Loading...
HomeMy WebLinkAbout3/19/2008 - STAFF REPORTS - 2.P. moo,?ALM sA4 iy 4 �n i CITY COUNCIL STAFF REPORT DATE: MARCH 19, 2008 CONSENT CALENDAR Subject: AWARD A CONTRACT WITH ALTA PLANNING + DESIGN, INC. FOR THE TAHQUITZ CREEK TRAIL MASTER PLAN & LANDSCAPE DESIGN PROJECT From: David H. Ready, City Manager Initiated by: Parks and Recreation Department SUMMARY During the budget process, a group of residents asked the City Council to appropriate funds towards the preparation and design of a trail system/parkway along the Tahquitz Creek Channel. The City Council budgeted $26,000 in the Capital Budget for this project. The group has secured an additional $25,000 from a private source. Staff has worked in conjunction with this group to prepare a scope of work for professional master plan and landscape architectural design services. A Request for Proposals (RFP) was prepared and released. A total of 15 proposals were received. An evaluation committee consisting of staff and representatives from the community evaluated the proposals and invited three (3) firms to make a presentation. The evaluation committee is recommending award of a contract services agreement to Alta Planning + Design, Inc. RECOMMENDATION: 1. Award a contract services agreement with Alta Planning + Design, Inc. to prepare a master plan and to provide landscape architecture design services related to the Tahquitz Creek Trail in an amount not-to-exceed $50,000. 2. Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: A group of residents approached the City Council during the budget process to request funding to beautify and design a trail system and parkway along the Tahquitz Creek Channel between the Agua Caliente Visitors Center at the mouth of Tahquitz Canyon, and the Mesquite Golf Course to the east. ITEM-NO. City Council Staff Report March 19, 2008—Page 2 Alta Planning Contract for Tahquitz Creek Trail The Division of Procurement and Contracting worked with the Parks & Recreation Department to conduct a Request for Proposals (RFP) seeking professional master plan and landscape architectural design services. RFP 05-08 was issued on November 15, 2007 and 15 proposals were received by the due date on December 19, 2007. An Evaluation Committee comprised of staff and representatives from the Tahquitz Creek Yacht Club reviewed and scored all of the proposals received, based on multiple criteria, and determined a short-list of the 3 highest ranked firms. The short-listed firms were: LSA Associates, Inc. David Evans and Associates, Inc. Alta Planning + Design, Inc. These firms were subsequently invited to make presentations to the Evaluation Committee on February 25, 2008. Based on the presentations and review of the proposals, the Evaluation Committee selected Alta Planning and Design as the most qualified firm. Alta Planning and Design, which is based out of Portland, Oregon, specializes in trail planning and implementation, and has designed and implemented over 3,500 miles of bikeways, walkways, and trails throughout the country. The firm ranked highest based on their qualifications, extensive background and national expertise, specifically in trail projects and sound understanding of the project requirements. Alta's projects include the Mojave Riverwalk in Victorville, the CA Aqueduct Trail, the CA Coastal Rail-Trail, the Amargosa Creek Trail in Lancaster, the Pacific Electric Inland Empire trail in Rancho Cucamonga, and the North Valley Demonstration Trail in Albuquerque, NM, to name a few. With over 22 years of experience and a strong team consisting of RBF Consulting and BonTerra Consulting, the evaluation committee is recommending Alta Planning + Design, Inc. for contract award. The proposed contract is for a total not-to-exceed amount of$50,000. FISCAL IMPACT: City Council allocated $25,000 in the current year Capital Budget for this project and a private donor has pledged the remaining $25,000. Funds ($25,000) are available in account#261-2493-51558. C _ Sharon Heider Troy utzlaff Director of Parks and Recreation As ant City iakger David H. Ready City Manager ATTACHMENTS: 1 Agreement PROFESSIONAL SERVICES AGREEMENT Tahquitz Creek Trail Master Plan & Landscape Architectural Design Services THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter "Agreement") is made and entered into, to be effective this day of 2008, by and between the CITY OF PALM SPRINGS, a California charter city and municipal corporation, (hereinafter referred to as "City") and Alta Planning + Design Inc., an Oregon corporation, (hereinafter referred to as "Consultant")- City and Consultant are sometimes hereinafter individually referred to as "Party" and are bereinafter collectively referred to as the"Parties." RECITALS A. City has determined that there is a need for master planning and landscape architectural design services for the Tahquitz Creek Trail project(the"Project"). B. Consultant has submitted to City a proposal to provide master planning and landscape architectural design services to City for the Project pursuant to the terms of this Agreement. C. Consultant is qualified by virtue of its experience, training, education, reputation, and expertise to provide these services and has agreed to provide such services as provided herein. D. City desires to retain Consultant to provide such professional services. NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: AGREEMENT 1. SERVICES OF CONSULTANT 1.1 Scone of Services. In compliance with all terms and conditions of this Agreement, Consultant agrees to perform the professional services set forth in the Scope of Services described in Exhibit "A," which is attached hereto and is incorporated herein by reference (hereinafter referred to as the "Services" or "Work"). As a material inducement to the City entering into this Agreement, Consultant represents and warrants that Consultant is a provider of first class work and professional services and that Consultant is experienced in performing the Work and Services contemplated herein and, in light of such status and experience, Consultant covenants that it shall follow the highest professional standards in performing the Work and Services required hereunder. For purposes of this Agreement, the phrase "highest professional standards" shall mean those standards of practice recognized as high quality among well-qualified and experienced professionals performing similar work under similar circumstances. 5247621 1.2 Contract Documents. The Agreement between the Parties shall consist of the following: (1) this Agreement; (2) the Scope of Services; (3) the City's Request fox Proposals; and, (4) the Consultant's signed, original proposal submitted to the City ("Consultant's Proposal"), which shall all be referred to collectively hereinafter as the "Contract Documents." The City's Request for Proposals and the Consultant's Proposal, which are both attached hereto as Exhibits "B" and "C," respectively, are hereby incorporated by reference and are made a part of this Agreement. The Scope of Services shall include the Consultant's Proposal. All provisions of the Scope of Services, the City's Request for Proposals, and the Consultant's Proposal shall be binding on the Parties. Should any conflict or inconsistency exist in the Contract Documents, the conflict or inconsistency shall be resolved by applying the provisions in the highest priority document, which shall be determined in the following order of priority: (0)the provisions of the Scope of Services (Exhibit "A"); (2"a) the provisions of the City's Request for Proposal (Exhibit "B"); (P) the terns of this Agreement; and, (41') the provisions of the Consultant's Proposal (Exhibit "C"). 1.3 Compliance with Law. Consultant warrants that all Services rendered hereunder shall be performed in accordance with all applicable federal, state, and local laws, statutes, and ordinances and all lawful orders, rules, and regulations promulgated thereunder_ 1.4 Licenses Permits, Fees, and Assessments. Consultant represents and warrants to City that it has obtained all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Work and Services required by this Agreement. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, qualification, or approval that is legally required for Consultant to perform the Work and Services under this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant's performance of the Work and Services required by this Agreement, and shall indemnify, defend, and hold harmless City against any such fees, assessments, taxes penalties, or interest levied, assessed, or imposed against City hereunder. 1.5 Familiarity with Work. By executing this Agreement, Consultant warrants that Consultant (a) has thoroughly investigated and considered the Scope of Services to be performed, (b) has carefully considered how the Services should be performed, and (c) fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. If the Services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of any Services hereunder. Should the Consultant discover any latent or unknown conditions that will materially affect the performance of the Services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the City. 1.6 Care of Work. Consultant shall adopt reasonable methods during the term of the Agreement to furnish continuous protection to the Work and the equipment, materials, papers, documents, plans, studies, and/or other components thereof to prevent losses or damages, and 524762.1 2 0006N, shall be responsible for all such damages, to persons or property, until acceptance of the Work by the City, except such losses or damages as may be caused by City's own negligence. 1.7 Further Responsibilities of Parties. Both Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good faith to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. 1.8 Additional Services. City shall have the right at any time during the performance of the Services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to, or deducting from such Work. No such extra work may be undertaken unless a written order is first given by the City to the Consultant, incorporating therein any adjustment in (i) the Maximum Contract Amount, as defined below, and/or (ii) the time to perform this Agreement, which adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to twenty-five percent (25%) of the Maximum Contract Amount or $25,000, whichever is less, or in the time to perform of up to thirty(30) days, may be approved by the City Manager, or his designee, as may be needed to perform any extra work. Any greater increases, occurring either separately or cumulatively,must be approved by the Palm Springs City Council. It is expressly understood by Consultant that the provisions of this section shall not apply to the services specifically set forth in the Scope of Services or reasonably contemplated therein, regardless of whether the time or materials required to complete any work or service identified in the Scope of Services exceeds any time or material amounts or estimates provided therein. 2. COMPENSATION 2.1 Maximum Contract Amount. For the Services rendered pursuant to this Agreement, Consultant shall be compensated by City in accordance with the Schedule of Compensation, which is attached hereto as Exhibit "D" and is incorporated herein by reference, but not exceeding the maximum contract amount of Fifty Thousand Dollars, ($50,000) (hereinafter referred to as the "Maximum Contract Amount"), except as may be provided pursuant to Section 1.8 above. The method of compensation shall be as set forth in Exhibit "D." Compensation for necessary expenditures for reproduction costs, telephone expenses, and transportation expenses must be approved in advance by the Contract Officer designated pursuant to Section 4.2 and will only be approved if such expenses are also specified in the Schedule of Compensation. The Maximum Contract Amount shall include the attendance of Consultant at all Project meetings reasonably deemed necessary by the City. Consultant shall not be entitled to any increase in the Maximum Contract Amount for attending these meetings. Consultant hereby acknowledges that it accepts the risk that the services identified in the Scope of Services may be more costly and/or time-consuming than Consultant anticipates, that Consultant shall not be entitled to additional compensation therefore, and that the provisions of Section 1.8 shall not be applicable to the services identified in the Scope of Services. The maximum amount of city's payment obligation under this section is the amount specified herein. If the City's maximum payment obligation is reached before the Consultant's Services under this Agreement are completed, consultant shall nevertheless complete the Work without liability on the City's part for further payment beyond the Maximum Contract Amount. 000005 524762.1 3 2.2. Method of Payment. Unless some other method of payment is specified in the Schedule of Compensation (Exhibit "D"), in any month in which Consultant wishes to receive payment, no later than the tenth (10) working day of such month, Consultant shall submit to the City, in a form approved by the City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such requests shall be based upon the amount and value of the services perforned by Consultant and accompanied by such reporting data including an itemized breakdown of all costs incurred and tasks performed during the period covered by the invoice, as may be required by the City. City shall use reasonable efforts to make payments to Consultant within forty-five (45) days after receipt of the invoice or a soon thereafter as is reasonably practical. There shall be a maximum of one payment per month. 2.3 Changes in Scope. In the event any change or changes in the Scope of Services is requested by the City, the Parties shall execute a written amendment to this Agreement, setting forth with particularity all terms of such amendment, including,but not limited to, any additional professional fees. An amendment may be entered into: (a) to provide for revisions or modifications to documents or other work product or work when documents or other work product or work is required by the enactment or revision of law subsequent to the preparation of any documents, other work product, or work; and/or (b) to provide for additional services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Consultant's profession_ 2.4 Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefore by the Palm Springs City Council for each fiscal year covered by the Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the City. 3. SCHEDULE OF PERFORMANCE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. The time for completion of the services to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the Work of this Agreement according to the agreed upon Schedule of Performance(Exhibit"E")_ 3.2 Schedule of Performance. Consultant shall commence the Services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all Services within the time period(s) established in the Schedule of Performance, which is attached hereto as Exhibit "E" and is incorporated herein by reference. When requested by Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer, but such extensions shall not exceed one hundred eighty (180) days cumulatively; however, the City shall not be obligated to grant such an extension. 3.3 Force Maieure. The time period(s) specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant (financial inability excepted), including, but not limited to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine 524,62 1 4 0 0 a 0 C 6 restrictions, riots, strikes, freight embargoes, wars, and/or acts of any governmental agency, including the City, if Consultant, within ten (10) days of the commencement of such delay, notifies the City Manager in writing of the causes of the delay. The City Manager shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the City Manager such delay is justified. The City Manager's determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant's sole remedy being extension of the Agreement pursuant to this section. 3.4 Term. Unless earlier terminated as provided elsewhere in this Agreement, this Agreement shall commence upon the effective date of this Agreement and continue in full force and effect until completion of the Services but not exceeding one (1) year from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit "E") and pursuant to Section 3.2 above, unless extended by mutual written agreement of the Parties. 4. COORDINATION Or WORK 4.1 Representative of Consultant. The following principal of Consultant is hereby designated as being the principal and representative of Consultant authorized to act in its behalf with respect to the Services to be performed under this Agreement and make all decisions in connection therewith: George M. Hudson, RLA, ASLA, Principal. It is expressly understood that the experience, knowledge, education, capability, expertise, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services performed hereunder. The foregoing principal may not be changed by Consultant without prior written approval of the Contract Officer. 4.2 Contract Officer. The Contract Officer shall be such person as may be designated by the City Manager of City, and is subject to change by the City Manager. It shall be the Consultant's responsibility to ensure that the Contract Officer is kept fully informed of the progress of the performance of the Services, and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement. 4.3 Prohibition Against Subcontracting or Assignments. The experience, knowledge, capability, expertise, and reputation of Consultant, its principals and employees, were a substantial inducement for City to enter into this Agreement. Therefore, Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, voluntarily or by operation of law, without the prior written consent of City. Consultant shall not contract with any other entity to perform the Services required under this Agreement without the prior written consent of City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and 524752.1 5 0 60 0 0 omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the Work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written consent of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release Consultant or any surety of Consultant from any liability hereunder without the express written consent of City. 4.4 Independent Contractor. A. The legal relationship between the Parties is that of an independent contractor, and nothing herein shall be deemed to make Consultant a City employee. During the performance of this Agreement, Consultant and its officers, employees, and agents shall act in an independent capacity and shall not act as City officers or employees. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of its officers, employees, or agents, except as set forth in this Agreement. Consultant, its officers, employees, or agents shall not maintain an office or any other type of fixed business location at City's offices. City shall have no voice in the selection, discharge, supervision, or control of Consultant's employees, servants, representatives, or agents, or in fixing their number, compensation, or hours of service. Consultant shall pay all wages, salaries, and other amounts due its employees in connection with this Agreement and shall be responsible for all reports and obligations respecting them, including but not limited to social security income tax withholding, unemployment compensation, workers' compensation, and other similar matters. City shall not in any way or for any purpose be deemed to be a partner of Consultant in its business or otherwise a joint venturer or a member of any joint enterprise with Consultant. 13. Consultant shall not incur or have the power to incur any debt, obligation, or liability against City, or bind City in any manner- C. No City benefits shall be available to Consultant, its officers, employees, or agents in connection with any performance under this Agreement. Except for professional fees paid to Consultant as provided for in this Agreement, City shall not pay salaries, wages, or other compensation to Consultant for the performance of Services under this Agreement. City shall not be liable for compensation or indemnification to Consultant, its officers, employees, or agents, for injury or sickness arising out of performing Services hereunder. If for any reason any court or governmental agency determines that the City has financial obligations, other than pursuant to Section 2 and Subsection 1.8 herein, of any nature relating to salary, taxes, or benefits of Consultant's officers, employees, servants, representatives, subcontractors, or agents, 524762.1 6 0 D" Consultant shall indemnify City for all such financial obligations_ 5. INSURANCE 5.1 Types of Insurance. Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, the insurance described herein for the duration of this Agreement, including any extension thereof, or as otherwise specified herein, against claims which may arise from or in connection with the performance of the Work hereunder by Consultant, its agents, representatives, or employees. In the event the City Manager determines that the Work or Services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the City Manager or his designee. Consultant shall immediately substitute any insurer whose A.M. Best rating drops below the levels specified herein. Except as otherwise authorized below for professional liability (errors and omissions) insurance, all insurance provided pursuant to this Agreement shall be on an occurrence basis. The minimum amount of insurance required hereunder shall be as follows: A. Errors and Omissions Insurance. Consultant shall obtain and maintain in full force and effect throughout the teen of this Agreement, standard industry form professional liability (errors and omissions) insurance coverage in an amount of not less than one million dollars ($1,000,000.00) per occurrence and two-million dollars ($2,000,000.00) annual aggregate, in accordance with the provisions of this section. (1) Consultant shall either: (a) certify in writing to the City that Consultant is unaware of any professional liability claims made against Consultant and is unaware of any facts which may lead to such a claim against Consultant; or (b) if Consultant does not provide the certification pursuant to (a), Consultant shall procure from the professional liability insurer an endorsement providing that the required limits of the policy shall apply separately to claims arising from errors and omissions in the rendition of services pursuant to this Agreement. (2) if the policy of insurance is written on a "claims made" basis, the policy shall be continued in full force and effect at all times during the tern of this Agreement, and for a period of three (3) years from the date of the completion of the Services provided hereunder. In the event of termination of the policy during this period, Consultant shall obtain continuing insurance coverage for the prior acts or omissions of Consultant during the course of performing Services under the terns of this Agreement. The coverage shall be evidenced by either a new policy evidencing no gap in coverage, or by obtaining separate extended "tail" coverage with the present or new carrier or other insurance arrangements providing for complete coverage, either of which shall be subject to the written approval by the City Manager. (3) In the event the policy of insurance is written on an "occurrence" basis, the policy shall be continued in full force and effect during the tern of this Agreement, or until completion of the Services provided for in this Agreement, whichever is later. In the event of termination of the policy during this period, new coverage shall immediately be obtained to 524762.1 7 000039 ensure coverage during the entire course of performing the Services under the terms of this Agreement. B. Workers' Compensation Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, workers' compensation insurance in at least the minimum statutory amounts, and in compliance with all other statutory requirements, as required by the State of California. Consultant agrees to waive and obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies. If Consultant has no employees, Consultant shall complete the City's Request for Waiver of Workers' Compensation Insurance Requirement form. C. Commercial General Liability Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of commercial general liability insurance written on a per occurrence basis with a combined single limit of at least one million dollars ($1,000,000.00) and two million dollars ($2,000,000.00) general aggregate for bodily injury and property damage including coverages for contractual liability, personal injury, independent contractors, broad form property damage, products and completed operations. D. Business Automobile Insurance. Consultant shall obtain and maintain, in full force and effect throughout the tern of this Agreement, a policy of business automobile liability insurance written on a per occurrence basis with a single limit liability in the amount of one million dollars ($1,000,000.00) bodily injury and property damage. The policy shall include coverage for owned, non-owned, leased, and hired cars. B. Employer Liability Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of employer liability insurance written on a per occurrence basis with a policy limit of at least one million dollars ($1,000,000.00) for bodily injury or disease. 5.2 Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City Manager prior to commencing any work or services under this Agreement. Consultant guarantees payment of all deductibles and sell- insured retentions. City reserves the right to reject deductibles or self-insured retentions in excess of S10,000, and the City Manager may require evidence of pending claims and claims history as well as evidence of Consultant's ability to pay claims for all deductible amounts and self-insured retentions proposed in excess of$10,000, 5.3 Other Insurance Requirements. The following provisions shall apply to the insurance policies required of Consultant pursuant to this Agreement: 5.3.1 For any claims related to this Agreement, Consultant's coverage shall be primary insurance as respects City and its officers, council members, officials, employees, agents, and volunteers_ Any insurance or self-insurance maintained by the City 524762.1 8 0 0 0 010 and its officers, council members, officials, employees, agents, and volunteers shall be in excess of Consultant's insurance and shall not contribute with it. 5.3.2 Any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to City and its officers, council members, officials, employees, agents, and volunteers. 5.3.3 All insurance coverage and limits provided by Consultant and available or applicable to this Agreement are intended to apply to each insured, including additional insureds, against whom a claim is nude or suit is brought to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations shall limit the application of such insurance coverage. 5.3A None of the insurance coverages required herein will be in compliance with these requirements if they include any limiting endorsement which substantially impairs the coverages set forth herein (e.g., elimination of contractual liability or reduction of discovery period), unless the endorsement has first been submitted to the City Manager and approved in writing_ 5.3.5 Consultant agrees to require its insurer to modify insurance endorsements to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the endorsements. Certificates of insurance will not be accepted in lieu of required endorsements, and submittal of certificates without required endorsements may delay commencement of the Project. It is Consultant's obligation to ensure timely compliance with all insurance submittal requirements as provided herein. 5.3.6 Consultant agrees to ensure that subcontractors, and any other parties involved with the Project who are brought onto or involved in the Project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the Project will be submitted to the City for review_ 5.3.7 Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on the City nor does it waive any rights hereunder in this or any other regard. 5.3.8 Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been 524762.1 9 0000111 ordered shall be submitted prior to expiration. Endorsements as required in this Agreement applicable to the renewing or new coverage shall be provided to City no later than ten (10) days prior to expiration of the lapsing coverage. 5.3.9 requirements of specific insurance coverage features or limits contained in this section are not intended as limitations on coverage, limits, or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 5.3.10 The requirements in this section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this section. 5.3.11 Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the Work performed under this Agreement and for any other claim or loss which may reduce the insurance available to pay claims arising out of this Agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City, or to reduce or dilute insurance available for payment of potential claims. 5.3.12 Consultant agrees that the provisions of this section shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages resulting from the Consultant's activities or the activities of any person or person for which the Consultant is otherwise responsible. 5.4 Sufficiency of Insurers. Insurance required herein shall be provided by authorized insurers in good standing with the State of California. Coverage shall be provided by insurers admitted in the State of California with an A-M. Best's Key Rating of B++, Class V1I, or better, unless such requirements are waived in writing by the City Manager or his designee due to unique circumstances. 5.5 Verification of Coverage. Consultant shall furnish City with both certificates of insurance and endorsements, including additional insured endorsements, affecting all of the coverages required by this Agreement. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be received and approved by the City before work commences. City reserves the right to require Consultant's insurers to provide complete, certified copies of all required insurance policies at any time. Additional insured endorsements are not required for Errors and Omissions and Workers' Compensation policies. Verification of Insurance coverage may be provided by: (1) an approved General and/or Auto Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate of 5217E21 10 Liability Insurance Coverage with an approved Additional Insured Endorsement with the following endorsements stated on the certificate: I. "The City of Palm Springs, its officials, employees, and agents are named as an additional insured.._ " ("as respects City of Palm Springs Contract No._" or 'for any and all workperformed with the City"may be included in this statement). 2. "This insurance is primary and non-contributory over any insurance or self- insurance the City may have..." ("as respects City of Palm Springs Contract No-_" or 'for any and all workperformed with the City" may be included in this statement). 3. "Should any of the above described policies be canceled before the expiration date thereof, the issuing company will mail 30 days written notice to the Certificate Holder named." Language such as, "endeavor to" mail and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representative" is not acceptable and must be crossed out. 4. Both the Workers' Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents, and volunteers. In addition to the endorsements listed above, the City of Palm Springs shall be named the certificate holder on the policies. All certificates of insurance and endorsements are to be received and approved by the City before work commences. All certificates of insurance must be authorized by a person with authority to bind coverage, whether that is the authorized agent/broker or insurance underwriter. Failure to obtain the required documents prior to the commencement of work shall not waive the Consultant's obligation to provide them. 6. RMEMNIFICATION To the fullest extent permitted by law, Consultant shall indemnify, defend (at Consultant's sole cost and expense), protect and hold harmless City and its officers, council members, officials, employees, agents and volunteers and all other public agencies whose approval of the Project is required, (individually "Indemnified Party'; collectively "Indemnified Parties") against any and all liabilities, claims,judgments, arbitration awards, settlements, costs, demands, orders, and penalties (collectively "Claims"), including but not limited to Claims arising fxom injuries or death of persons (Consultant's employees included) and damage to property, which Claims arise out of pertain to, or are related to the negligence, reclessness, or willful misconduct of Consultant, its agents, employees, or subcontractors, or arise from Consultant's negligent, reckless, or willful performance of or failure to perform any term, provision, covenant, or condition of this Agreement ("Indemnified Claims"), but Consultant's liability for Indemmnified Claims shall be reduced to the extent such Claims arise from the negligence, recklessness, or willful misconduct of the City, its officers, council members, officials, employees, or agents. Consultant shall reimburse the Indemnified Parties for any reasonable expenditures, 524762.1 11 000013 including reasonable attorneys' fees, expert fees, litigation costs, and expenses that each Indemnified Party may incur by reason of Indemnified Claims_ Upon request by an Indemrified Party, Consultant shall defend with legal counsel reasonably acceptable to the Indemnified Party all Claims against the Indemnified Party that may arise out of, pertain to, or relate to Indemnified Claims, whether or not Consultant is named as a party to the Claim proceeding. The determination whether a Claim "may arise out of, pertain to, or relate to Indemnified Claims" shall be based on the allegations made in the Claim and the facts known or subsequently discovered by the Parties. In the event a final judgment, arbitration award, order, settlement, or other final resolution expressly determines that Claims did not arise out of; pertain to, nor relate to the negligence, recklessness, or willful misconduct of Consultant to any extent, then City shall reimburse Consultant for,the reasonable costs of defending the Indemnified Parties against such Claims, except City shall not reimburse Consultant for attorneys' fees, expert fees, litigation costs, and expenses that were incurred defending Consultant or any parties other than Indemnified Parties against such Claims. Consultant's indemnification obligation hereunder shall survive the expiration or earlier termination of this Agreement until all actions against the Indemnified Parties for such matters indemnified hereunder are fully and finally barred by the applicable statute of limitations or, if an action is timely filed, until such action is final. This provision is untended for the benefit of third party Indemnified Parties not otherwise a party to this Agreement. 7. REPORTS AND RECORDS 7.1 Accounting Records. Consultant shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement. Consultant shall keep such books and records as shall be necessary to properly perform the Services required by this Agreement and to enable the Contract Officer to evaluate the performance of such Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 7.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of the Work and Services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Work or Services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of such fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed. 7.3 Ownership_ of Documents. All drawings, specifications, reports, records, documents, memoranda, correspondence, computations, and other materials prepared by Consultant, its employees, subcontractors, and agents in the performance of this Agreement shall 524762 1 12 O 0 8 K 4 be the property of City and shall be promptly delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its fall rights of ownership of the documents and materials hereunder. Any use of such completed documents for other projects and/or use of incomplete documents without specific written authorization by the Consultant will be at the City's sole risk and without liability to Consultant, and the City shall indemnify the Consultant for all damages resulting therefrom. Consultant may retain copies of such documents for its own use. Consultant shall have an unrestricted right to use the concepts embodied therein. Consultant shall ensure that all its subcontractors shall provide for assigmnent to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. 7.4 Release of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer. All information gained by Consultant in the performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. 7.5 Audit and Tns ection of Records. After receipt of reasonable notice and during the regular business hours of City, Consultant shall provide City, or other agents of City, such access to Consultant's books, records, payroll documents, and facilities as City deems necessary to examine, copy, audit, and inspect all accounting books, records, work data, documents, and activities directly related to Consultant's performance under this Agreement. Consultant shall maintain such books, records, data, and documents in accordance with generally accepted accounting principles and shall clearly identify and make such items readily accessible to such parties during the term of this Agreement and for a period of three (3) years from the date of final payment by City hereunder. 8. ENFORCEMENT OF AGREEMENT 8.1 California Law and Venue. Thus Agreement shall be construed and interpreted both as to validity and as to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such County, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Interpretation. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties. The terms of this Agreement are contractual and the result of negotiation between the Parties. Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit, expand, or define the contents of the respective sections or paragraphs. 000015 524762.1 13 8.3 Termination. City may terminate this Agreement for its convenience at any time, without cause, in whole or in part, upon giving Consultant thirty (30) days written notice. Upon such notice, City shall pay Consultant for Services performed through the date of termination. Upon receipt of such notice, Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. Thereafter, Consultant shall have no further claims against the City under this Agreement. Upon termination of the Agreement pursuant to this section, Consultant shall submit to the City an invoice for work and services performed prior to the date of termination. In addition, the Consultant reserves the right to terminate this Agreement at any time, with or without cause, upon sixty (60) days written notice to the City, except that where termination is due to material default by the City, the period of notice may be such shorter time as the Consultant may determine. 8.4 Default of Consultant. A. Consultant's failure to comply with any provision of this Agreement shall constitute a default. R If the City Manager, or his designee, determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall notify Consultant in writing of such default. Consultant shall have ten (10) days, or such longer period as City may designate, to cure the default by rendering satisfactory performance. In the event Consultant fails to cure its default within such period of time, City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice of any rernedy to which City may be entitled at law, in equity, or under this Agreement_ Consultant shall be liable for any and all reasonable costs incurred by City as a result of such default. Compliance with the provisions of this section shall not constitute a waiver of any City right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 8.3. C. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.4.13, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the Maximum Contract Amount (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated. The withholding or failure to withhold payments to Consultant shall not limit Consultant's liability for completion of the Services as provided herein. 8.5 Waiver. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. Any waiver by the Parties of any default or breach of any covenant, condition, or term contained in this Agreement, shall not be construed to be a waiver of any subsequent or other default or breach, nor shall failure by the Parties to require exact, full, and 00a0: 5247621 14 complete compliance with any of the covenants, conditions, or terms contained in this Agreement be construed as changing the terms of this Agreement in any manner or preventing the Parties from enforcing the full provisions hereof. 8.6 Rights and Remedies Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party. 8.7 Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.8 Attorney Fees. In the event any dispute between the Parties with respect to this Agreement results in litigation or any non judicial proceeding, the prevailing Party shall be entitled, in addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable costs and expenses, including but not limited to reasonable attorney fees, expert consultant fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered in such proceeding. To the extent authorized by law, in the event of a dismissal by the plaintiff or petitioner of the litigation or non judicial proceeding within thirty (30) days of the date set for trial or hearing, the other Party shall be deemed to be the prevailing Party in such litigation or proceeding. 