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HomeMy WebLinkAbout4/2/2008 - STAFF REPORTS - 2.G. pftLMSA� �y V �n k S C, ,,,,w' P `F°""� City Council Staff Report April 2, 2008 CONSENT CALENDAR Subject: AWARD OF CONTRACT FOR THE 2007/2008 ANNUAL SLURRY SEAL, CITY PROJECT 07-18 From: David H. Ready, City Manager Initiated by: Public Works and Engineering Department SUMMARY The Public Works and Engineering Department schedules an annual slurry seal of various City streets. It is intended that every City street receive a slurry seal approximately every 5 to 7 years. Award of this contract will allow staff to proceed with this annual street maintenance program. RECOMMENDATION: 1) Approve Agreement No. in the amount of $687,452.15 with Bond Blacktop, Inc., for Alternative Bid Schedule A, Alternative Bid Schedule B, Alternative Bid Schedule C, Alternative Bid Schedule D, Alternative Bid Schedule E, and Alternative Bid Schedule F, for the 2007/2008 Annual Slurry Seal, City Project 07-18;" and 2) Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: The Public Works Department oversees the maintenance of the City's street system. Each year, the Department assembles a capital project to continue its Slurry Seal Program on various City streets. The intention of the Slurry Seal Program is to provide a slurry seal within 5 to 7 years on every City street. This year's slurry seal program is scheduled to include all of the streets within Section 25 (the residential area between E. Palm Canyon Drive and the Araby Cove), Section 26 (residential area between S. Palm Canyon Drive and Toledo Avenue), and Section 30 (residential area near Seven Lakes Country Club). Maps of these areas are included in Attachment 1. The City Council is aware of on-going concern from residents who live along Toledo Avenue, regarding the speed of traffic on their street. This issue was of particular Item No. 2 • F • City Council Staff Report April 2, 2008- Page 2 2007/2008 Slurry Seal (CP 07-18) concern recently during the City's establishment of speed limits last year, required every 5 years pursuant to the California Vehicle Code. The current speed limit of 45 mph on Toledo Avenue has existed for many years, and was validated by the City's latest speed survey. The challenge with addressing the neighborhood's concern that 45 mph is too high of a speed limit for Toledo Avenue is the fact that Toledo Avenue is a secondary thoroughfare on the City's General Plan Circulation Element (not a local residential street with a prima facie speed limit of 25 mph); and more importantly, the fact that the street is 64 feet wide with 4 lanes, and aligned directly north-south for nearly one mile in length. The character of this street gives drivers a sense that 45 mph is a "reasonable and prudent" speed. Thus, in accordance with widely accepted and adopted traffic engineering principles, the speed limit of 45 mph was established. Recently, members of the neighborhood have requested that the City establish a lower speed limit than has been previously established, suggesting as low as a 30 mph speed limit. While it may be common belief that posting of speed limit traffic signs will influence drivers to drive at that speed, (in this case, to drive a lower speed), the facts indicate otherwise. Driver behavioral research conducted in many parts of the country over a span of several decades shows that the average driver is influenced by the appearance of the roadway itself and the prevailing traffic conditions in choosing the speed at which he or she drives. More importantly, the Manual on Uniform Traffic Control Devices (MUTCD) published by the Federal Highway Administration (FHWA), further supplemented and adopted by the state of California in 2003, states the following: Speed limits are established at or near the 85th percentile speed, which is defined as that speed at or below which 85% of the traffic is moving. The 85th percentile speed is often referred to as the critical speed...Speed limits higher than the 85th percentile are not generally considered reasonable and prudent. Speed limits below the 85th percentile do not ordinarily facilitate the orderly movement of traffic and require constant enforcement to maintain compliance. Speed limits established on the basis of the 85th percentile conform to the consensus of those who drive highways as to what speed is reasonable and prudent, and are not dependent on the judgment of one or a few individuals. The majority of drivers comply with the basic speed law. Speed limits set at or near the 85th percentile speed provide law enforcement officers with a limit to cite drivers who will not conform to what the majority considers reasonable and prudent. Further studies show that establishing a speed limit