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CITY COUNCIL STAFF REPORT
DATE: MARCH 19, 2008 CONSENT CALENDAR
Subject: AWARD OF CONTRACT FOR RAINMAKER FOUNTAIN REPAIRS AND
CONSTRUCTION MANAGEMENT SERVICES
From: David H. Ready, City Manager
Initiated by: Parks and Recreation Department
SUMMARY
The Rainmaker fountain, located in Frances Stevens Park, was commissioned through
a national design competition for sculpture, and was completed in 2001. Since that
time, the fountain has been closed for repairs on several occasions. Currently the
fountain is not operational due to a number of mechanical and electrical issues. At the
City Council meeting of February 26, 2008, costs of $93,000 for repair of the fountain,
and $43,750 for a new sewer line, were presented.
Staff was directed to gain additional information with regard to the cost of construction
administration, and the preparation of a maintenance manual. This action will award
several different contracts for construction and project management services related to
the repair of the Rainmaker Fountain.
RECOMMENDATION:
1. Award a contract to International Waterscapes for construction services in the
amount of$93,000.
2. Award a contract to Waterline Studios for construction management services and
the preparation of a maintenance manual in the amount of$22,500.
3. Authorize the expenditure of $43,750 from the wastewater treatment plant fund to
cover the cost of City forces constructing a new sewer line.
4. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The fountain has suffered from a number of mechanical and maintenance problems
over the years. Last August the City brought in Waterline Studios, a highly qualified firm
ITEM NO. 4&
City Council Staff Report
March 19, 2008—Page 2
Budget Amendment— Rainmaker Fountain Repairs
who specializes in water fountain design, to prepare a comprehensive assessment of
the fountain, including the mechanics, electronics, structure, design, and function. A
copy of this assessment was provided to the City Council under separate cover in
November 2007. This assessment identifies a number of items that can be repaired or
replaced to bring the fountain back into working order, and other items that will improve
the long-term viability and reduce long-term maintenance costs.
This item was taken to the Arts Commission for informal discussion on September 13.
At that time, the commissioners requested costs for demolition of the fountain. The City
Engineer's estimate for demolition is between $60,000 and $75,000. On October 11, the
item was taken back to the Arts Commission for formal action. There was significant
discussion regarding the ongoing maintenance and high costs to keep the fountain
functional. The Arts Commission voted unanimously to recommend that the Rainmaker
fountain be decommissioned.
On November 7, 2007 City Council reviewed this matter and directed staff to receive
bids for the repair. In January 2008, the City issued formal requests for bids, however
no bids were received. Since no bids were received by the deadline, and the cost of the
project was under $100,000, the City's procurement procedures allow staff to negotiate
a price to complete the project. Staff has negotiated with one of the contractors that
attended the site visit and intended to submit a bid. The estimated costs to repair the
fountain are: $93,000 for construction by International Waterscapes, $43,750 for city
staff to install a new sewer line, $20,000 For construction administration and oversight
through Waterline Studios, and $2,600 for Waterline Studios to prepare a maintenance
manual that the City can use for required maintenance by either City staff or outside
contractor. Staff will use this manual to solicit bids for on-going maintenance of the
fountain and return to City Council for approval. Total costs to complete this project are
estimated at $159,250.
FISCAL IMPACT:
This is not a budgeted expense. Outside repair costs are estimated at $115,500, and
$43,750 for in-house sewer connections. Funds are available in both the Public Arts
Fund and Wastewater Treatment Plant Fund.
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Sharon Heider Tr& utzlaff
Director of Parks and Recreation Assl nt City Ma Na
David H. Ready
City Manager
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