9. CITY OFFICERS AND EMPLOYEES- NON-DISCRIMINATION 9.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor-in-interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his financial interest or the financial interest of any corporation,partnership, or association in which he/she is, directly or indirectly, interested in violation of any state statute or regulation. Consultant warrants that is has not paid or given and will not pay or give any third party any money or other consideration in exchange for obtaining this Agreement. 9.3 Covenant Against Discrimination. In connection with its performance under this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, age, marital status, ancestry, or national origin. Consultant shall ensure that applicants are employed, and that employees are treated during their employment, without regard to their race, religion, color, sex, age, marital status, ancestry, or national origin. Such actions shall include, but not be limited to, the following: employment, 514762.1 15 000017 upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 10. MISCELLANEOUS PROVISIONS 10.1 Patent and Copyright Infringement. A. To the fullest extent permissible under law, and in lieu of any other warranty by City or Consultant against patent or copyright infringement, statutory or otherwise, it is agreed that Consultant shall defend at its expense any claim or suit against City on account of any allegation that any item furnished under this Agreement, or the normal use or sale thereof arising out of the performance of this Agreement, infiringes upon any presently existing U.S. letters patent or copyright and Consultant shall pay all costs and damages finally awarded in any such suit or claim, provided that Consultant is promptly notified in writing of the suit or claim and given authority, information and assistance at Consultant's expense for the defense of same, and provided such suit or claim arises out of, pertains to, or is related to the negligence, recklessness or willful misconduct of Consultant. However, Consultant will not indemnify City if the suit or claim results from: (1) City's alteration of a deliverable, such that City's alteration of such deliverable created Qre infringement upon any presently existing U.S. letters patent or copyright; or (2) the use of a deliverable in combination with other material not provided by Consultant when it is such use in combination which infringes upon an existing U.S. letters patent or copyright. B. Consultant shall have sole control of the defense of any such claim or suit and all negotiations for settlement thereof, Consultant shall not be obligated to indemnify City under any settlement made without Consultant's consent or in the event City fails to cooperate in the defense of any suit or claim, provided, however, that such defense shall be at Consultant's expense. If the use or sale of such item is enjoined as a result of the suit or claim, Consultant, at no expense to City, shall obtain for City the right to use and sell the item, or shall substitute an equivalent item acceptable to City and extend this patent and copyright indemnity thereto. 10.2 Notices. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered, sent by pre-paid First Class U.S. Mail, registered or certified mail, postage prepaid, return receipt requested, or delivered or sent by facsimile with attached evidence of completed transmission, and shall be deemed received upon the earlier of (i) the date of delivery to the address of the person to receive such notice if delivered personally or by messenger or overnight courier; (ii) five (5) business days after the date of posting by the United States Post Office if by mail; or (iii) when sent if given by facsimile. Any notice, request, demand, direction, or other communication sent by facsimile must be confirmed within forty-eight (48) hours by letter mailed or delivered. Other forms of electronic transmission such as e-mails, text messages, instant messages are not acceptable manners of notice required hereunder. Notices or other communications shall be addressed as follows: To Citv: City of Palm springs Attention: City Manager& City Clerk noon 81 524762 1 16 3200 E. Tahquitz Canyon Way Palm springs, California 92262 Telephone: (760) 323-8204 Facsimile: (760) 323-8332 To Consultant: Alta Planning+ Design Inc. Attention: George Hudson, Principal 1638 NE Davis Street Portland, OR 97232 Telephone: 503-230-9862 Facsimile: 503-230-9864 10.3 Entire Agreement. This Agreement constitutes the entire agreement between the Parties and supersedes all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter hereof. No amendments or other modifications of this Agreement shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees. 10.4 Severability. Whenever possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law, but if any provision of this Agreement shall be determined to be invalid by a final judgment or decree of a court of competent jurisdiction, such provision shall be ineffective only to the extent of such prohibition or invalidity, without invalidating the reminder of that provision, or the remaining provisions of this Agreement unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless. 10.5 Successors in Interest. This Agreement shall be binding upon and inure to the benefit of the Parties' successors and assignees. 10.6 Third Party Beneficiary. Except as may be expressly provided for herein, nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation, any rights as a third-party beneficiary or otherwise, upon any entity or person not a party hereto. 10.7 Recitals. The above-referenced Recitals are hereby incorporated into the Agreement as though fully set forth herein and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same. 10.8. Corporate Authority. Each of the undersigned represents and warrants that (i) the Party for which he or she is executing this Agreement is duly authorized and existing, (ii) he or she is duly authorized to execute and deliver this Agreement on behalf of the Party for which he or she is signing, (iii) by so executing this Agreement, the Party for which he or she is signing is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which the Party £or which he or she is signing is bound. 524762 1 17 IN WITNESS WHEREOF, the City and the Contractor have caused this Agreement to be executed the day and year first above written. ATTEST. CONTENTS APPROVED: CITY OF PALM SPRINGS, CA. By By City Clerk City Manager Date: Date: By City Engineer Date; APPROVED AS TO FORM: APPROVED BY CITY COUNCIL: By Date: Agreement No. City Attorney Date: Corporations require two notarized signatures. One signature must be from Chairman of Board, President, or any Vice President. The second signature must be from the Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, or Chief Financial Officer. CONTRACTOR NAME: Check one_Individual—Partnership_Corporation Address By By Signature(Notarized) Signature(Notarized) U ©�Y�Gin 5247e2.r 18 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of On before me, UM More fn umenm ue onpcm= personally appeared ramw(cl of sgnxiy who proved to me on the basis of sa6shactory evidence to be the person(s) whose name(s) Ware subscribed to the within instrument and acknowledged to me Mat helsheAheg executed the same in his/her/their authorized capacity(es),and that by hfs(herAheir sigraii ks)on the instrument the person(s), or the entity upon behalf of which the person(s)acted,executed the instrument I cerLify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct_ WITNESS my hand and official seal. Signature Place 0.eurysg,�i µgyy $I�IiWR p paw r'u�c OP77ONAL Though the mformahm halow is not reoufntd by fanc a may prove vakrauo to parsans ra/yhw on me document and could prevent kandufent rnmovsl and r fiadrmenf of lhio form to arrulher dWomenl. Description of Attached Document Title or Type of Document Document Date: Number of Pages: Slgner(s)Other Than Named Above: Capacity(les)Claimed by Signer(s) Signer's Names Signer's Name: El individual ❑Individual f] Corporate orylcer—Tille(s): 0 Corporate Officer—Title(s): 0 Partner—❑Limited ❑General ❑Partner—El Limited 0 General 0 Attomay in Fact L Attorney in Fact r 0 Tmstee lop of mome hem Trwwe Top of thumb ham LJ Guardian or Conservator ❑Guardian or Conservator El Other: 0 Other: Signer Is Representing: Signer Is Representing: oaiorwmwiwwryrn•sgsowsrne an4rw amc:AG2.rxrrP•onh cr.ataiaanox.a,�v.rmvwr+m.nwa krm e�or neadar.rwrrdEr�t-mo-mo-mn 000021 5247G2.1 19 EXHIBIT "A" SCOPE OF SERVICES As defined within the City's Request for Proposal, RFP 05-08, attached as Exhibit"B" QQQQ� 524762.1 EXHIBIT "B" CIT'Y'S REQUEST FOR PROPOSALS 524762 1 O O D©2 3 e M s CITY OF PALM SPRINGS Tahquitz Creek Trail Master Plan U yy REQUEST FOR PROPOSALS # 05-08 PROFESSIONAL LANDSCAPE ARCHITECTURAL DESIGN �a SERVICES I. BACKGROUND AND GENERAL DESCRIPTION The City of Palm Springs is seeking a consultant team to provide master planning services for an important portion of the trail system along Tahquitz Creek. The area has historically been used as an informal recreational and equestrian trail, and has significant historic interest. The project area is approximately one and one-half miles along Tahquitz Creek. The project limits are approximately one-quarter mile east of Sunrise Way, bounded by the Mesquite Country Club Golf Course and westerly, connecting to the existing Agua Caliente Tahquitz Canyon Visitors Center. The project area runs along both sides of the concrete and riprap sided Tahquitz Creek and North Riverside Drive and South Riverside Drive. The budget allocated for the scope of work in this RFP document is $50,000, and proposals should be presented that can accomplish the work within that budget. The funds are a combination of City General Fund dollars and private donations. To implement this project, the City requires professional landscape architectural design services to: • Research opportunities and constraints. • Research and coordinate with Riverside County Flood Control District for appropriate project design, use limitations, permits, and access/use easements. • Research and coordinate with Riverside County, Coachella Valley Recreation and Park District, and others for trail design and connectivity. • Provide master planning, including, but not limited to, trail(s) alignment, materials, colors, planting palette, shade areas, site furnishings, interpretive and other signage. • Meet with Project Team throughout the design to gain input and direction. • Conduct at least one (1) Community Involvement Presentation to present project concept and gain input and consensus with community groups. • Miscellaneous services may also be required to coordinate with existing overhead and underground utilities, as may be necessary to facilitate the planned improvements. The services required in this RFP will be paid from local, not federal, funds; therefore, prevailing wage and DBE requirements do not apply. • Provide estimate of costs for Master Plan improvements. • Gain project approval from the Neighborhood Involvement Committee. • Gain project approval from the Parks and Recreation Commission. • Gain project approval from the Planning Commission. • Gain project approval from the City Council by November 30, 2008. This project is a highly visible and important project for the City of Palm Springs. A well- conceived "Palm Springs" design for the trail is expected. Due to the high degree of interest in this project, a "Project Team" has been assembled, consisting of a Council Member, a Parks and Recreation Commissioner, various trail users, neighborhood representatives and City staff. The project will require collaboration with the community, City staff, the Project Team, as well as the Parks and Recreation Commission, the Planning Commission, and City Council. 000024 II. PURPOSE The purpose is to create a Master Plan for the Tahquitz Creek Trail that provides rich and varied recreational opportunities for residents and tourists, enhancing the beauty and function of Tahquitz Creek. The design should be respectful of the significant history of the area and is cost sensitive and environmentally appropriate. The plan documents should be of sufficient detail to provide cost estimates and be useful for preparation of grant applications- III. SCHEDULE Notice for Request for Proposals posted and issued .................................... November 15, 2007 Deadline for receipt of Questions.... ........... WEDNESDAY, DECEMBER 12, 2007, 2:00 P.M. Deadline for receipt of Proposals.................WEDNESDAY, DECEMBER 19, 2007, 2:00 P.M. Consultant short list.------I-......................I................ ...........I................................January 9, 2008 Interviews (if desired by City)................................................................I............ to be determined Contract awarded by City Council..........................................------------I....I........ to be determined IV. PROJECT COORDINATION, MEETING AND PRESENTATIONS This project will require the design consultant to attend various City meetings to discuss and finalize preliminary concept drawings- The consultant shall be expected to present preliminary concepts, incorporate comments and revisions, and present final concepts and drawings. The following project coordination shall be expected: 1. Coordinate with City staff, the Agua Caliente Band of Cahuilla Indians, Riverside County Flood Control, Southern California Edison, Desert Water Agency (DWA), and others as required to determine project parameters and constraints, operation and maintenance issues, and collect data and record information- 2. Prepare and present proposed Master Plan concept plans to City staff, the Project Team, and advisory and approval bodies as identified above or as may be required, using appropriate visual aids, including maps, slides and handouts; revise as required. 3. Perform project management and project schedule maintenance to ensure that the project timeline is adhered to and deadlines are met. 4. Perform coordination with utilities and adjacent landowners to obtain necessary clearances. 5. Perform coordination with local, regional, state and/or federal agencies, as necessary, to ensure compliance with all regulations and laws- 6. Coordinate County of Riverside Flood Control encroachmentiuse permit(s) processing and obtain approvals, as may be necessary. V. SCOPE OF WORK The overall project is comprised of three primary tasks- These tasks are: C] Research and identification of opportunities and constraints ❑ Consensus building and design ❑ Approval processing 000925 00925 2 A brief overview of the anticipated Scope of Work is described below. The consultant is expected to more specifically identify the proposed Scope of Work as viewed by his/her firm for City consideration: Research and Identification of Opportunities and Constraints ❑ This project will entail coordination with and approval of Riverside County Flood Control, the Agua Caliente Band of Cahuilla Indians, adjacent landowners, utilities, and others to provide long-term access, appropriate design, and maintenance of a trail system. The trail will most likely require use of the flood control access road and facilities. ❑ The project area has a rich history, and research of the use of the land and native peoples will be required and may be incorporated in the design of trail elements and signage. ❑ The County of Riverside and the Coachella Valley Recreation and Park District are currently preparing a Trails Master Plan; this project should coordinate with that work and identify areas of overlap or conflict. Consensus Building and Design ❑ Prepare preliminary design concept plans: • Meet with Project Team to determine design direction. • Emphasize aesthetics and environmentally appropriate plantings and sustainable design. • Incorporate a unique "Palm Springs" design that is pleasing to residents and tourists. • Design access points, trail standards, proposed creek crossings, if any, seating, shade areas, landscaping, signage or interpretive elements, etc. • Prepare appropriate full-color visual aids, including proposed plant palette, tree and shrub layout at mature growth, cross-sections, maps, and other media necessary to adequately present the proposed concept plan. • Prepare Cost Estimates. ❑ Present concept plans: • Present concept plans to City staff and Project Team. • Provide Estimate of Probable Construction Costs. • Revise as necessary per Project Team. Approval Processing • Present concept plans to Project Team, Parks and Recreation Commission, Architectural Advisory Committee, Planning Commission, and City Council; revise as necessary. • Obtain formal approval of concept plans through the City's Major Architectural Approval Process, up to and including formal approval by the City Council. VI. DELIVERABLES As a minimum, the consultant shall be expected to deliver the following items: 3 � � ®Qi ❑ Project coordination, attendance at required meetings, and presentations of preliminary and final project drawings. ❑ Coordination and documentation as required to secure necessary permits from the Riverside County Flood Control. ❑ Complete and professional preliminary concept drawings and renderings, cost estimates, etc. as required and necessary to obtain approvals of City staff, the Project Team, Parks and Recreation Commission, the Architectural Advisory Committee, Planning Commission, and City Council. ❑ Presentations to community, Project Team, Parks and Recreation Commission, the Architectural Advisory Committee, Planning Commission, and City Council. ❑ Complete, fully-approved final design, no later than November 2008. VII. PROPOSAL REQUIREMENTS The Consultant's proposal should describe the methodology to be used to accomplish each of the project tasks_ The proposal should also describe the work that shall be necessary to satisfactorily complete the task requirements. Please note that this Request for Proposal cannot identify each specific, individual task required to successfully and completely implement this project. The City of Palm Springs relies on the professionalism and competence of the Proposing Design Team to be knowledgeable of the general areas identified in the Scope of Work and of adequate competence to include in its proposal all required tasks and subtasks, personnel commitments, man hours, direct and indirect costs, etc. The City of Palm Springs will not approve addenda to the Consultant's agreement which do not involve a substantial change from the general Scope of Work identified in this Request for Proposal. The following criteria shall be observed: ❑ The submittal should not exceed 30 pages, double sided (8'/z" by 11"), including an organization chart, staff resumes and appendices, and cover letter. ❑ Six (6) original proposals are required. Facsimile (fax) or email transmitted proposals will not be accepted. ❑ Responses to this Request for Proposal shall be organized into four categories as follows: 1. Information on the Firm. In this section the respondent should address the size of the firm, the number of years in business, the resources available, and the history of the firm with any sub-consultants who will be proposed to be used for this project. 2. Key Personnel. Provide a brief resume for each of the key persons proposed to work on this project. Credentials of corporate executives or firm principals are not necessary or desired unless these individuals will play an active role in the proposed project. Any 4 000027 key sub-consultants proposed should be identified, and information on the project architect or engineer from each firm should be included. 3. Past Experience. In this section, the respondent should list no more than five previous projects to be used as references_ The projects listed should be as similar in character and nature as is possible to the proposed scope of work for the Tahquitz Creek Trail project. A contact name and current phone number for the owner and the contractor on each project included should be provided. 4. Special Considerations. In this section, proposers are requested to include any information that they believe makes them particularly well suited for the subject project. ❑ The prospective Consultant shall designate, by name, the project manager to be employed. Substitution of the project manager by the selected consultant will not be allowed without prior approval by the City of Palm Springs. El All proposals must be received in the City of Palm Springs, Division of Procurement and Contracting by 2:00 P.M., LOCAL TIME, WEDNESDAY, DECEMBER 19, 2007_ Proof of receipt before the deadline is a City of Palm Springs, Division of Procurement and Contracting date stamp. It is the responsibility of the Proposer to see that any proposal sent through the mail shall have sufficient time to be received by the Procurement Office prior to the proposal due date and time. Late proposals will be returned to the Proposer unopened. Proposals shall be clearly marked and identified and must be submitted to: City of Palm Springs Division of Procurement and Contracting 3200 E. Tahquitz Canyon Way Palm Springs, CA 92262 Attn: Craig Gladders, C.P.M_, Procurement & Contracting Manager QUESTIONS: Proposers are specifically directed NOT to contact any city employee, commission member, committee member, council member, tribe member or other agency employee or associate for any purpose related to this RFP other than as directed below. Contact with anyone other than as directed below may be cause for rejection of a proposal. Any questions, technical or otherwise, pertaining to this Request for Proposal must be submitted IN WRITING and directed ONLY to: Craig Gladders, C.P_M. Procurement& Contracting Manager 3200 East Tahquitz Canyon Way Palm Springs, CA 92262 via FAX (760) 323-8238 or via EMAIL: Craig.Gladdersla-palmsprinas-ca.aov Interpretations or clarifications considered necessary in response to such questions will be resolved by the issuance of formal Addenda to the RFP. The deadline for all questions is 2:00 P.M., Local Time, Wednesday, December 12, 2007, 7 days prior to the due date of proposals. Questions received after this date and time may not be answered. Only questions that have been resolved by formal written Addenda via the 5 000028 Division of Procurement and Contracting will be binding. Oral and other interpretations or clarifications will be without legal or contractual effect. U Each proposal must include two sealed envelopes. Envelope#1, clearly marked "Work Proposal," shall include the following items: • Technical proposal -- describe in detail your approach and understanding of the project, key personnel and their experience as related to this project: the firm's past experience; and any special considerations. • Signature authorization (see Attachment A); • Project schedule, showing various anticipated tasks and steps from preliminary phase through approval. Envelope#2, clearly marked "Cost Proposal," shall include the following item: • Cost proposal — The City will use a "Cost-Per-Unit-of-Work" method to pay for professional services relating to the Work Proposal. Proposers should include a detailed cost estimate, identifying all direct, indirect, and overhead costs associated with each task required for each phase. Describe how your firm will control costs and minimize costs for design and construction. Important Note: The successful Proposer will be required to enter into a contractual agreement, inclusive of insurance requirements, with the City of Palm Springs in accordance with the standard Professional Services Agreement — Attachment "B" hereto. Please note that Exhibits A, B, C, D and E are intentionally not complete in the attached document. These exhibits will be negotiated with the selected firm and will appear in the final Professional Services Agreement executed between the parties. Any exceptions to the language contained in the RFP or sample agreement must be included in the Proposal submitted and clearly defined. Exceptions to the City's standard boilerplate professional services agreement may be considered in the evaluation process. Failure or refusal to enter into an Agreement as herein provided or to conform to any of the stipulated requirements in connection therewith shall be just cause for an annulment of the award. If the highest ranked Proposer refuses or fails to execute the Agreement, the City may, at its sole discretion, enter negotiations with and award the Contract to the second highest ranked Proposer, and so on. Vlll. RESPONSIBILITY OF PROPOSER All project proposers shall be responsible. If it is found that a proposer is irresponsible (e.g., has not paid taxes, is not a legal entity, submitted a proposal without an authorized signature, falsified any information in the proposal package, etc.), the proposal shall be rejected. IX. CONSULTANT SELECTION ❑ Each proposal will be reviewed by an evaluation committee to determine if it meets the proposal requirements. Failure to meet the requirements for the Request for Proposal may be cause for rejection of the proposal. Q The evaluation committee may, at its sole option, ask for interviews or oral presentations by any proposer(s) participating in this process. Attendance at any such interview will be at the Proposer's expense. 6 DoOO29 ❑ A final selection of the consultant will be determined following review of all work proposals and/or formal oral presentations. The evaluation committee will make a recommendation of the selected consultant for a contract to be awarded by the City Council_ ❑ The selected consultant will work closely with City staff throughout the duration of the project. A consulting firm will be selected for final negotiation of a contract based upon the following factors: • Project Understanding: Degree of understanding of the project and familiarity with the area; understanding of similarly highly visible public projects, and related architectural approval processes —(15%) • Scope of Work: Proposed approach to the project, including the expected time commitment of key personnel, technical approach to the project, and the emphasis placed on project phases— (25%) • Project Manager/Staff Qualifications: Qualifications of the staff assigned to manage and provide services related to the project; and experience with similarly highly visible public projects —25%). • Firm Qualifications/Consultant References: Past experience in projects related to the outlined Scope of Work; experience with similarly highly visible public projects; —(25%) • Project Schedule: Thoroughness and reasonableness of the project schedule; ability to maintain the project within the selected time frame; demonstration of ability to provide final design by November 2008 — (10%) • Project Cost: The project cost will be considered after selection of the best proposal; no weight shall be given to the cost in the selection of the consultant. A contract shall be negotiated with the selected consultant on the basis of the submitted cost proposal and in consideration of reasonable and mutually agreed project costs and time requirements. It is assumed that by presenting a proposal, the firm understands the existing budget is $50,000, and that the Scope of Work presented can be accomplished within that budget. ❑ Award of Contract: It is the City's intent to award a single contract to the firm that can best meet the requirements of the Request for Proposal document. The City reserves the right to award a contract to multiple firms or a single firm or to make no award, whichever is in the best interest of the City. It is anticipated that award of the contract will occur at the next regularly scheduled City Council meeting after the evaluation committee has made its final selection of the consultant to be recommended for award. The decision of the City Council will be final. ❑ Public Record: Proposer's attention is drawn to the fact that all proposal documents submitted are subject to the California Code Section 6250 et seq., commonly known as the Public Records Act. Information contained in the proposals may be made public after the review process has been completed, negotiations have concluded and a recommendation for award has been officially agendized for City Council consideration, and/or following award of contract, if any, by the City Council. ❑ Cost related to Proposal preparation: The City will NOT be responsible for any costs incurred by any Proposer in the preparation or submittal of their respective proposal. ❑ Business License: The successful proposer will be required to be licensed in accordance with the City of Palm Springs Business License Ordinance, Municipal Code Chapter 3.40 through 3.96, entitled "Business Tax". 7 ❑ Proposal informalities or defects: The City of Palm Springs reserves the right to waive any informality or technical defect in a Proposal and to accept or reject, in whole or in part, any or all Proposals and to advertise for new Proposals, as best serves the interests of the City. ❑ Investigations; The City reserves the right to make such investigations as it deems necessary to determine the ability of the Proposer to perform the Work and the Proposer shall furnish to the City all such information and data for this purpose as the City may request. The City reserves the right to reject any Proposal if the evidence submitted by or investigation of such Proposer fails to satisfy the City that such Proposer is properly qualified to carry out the obligations of the Contract and to complete the Work contemplated therein. U Signed Proposal and Exceptions: Submission of a signed Proposal will be interpreted to mean that Propsoser has hereby agreed to all the terms and conditions set forth in all of the sheets which make up this Request for Proposals, and any attached sample agreement. Exceptions to any of the language in either the RFP documents or attached sample agreement must be submitted with the proposal and clearly defined. Exceptions to the City's RFP document or standard boilerplate language, terms or conditions may be considered in the evaluationprocess. s QQ© Q3? PA[M .a OFtiV'�S 'l p A!/FORH\ REQUEST FOR PROPOSAL (RFP 05-08) FOR TAHQUITZ CREEK TRAIL PROFESSIONAL MASTER PLANLANDSCAPE ARCHITECTURAL DESIGN SERVICES ADDENDUM NO. 1 This Addendum is being issued for the following changes and informational items: THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE SPECIFICATIONS AND INSTRUCTIONS ARE TO BE INCLUDED.IN THE ORIGINAL DRAWINGS AND SPECIFICATIONS. THIS ADDENDUM SHALL TAKE PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS. CLARIFICATION OF INSTRUCTIONS TO PROPOSERS: It is IMPERATIVE that you contact Cheryl Martin, Procurement Administrative Coordinator, via email at Cheryl.Martin(a)palmsprings-ca.gov to officially register as a Proposer for this s ecific project with your company name, address, phone, fax, contact person and email address. Failure to officially register may result in not receiving addenda to the RFP. Note: You may also register your firm in the City's on-line general vendor database system while on the website, but you MUST still contact Cheryl Martin as instructed above to register as a proposer for this s_ pecific RFP 05-08. The City has received the following questions and is hereby providing answers thereto: RESPONSES TO QUESTIONS RECEIVED TO DATE: Q 1: Are we able to get a business license without having an office in the Palm Springs area? All: Yes, you will be able to get a Palm Springs Business License without having an office in the City of Palm Springs. Q 2: Will we need a business license before we bid on the project? A 2: No. As per the RFP document, the successful proposer will be required to be licensed. 0�0022 Q 3: Are there any site plans of the project site and are there surveys done on this project site or do we need to provide one? A 3: No base maps exist. The City will provide aerial photos with topo. No survey is required. Q 4: In the Proposal Requirements, Past Experience, the City asks for the names of both the Owner and Contractor. Some of our projects have not been built or still in the planning stages so we couldn't give the City the name(s) of the Contractors. Are the names absolutely important to have published? A 4: The City is requesting demonstration of past experience as it relates to successfully completed projects that have been constructed, including the names of both the Owner and the Contractor. Projects that are not yet completed or were never constructed should not be submitted. BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA Craig L. Gladders, C.P.M_ Procurement& Contracting Manager DATE: November21, 2007 ADDENDUM ACKNOWLEDGMENT: Proposer Firm Name: Authorized Signature: Date: Acknowledgment of Receipt of Addendum 1 is required by signing and including the acknowledgment with your proposal. Failure to acknowledge this Addendum may result in your proposal being deemed non- responsive. U l➢�li+:dil aF PaLA4 S yr�a P cq�rFORN�P . REQUEST FOR PROPOSAL (RFP 05-08) FOR TAHQUITZ CREEK TRAIL PROFESSIONAL MASTER PLAN & LANDSCAPE ARCHITECTURAL DESIGN SERVICES ADDENDUM NO. 2 This Addendum is being issued for the following changes and informational items: THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE SPECIFICATIONS AND INSTRUCTIONS ARE TO BE INCLUDED.IN THE ORIGINAL DRAWINGS AND SPECIFICATIONS. THIS ADDENDUM SHALL TAKE PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS. The City has received the following question and is hereby providing an answer thereto: RESPONSE TO QUESTION RECEIVED TO DATE: Q 1: From what I'm reading, we are only responsible for a master plan of the trail and not construction documents, am I wrong? Al: Construction documents are NOT a requirement of this RFP. BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA Craig L. Gladders, C.P.M. Procurement& Contracting Manager DATE: November 28, 2007 ADDENDUM ACKNOWLEDGMENT.- Proposer Firm Name: Authorized Signature: Date: Acknowledgment of Receipt of Addendum 2 is required by signing and including the acknowledgment with your proposal. Failure to acknowledge this Addendum may result in your proposal being deemed non-responsive. F PALM S. J_JI REQUEST FOR PROPOSAL (RFP 05-08) FOR TAHQUITZ CREEK TRAIL PROFESSIONAL MASTER PLAN & LANDSCAPE ARCHITECTURAL DESIGN SERVICES ADDENDUM NO. 3 This Addendum is being issued for the following changes and informational items: THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE SPECIFICATIONS AND INSTRUCTIONS ARE TO BE INCLUDED-IN THE ORIGINAL DRAWINGS AND SPECIFICATIONS. THIS ADDENDUM SHALL TAKE PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS. The City has received the following questions and is hereby providing answers thereto: RESPONSE TO QUESTION RECEIVED TO DATE: Q 1: The project purpose statement states that one of the purposes of the project is to enhance the beauty and function of Tahquitz Creek. Are creek enhancements (concrete removal, bank restoration, grading, planting, etc.) considered part of the scope of work? A1: Study of these type of improvements are part of the scope of work. The Master Plan is intended to identify if and/or where these improvements may be appropriate. If these elements are found to be appropriate for the design, then they would be part of the Master Plan documents. Q 2: Are there specific ESA issues relevant to this master planning effort and if so, what are they? A 2: This area is not within the Environmentally Sensitive Area (ESA). The Master Plan process shall comply with the city's General Plan. Staff will determine if the Master Plan will amend the General Plan at a later date. Q 3: Is it anticipated that trails will be located on both sides of the creek? A 3: Yes 000025 Q 4: Is the trail alignment set or is alignment development part of the scope of work? A 4: The alignment is not set and should be studied as part of this Master Plan effort. Q 5: Are at grade trail/roadway crossings such as crossing Sunrise Way part of the scope of work? A: 5 The Master Plan should identify if at grade or grade separated crossings are appropriate. Q 6: Is it anticipated that the consultant will apply for necessary Riverside Flood Control encroachment/use permits as part of this master planning effort? A 6: It is anticipated the consultant will assist the city with the application for encroachment permits. Q 7: Where are the anticipated access/trailhead locations? A 7: This is to be determined by the Master Plan process. Q 8: What types of uses are anticipated on the trail (bike, pedestrian, equestrian, rollerblades, other)? A 8: The trails are intended to be multi-purpose trails. Q 9: Is the trail to be paved? A 9: Yes and additional unpaved trails may be determined appropriate as part of this process. There is an existing unpaved equestrian trail in the creek bottom. Q 10: Excluding the flood control district, what other state and federal agencies will require coordination with during the master plan development? A 10: We will coordinate with the Agua Caliente Band of Cahuilia Indians. City staff will take the lead in this work; consultant will supply information to assist this effort. 00003C BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA Craig L. Gladders, C.P.M. Procurement & Contracting Manager DATE: December 13, 2007 ADDENDUM ACKNOWLEDGMENT: Proposer Firm Name: Authorized Signature: Date: Acknowledgment of Receipt of Addendum 3 is required by signing and including the acknowledgment with your proposal. Failure to acknowledge this Addendum may result in your proposal being deemed non-responsive. 009027 EXHIBIT "C" CONSULTANT'S PROPOSAL 524762.1 o It I City of Palm Springs o Tahquitz Creek Trail, RFP 05-08 PLANNING+ I]ESIGN • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 0 Prepared by: 0 Alta Planning + Design, Inc. r� In association with: RBF Consulting •1f=w. l .. ',�l l .;o:; :j uqy --,a;F,•:° �:.a 1.".: _�,5.,r� '�li�;it.4•igtTt..,' _ �',�<, .;�m^ryl;: :.r�;;hj. ��,�Ti; rL;."'h, ar�rp;,..•r`"h�, a,.,,. i•d'a.•� •;2 ;`'rf;'�y;(:, ''-' . r• ��,•., fin ,..�. / .` rn _ rr ",'�. .r�n•�' -rya;^'� - ,,;i*i'- a'P'`Iw�,=q�v`-.v�la�..,�,.�,. %�'t1„�iMiBifi, jd'r,=�yr i"� ,nT^ ,•gyp.`9�I��.•::"'i.::!I p4� .,'.`.r'�... �:'G'�:.I:S-;,IIti;+: '::L r� ,l,-y:5,'.'.;j:. ,;: �•C f"Ir„I�IY.^gr.^. .�::r.,� `�,rY.i", _ wJt��`Wti•.'1.�'t,ci' �' x �nS�,:'_,j'JY.�=Y tilt"r ,4 , rr�' +d:�'y ..�. '�?'?d(•r .-'�:.� . 1 a a r.•-1r:'�:`i�'��_�F�y..i�c:�i+�_9,�ili'"�ni,r' _ � � .�hi;�4 .^�1ry+*.•j•�>"'1,. ^ ql^^ `�3 •i{ilrp ii.•W:,;IJ..rvI'�,• iAr�S��ir',�. 1 r# 1 ., r,5 rr°6r1�•(n���' 1`lp'tl_r.�-��.`I �^•7'� r - �rvyl A (4�� V December 19,2007 Alta Planning+Design 1638 NE Davis Street Portland,OR 97232 (503) 230-9862 wwwaltaplanning.com Mc Craig Gladdens,C.RM-,Procurement&Contracting Manager 3200 East Talaquitz Canyon Way Palm Springs,CA 92262 Proposal for Professional landscape Architectural Design Services for the Tahquitz Creek Trail Master Plan(RPF 05-08) Dear Mn Gladdens, Alta Planning+Design is pleased to submit our qualifications and proposal to provide master planning services for the Tahquitz Creek Trail project We have prepared our proposal with the goal of demonstrating our ability to provide the City with the best value for its capital investment in consultant services. Alta is one of the nation's leading trail design and implementation firms.We are the one of the few farms nationally specializing exclusively on such projects-We have designed over 2000 mules of trails,bikeways,and walkways,including some of this regions most prominent traits:the Mojave Rivenvalk in Victorville,the California Aqueduct Trail,the California Coastal Rail-Trail,the Amargosa Creek Tx-A in lancaster,and the Pacific Electric Inland Empire trail in Rancho Cucamonga_ We are teamed with RBF Engineering,to provide civil engineering services,and Bonterra Consulting for cultural and natural resource interpretation. Both RBF and Bonterra are local firms that will supplement Alta's national trail plan experdse. We believe our team is distinguished in many ways: • Specialized expertise in mail planning and design. Our team's background in bikeway,pedestrian,and nnilbead design will result in an in the ground project that meets the needs of the community. • Many of our projects are in communities sim lar to the Palm Spring,;,high desert environm eats with growing populations. We are experts at productively involving and communicating clearly with staff and gaining consensus on our projects. • Our research and understanding of the specific needs and requirements for thiti project,combined with our vast experience and the expertise of Boyle Engineers,will provide you with a high quality product that can be funded and implemented. • Our small size and talented staff offer you efficiency,economy,and personalized attention. We trust that you will find our proposal responsive to the project requirements. Please feel free to contact me at (503)230-9862 should you have any questions during the review of our proposal Sincerely George Hudson Principal Q Q Q Q Q City of Palm Springs, Tahquitz Creek Trail C Contents C . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . c Project Understanding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 ' C Opportunities and Constraints . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 ,i Consensus Building and Design . . . . . . . . . �- Approval Processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 L Project Approach. . . . . . . . . . . . . . . . . . . . . . . . 