: / _ — �✓ City Manager ATTACHMENT: 1. Resolution JUL--21-2004 WED 09:09 AM ACBCI PLANNING FAX NO, 11 P. 02 BAND Or, MMILI_A INDIAIff rr;lx.l,n,t, i" r.etr`lrlvrwt:,, r'rr�vr.r,rrd�, at, p�';v.IrnrNl;q;:arrnrrr Ji ily 20, 200.4 C\JtlyCIr I";larr Odr n and City Couivl,il Hand Delivered r:,Vly rrP Pnhli 4prfngY3 FIX), Box 21.43 Palm "pdrii s. 0%.1llfr„7rr'ri1,l 92263 @'tea: 2004 A,rnari(,uvn &Irrart PIalrii Sfw¢hig,w it oforcyr k;) and Fast Rod Weekend f7tl, nt" Klyor t; d n .;arx1 City Council, Tho 1 rihall coorloll rat it's nloofincl of July 20, 2004, reviewed the staff report and rrrlr'aturl i"acic-up 17l rtv; rVril fear tl'le prul°Fosed event. The Tribal Council supports the loc"'di n of the; event rat tho rocornrnended sito of the "Prairie Schooner" property on tho (J'Iln"ti lintod. 'T-hn Tribal Connc,il's support for this event is subject to the provision of sul-voillanoe and ,mcurity and the need to evaluate this event upon its coati` loiion ,t.a to its, ndfoc;t on Trita,al proporly and business, flio,vio pr(,wkN- copk,,s of any further docurrie;ntation and notices to the Spa Resort C'.rII;.F.rillrr``(:;onornl IVl<tr r:6.Te;r, the ;spa Hotel Goneral Manager and me. tI//(1/,FJi:ry 9:��ily yorlrs, C)Fxvi -, AI(IP t:;tl�c:t f'ltanrriric:t OflicarI d l,JJ% T.AUE..N"fter BAND 01" ("Af•3tJll.,f.A INDIA,NS 'I , )h"m r. f nl,rr:ri Gollooll I":\p�'y la,lpau-rl•1;,416.11k"I?S•YJr?\+1/ UD1•M.7ygr()duYl�utd CITY CauIt CiLduc �' ' 6 1." 0 r'./;::, Y' 'r'F. 1-1 0 U 1 17 Q) A f I'N't'i N. 'A•V/A v, r•'`A I.M s 1+R IN G S, CA 9 2 ;' 6 'I .M I,0/Si ? k!If -R 4 ofY P' 16e". 011117 1 C,LY S,2 A r„U AC A L.I W N T E. 0 RC Jul Is 04 09: 20a p. l Hilton Palm Spruigs Resort VIA FAX 323-8279 July 16, 2004 Mr. Scott Mikesell Director Department of Parks & Recreation 400 South Pavilion Way Palm Springs, CA 92262 Subject: American Motorcycle Weekend Dear Scott: This letter will officially confirm that the Hilton Palm Springs Resort is fully in support of having the bike weekend take place at the prairie schooner parcel east of our Resort. We are also the official headquarter hotel for the 2004 event being held October 8. If you have any questions, please feel free to call. Sinc ely, da e eral Manager Nil on Palm Springs Resort AD:pc 400 East Tahquitz Canyon Way, Palm Springs, CA 92262 Tel:+1 760 320 6868 Fax:+1 760 320 2126 www.paimsprings.hiltoii.com For Reservations Only Call. 1 800 522 6900 in USA 1 800 527 8020 in Canada Reservations:www.hifton.com or 1-800-HILTONS 07114V2004 16:50 HYATT EXEC OFFICE 4 93238279 N0.260 D001 Palm Springs Hotel S Hospitality Association 100 South Sunrise Way, PMB 297 • Palm Springs, California 922282 Mr. Scott Miksell Director of Parks and Recreation City of Palm Springs July 14, 2004 Scott, The Palm Springs Hotel and Hospitality Association endorses the return of the American Heat Bike Weekend for this October 9, 10 and 11 at the Prairie Schooner lot in Palm Springs. We look forward to another successful partnership with American Heat. Mary Jo Crinther Presi nt Palm rings Hotel and Hospitality .Association RESOLUTION NO. _f OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, TEMPORARILY SUSPENDING CERTAIN REGULATORY ORDINANCES TO FACILITATE THE 2004 AMERICAN HEAT, PALM SPRINGS MOTORCYCLE&HOT ROD WEEKEND. WHEREAS the City of Palm Springs designated the American Heat, Palm Springs Motorcycle & Hot Rod Weekend as a City-sponsored event; and WHEREAS the City Council desires to facilitate the staging of the City-sponsored event to maximize revenue production; and WHEREAS the City Council finds that certain regulatory ordinances, which are generally deemed desirable and necessary,may, nonetheless, impede the conduct of special events; and WHEREAS the City Council finds that in holding special events, the public interest and the benefits derived therefrom outweigh the temporary public inconvenience; and WHEREAS the City Council has enacted Ordinance #1310 authorizing temporary suspension of regulatory ordinances, NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs, California, as follows: Section 1. A. That the American Heat, Palm Springs Motorcycle & Hot Rod Weekend is a special event beneficial to the community and its visitor-oriented economy. B. That the dates of the 2004 American Heat, Palm Springs Motorcycle & Hot Rod Weekend are from October 8 through October 10. C. That Road Shows, Inc. is the event promoter, along with its construction and concession personnel and staff. D. That the venue of the American Heat, Palm Springs Motorcycle & Hot Rod Weekend is the Prairie Schooner Parking Lot and portions of Andreas Road and Calle El Segundo. Section2. That the following ordinances are hereby temporarily suspended for the special event designated in Section 1 above: Noise Ordinance, Noise Nuisance, Dance Permits, Zoning Ordinance, and Sign Ordinance. Section 3. That the regulatory ordinances designated in Section 2 above shall remain in full force and effect except as to the event dates and persons or organizations as designated in Section 1 above. ADOPTED this 2151 day of July, 2004. AYES: NOES: ABSENT: CITY OF PALM SPRINGS,CALIFORNIA By