at less than the 85th percentile (Critical Speed) generally results in an increase in collision rates. (Emphasis added). GOR092 City Council Staff Report April 2, 2006 - Page 3 2007/2008 Slurry Seal (CP 07-18) Recognizing this, the California Vehicle Code requires that speed limits be established with appropriate engineering practice and methods. In evaluating existing speed limits, a variety of elements that determine the character of the roadway are considered, such as: the prevailing roadway speeds, width and number of traffic lanes, access points, roadway alignment, traffic volumes, accident experience, adjacent land use characteristics, bicycle and pedestrian safety. It is the City Engineer's professional opinion that changes to the character of Toledo Avenue can be made that will result in changes to driver behavior. The City has implemented a variety of traffic calming improvements throughout the City, and those improvements have demonstrated the intended results of the traffic calming: changes in driver behavior. This was most evident on Mesquite Avenue adjacent to Demuth Park after construction of the street improvements in that area. Prior to the City's Mesquite Avenue Improvement project, Mesquite Avenue was a relatively wide, 2 lane roadway, giving people a sense that driving 35 mph or more was reasonable. Now, Mesquite Avenue is narrowed with decorative concrete intersections, and a landscaped median, and these improvements have resulted in a "calming" of the traffic in that area. Toledo Avenue is included in this year's annual slurry seal project. Given this fact, staff is recommending that we use this project as an opportunity to implement revised traffic striping on Toledo Avenue after it is slurry sealed. Normally the traffic striping would be replaced as it existed, but in this case, in an effort to address the neighborhood's concerns, a new traffic striping plan has been prepared that will change Toledo Avenue from a 4-lane roadway to a 2-lane roadway (see Attachment 2). The revised roadway will have two, 12 feet wide travel lanes in the center of the street (as they exist today), eliminating the outside 20 feet wide lanes by striping a bike lane and parking lane. The result will be to significantly narrow the travel way from 64 feet to 24 feet, reducing through lanes to one in each direction. It is intended that these changes to the character of the roadway will change driver behavior, giving drivers a sense that a slower speed is more reasonable. Following implementation of the revised traffic striping on Toledo Avenue, staff will perform additional speed surveys to document whether the intended effect of reducing vehicle speeds is realized. If the expectation of reduced speeds is achieved, staff will return to the City Council with a recommendation to re-establish an appropriately reduced speed limit for Toledo Avenue in accordance with the California Vehicle Code. Staff met with residents of the neighborhood on March 26 to review the proposed Toledo Avenue traffic striping plan. A report of the results of the meeting is included as Attachment 3. The plans and specifications were prepared by Department staff, and on, December 19, 2007, the City Council approved the plans and specifications and authorized construction bidding. On February 21 and 28, 2008, the project was advertised for bids, 000009 City Council Staff Report April 2, 2008- Page 4 2007/2008 Slurry Seal (CP 07-18) and at 2:00 p.m. on March 18, 2008, the Procurement and Contracting Division received construction bids from the following contractors: 1. Bond Blacktop, Inc.; Union City, CA; Bid: $725,945.15 2. Valley Slurry Seal Co.; West Sacramento, CA; Bid: $813,488.27 3. Pavement Coatings Co.; Cypress, CA; Bid: $900,665.85 4. American Asphalt South, Inc.; Fontana, CA; Bid: $1,065,067.85 The Engineer's estimate for this project was $750,000. The project included alternative Bid Schedules, with the only difference being the type of epoxy used in applying the traffic markers to the pavement. In accepting an alternative epoxy, an overall reduced price is possible, and staff is recommending that the alternative Bid Schedules be awarded, at a total contract price of $687,452.15, The company is a California corporation, and its principal officer is Edward Dillon, P resid ent/Secretary. FISCAL IMPACT: Funding for this project is available through local Measure A revenue, in an account budgeted as part of the 2007/2008 Capital Improvement Program, account 134-4498- 50100 (Slurry Seal Program), and 134-4498-50000 (Unscheduled Capital Projects). David J. Barakian Thomas J. Wils 0 Director of Public Works/City Engineer Assistant City anager David H. Ready, City M ATTACHMENTS: 1. Section Maps 2. Toledo Avenue Traffic Plan\ 3. Report of March 26 Neighborhood Meeting 4. 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IITSIym. •••• FSE 4Cl1 'LFa' FP.FTARLD J':]V: T.I mcFrl ;mC:r 31n5 I'.I e r I;rn m:I -,^n. Iti xa al,3erc `6A rnP °� x",I r I / C1TY OF I''T' SPRIT GS, CAL[E'ORNIA SHrer - -- - - - - - (F .n�. ���.t AI D! Pc[m Spnr,gz ..a• r y 1,!11�1«+ �'LLiG _ j �r.:E PNbhc R rlx a t. 'WF 1I':11 I1 [ F {;r ,r — 2D67�2Co8 ANN[IAL SLURRY SEAL j�:; 3 ,3 �epa rlaanl �- I, _— T ¢.:¢ IL'; „:. - o-, ^-,2!§i'Gg x° - " � 'rl7+n , TO] ,l4ENpc 'fR APF[C QL'S!R[P]NG PUN I ( TOLEDO AVENUE TRAFFIC CALMING WORKSHOP MARCH 26, 2008 MEETING RECORD 15 residents attended (see attached attendance list). Initial comments related to need for City to respond to residents' requests for a lower speed limit. City staff reviewed the particular requirements of the California Vehicle Code (CVC) used to establish speed limits. Clarification of what the CVC defines as a local residential street subject to the prima facie speed limit of 25 mph. CVC definition requires 3 criteria be met: 1) Road width is no more than 40 feet, 2) Road length is no longer than ''/2 mile uninterrupted; 3) Road has no more than 1 lane in each direction Based on CVC criteria, Toledo Avenue is not a local residential street subject to prima facie speed limit of 25 mph. Reviewed City proposal to restripe Toledo Avenue as a 2-lane roadway with bike lanes and parking lane. Restriping in conjunction with planned slurry seal program to be first phase of ultimate goal of reclassifying Toledo Avenue from a secondary thoroughfare to a collector street. Discussed requests for additional stop signs on Toledo Avenue; reviewed process outlined by CVC for approving stop sign installations, and the need for certain "warrants" that must be met in order for stop signs to be authorized, such as: 1) Traffic volume of major street as compared to traffic volume of minor street; 2) Site distance 3) Traffic accident history City staff to review Toledo Avenue traffic files and determine if any intersections warrant a stop sign. By show of hands, there was unanimous approval of the City's planned Toledo Avenue traffic restriping plan. 009911 TOLEDO AVENUE TRAFFIC CALMING WORKSHOP MARCH 26, 2008 ATTENDANCE LIST NAME ADDRESS 1. 1s-3�, c�d, , 9 -D-1 . 2. � �� c�2tc � nr I�d� o � l 51 4. L"L 1A /o.CIAA� elre(f 5. �4f 9. f D L�1 10. 12. 13. 14. ��.ir G �b 7z'rf G^ � 16. 17. 18. 19. 20. NOV? AGREEMENT THIS AGREEMENT made this _ day of 200 by and between the City of Palm Springs, a charter city, organized and existing in the County of Riverside, under and by virtue of the laws of the State of California, hereinafter designated as the City, and hereinafter designated as the Contractor. The City and the Contractor, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1 -- THE WORK The Contractor shall complete the Work as specified or indicated under the Bid Schedule(s) of the City's Contract Documents entitled: 2007/2008 ANNUAL SLURRY SEAL CITY PROJECT NO. 07-18 The Work is generally described as follows. Installation of hot asphalt-rubber sealant material in designated pavement cracks on various streets; installation of asphalt concrete in designated pavement cracks on various streets; construction of rubberized emulsion-aggregate slurry seal (REAS) or FLEX SEAL, and construction of Type II Slurry Seal on various City streets in Sections 25 and 26, Township 4 South, Range 4 East; and Section 30, Township 4 South, Range 5 East; traffic striping; and all appurtenant work. ARTICLE 2 -- COMMENCEMENT AND COMPLETION The Work to be performed under this Contract shall commence on the date specified in the Notice to Proceed by the City, and the Work shall be fully completed within the time specified in the Notice to Proceed. The City and the Contractor recognize that time is of the essence of this Agreement, and that the City will suffer financial loss if the Work is not completed within the time specified in Article 2, herein, plus any extensions thereof allowed in accordance with applicable provisions of the Standard Specifications, as modified herein. They also recognize the delays, expense, and difficulties involved in proving in a legal proceeding the actual loss suffered by the City if the Work is not completed on time. Accordingly, instead of requiring any such proof, the City and the Contractor agree that as liquidated damages or delay (but not as a penalty), the Contractor shall pay the City the sum of $790 for each calendar day that expires after the time specified in Article 2, herein. In executing the Agreement, the Contractor acknowledges it has reviewed the provisions of the Standard Specifications, as modified herein, related to liquidated damages, and has made itself aware of the actual loss incurred by the City due to the inability to complete the Work within the time specified in the Notice to Proceed. 2007/2008 ANNUAL SLURRY SEAL AGREEMENT FORM CITY PROJECT N0.07-18 2115/08 AGREEMENT AND BONDS-P4G /.1 ARTICLE 3 -- CONTRACT PRICE The City shall pay the Contractor for the completion of the Work, in accordance with the Contract Documents, in current funds the Contract Price(s) named in the Contractor's Bid and Bid Schedule(s). ARTICLE 4 -- THE CONTRACT DOCUMENTS The Contract Documents consist of the Notice Inviting Bids, Instructions to Bidders, the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations, the accepted Bid and Bid Schedule(s), List of Subcontractors, Non-collusion Affidavit, Bidder's General Information, Bid Security or Bid Bond, this Agreement, Worker's Compensation Certificate, Performance Bond, Payment Bond, Standard Specifications, Special Provisions, the Drawings, Addenda numbers to , inclusive, and all Change Orders and Work Change Directives which may be delivered or issued after the Effective Date of the Agreement and are not attached hereto. ARTICLE 5 -- PAYMENT PROCEDURES The Contractor shall submit Applications for Payment in accordance with the Standard Specifications as amended by the Special Provisions. Applications for Payment will be processed by the Engineer or the City as provided in the Contract Documents. ARTICLE 6 -- NOTICES Whenever any provision of the Contract Documents requires the giving of a written Notice, it shall be deemed to have been validly given if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended, or if delivered at or sent by registered or certified mail, postage prepaid, to the last business address known to the giver of the Notice. ARTICLE 7 -- MISCELLANEOUS Terms used in this Agreement which are defined in the Standard Specifications and the Special Provisions will have the meanings indicated in said Standard Specifications and the Special Provisions. No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically, but without limitation, monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. The City and the Contractor each binds itself, its partners, successors, assigns, and legal representatives, to the other party hereto, its partners, successors, assigns, and legal representatives, in respect of all covenants, agreements, and obligations contained in the Contract Documents. 2007/2008 ANNUAL SLURRY SEAL AGREEMENT FORM CITY gROJECT N0.07-18 AGREEMENT AND BONDS-PAGEU a g a�' ,f' IN WITNESS WHEREOF, the City and the Contractor have caused this Agreement to be executed the day and year first above written. ATTEST: APPROVED BY THE CITY COUNCIL: CITY OF PALM SPRINGS, CALIFORNIA Date By City Clerk Agreement No. APPROVED AS TO FORM: By City Attorney Date CONTENTS APPROVED: By City Engineer Date By City Manager Date 2007/2008 ANNUAL SLURRY SEAL AGREEMENT FORM C 5$ROJECT N0.07-18 AGREEMENT AND BONDS-PAGE Corporations require two notarized signatures. One signature must be from Chairman of Board. President, or any Vice President. The second signature must be from the Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, or Chief Financial Officer. CONTRACTOR: Name: Check one _Individual_Partnership_Corporation Address. By: By: Signature (notarized) Signature (notarized) Name: Name: Title: Title: (This Agreement must be signed in the above This Agreement must be signed in the above space by one of the fallowing: Chairman of the space by one of the following: Secretary, Chief Board, President or any Vice President) Financial Officer or any Assistant Treasurer) State of 11 State of n County of nss County of nss On On before me, before me, personally appeared personally appeared who proved to me on the basis of satisfactory who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and Is/are subscribed to the within instrument and acknowledged to me that he/she/they executed acknowledged to me that he/she/they executed the same in his/her/their authorized capaclty(ies), the same in his/her/their authorized Capacity(ies), and that by his/her/their signatures(s) on the and that by his/her/their signatures(s) on the instrument the person(s), or the entity upon behalf instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the of which the person(s) acted, executed the Instrument. instrument. I certify under PENALTY OF PERJURY under the I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing laws of the State Of California that the foregoing paragraph is true and correct. paragraph is true and correct. WITNESS my hand and official seal. WITNESS my hand and Official seal. Notary Signature, Notary Signature. Notary Seal: Notary Seal 2007/2008 ANNUAL SLURRY SEAL CITY PROJECT NO.07-18 AGREEMENT FORM 2/15108 AGREEMENT AND BONDS-PAGE 4 000016