2 Project Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 (, TASK 1: Project Initiation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 TASK 2: Research & Identification of Opportunities Et Constraints. . . . . . . 4 `J TASK 3: Consensus Building. . . . . . . . . . . . 6 TASK 4: Alignment Development . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 TASK 5: Design Concept Development . . . . . . . . . . . . . . . . . . . . . . . . . 8 TASK 6: Final Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Firm Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Company Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 (, Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 `,'.' l^ Computer Software and Resources . . . . . . . . . . . . . . . . . . . . . . . . . . 11 TI Key Personnel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 •.'. (, Organizational Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Alta Personnel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 C RBF Consulting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 °s C BonTerra Consulting Past Experience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 (� Amargosa Creek Trailhead and Pathway, Lancaster (CA) . . . . . . . . . . . . 14 Stafford Basin Multi-Use Pathway, Lake Oswego (OR) . . . . . . . . . . . . . . 15 :;(,°:; n Eastbank Esplanade, Portland OR Joe Rodota County Trail, Sonoma County (CA). . . . . . . . . . . . . . . . . . . 16 Hunter Creek Trail, Sonoma County, CA. . . . . . . . . . . . . . . . . . . . . . . 16 Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Appendix A: Qualifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i• Appendix B: Resumes . . . . . . . . . . . . . . . . . . . . . . . . . . .iv C , rj `l) n n r City of Palm Springs, Tahquitz Creek Trail Project .Understanding . . . . . . _ _ _ _ . _ _ . . . . . . _ _ _ _ _ _ ,. . . . . . . . . . . The City of Palm Spring's Tahquit,Creek Trail Master Plan presents a unique opportunity to develop bell a physical trail linkage between the residential neighborhoods to the nearby Tabquitz Canyon,as well as a symbolic linkage to the cultural and natural history of the region. This new linkage can serve multiple purposes of enhancing recreational and transportation opportunities for Palm Spring residents and visitors,restoring and beautifying Tahquitc Creek,and reconnecting the community to its historical mots. The resulting design should capitalize on each of these opportunities and help create a unique sense of place _ t along the Tahquitz Creek Trail. The Master Plan process entails three key tasks,including an assessment I of opportunities and constraints,building consensus around design ;;y,f ,,, issues and concept plans,and finally,permit approval processing e Opportunities and Constraints Based upon our preliminary review of background documents and field review of the creek corridor,key opportunities related to the project include: lill - Improving access between the developed portions of the City and its historic and natural resources, • Mghlighting the significance of the Agua Calieme Band of Cahuilla Indians in this region, • Maximizing Palm Spring area benefits from the ongoing countywide tea l and park master planning efforts, • Enhancing the safety-and pleasure of residents and visitors already informally using the Tahquit-z Creek area for recreation and physical exercise. Key constraints related to the project include: l • Trail crossings at two major roadways,South Palm Canyon Drive and South Sunrise Way, •Balancing habitat,watershed restoration,trail access,and flood . control district needs. _• . • Coordination and consensus building with surrounding residents, business owners and other public facilities. n 1 - Consensusl Building and Design Alto has extensive experience in bringing together diverse participants io trail planning processes. We have worked on multiple,high profile„public works trail projects throughout the country and have overseen die successful implementation of several,including many in the Mojave Desert. It will be important to inform and engage key players such as the Parks and Recreation Commissioners the.Architectural.Advisory Committee members,the Planning Commissioners,and the City Council members- Design proposals will . address access points,creek crossings,landscaping,seating,shading,interpretation,and other elements necessary to create a well-used and appreciated trail corridor- Approval.Processing An early focus on finditxg design solutions that are functional and feasible will support efficient approval processing The Alta Teatn has extensive eperience preparing materials that effectively convey issues and solutions,and assist in the success of a project,especially approval by governing bodies- Alta Planning+ Design December 19, 2007 1 " "0 0 u City of Palm Springs, Tahquitz Creek Trail CI C C Project Approach (C . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . �. . This scope of work is based on our understanding of the project and our experience gained from successfully completing similar assignments. This scope will be refined during contract negotiations between The City of Palm Springs and.Alta Planning+Design,Inc. Project Management Alta Pl,nn'g+Design, Inc.will take the lead in all tasks and conducting all necessary project C management activities to complete the Tahquitz Creek Trail Master Plan. This includes coordination with the City of Palm Springs,the Project Team Agua Caliente Band of Cahuilla Indians,Riverside County Flood Coatcol,Southern California Edison,Desert Water Agcncy, the Parks&Recreation Y Commission,Planning Commission,City Council,other agencies and utility companies with 1 C infrastructure on the project site. +'a We understand that producing a high-quality study that meets the City's Financial and schedule (' requirements requires an understanding of the and community's needs,the improvement program construction costs and methods,regulatory requirements, as well as the specific site conditions.To manage this project effectively requires excellent communication skills so that each team member has a common expectation of the projecr outcome.The following outlines Aluals procedures for cEfcctively (- managing a project Acquire an Understanding of the Project Prior to undertaking any project,we gain a thorough understanding of the project's context and issues, as well as the client's goals and objectives. From this project understanding,we will develop a detailed work plan for the client's approval that includes all Tasks to be completed,deliverables,project schedule, o and project budget. Communicate Effectively Throughout,the planning process,Alta's project manager will be in regular contact with the City's project manager to keep them apprised of the project effort and to seek their input at key decision C points.This will include face-to-face meetings,e-mails,telephone, fax,and written documents.We will " C produce monthly progress reports that summarize tasks completed,and ouTline tasks to be completed over the next 30 days. In addition,Alta will produce detailed meeting minutes That summarize the discussion items and will include a list of follow-up tasks and the responsible party for each task. i We typically utilize our FTP web site as a means to efficiently distribure large electronic files suds as _^+ mapping and text/graphic reports (Typically too large to c-mail). Quality Control C.. With each project,we structure a series of reviews of all key submittals/itxcerim Work products defined in our project approach. On the Tahquirc Creek Trail Master Plan,we will produce a series of �- working papers as each major work task is complere. These working papigrs will assuie all partiapaars 'i:N , involved with the pl: ini g process are"on the same page"and will be circulated for.ceview and revised based on comments received. The content of These working P,P a ers will form the basis for C the final plan recommendations. As The final.study is assembled,we will produce a series of drafts along with power point presentations describing the study content for staff,agency coumvttce,-and i council review Because our work as a firm includes planning,design,and implementation,we are able, alta 2 December 19, 2007 Alta Planning+Design oaoo � Pon ) : } to produce reliable cost estimates for our studies. Our trail studies prioritize projects and with each project recommendation,we submit cost estimates to assure the project can be builr within the client's anticipated budget or funding source.We maintain a database of unit costs for trail improvefrients. In addition to client reviews,all submittals are reviewed by in-house, senior staff at Alta As we develop project details,we define what design standards should be met(Federal,state,local),and identify materials that are vandal resistant,durable,and easily replaced should that need arise. All input received for each review is discussed with the client and incorporated into the documents. Specific project management tasks to be completed include: •Prepare and update project contacts list • Oversee and administer work of sub-consultants j •Prepare and update the Project Schedule - { • Prepare Monthly Progress Reports,including work accomplished during the past month,work ? scheduled for the upcoming month,any outstanding issues that may affect the schedule and/or ;,q budget,and status of budget. •Prepare meeting agendas,meeting minutes,including action items •Attend kick-off and progress meetings with the Palm Springs projecr manager •Provide quality control throughout the duration of the study •Provide regular communication to the client on project issues and progress al° TASK 1: Project Initiation 1.1 Organization and Scoping Meeting As a first order of business,an organization and scoping meeting will be held with staff to: •Review objectives of project -Review scope of services • Confirm study area • Collect available data and published materials l • Develop contact/stakeholder list •Review Project Team make up and representation - Establish meeting and presentation schedule • Establish communications channels with other agencies -Review"and list State and Federal required elements •Review and list all applicable design and planning standards • Discuss the public involvement plan • Coordinate,with local governments and agencies Following our.ldck=off meeting,we recommend a site tour with the client and kwy community rrembers. We have found this to be a highly efficient means of gathering site information that typically results in a dynamic dialogue of the site opportunities and constraints. Changes to the Work Plan will be made (f necessary) at the conclusion of this effort,and an.amended Work Plan and Schedule will be published. 1.2 Develop Project Goals, Objectives, and Standards The Alta team will work with the Project Team and stakeholders to develop consistent overall project goals,objectives;and design criteria for the Tahquitz Creek Trail This will include: Ir Alta Planning+ Design December 19, 2007 3_ 000044 C City of Palm Springs, Tahquitz Creek Trail r- Vztlon Statement The vision statement is a summary of the overall goals and objectives of the project The vision presents a picture of the completed system and future linkages to other transportation and recreation facilities in the region. O iecliner.These are specific statements that help guide the planning and design of the project. They also help to evaluate alternative proposals. For example,one objective may be to "develop a system that _ minimizes safety hazards for all user groups." Design and Opemling Guidelines/Standards These will be developed out of established local,regional, state, and Federal standards and requirements,and by working with the Riverside Flood Control District to establish uail setback,separation and other requirements. Standards will be used as a framework for l the planning and design process and ultimate insdrutiooal/administrative arrangement within the creek j corridor that will manage the future trail Guidelines will address the following issues: •Trail design • Cross sections,plans,and sketches •Width and surface options ",' l- • Trail safety • Environmental and cultural resource protection • Connectivity and access (' • Security and emergency vehicle access l _ • Operation and montenance standards and agreement~ "i C, • Transportation and recreation qualities Draft objectives,guidelines, and standards will be submitred to the staff Project Team,and affected �~ parties for review and comment. Task 1 Products -Worldag Paper#1 Goals and Objectives;Design Guidelines and Operating Standards • Final detailed scope,schedule and outreach program • Monthly status report to accompany invoice h • Detailed project goals and objectives • On-going quality control,in-house and client reviews C, TASK 2: Research & Identification of Opportunities & Constraints To ensure the project can be completed efficiently,Alta will rely on the City for relevant background (C) information and suitable base:mapping. Through a thorough background data review and fieldwork,we will identify held conditions that will influence the aliLmrnent development and design recommendations.Desired linkages,safety issues,private property encroachments and impacts, 0 environmental conditions,interpretive sites, slope,utility requirements;roadway condition's,and other ; opportunities and constraints that will help define trail alignment oppart u ifics and wi77 mapped and ,Q C, recorded in the held (_ ) n alter 4 December 19, 2007 AUa Planning+ Design �(y a Our diree-tier pioccss for information gathering is as follows: l VIA TIER ONE: Data Collection 7 Collect all available data,including relevant local, regional, and State planning documents as noted in RFP, including: - • Coachella Valley Trail Master Plan (in progress) County Transportation System Plan: Pedestrian and Bicycle Plan Elements • County planning maps; Easements, Riverside County Flood Control District ROW Maps, Road ROW, Tax Lot Maps; ,1 • Cultural resource sites,ESA species present,wetland mapping: • AASHTO&USDOT trail design guidelines; Flood Control District Plans • Work with City to develop one comprehensive base man of rail corridor olianment. Develop moo and > database of existing, proposed,and potential trails and bikeways for field inventory. y. I'd TIER TWO: Field Inventory Conduct field inventory of existing right-of-woy and potential alignments, utilizing GPS and photographing ,11;" and recording all conditions observed in the field. Compare field notes,photographs,and drawings with maps,aerial photos,and other documents to ensure that the base mop accurately reflects existing conditions. Information to be field surveyed and mapped: •_�' Slope/topographic conditions, drainages and water bodies, view points, sensitive environmental •) areas,geology,vegetation, historic resources, bridges and other structures, railroad infrastructure, utilities; • Proposed land uses&major developments;adjacent land uses,private encroachments, roadway ` • crossings Major destinations,access points,schools, parks, commercial centers, historic sites, museums, waterways; • Property ownership and easements, Demographic data, potential trail support facilities, adjacent } roadway characteristics 1 _ TIER THREE: Data Synthesis Et Presentation i Synthesize field data and printed data into a user-friendly map.Opportunities and constraints will be clearly identified as will the overlap and conflicts between various plans.We will present all information an large-scale color maps using (a)AutoCAD or Arcview, (b) aerial photographs, (c) U.S.G-S.topographic maps supplemented by local GIS mopping,and/or(d) City, County, DOT supplied mapping-We will supplement maps with our field notes and GPS data so that they offer an accurate portrayal of existing and proposed conditions. Task 2 Products • Background document zcv iew • Coppreheasive base map Fie invrntory of site conditions • Opportabities,and constraints mapping • Cuirural aril natural resoutcc opportunid6s •.Photo database of field condidons • Working X>aper'#2: Exdsring Conditions and Opportunities&Constraints Report Alta Planning+ Design December 19, 2007 5 �UC 0�s6 c- City of Palm Springs, Tahquitz Creek Trail L TASK 3: Consensus Building 3.1 Develop Public Outreach Plan The Alta Team brings a strong history of public involvement in planning and decision malting for parks and trails facilities. The effort to develop a shared trail for the along Tahquitz Creek should be guided by informed community members as well as technical e:perts,with opportunides for neighborhoods and the general public to weigh in on plan development. Involvement and cooperation from adjacent t", property owners along the creek will be critical to a successftil project. A meaningful public outreach ; process will inform and involve the right group of stakeholders to lay the groundwork for the future development of the Tabquitz Creek Trail T s� - A successful program must accomplish several objectives: • Capitalize on the�dsting support of local interest groups to use the TahgWt7 Creek Trail an C opportunity to celebrate the cultural and natural resources present along the creek • Reach a broad spectrum of people to ensure that all critical issues are considered and addressed in the outcome • Engage key stakeholders and affected property owners at a level that overcomes their concerns and elicits their active ownership of the outcomes of the project • Build an informed base of participants that can actively contribute to the public conversation ? • Generate trust in the process and the outcomes by the general public,key stakeholders and opinion leaders • Capture the interest of the news media to incxease the reach of public education and community awareness • Demonstrate broad citizen support for the outcomes a The Alta team will work with the City of Palm Springs to devise a public outreach plan tailored to i the specific needs of the Tahquitz Creek Trail project. This may include strategies such as posting of project information on the City's web site,writing articles or creation of a newsletter.,public open houses,one-on-one meetings with key stakeholders,and development of a trail user survey. t( (_ The public outreach effort will include meetings with key stakeholder;,the surrounding neighborhoods, 'l the general public,utility companies,other departments (transportation,planning),the Project Team, r. the Parks and Recreation Commission,Architectural Advisory Committee,Planning Commission,and ill assistance with City Council adoption of the study. We will prepare all necessary presentation materials for each meeting, facilitate the meeting,record all input received,and follow-up with a summary of the meeting and defined follow up tasks.We anticipate a series of meetings with a number of interest groups and have provided a preliminary description of meetings as a starting point for your consideration. y;;i L' 3.2 Public Meetings We understand the importance of the community embracing the Taquitz Creek Trail once it is complete. Our approach to the public involvement process is structured to build support,and ^ l- momentum for the trail-We understand that introducing a nail on or adjacent to residential and business areas introduces a new public use and as such will raise concerns fiom adjacent properry ( ' owners. As experts in trail design,we are able to engage the public in meaningful d alogue and draw C, upon our experience gained from past trail projects to address concerns neighbors may have, We recommend holding up to three public meetings/open houses to allow the public,to voice their opinions on the project We recommend that one of these meetings be a site waIlr wish the public s'+ 6 December 19, 2007 Alta Planning+ Design 00© 1�a7 r, PON to hear and see first hand the specific concerns and opportunities they want us to address- For each meeting,Alta will prepare presentation materials including graphics,mapping,photographs,PowerPowt presentations,and written materials suitable for distribution.Alta will assist the City with facilitation V, of all meetings and record comments received.We will look to the City to assist with securing meeting ' space and distribution of meeting notifications. y We propose the following sequence of public meetings: :I'f i Public We will present an overview of our approach and schedule for the project. Our primary purpose, :{ however,will be to listen to the community and gain an understanding of their desires and concerns for the project. We it will have a map handout available at this meeting for people to ^:! provide written input if they so desire. Pt blic Worl chop#2:As a quick follow-up to the initial public meeting,we will conduct a field wall:of the project area with those atiaens expressing interest in reviewing the corridor with us.This will allow us to hear fi sr-hand specific local knowledge "+ of the area and how it's used. 11 PublicWorkchol2�3:We will present our findings of existng conditions and our opportunities and constraints analysis.This will include mapping of all key factors influencing the trail A/e,un&4-aup m f ep.aff o k b pr. design such as habitat areas,wetlands,existing use patterns,slope analysis,vegetation inventory, soils,vicwpoin%and access points.Depending on the meeting ,:I attendance level,we may opt to break the group up into smaller working groups and have citizens draw up alignment options and present their thoughts and comments prior to dosing out this meeting. 3.3 Plan Adoption l The Alta team will prepare a,power point presentation summarizing the study process and rccommeadauons to be used for presentations to the Project Team,Architectural Advisory Committee, Neighborhood Involvement Committee,Parks&Recreation Commission,Planning Commission,and for City Council adoption- Task 3 Products • Power Point and graphic materials suitable for public presentations,meeting notification flyers, meeting summaries TASK,4: .Alignment De velopment meet 4;1 Alignment Alternatives This task will involve developing and laying out potential trail -LonnwYOO m nMnury Nnol niknIX Hlgnwny i�� alignment alternatives_'xhis will require a synthesis of all existing data gathered to this point,supplemented wllh a significant amount of °'Po;enn.l ram oma lPr^i'man ai anuW.recraanon iacm.c� .fYCldworl+t0 verify appropriate fital�,-n "-E•Im�"�eirirall nno�mom for trail cut alternat ves. i1!!a prod+ard[mil u/iSr+mnu mup.r far[fie Snit Fruxcirro Bey Tmiz a Alta Planning+Design December 19, 2007 7 l City of 1. L ( We will explore all alternatives to ensure the best possible alignments from the perspective of the trail ;; ;- user and the goals of the trail-We will map potential alignments based upon our field reconnaissance and data collection work. This will be followed up by walking and ground-trutivng cacti alignment util zing a Global Positioning Unit-We will refine the alignment maps based upon this fieldwork.We will illustrate potential connections to key destinations such as other local and regional trail links,access and viewpoints,parks,schools,commercial and employment areas,as well as potential connections to the surrounding neighborhoods. `, 4.2 Alternatives Evaluation Our analysis of options will focus on safety,environmental enhancement,cost and ease of implementation,aesthetics,topographical constraints, flood control district needs,and public support. z. The alignment alternatives will be screened according to some or all of the following evaluation criteria: •Safety and Liability • Consistency with Local Plans •Functionality/Efficiency • Multiple Users •Environmental Impacts •Trail Usage • Cost •Private Property Impacts • Flood Control and Utility Impacts Evaluation and screening of the alignment options will be accomplished by constructing a decision- matrix that scores each alignment option or trail segment by the criteria such as those described above. Additional criitepa may come forth through discussions with the client_ 4.3 Preferred Trail Alignment u.: From the alternatives evaluation process,a preferred trail alignment will be developed. Alignment mapping will be developed in enough detail to show constraints and make decision-points dear.Alta will prepare text,sections,plans,traps and sketch diagrams as necessary to convey the preferred trail layout, We-,,,A confirm the alignment in the field with the staff by walking,driving,or mountain biking l� the alignments,noting key reference points of the alignment C 4.4 Property Requirements and Strategies (� We will identify the location and amount of property required for the preferred alignment'along with ' ownership status (private or public)_ We will provide zight-of way acquisition strategics,including ' purchase,easements,license agreements,and condemnation- The Alta team will also provide model agreements for possible use in obtaining eas'cmcnts- J; Task 4 Products (: • Working Paper#3: Alignment options,Evaluation Criteria and Matrix,Recommended preferred trail alignment rr r (i TASK 5: Design Concept Development r, 5.1 Conceptual Design Elements All trail improvements will be described in plan view and supported with sections and illustrations to fully depict the trail alignment and.recommended improvements- Design,elements will all conform to � established State and Federal standards and guidelines,including USDOT AA._HTO,ADA,MUTCD, and other sources. Design drawings will be developed for all key elements anticipated for the project 8 December 19, 2007 Alta Planning+ Design 7 Pon A design concept for the trail will be developed that is compelling and will help create a unified theme through mace ial choices,colors,interpretive clunems and public art concepts. The origin for these concepts may come from a variety of sources including the site history and character, surrounding land uses and landscape character,local design vernacular,and native material for the region. The design concept will be presented in a series of image boards and written text;with sample treatments illustrated in rendered sketches of Ivey project elements such as trail structures,benclics,drinking fountains,and siguage. Specific components of the design that will be illustrated in a plan,section, or perspective sketches include the following items, • Site Furnishings - Interpretive Wayside Exhibits •Trailhead Design and Lay-our, • Sign flan Design •Landscaping • Crossings 5.2 Cost Estimates We will provide a derailed cost estimate for the preferred trail alignment and aA associated improvernents.The costs will be separated between land cost(if any),site preparation,planning,design <:i and engineering cost,construction costs,and environmental documentation/mitigation costs (if any). ,j We will use the latest unit costs experienced by the local City and County Public Works and Parks and Recreation Departments in tandem with the most recent figures fzomt comparable communities in 1 southern California. > 5.3 Local Regulatory Permit Review j Ln order to successfully develop viable alignment altexnativcs for the trail,we must have a thorough I understanding of what is pezmittable and buildable and what is not.The Alta team has extensive experience researching land use regulations and acquiring development I permirs with state,Federal and local regulatory agencies.We understand ; that the project site is not xrirhin the Environmentally Sensitive Area (ESA),therefore the need fox state and federal agency input will be limited_ Based on the e dst ng County zoning plans for the trail area,Altacir" -.y�` rm will determine whether the trail will be allowed outright.An outright allowance under current zoning would allow the project to proceed-A conditional use(Cq determination or environmental overlay may inform and affect the design and alignmenr of ehe trail. For this reason,we will approach this step of die process before addressing alignment and design,Where necessary,we will ourlinc the process for securing reviews and permits to construct'the trail. 5.4 Permitting Matrix Alta will generate a'marts of local,count);state,and Federal agencies along with their associated permits,regulations,and reviews that pertain to the planning,design,and maintenance of the Tahquitz Creek TraiL We will also include written explanations where appropriate. av Alta Planning+Design December 19, 2007 9 ®0 V fl V City of Palm Springs, Tahquitz Creek Trail t 5.5 Riverside Flood Control Encroachment Permits The Alta team will assist the City with die application of encroachment permits from the Riverside blood Control District We understand that the district has jurisdictions over die cteek environs and will be a key stakeholder to engage early in the planning process. We will meet with them up to three times during the master plan development to gather their input and provide the best assurance that the final trail alignment (- and design recommendadons can meet the flood control district's approval and can accommodate their on- going maintenance needs. Task 5 Products G •Working paper#4:Graphics of Design Elements,Costs,Regulatory requirements,permitting matrix, technical and graphic support for flood control district permits TASK 6: Final Documentation .I This task will involve preparing the Tahquitz Creels Trail Draft Master Plan and the final report.The report a i (' will document our study process and alignment and design tecommendadons. We will ensure the best 7 - possible alignments from the perspective of the trail user and consider the following. ";n ` •'frail and Community Connections • Other considerations,such as cost,crossings, - • Environmental Impacts encroachments,accessibility and public support • Roadway Crossings •Property ownership • Security,Safety and Liability • Interpretive Opportunities Alta will work with the City to prepare a high-quality,illustrative trail master plan exhibit,with supporting (- text,matrix,graphics,and diagrams as necessary-to convey the complete trail concept. The plan will identify, _ the primary trail alignment and key features including,access points,connections to on-street bikeways and = trails,and other features- Additionally,we will: 1 (' i; • Provide trail design sections for typical aspects of trail constriction,including constrained and unconstrained areas. • Provide concept sketches of trail environment suitable to convey the vision and potential of the Tahquirr Trail to The public.This will include section,elevation,perspective sketches and Photoshop ;,-; (7 illusumdons of the traiL Alta will produce one Draft Tahquitz Creels Trail Master Plan,circulate it to the client and the advisory 1,1 committee for one round of mvisions. We will meet with the City's project manager and Project Team j to discuss how to incorporate comments into the final report The Final Repose will include informariom generated from previous tasks and incorporate revisions based on comments and input received. Task 6 Products • Draft Tahquitz Creek Trail Master Plan • Final Tahquitz Creek Trail Master Plan,including. j • Two (2) camera-ready paper copies, �. • Digital photographs on CD-ROM of the entire recommended alignment with text descriptions • Rendered drawings of the Chelatchie Rail-Trail in hard copy and electronic • Power Point Presentation documenting process, findings and recommendations •Photo Database of the Chclatchie Rail-Trail ama (i 70 December 19, 2007 Alta Planning+Design W C J Firm Information "{ . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . Company Profile 91Ita 21'': Year Established 1996 Office Locations Portland(OR),San Rafael (CA),Los Angeles (CA),Berkeley(CA),Saratoga springs (�M i Types of Services Planning(land use,transportation,recreational,environmental),trail&park design,master planning,public involvement,landscape architecture,traffic �"l engineering,construction management j Alta Planning+Design brings expertise in trail design. We focus on multi-modal solutions,with particular emphasis on cyclists,pedestrians,trail corridors,and trail and part,system master planning. 1' „t1 Alta's staff consists of five Principals:Michael Jones,Mia Birk,George Hudson,ASLA,Jeff Olson,and Brett Hondorp.Alta has an additional staff of two Senior Associates,one transportation engineer,nine ';{ planners,three designers with degrees in Landscape Architecture,and three support staff. +' Alta staff are at the forefront of the national progressive transportation movement.We pioneered 3uany of the elements found in state-of-the-art bicycle,pedestrian,and trail plans.We have developed over 300 plans for large and small cities,counties,regions and stares.Alta staff are proud to have designed and implemented over 3,000 miles of bikeways,.walkways,and trails. Services Alta provides a full range of services including: -master plans •public involvement •corridor plans • school safety studies •project design • environmental review and documentation l • bicycle parking design • technical assistance and training; • sign plans • bicycle/pedestrian integration with transit •plan updates • construction documents and observation Computer Software and Resources Alta has the following resources available for the duration of the project: • 12 computer workstations with Microsoft Office XP operating systems,Adobe CS Suite,and ESRi ArcView 3.2 and ArcMap 8.1 mapping programs..Five computer workstations with AutoCAD 2007. •Traffic survey cquipraenc wheeled and rape measuring devices,two digital and video cameras,and global positioning units (GPS). • ITSGPS software and a hand-held GPS pahn pilot unit for laying our trails in the field. • FTP site and web-interface ierver for file storage and transfer. • IuPocus projector and laptop computer wirh CD/Mrb drive- Public presentation materials (easels, flip charts,etc) Alta Planning*Design December 19, 2007 11 p Q i0 CreekCity of Palm Springs, Tahquitz C c l Key Personnel . .Organizational Chart alto George M. Hudson, Principal - Sherry Ryan, Ph.D., Transportation Planner eu. rw RBF Consulting FPhilip Sales, RLA, Senior Associate s c O N S U L , I N a Karen Vitkay, Designer BonTerra Consulting °I � l Alta Personnel George M. Hudson, RLA, ASLA, Principal Mc Hudson is a registered landscape architect with 22 years of experience and one of the leading trail,and bikeway designers in the Western United States. He has w-or;6d exclusively on alternative transportation projects for the past 16 years. He has acquired right-of-ways,master planned over 200 miles of alternative transportation routes,secured in excess of $10 million dollars for&Vclopmeut. projects,facilitated the public process on over 25 projects,addressed endangered species iSsties in.' (" conjunction with development projects,successfully negotiated trail rights with railroads„and.overgeen $35 million dollars of construction. He has a proven record of accomplishment of snccegs Ally' (_ working on complex projects requiring amulti-disc plinary team approach. His expericnce;l as;Taf, from major urban waterfront esplanades 1n earthen hiking and Od trails.in the national`foresc. i Sherry Ryan, Ph.D., Transportation Planner Dr Ryan is a transportation planner with a focus on GIS applications,transit,transporratd lanving and research, In addition to her duties at Alta P +Desi Dr,R is also aIn'Assis' t -' Professor at San Diego State University in the graduate prograrn'tif,City Planning wHurL:she',r'.each'es courses in GIS,transportation planning,and land use planoidg S'h'e has published eitlerisively,`i ri`fh`er" subjects of transportation-land use relationships,travel behavior;and 1rrban form. ; j4 t: Philip Sales, RLA, Senior Associate and RegionaWesign Manager' Philip Sales oined Alta in September 2006. Mz Sales has Over riot ears of ex uncnc ara, P j P thirty P q. . pads,trail and bilceway design,planning,and implementation. He has gxteasive experietice'ii�'land°and easement acquisition,grant writing,environmental documentation,desip and construe#ot7 a�� n 12 December 19, 2007 Alta Planning+ Design daQt��J -- ---------_.._.�._.. 7 administration related to bikeways, trails and parks.Prior to joining Alta,Mr.Sales served as Park Planning and Design Adininistrator with the Sonoma County Regional Parks Department from 1988 to 2006.He has extensive.experience working with elected officials,community organizations,private, state and federal funding organizations and the general public. Karen Vitkay, Designer %? Karen Virkay has been with Alta since 2005. She contributes over seven years of plant ecology and landscape design experience.Ms. Vitkay brings strong skills in both digital and hand graphic techniques. Her experience includes greenway master planning with the Drachman Institute for Regional Development and Land Planning in Tucson,Arizona,as well as the facilitation of an international design collaboration related to the development of a water conservation demonstration garden in the Middle Last, linen is an ASLA Student Honor Award recipient RW RBF Consulting tea; Ater. Our mission at RBF Consulting(RBF)is to make the world a better place through the application of r,+J the principle of sustainable development by providing professional design services that enhance the quality of life and the environment;provide development,infrastructure,planning and cnvironxnenral services to private and public clients in local,regional and global markets;lead as professionals specializing in planting,design and construction,and looking forward to the future with a comtratmcnr l to building opportunities and value for our clients and ourselves. RBF has a full-time staff of over 1000,which includes professional civil engineers,environmental planners,urban designers,land surveyors,construction managers, transportation engineers,mechanical and electrical engineers,GIS l specialists,and graphic artists. RBF provides consulting services for planning,design and construction l of the built environment RBF provides these services to both public and private sector clients including.water disc dcrs;municipalities;local, state and federal agencies;private land owners;consulting engineering and architectural firms;residential,industrial and commercial land developers,and builders. Michael S. Sutton, PE, Project Manager Mr.Sutton is experienced in the design of sewer water,storm drain,street,and grading plans as related to Public Works Projects and Private Development. He has managed a design team on large commercial and residential projects,including coordination with the client,governing agencies,various sub-consultants and utility purveyors. He has also acted in the capacity of Inspector/Construction Manager BonTerra Consulting c 0S�U L T I N 0 BonTerra Consulting is a certified woman-owned business that provides environmental planning as well AS natural and cultural resources management services to public and private sector clients throughout southern and cenaal California. The firm's eight principals have over 190 years of collective,hands-on experience in environmental planning,impact assessment;natural resources managcmea%biological surveys,as well as.city and regional planning studies for public agencies and private sector clients. Project expedc ace includes:coastal and wetland mitigation;wastewater and water supply facilities; infrastructure systems (such as transportation corridors,highways,bridges,airports,transmission lines,landfills,material recovery facilities,and master planned communities);parks,golf courses,and recreational facilities;ehtertainmcnt theme parks;and urban infill projects (including office complexes, mixed-usu employment and retail business parks,aerospace conversions,and commercial/rerail centers). a2MNZ Alta Planning+Des,gn December 19, 2007 13 0 0 Q s ------------ - C C C C C Brian K. Glenn, M.A., RPA, Cultural Resources Manager ^ Mr. Glenn specializes in Cultural Resource Management under CFQA,NEPA,and local regulations. i During more than 20 years of professional expuicnce,he has directed of contributed to projects in . many areas d£southern California. He is skilled in a wide range of field and administrative rasks C fundamental to Cultural Resource Management,and he has written numerous recbrucal reports-His professional foci concern southern California's Campbell Tradition (circa 5000 B-P),artifact morphology,the analysis of fish and shellfish remains,and the graphic display of data with emphases in exploratory data analyses,computer aided drafting(CAD),and GIS. Mr.Glenn is a Registered C Professional Atcliaeologisr(RPA)qualified under Secretary of The Interior's standards. C l_ Past Experience C Amargosa Creek l'railhead and Pathway, Lancaster (CA) C Worl7.ng under conrract with the City of Lancaster,CA,Alta prepared design and construction documents for this 1.5-mile multi-use trail and 20-car tailhcad.Plants and construction materials were selected to r . harmonize with the surrounding Mojave Desert ,` environment Improvements included site i S furnishings,a resttoom building,signage,drip ' (� irrigation system,paving,grading and drainage -V 0 plans,and a parallel decomposed granirc trail- Challenges included meeting an aggressive "w,- ;,i U schedule of completing bid documents in C appro7dmately 70 calendar days,addressing n ,. caliche soil conditions,and obtaining a CalTtans " - "' Encroachmenr Permit within the tighr project n schedule. 0 Client: 0 City of Lancaster Steve Dassler 0 Phone: 661-723-6134 Year. 2004-2005 Contractors: �,' 01 4-Con Engineering Ed I-anti Phone: (909)427-1177 aita C 14 December 19, 2007 Alta Planning+ Design PON Stafford Basin Multi-Use Pathway, Lake Oswego (OR) Alta Planning+Design provided full landscape architectural services for this 1.5-mile long trail for the City of Lake Oswego and the Three Rivers Land Conservancy The scope of work included trail alignment development,wetland q delineation at three sites,state and local permitting,design development,construction document production,cost estimates, and construction over sight Trail amenities included interpretive signs,native riparian plantings/wetlands restoration, two wif boardwalks,benches and picric tables. Client: City of Lake Oswego Kim Gilmer,Director of Parks and Rec Phone: (503) 675-2545 Year: 2004-2005 Contractors: Paul Brothers Inc. Glenn Wisbeck ; Phone: (503) 663-1220 aJ Eastbank Esplanade, Portland (OR) While worlting at the City of Portland,Alta Principal George Hudson managed the design of this premier path in the.heart of downtown Portland. It includes a floating trail section in the Willamette l River,ramps to the Burnside Bridge,and a connection to the Steel Bridge hiepcle/pedesttian cantilevered path. It is wedged between the I-5 fteei�ay and the Willamette River,and presented numerous design diallenges.tllta pzovidcd further design assistance in several 1 areas,such as co,nnectioris to the path from adjacent neighborhoods and an elevator to the,Burnside Bridge. Client: City of Portland,Par(cs Bureau; Portland Development Commission Zari Santner Phone: (503) 8234000 Year: 1994.2000 Contractors: Advanced American Diving: Dee Burch Phone: (503)445-9000 Alla Planning +Design December 79, 2007 15 C C L City of Palm Springs, Tahquitz Creek Trail C Joe Rodota County Trail, Sonoma County (CA) This six mile trail connects Sebastopol to Santa Rosa using an abandoned rail cortidox and traverses the environmentally sensitive Laguna de Santa Rosa.The project constructed in five phases was funded from twenty-two different grant funding sources between 1988 and 2005.The first phase of the project f was the first regional bikeway project in Sonoma County Significant planting of trees along the (' corridor have creared a greenway which is now used by an estimated 250,000 users a year. This trail forms the principal east west trail bikeway corridor in the most populous part of Sonoma County and connects to the West County Trail in Sebastopol and the Santa Rosa Creek Trail in Santa Rosa. Client: Sonoma County Regional Parks Department: Jim R.Angelo,Director C Phone: (707) 584-7181 ," C Year: (6 phases)1990-2005 Contractors: Argonaut Construction: Michael A. Smith N` . Jll Phone: 707542-4862 � Siri Paving and Grading: Richard Owens Phone: 707 579-2141 i Hunter Creek Trail, Sonoma County, CA. (� This one and a half mile multi-use trall follows the Sonoma County Water Agency channel along Hunter Cteek between Petxhuna Iill Road and Santa Rosa Avenue-The project teas funded by grants from the Bay Area Air Quality Management District,TDA Article 3 funds and Park Impact Pecs and was constructed in 2005. It significantly reduces the distance for commuters, "' 4 students and recreational users bctwmm Santa Rosa Avenue and ,u Petaluma H ll Road-This trail forms the principal cast-west spine on the east side of Highway 101. The trail is planned to connect ` unincorporated areas southeast of Santa Rosa with planned (� bikeways serving Rohner Parr Sebastopol and Corati. It also ry serves equestrians as well as cyclists and hikers. Client: r C)Sonoma County Regional Parks Department Mary Burns,Director Phone: (707) 565-2041 5 l Year: 2005-2006 i' C) Contractors: Y' C Argonaut Construction: Michael A. Smith Phone: 707 542-4862 ;r Siri Paving and Grading. Richard Owens Phone: 707 579-2141 i C} r; Alta 16 December 19, 2007 Alta Planning Design - 00005, _ .. � _.. .� .� _- �. .r " _ �• .� .J .1 �/ `J U �J U �J U �.J U l.J U LJ lJ lJ LJ �= L`l Ill_,, _ - 2008 Pm ared by Alla Plannin +I7esi n,Inc.12-17.07 Mar Apr May Jun Jul AugSe OCt NOV • 1 Tasks Descri Pion a Ongoing Task: Project Mana emont m Task 1:Pro act Initiation w ' j Se�sif 1.2 Devellop Project Goals _� .It--—I ... , . -•` _,Ih .,_I__• r �...• — .�—_I.. -�,._.��I a "a 1.3 Workincl Paper#1:Goals&Obi. Dosi n&Operating Sids + w Task 2:Research&Identification of OpPaounifias&Constraints 2.1 Formulate Bose Ma 2.2 Tier One:Data Collection 2.3•GerTwo:Field Inventory -- - -7 ---.--�— -- ---� ° ---�.-! 2.4 Tier Three:O&C Ma 2.5 Working Pa er#2•Existing Conditions,0&C Task 3:Consensus Building 3.1 Develo /Refine Public Invovlament Plan 3.2 Public Meetings 3 _ -- - - i - - - - -- _- --I --- -�_-- -- -- 3.35takeholdorMt s 4 _ �_ � _ - __ - _- � ' - _ i 3.4 Project Team Meetings 4 I_ _ -� Ny 3.5 Presentation to Neighborhoods,Advisory Committees 4 '-- -----.. .. . _ s.. 3.6 Plan Adoption Was B _ � � - — •�•�-- TM — 3.7 MeetmIq Summaries/Presentation Materials 21) 171 Rill Task Task b:Alignment Development 4.1 Alicinment Alternatives m4.2 Alternatives Evaluation 4.3 Preferred Ali nmenf _ 4 4.4 Property Requirements&Strate ios =° 4.5 Workin Pa Br#4:Recommended Alignment Task Task 5:Desi n Conca t.Davolo ment 5.1 Conceptual 5. gn I 2 CocalRo ulaDtos' Pome Review �,l.TM. �ii.=,��p,.',,�.: 5.4 Permitfing Matix , 1, 5.5 Riverside Flood Control Encroachment Permit Support 5.6 Working Paper#5: Design Roquiatory Ro uiremenis --- Task 6:Final Documantafion 6.1 Draft Master Plan Document --�—• -- 611 6.2 Staff Reviow "- — - 6.3 Final Master Plan Document _ _ ~ 6.4 Final Deliverables to City Work Task IIIIIIII Deliverable Meeting y Q • C 1 C OZ) Appendix A: Qualifications C . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C C °g �( y Alta Planning+Design is one of North America's leading firms C W specializing in bicycle,pedestrian,park,and trail planning,design,and C.. L1 implementation.We focus on multi-modal solutions,particularly r,q bicycle,pedestrian and trail corridors and systems- -A Services C i Alta provides a full range of services including: master plans • corridor plans ,j • project design + bicycle parldng design C • sign plans • plan updates C • public involvement • school safety studies • environmental review and • technical assistance and C documentation tramIngs (- "' bicycle/pedestrian • construction documents ? integration with transit and observation C 7 C We offer complete landscape architecture and engineering services. Staff C 9 c 1 We are at the forefront of the progressive transportation movement. Arta staff are active in the Association of Pedestrian and Bicycle r- ,7 Professionals, Institute of Transportation Engineers,Transportation Research Board, and are conducting national studies for the U.S. 0 Department of Transportation. We conduct pedestrian and bicycle 0traitungs nationwide,and have been involved in award-winning plans and projects. 0 0 Experience C7 We have experience working in all size communities, from a few 0 thousand to millions, from rural to mountain and desert to suburban 0 and urbanized areas. We strive to Tailor each project to the C community's unique setting, history,and culture through an active 0 public participation process. Alta staff are proud to have designed and implemented over 3,500 0 miles of bikeways,walkways,and trails. ItiV 0 ,.;ir.. +q,tnr•,-., :,m+nvi^,'z.;' ti,Pla...yreu.na.T.m.,r.';^r,�,�n"n.�.y-i .,..�..� _.m� - 0 mmaltaptanning.com 1 (877)347-5417 toll free��`�r'r��r�' 'ia'ti rWorkin Tau hoiltdlle,t1.5:;fvlth;pfli sui;fhe WesE', a'c`rf�� T{ �'h,'. ';! - 9��1 .9,,, �F fP ,TVurlliwosL�Flprlheasl ;� 0 0 al �1 Alta Planning � Design December +; a 19, 2007 i ry "0 ��� O a lta PLANNING+DESIGN Trail System Master Plans Alta Planning + Design provides complete trail toaster planning services, including design,alternatives analysis, environmental documentation,property acquisition strategies, cost estimation, maintenance and management plans,and funding strategies- We have completed dozens of toaster plans,many for projects that were ultimately implemented. 1 Our multi-disciplinary staff includes planners and designers with specialized expertise in land use laws,permitting,site analysis,usage projection, public involvement and a host of other key skills. Alta planning+ Design has extensive expertise working with railroads,rail authorics and transportation departments for trail corridors in, near and crossing active freight,passenger and transit properties,highways and bridges. We provide complete mapping services, seamlessly integrating design and mapping to offer the most appropriare combination of products. Finally,we help you get your project funded by matching it to funding progruns,and helping you complem competitive applications. pp., -,,,.F. i;.y:.,. .;'r.Diu:, ,-"` `-n�m•--TS^i�_yCTrT.,�r�Ti�w"a':�*i+,,n.n:-m+,•y;�„n*-oama.i iy„r.ti�^� - .-..n„ yr. ^:•. lanning:mm;��;�1'1"-ij.i `';il�iAll�'= ;41'-. . 6io'ijh?fg,Calllo lia lSo�prem,CaliFoinla;l P:k{I NCrtl,! GI1F,k�fCSI',Noillieasfl.5autlie53l..�v..; alter ii December 19, 2007 Alta Planning+Design ..__... ._ _._ . . __G 6 lb`"?a II Cl ey� I" alta i,. (. Trail- vsrra. MaP,�r '°l7S Yorba Linda (CA.1 Trails Study `- r"" Tbc City of Yorba Linda completed a lvlaster Plan of Trails in 1972 that specified where new cquestimu, hiking and bicycling trails would be - located as development occurred. As new development has progressed r� over the years,much of the trail network has been built; some segmcrnts, however,have not been constructed-The City contracted Alta Planning+ (_ Design ro conduct background research, including both tract map and a- field research, to determine where trail easements racist and where - encroachments have occurred. Alta produced a Trails Master plan to (' complete the trail network, where feasible, and to look for opportunities _ for new links. The Plan includes design guidelines,pcmut guidelines and M equeshfan m ire EI Cajon bad 1 procedures for dealing with encroachments, as well as a map and a plan l with trail segment analyses. Client: City of Yorba Linda Year. 2003-2004 (•' Mojave Riverwalk- Victorville (CA) C Located cast of Los Angeles in die Mojave Desert,the City of Victorville l^ has selected Alta as the lead design Finn to master plan and oversee the erivirnnmental assessment work for this pristine and highly sensitive r, riparian corridor-The proposed 9-mile rail will follow the Mojave Rivet, _ passing along areas rich in cultural and natural history.It provides an �^ alternative transportation link between downtown Victorville and Victor - Valley College.The plan will address habitat issues of several federally - C listed migratory birds,as well as the California Spotted Toad.Additional (' issues include:negotiating wide the Burlington Norrhern/Santa Fe Thekf juve.Am alk mui/maporr t/i.o,rgh tax - A.aikoad for trail use witiain the rail right-of m;y;addressing concerns of OffsYneed'u jrme Ndmwe citizens who live adjacent to the trail;rounag the trail through the "Narrows,"a constricted canyon containing the river,railroad and (1 proposed trail;idcndfying trail alignments before rapid development makes the alignment obsolete;addressing public safety in isolated portions of the mail;meeting the needs of multiple users,including portions heavily r-, used by equestriaa5 and mountain hikers;and arriving a strong design concept that reflects the uniqueness of this riparian corridor. 0 Client: City of Victorville 0 Year: 2002 l� (1 i ) r, r , -.,.�:� .>;g;".i';. ':.4;'R';:.itTe�didaj'nd F%".�i'm..,,q'y ,,•"-y�^r .ypG Fie - e,.�.a•r.tie,,.;� ; ,r�%" �f I u:ww�csnapl7nPing�comx""' 'Norlliejn:Chh�omial�Soplham,Caldomi2`;Pacific-Narmumst;"Rnylde5l,Nhnhe85i�.SouJhias'l;;`f `i".ii tin r�'�'.,r.w._..w..d'JF..,::(1,1'y", ,,.-�n..Lr'afui i:_bfr— •s:e.l . 'o-,iird6.n gnu ..a...e�._„WS.nnr,xa,.:awrvS�7'Cd);I15',.._;4 kid.x1SA.'f:_a�.'�`.uV.:x�..- / i \ 1 if a �^Alta Planning+Design December 19, 2007 in Appendix B: Resumes _ • _ . . . . . . . . . . . . . . . . . . 7 George M. Hudson, RLA, ASLA Principal a Ita Me- Hudson is a registered Landscape architect with 20 years of expemse; Focused on grcuiu ay and park design_ He has acquired righr-of-ways,master planned over 200 miles of alternative transportation routes,seemed in excess of$10 million doll=for development projects,£acilitated the public process PLANNING+DESIGN on over 50 projects,addressed endangered species issues in conjunction with development projects, successfully negotiated rod rights with railroads, prepared city wide parks capital improvement programs, and overseen $35 million dollars of construction. He has a proven record of accomplishment Professional Highlights 7 of successfully working on complex projects requiring it multi-disciplinary team approach His experience has ranged from major urban waterfront Aluv planning+D;ry ?000-present esplanades,regional and neighborhood parks,to earthen hiking and ski mils • City of Pordand(OR),Padrs& in the national forest Recreation,L=dscapc Architect, Park Planner,1990-2000 Recent Projects Projecr Uvnager,Mayer Reed Landscape ArcbnccuarS Portland, • Mojave River Walk—Vrctorville,California Oregon,1989-1990 Mr- Hudson is leading a madddisciplinary teats of professionals to • Project Design=Tsubio Mamµyac& develop a master plan for this 8-milr rail Within a riparian corridor that Associates,Sacramento,California, tens through the Mojave Dcserr. The pmjecr includes building 1985-1989 consensus with multiple agencies in San Bernardino County, including cite Department of Fish and Wildlife, Arruav Corp of Engineers, Flood } Control District, County Parks, [be Burlington Noahem Santa Pe EdDCation Railroad, surrounding businesses as well ai die immediate neighbors. • Masters ofofOrecape_ltigeuxc 198 .' TIIC project SCOpC Inf:lndeb development OF a hill CIIOnnnn]enGd 11npaLt University of Oregon,l".ugene,1985 report and the site is home to several endangered speees- � • Bachelors in Landscape,4rchirecnirS • Clark County Wetlands Park,Las Vegas,Nevada University of California,Berkeley, Mx-Hudson led die developed design development phase of this 2900- 1983 l acm wetland park m the Mojave Dcsctt- The project included the layout / of approxunarely 34 miles of urias (pedestrian, bicycle and equestrian), Representative projects obscrvadon points, wash crossings, interpretive signage, cuhural and natural resource protection strategics, native vegetation restoration, , 23-toile long Springwater Condor, selection of all materials used in the park.,and m anagararnt strategies to Portland,OR create a safe and inviting psrl� • Eastbank,Esplanade,Phase I,I1,111, 1 Pordand,OR • Springt Ater Corridor,Phase V—Gresham,Oregon . Kaiser Woods Park,Phase II Mr. Fludsou served as principal designer on the developmenr of a Improvemcrirs,Beaverton,OR historic theme millacad on this 16.8-mile long rail-m-trail project. j Development program includes a 20-cat pang area and redevelopment Bloomington Park Lnprovenaetits, of Livngnann Station, a historic main stop on the 1903 Springwater Portland,OR Division Rat Line. Scope includes site survey, conceptual design and • 106-rote long Califomta Agreduct design developmenr, bid document production, specifications, bidding Trail Feasibility Study-,Antelope assistance,and construction management_ Valley,CA • River Mountain Loop Trail • Kaiser Woods Park; Phase II Improvements—Beaverton, Oregon Implementation,I cridcrsoih,NV Mr.Hudson developed conceptual designs,cost estimates,Enchanted the . Fanno Creek Grernway Trail.action public process, developed eoosaucnon documents and provided Plan,Portland,OR construction oversight on die development of sa separate tracts of land surrounding a rapidly developing residential coutinuaity. Improvements . Harney Park Improvements, including grading plans, wetland enhancements, play suucrums, public Portland,OR amvork,pathways,benches-,picnic tables,irrigation and Natµrescaping. Rmvcr&ont Trail Implementation, Nblwatihe,OR • Trails bLvster Plan,Trucker,C-A iv December 19, 2007 Alta Planning+pESjgn 1 t Sherry Ryan, Ph.D. Transportation Planner a lta Dr. Ryan is a transportation planner with a focus on GIS applications, (- transit,transportation platnring,and research- In addition to her duties at Alta Planning + Design, Dr. Ryan is also an Assistant Professor at PLANNING+DESIGN San Diego State University in the graduate program of City Planning where she teaches courses in GIS, transportation planning, and land Education use planning. She has published extensively on the subjects of Doctorate in Trans-porration Science - tcansportadon-land use relationships,travel behavior,and urban form from UC Irvine,1997 • Musters in Civil Engineering from -- -- Recent Projects UC Irvine,1992 Subarea Transportation Studies / Impact Assessments / . Bachelors in Romance Languages and - Corridor Studies: Dr. Ryan has participated in a variety of subarea LaCin American Studies from transportation studies, Circulation Element Updates for local Prinecron University,1987 - jurisdictions, as well as corridor studies in the San Diego region. Representative project experience includes: Representative Published County of San Diego General Plan 2020,CA Research Downtown Community Plan Transportation and Circulation Ryan,Sherry-2005,"the Value of �^ Assessment,San aego,CA Access to Flighwry and Light Rail 1Lamona Roadway blaster Plan,CA Transit.Evidence for Industrial and � • City of Vista Traffic Impact Studies,CA Office Firms,-in Urban.Stv&u.. • I-5 North Coast Maaased Lanes/Direct Access Ramps,CA Ryan,Sherry and James East Vicroria Drive Undercrossing(Alpine Boulevard Thcogmorroo. 2003."Sustainable Assessment) Transportation and Land • Bradle \venue Overpass Stud Development on the Periphery.A Y` rP y Case Study of Freiburg Germ my-and Elfin Foresr/IIarmony Grove Road"frafdc Study Chula Vista,California,"in TranepUrrulron Rereurch Paa D:Trumport Transit Assessments: Dr. Ryan has conducted travel needs undEmzimnment. assessments udMng GIS applications in support of transit planning Baldassare,Mark,Sherry Ryan,and activities- Representative project experience includes: Cherly Katz. 1999."Suburban - • Mid-Coast Strateg c Tr nsportation Study,San Diego,CAArdludes Towards Policies aimed at Reducing Solo Driving,"in ry. • Airport Transit Demand5/lntennodal'1'ransportation Center Tranrpw<alion. (' ' Feasibility Study,San Diego,CA W -s Ryan,Sheay. 1999-"Property n • East County Bus Study,San Diego,CA andTranspormdva Facilities:Finding • San Ysidro Incermodal Transportation Study,U.S.—Mexican the Transportation-Land Use ( , Border Connection,"in Ale Journal ofPlamzhr g 1 Litcminra. � � Funded Research: Dr. Ryan has participated as am Investigator on DiMenro,Joseph F.,Sherry Ryan,and ( 1 several Caltrans funded rescarch projects. Representative project Drusi a R van I-lengel,D, 1997. experience includes: "Local Government land Use Policy • Effecrivenmss of the Mobility Pass in the San Diego Region Responses to the Century Freeway/ • The Value of Access to Eli and Li ht Rail Transit: Tranainrrap," i a the Journal nfPGfnning Highways g Y� $ Edncalmn anti Rrreurth. r Evidence for Industrial and Office Firms l • A Comparative Assessment of Travcl Characteristics for (- Neotraditional Developments • Trrvel Behamor and Land Use Change in the I-105 Corridor ( j ( a L+ AICa Planning+Design December 19, 2007 v Philip Sales, ASLA AssociateWhil a Ito acquisition, with Sonoma County, an Sales acts responsible for managing park acaluuition,development,P�and read construction,major park renovation projects, resource management planning and environmental documcnuuion for the Sonoma County Regional Parks Department (SCIU� with an annual PLANNING+DESIGN Capital budget of$6 million.During his tenure,the SCRP feeeavcd over$30 million in competitive grant funds.He has extensive experience working witb public agencies,elected offidals,community organizations,private,state and professional Highlights federal funding arganinadoas and the gmend public During his tenure, the SCRP developed 22 new park and regional trail fiLcilitics and expanded 10 Sonoma County Regioml Par6-s existing Parks- Dcpartment,Santa Rosa,Qdifom Park Planning and Design Prior to his tenure a with SQnomAate =d County,sectors Sales worded as a 6 ant is a Administrator,1998-2006 architect ui both the private :rod public sectors including employment as a landscape Architect with the Cities of London,England, Oakland, CA and Las Vegas,rev, Education • In the course of his thirty-two years Recent Projects of professional worldug life,he has attended many confarnces,training • Joe Rodota-West County Trail sessions,seminars and workshops on Thu 13-mle regional trail mostly follows an abandoned railroad right-of- mchnie personnel,budgeting and way that connects the Cities of Same Rosa and Sebastopol and die management issues-FIe has also been communities of Craton and Forestville with the Russian Rivcr. a prescmer at the California Pants and Reception Society Conference• Six watc=tT unil access parks on the Rosssm River opening up over (1999)and the State Trails the=miles of river to the public Conferrnee(2002 and 2004)and guest Iccturer ar the Santa Rosa]uniof • The acquisition of the 1,760-acre Tolay Lake Ranch in 2005 to Scree College Envim mensal Studies southern Sonoma County as a new regional park.This was a Department. collaborative project with both public and private funding.He oversaw Sonoma County Exeeudve the raising of over$500,000 in private funds for the project in addition to Development Program,2003 Woddng wirh the Board of Supervisors,the Open Space District,and legislators in raising over$6 million ira competitive grant funds within Sonoma County lvlansgement seven month,,. Academy,1998 • Posr Graduate Diploma in Landscape • Mr-Sales oversaw the first comprehensive plan for public recreation to Architecture,Ivlanchcster University, Sonoma County,the"Outdoor Recreation Plan",involving over 40 1974- public meetings over a four-year period and working with diverse interest Bachelor in Science in Economics, groups sueb as the County Fann Bureau and trail advocates. Hull University,England(Upper Second),1972 a vi December 19, 2007 Alta Planning+Destgn 0 0�4 Karen Vitkay Designer a Ita Karen Vitkay has joined Alta with over frvc years of plant ecology and `- landscape design experience. Nls. Srulay brings strong skills in both digital and hand graphic techniques. Ifer experience includes grmnway mister planning with the Draclwuan Institute for Regional Development and Land PLANNING k DESIGN - Planning in Tucson, Arizona, as well as the facilitaum of an international design collaboration related to [he development of a water comervation Professional Highlights garden in the Middle East. Karen is an ASLN Student Honor Award recipram. _Uta Planning k Desigv,2005-Present • Dmchman Lasumtc for Regional - Recent Projects Development and land Planning UA Office of Arid Lands Studies, - • Clark County Wetlands Park (Lots Vegas,NV) _ llie Clark County Wetlands Pad is in extensive recreation arcs I Sustainable Development of.�xid I� Lords Project - associared with the Las Vegas Was4 in the Mohave Desert 'Master plan elements will include multi-use pathways as well as routes exclusive to Water Conservation Alliance of (. mountain hikes,cquestriams and pedestrians. The final design wilt Southern Arizona _ celebrate the desert environment while providing visitors a world class Columbia University, recreation experience. Biosphere 2 Center • Harvard Forest, • El Paso and Southwestern Greenway (Tucson,AZ) Harvard University 1� As a consultant to the City of Tucson,Karen collaborated on the _- developmmt of a master plan for the EP&SW Gmcnway. Following a rail corridor built in 1912 and passing rhrough the heart of downrown Education Tucson,the proposed mail Alignment respects issues of historic Mastcr of Landscape Architecture : Preservation while satisfying needs for modem day urban development University of.'.rizona, 2005 and revuaLanon. The process involved widespread comnxuniry and - governmentd input As well AS the Urilizatton of Geographic Jnfotmauon Bachelor of Science in Biology, Systems(GIs). University of Michigan,1997 l^ • The Water Conserving Carden (`Aqaba,Jordan) Representative Projects ,~ With funding provided by the United stares Agency for International Development,Ms.Virkxy designed a water conservation demonstration Springwa[er Missing Gap Feasibility garden for the town of`Aqaba,Jordan. The process involved Study(Portland,Olt) ( , collaboration with Jordanian professionals as well as input From current Trinity Strand Trail/Kryry Trail park participants. The goal of the garden is to serve as a positive Connection(Dallas,TX) C example of low water-use landscape design techniques in the rapidly developing coastal desert town of`Aqaba. Design elements included a Clark County Wetlands Park(Las- native plant garden.a,water ha x csring exhibit,is well as examples of and Vegas,NV) (� interpretive opportunities related to the use of reelamned water. FP&SW Greenway(Tucson,AZ) - • The Wirer Conserving Garden Awards (`Agab:4 Jordan) _ ( i • ASLA Student Honor Award • UA School of Landscape Arehit'eeeme Award for Flighest Academic Average • UA Graduate Fellowship (--� • Scholarships received from the Arizona Nursery Association,Arizona r Federation of Garden Clubs,Arzom Landscape Contractors Association and the Tucson G:udca Club C' Professional Organizations • American Society for Landscape.ischitects • Ass-o=tion oEBicycl,-and Pedestrian Professmn2ls � � l i alter GM Alta Planning+Design December 19, 2007 vii pOOQ�� n Michael S. Suttonr PE _ Project Manager P Registration: Mr. Sutton is experienced in the design of sewer, water, storm drain, 1997,Civil Engineer,CA,C057667 street,and grading plans as related to Public Works Projects and Private Development He has managed a design team on large commercial and residential projects, including coordination with the client, governing Years of Experience: 13 agencies, various sub-consultants and utility purveyors. He has also acted in the capacity of hrspector/Construction Manager. Education: RELEVANT EXPERIENCE: \ B.S., 1994,Civil Engineering,California J State Polytechnic University,Pomona Sundance Master Plan Community(City of Beaumont,CA)-Project Manager for this 1,200-acre Master Planned Community which proposes 4.200 dwelling units,3 school sites encompassing 60 acres, 15 Professional Affiliations: acres of Commercial Development, and 102 acres of Park and Open Member,Chi Epsilon,Engineering Space. Mr_ Sutton is managing RBF's work efforts which includes Honors Society amendments to the Specific Plan, processing and Approval of 6 Tentative Maps, and approximately 34 final maps. Mr. Sutton has Member,American Society of managed the design of all on-site and off-site grading, street, storm Civil Engineers drain,sewer,and water improvements related to the projccG Member—La Quinm Rotary Club Bob 13ope and Dinah Shore Widening Project (City of Rancho Mirage, CA) - Project Manager for the Bob Hope and Dinah Shorc Widening Project The 6.0 million project consisted of approximately 9.000 feet of roadway widened to ultimate street width. The project entailed close coordination with Southern California Edison due to the relocation of many large transmission poles within the proposed right of way. The plans were processed and reviewed by, The County of 7 Riverside,The City of Rancho Mirage and The City of Palm Desert Ramon Widening Project (County of Riverside, CA) - Project Manager for the Ramon Widening Project for the Agua Band of Calmilla Indians. The project consisted of approximately 5,000 feet of l roadway widened to ultimate street width. The project was completed to allow for better traffic circulation to the new Agua Calicate Casino. The plans were processed and reviewed by both The County of Riverside and The City of Rancho Mirage. Marriott Shadow Ridge (Palm Desert, CA) - Project Manager / Project Engineer for the Marriott Shadow Ridge Project in Palm Desert, California an approxhnately 315 acre Time Share project with an 18 hole golf course, resort center, sales center, maintenance center, large 1 pool and recreation area,and six villages with 999 time share units. Mr. Sutton managed the design of on-site and offsite street improvement i plans, precise and rough grading plans, on-site and off-site water and sewer improvement plans, and storm drain plans as related to the project. Mr. Sutton coordinated with the Marriott personnel, various sub-consultants, contractors bath during design and construction. Mr. Sutton continues to assist Marriott personnel with construction administration. •IRamu.v� n.�tr RRF'Ls cllcncc In Teamwork"dworrl Winner viii December 19, 2007 Alta Planning+Design s , ( �'i-0 C O N $ U L T I N G C r'- BRIAN K. GLENN, M.A., RPA (" CULTURAL RESOURCES MANAGER i EDUCATION • M-A.,Archaeology ' University of Califomia, Los Angeles, 1991 - • B.A.,Anthropology University of California, Santa Barbara, 1986 _ l • B.A., Geography - University of California, Santa Barbara, 1986 (l PROFESSIONAL CERTIFICATIONS - Register of Professional Archaeologists(RPA, formerly SOFA), 1992 �- County of San Diego Certification, 1992 County of Riverside Certification, 2002 County of Orange Certification, 2006 µ Various County and City Consultant Lists ORGANIZATIONS ' • Society for American Archaeology(SAA) • Society for California Archaeology(SCA) r� • San Diego County Archaeological Society(SDCAS) President, 1999 PROFESSIONAL SUMMARY Mr. Glenn specializes in Cultural Resource Management under CEQA, NEPA, and local {� regulations. During more than 20 years of professional experience, he has directed or contributed to projects in many areas of southern Califomia. He is skilled in a wide range of field C and administrative tasks fundamental to Cultural Resource Management, and he has written numerous technical reports. His professional foci concern southern California's Campbell (� Tradition (circa 5000 B.P.), artifact morphology, the analysis of fish and shellfish remains, and the graphic display of data with emphases in exploratory data analyses, computer aided drafting ) (CAD), and GIS. Mr. Glenn is a Registered Professional Archaeologist (RPA) qualified under Secretary of the Interior's standards. PROJECT EXPERIENCE { Casa is Quinta Project. BonTerra Consulting managed archaeological and paleontological monitoring during initial grading of the 1-acre property. Paleontological monitoring was conducted through Paleo Environmental- Alta Planning+Design December 19, 2007 ix fi ire t'r Ct '] ATTACHMENT"A" RFP 05-08 TAHQUITZ CREEK TRAIL MASTER PLAN PROFESSIONAL LANDSCAPE ARCHITECTURAL DESIGN SERVICES t , � SIGNATURE AUTHORIZATION lJ PROPOSER: A. I hereby certify that I have the authority to offer this proposal to the City of Palm Springs for the above listed individual or company. I certify that I have the authority to bind myself/this company in a contract should I be successful in my proposal. SIGNATURE B. The following information relates to the legal contractor listed above, whether an individual or a company- Place check marks as appropriate: 1. If successful, the contract language should refer to me/my company as; J _An individual; �A partnership, Partners' names: A company, -77 A corporation 2. My tax identification numbe'r is: 52a762.1 9 , I OF PALM 6 REQUEST FOR PROPOSAL (RFP 05-08) FOR - TAGHOUITZ GREEK TRAIL PROFESSIONAL MASTER PLANLANDSCAPE ARCHITECTURAL DESIGN SERVICES ADDENDUM NO, 1 This Addendum is being issued for the following changes and informational items: _ THE FOLLOWING REVISIONS AND/OR ADDITIONS• TO THE. SPECIFICATIONS AND INSTRUCTIONS ARE TO BE INCLUDED.IN THE ORIGINAL DRAWINGS AND SPECIFICATIONS, THIS ADDENDUM SHALL TAKE PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS. CLARIFICATION OF INSTRUCTIONS TO PROPOSERS: It is .IMPERATIVE that you contact Cheryl Martin, Procurement Administrative Coordinator, via email at Cheryl.Martinopalmsprings-ca_aov to officially register as a Proposer for this specific project with your company name, address, phone, fax, contact person and email address_ Failure to officially register may result in not receiving addenda to the RFP_ Note: You may also register your firm in the City's on-line general vendor database system while on the website, but you MUST still contact Cheryl Martin as instructed above to register as a proposer for this sseci-fic RFP 05-08. The City has received the following;questions and is hereby providing answers thereto_ RESPONSES TO QUESTIONS RECEIVED TO DATE: C ) Q 1: Are we able to get a business license without having an office in the Palm Springs area? C : Al: Yes, you will be able to get a Palm Springs Business License C . without having an vice in the City of Palm Springs. Q 2: Will we need a business license before we bid on the project? r .. A2: No. As per the RFP'document, the successful proposer will be required to be licensed. Q 3: Are there any site plans of the project site and are there surveys done on this project site or do we need to provide one? A 3: No base maps exist. The City will provide aerial photos with topo. No survey is required- Q 4: In the Proposal Requirements, Past Experience, the City asks for �)) the names of both the Owner and Contractor. Some of our projects have not been built or still in the planning stages so we couldn't give the City the name(s) of the Contractors. Are the names 1� absolutely important to have published? A 4: The City is requesting demonstration of past experience as it ))) relates to successfully completed projects that have been constructed, including the names of both the Owner and the Contractor. Projects that are not yet completed or were never constructed should not be submitted 7 BY OR OF THE CATY OF PALM SPRINGS, CALIFORNIA Craig L. GI dde , -P.M. Procurement& Ccintracting Manager DATE: -November21, 2007 ADDENDUM ACKNOWLEDGMENT, Proposer Firm Name: _�f�a / ���%�xrrd�sr,E uthorized Signature: � . ❑ate: G -� Acknowledgment of Receipt of Addendum 1 is required by signing and including the acknowledgment with your proposal. Failure to acknowledge this Addendum may result in your proposal being deemed non- responsive. 00007Q 1 t- 4AL4J OF 5 0 .^ rA1rFORN�� - REQUEST FOR PROPOSAL (RFP 05-08) FOR TAHQUITZ CREEK TRAIL PROFESSIONAL MASTER PLAN & LANDSCAPE ARCHITECTURAL DESIGN SERVICES ADDENDUM NO. 2 I- This Addendum is being issued for the following changes and informational items: THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE SPECIFICATIONS AND INSTRUCTIONS ARE TO BE INCLUDED.IN THE ORIGINAL DRAWINGS AND SPECIFICATIONS, THIS ADDENDUM SHALL TAKE PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS. The City has received the following question and is hereby providing an answer thereto: - RESPONSE TO QUESTION RECEIVED TO DATE: Q 1: From what I'm reading, we are only responsible for a master plan of the trail and not construction documents, am I wrong? r Al: Construction documents are NOT a requirement of this RFP. BYO ER OF T E ITY F PALM SPRINGS, CALIFORNIA Craig L OLadsf4ri, C_P.M. Procurement& Contracting Manager DATE: November28, 2D07 ADDENDUM ACKNOWLEDGMENT: Proposer Firm Name: a57 Authorized Signature. Date: 12- I es a Acknowledgment of-Receipt of Addendum 2 is required by signing and including the acknowledgment with your proposal. Failure to acknowledge this Addendum may result in your proposal being deemed non-responsive. (— 000©71 i ij P PALM S 0 REQUEST FOR PROPOSAL (RFP 05-08) FOR TAHQUITZ CREEK TRAIL PROFESSIONAL MASTER PLAN & LANDSCAPE ARCHITECTURAL DESIGN SERVICES ADDENDUM NO. 3 This Addendum is being issued for the following changes and informational items: JTHE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE SPECIFICATIONS AND 1 INSTRUCTIONS ARE TO BE INCLUDED.IN THE ORIGINAL DRAWINGS AND j SPECIFICATIONS. THIS ADDENDUM SHALL TAKE PRECEDENCE OVER r ANYTHING CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS. I� The City has received the following questions and is hereby providing answers thereto: 11 RESPONSE TO QUESTION RECEIVED TO DATE: i I} Q 1: The project purpose statement states that one of the purposes of the project is to enhance the beauty and function of Tahquitz Creek. Are creek enhancements (concrete removal, bank restoration, grading, planting, etc.) considered part of the scope of work? 1 A1: Study of these type of improvements are part of the scope of work. The Master Plan is intended to identify if and/or where these improvements may be appropriate. if these elements are found to be appropriate for the design, then they would be part of the Master Plan documents. Q 2: Are there specific ESA issues relevant to this master planning effort and if so, what are they? A 2: This area is not within the Environmentally Sensitive Area (ESA). The Master Plan process shall comply with the citys General Plan. Staff will determine if the Master Plan will amend the General Plan at a later date. Q 3: Is it anticipated that trails will be located on both sides of the creek? A 3: Yes 0 0 a 0 7 2 Q 4: Is the trail alignment set or is alignment development part of the scope of work? A 4: The alignment is not set and should be studied as part of this Master Plan = effort _ Q 6: Are at grade trail/roadway crossings such as crossing Sunrise Way part of the scope of work? A:5 The Master Plan should identify if at grade or grade separated crossings are appropriate. Q 6: Is it anticipated that the consultant will apply for necessary Riverside - Flood Control encroachment/use permits as part of this master planning effort? A 6: It is anticipated the consultant will assist the city with the application for encroachment permits. Q 7: Where are the anticipated access/trailhead locations? A 7.• This is to be determined by the Master Plan process. Q 8: What types of uses are anticipated on the trail (bike, 'pedestrian, equestrian, rollerblades, other)? A 8: The trails are intended to be multi purpose trails. Q 9: Is the trail to be paved? A 9: Yes and additional unpaved trails may be determined appropriate as part ) of this process. There is an existing unpaved equestrian trail in the creek bottom. Q 10: Excluding the flood control district, what other state and federal agencies will require coordination with during the master plan development? .1 A 10. We will coordinate with the Agua Caliente Band of Cahuflla Indians. City staff will take the lead in this work; consultant will supply information to assist this effort. i l. �- f3Y OR R OF THE CITY OF PALM SPRINGS, CALIFORNIA Craig L. GIa ers, C. . . Procurement ntracting Manager DATE: December 13, 2007 ADDENDUM ACKNOWLEDGMENT- Proposer Firm Name: A!1-6� Pe r✓ +D Authorized Signature: Date: W15 s Acknowledgment of Receipt of Addendum 3 is required by signing and including the acknowledgment with your proposal. Failure to acknowledge this Addendum may result in your proposal being deemed non-responsive. i I 1 f 1 ti 1 1 f 000076 EXHIBIT "A" SCHEDULE OF COMPENSATION GOO 075 524762.1 Tahquitz Creek Trail Master Plan Preaaed brMta Planning+ocsgn,Inc.12-19-07 .4Ho P/onn" f "n RBF Barreiro Total Labor �,a.."p• ^any« oemvla.eo & wnra�d S=daz Tasks Dcseri lion rVdeim no,.wru r:a rod.,axq [rot« Cno�n-m �xdd�:t Saedarw O of lTas ' "Z Man66 "? N iid',hwK;q{6,"r-r,; n;.- .i.,,�'�;, 1,7i.t ..1a y �, ••,r. g n9 61cnt....�k'.r�.�, Pre arc and Update Project Schedule 2 2 Monthly Pr rass Rc arts - 4 4 Project Management 0.5 41 2 6.5 uo'fly Uonlrolq 4 team&Client oof inotion/Communim}ion 1.5 2 3.5 fisk;9i;1' .Ini661idBJ, "isMind!;.,a." „!'tNl'+r%Y.arr,.',gLvlh,�.�r_. J'�d'.3'�.11q, 17 Kick-Off MeaIi,Q with Site Vi,s8 4.1 ,Y 4 i �8 1.2 Dcvelop Project Gools 21 12 4 1.3 Working Paper#1:Goals&Ob""Reri n 8 O erolinq$Ids 2 1 a 1 7 7a'sIL2'-"Reseu""t.#,1deAliFcatiati:uf rh'rhilia: '"'Ep6zfrornh ".::i. +Tt o�rf,:'t):b�;tR'a!ka'�'ii11k!�FAk�wkd ✓�, _ .`., ;SF",s: ?+u r`+9 gt•.rurv:_re:. 2.1 Formulaic Base Map 4 4 2,2 Tier One:Data Collection 2 41 6 20 32 2.3 Tier Two:Field Inventory 8 4 8 8 28 2.4 Ter Three:O&C Map 2 8 10 2.5 Warking Paper#2:Enstin Conditions,oAC 7 2 12 12 27 TaBk_3i'Cbhsuasuf'B6ildin"'(""¢r i1,"P?, "a>I:°" f,r„ �.�".b, s`YF:,I 1r,r=..;:-�rv. rh.,i; .;_iYi: ;dm, r:.4: `Wq:.' '��•_ sr'. $-1 Develop/Reline Public Imrovlement Plan 11 41 5 3.2 Public Meetings 3 8 BI 3 3 22 3-351okeho14erM s 4 4 12 4 20 3.4 Project Team Meetin s 4 4 12 16 3.5 Prccnla6on to Neighborhoods,Advwry Committees 4 4 8 2 14 3.6 Plan Adoption Mtgs 6) 2 12 6 20 3.7 Meeting Summaries/Presanlatian Materials(21) 2 4 $ 14 Thy Jr Ali nme*, 'o,'rn'erkl 'k,',rt:rp:•:r.i `"'v„+•lu?.",- _ �r�11,;n:' :,,14N1,"e;� r'Rt v 'Sr",'tw, ,u.r _ _'h4Wxrk,vin' . }o 4.1 Alignment Altematives 2 2 8 1 12 4.2 Altemative5 Evaluation 3 1 4 8 4.3 Preferred Alignment 2 6 8 q,4 Property Requirements&Strategies 6 6 12 4.5 Working Paper#a:Recommended All Inment 2 1 16 19 x1:1 5.7 Conceptual Design Elements , 4•, 24 1 8 161 e�- i60: 5.2 Cast Eslimates 1 6 7 5.3 Local Regulatory Permit Review 0.5 b 6.5 5.4 Permitting Matix 71 4 5 5.5 Riverside Flood Control Encroachmenl Permit Support 4 8 72 2 26 5.6 Working Po er#5:Design&Rc ulofo Requirements 3 12 2 2 19 Talk'6?findl;Dgcurfid'atiaftori', �r r.•( 6-1 Draft Master Plon Document �;.2••a 3 16 161 41 41V 6.2 Staff Review 0-51 3 3.5 6.3 Fnal Mastar Plan Document 2=7S 7 6 33 6.4 Final Deliverables to City 2 4 Total Hours 85 34 37 16 51 523 HourlyRole $140 $50 $120 $90 S85TOTAL LABOR COSY $11,902 $1,700 $4,440 $1,440 $d,335 $48'265 Direct Costs•Mileaga,Printing,Photos,Delievery 57,735 GRAND TOTAL,LABOR S DIRECT COSTS 550,000 Direct costs Travel 124o 105 Printinglfax/photolfedcx 390 Spor alizad Equipment&Misc. 1630 105 1735 EXHIBIT "E" SCHEDULE OF PERFORMANCE 524762.1 u V V ¢1 Tahquitz Creek Trail Master Plan 1.2 E: EE::■■:::::C:IIMEMO 0:CC:1:■MI Develop PEqject Goals SOME■ ��11,11��■■■■■S■■■■■r�■■■■■■■E■MENOMONEE ��� 2.1 Formulate Base Map : Data _Y . . No Ell. . .•"E EC®©C: ::�� O�E'.N'lC 011M MIN ., ■■ ■ ■�0 ■�JNI■■■■■■■■■■■■■■■■■■■■■� .■C. ■■ ■ ■■■ .■■■■..o ■ ■■ MH 3-3 Stakeholder Mt 3.5 Presentaton to Neighborhoods,Advisory Committees(4) �.. E:■..... ■.. ...■�N� � _::... ..3-6 Nan Adoption 1(6) 111111l■N■■■1111111IIIIII�����11�1 ■■■Er■ MENNEEMM mmgMMMJ SEEM - ME ElIMMEM 4.3 Preferred = v1MMEMC ■ III.JOE C�C ■77 ■■■■C■ ■ .SENSE SMISI NONE .. EEB=. EEO■■ ■■■■■■E SEES■ ■■■■■E■■■■■■ SEES■ ■■■■■■■■M: '' ■MESS ■■■■■■■■■■ _ _ ■E■■EI6.. ■■m IMM■■■■■■.. .MEM................■ OEM■■EME EMEMMI .. ■Ei �911��m E:■E:i SEES■ MIZE .■. ......■■■■�■C■■SSNE■■■■■■■:::NIIIIIII■ - -