City Clerk City Manager REVIEWED&APPROVEDASTO FORM RESOLUTION NO. 21063 OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, CALLING AND GIVING NOTICE OF HOLDING OF A MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 2, 2004 UTILITY USERS TAX BALLOT QUESTION WHEREAS, under the provisions of Article VIII of the Charter of the City of Palm Springs, and the laws relating to the conduct of municipal elections, the City Council may call a special election consolidated with the regular statewide election to be held on Tuesday, November 2, 2004, for the purpose of permitting the voters of Palm Springs to decide whether certain amendments to the City's municipal code should be adopted; and WHEREAS, the City Council wishes to place a matter on the ballot for consideration by the City's voters, to increase the City's existing utility users tax, the revenue of which shall be used to support general operating costs for the City. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs, as follows: Section 1. There shall be a measure put to a vote of the people of Palm Springs, consolidated with the regular statewide general election to be held November 2, 2004, which would increase general fund revenue by increasing by three percent (3%) the existing utility users tax within the City of Palm Springs. The text of the proposed measure is set forth in Attachment "A" of this Resolution. The ballot question shall be: "Shall the ordinance to permit the Council to increase the existing utility users tax by up to three percent for a period of no more than three years, be adopted?" Section 2. The City Council has been, facing a $4.2 million budget deficit for the coming fiscal year caused by a number of factors, including the loss of $800,000 in vehicle license fees and the diversion of $900,000 by the State of California in each of fiscal years 2004-2005 and 2005-2006 to fund a $15 billion borrowing of monies approved by the voters of California. Furthermore, the State legislature is considering a reallocation of $1.8 million in City sales tax revenue for fiscal year 2004-2005 and beyond with the promise that such funds would be replaced with a similar amount of property tax revenue, however, such replacement is far from certain. This is in addition to the annual diversion of$3.2 million in City property taxes and other revenue which the State has been taking since 1992. This $4.1 ongoing loss of revenue, along with other causes, have created an emergency within the meaning of Article XIII C § 2(b) of the California Constitution (Proposition 218). Given the State's precarious budget situation, there is a high possibility for additional diversions of City revenue to the State in the future. Approximately 55% of the City's general fund budget is spent on public safety services (police and fire), and the loss of the foregoing funds will seriously threaten public safety services, as well as other necessary general operations which are essential to the health, safety and welfare of the people of Palm Springs. R21063 Page 2 Section 3. The City Clerk of said City is hereby authorized, instructed and directed to procured and furnish, through the Registrar of Voters for the County of Riverside or other resource as necessary, any and all official ballots, notices, printer material and all supplies, equipment and paraphernalia that may be necessary in order to property and lawfully conduct said election. Section 4. The ballots to be used at said election shall be, both as to form and matter contained therein, such as may be required by law to be used thereat. Section 5. The polls for said election shall be open at seven o'clock a.m. on the day of said election and shall remain open continuously from said time until eight o'clock p.m. of the same day when said polls shall be closed, except as provided in Section 14401 of the Elections Code of the State of California. Section 6. In all particulars not recited in this Resolution, said election shall be held and conducted as provided by law for holding municipal elections in said City. Section 7. Notice of time and place of holding said election is hereby given and the City Clerk is hereby authorized, instructed and directed to give such further or additional notice of said election, in time, form and manner as required by law. Section 8. The City Clerk is authorized to reimburse said County, or other resource, for services performed when the work is completed and upon presentation to the City of a properly approved bill. Section 9. Pursuant to Chapter 6, Division 15, of the Elections Code of the State of California, the canvas of the General Municipal Election to be held in said City is hereby ordered to be made and caused by the City Clerk. Section 10. The City Clerk of said City shall cause to be complete the canvas of said election and shall certify the results to the City Council in accordance with State and local law. ADOPTED this 21 st day of July, 2004. AYES: Members Foat, McCulloch, Mills, Pougnet and Mayor Oden NOES: None ABSENT: None ATTEST: CITY OF PALM SPRINGS, CALIFORNIA By City Clerk City Manager REVIEWED AND APPROVED: