HomeMy WebLinkAbout9/1/2004 - STAFF REPORTS (7) DATE: September 1, 2004
TO: City Council
FROM: Director of Aviation
U.S. CUSTOMS AND BORDER PROTECTION - GENERAL AVIATION PROCESSING
FACILITY - CHANGE ORDER #1
RECOMMENDATION:
It is recommended that the City Council approve Change Order#1 to B.E. McMurray
Construction, Inc (agreement A4891), for the United States Customs & Border
Protection (USCBP) General Aviation Processing (GAP) facility at the Palm Springs
International Airport(City Project 2004-02), in the amount of$51,289.25, for a revised
contract amount of $447,289.25.
SUMMARY:
This project is remodeling approximately 3,000 s.f. of interior space in the Signature
Flight Support Facility into a General Aviation Processing (GAP)facility. This Change
Order accounts for Heating,Ventilation and Air Conditioning(HVAC),underground and
security equipment changes.
BACKGROUND:
In 1994, the Airport applied for and was granted status as a "User Fee" airport by the
United States Customs & Border Protection (USCBP), which allowed overseas
business flights to enter the United States at Palm Springs. USCBP also provides
landing rights to commercial service operators serving Palm Springs International
Airport (PSP).
In response to the events of September 111", the Airport undertook a modification to
the entrance roadway system and constructed a centralized Vehicle Inspection Plaza
(VIP). As a result of this project, the USCBP office, which was housed in a highly
modified trailer, was temporarily relocated.
The items in this change order were necessary due to unforseen conditions within the
Signature Flight Support facility, changes from U.S. Customs &Border Protection and
maintaining access in regards to aviation security.
This project is eligible for a future Airport Improvement Program (AIP) grant from the
Federal Aviation Administration(FAA),which would reimburse 95%of the construction
cost. Staff is programming this project in accordance with other high priority projects,
but does anticipate receiving reimbursement within the next 18-24 months.
General Aviation Processing Facility - Change Order#1
September 1, 2004
Page 2
Sufficientfunds are available in account no 415-6400-56061,Customs Remodel,which
is funded by Airport Revenues. No General Fund monies will be used.
RICHARD S WALSH, A.A.E
Director Of Aviation
APPROVED
City Manager G
ATTACHMENTS:
1. Minute Order
2. Change Order#1
N:\WordPerfect\City_Council\Engineering_Construction\USCBP_GAP Change Order 1 09-01-2004.wpd
REVIEWED BY QEPI OF RNANCE
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CHANGE ORDER NO. 1
PROJECT TITLE: GENERAL AVIATION PROCESSING FACILITY, U.S. CUSTOMS&
BORDER PROTECTION
CITY PROJECT NO. CP2004-02, A4891
CONTRACT DATE: June 23,2004
CONTRACTOR: B.E. McMurray Construction, Inc
The following changes are hereby made to the Contract Documents:
1. Addition: Add 28"round HVAC supply duct for a total addition of$8,648.55;
2. Addition: Relocation of sewer and water lines for an additional cost of$12,322.71;
3. Addition: Add gypsum board for revised enhance location,resulting in an additional cost of$555 75;
4. Addition: Replacement of HVAC unit for a total additional cost of$26,766,24;
5. Addition: Add ceiling demolition and replacement not forseen prior to construction commencing, for
an addition of$2,996.00
Justification:
1. An existing fibreglass HVAC supply duct was damaged during demolition and subsequently not
reusable. A replacement supply duct was required to provide heating and cooling for the facility (see
Attachment 1);
2. The sewer and water lines were shown being served via a location inside the restricted portion of the
Ail-port, which created conflicts with security and existing underground utilities. There is a credit for
the specified routing within this additional cost item(see Attachment 2);
3. In order to maintain access during construction, the construction of the new entrance was expided to
minimize disruptions (see Attachment 3);
4. The project specifications called for this existing unit to be inspected, cleaned and a report on it's
condition provided by the contractor. The unit was determined to be in extremely poor condition and
due for replacement(see Attachment 4);
5. The existing ceiling in an interior office consisted of a T-bar installed over a hard lid, which does not
allow the code required new ceiling to be installed (see Attachment 5);
CHANGE TO CONTRACT PRICE
Original Contract Price: $396,000.00
Current Contract Price,as adjusted by previous change orders: $396.000
The Contract Price due to this Change Order will be decreased by $5 2289.25
The new Contract Price due to this Change Order will be: $447,289.25
CHANGE TO CONTRACT TIME
The Contract Time will be increased by 0 calendar days. End of Contract date is October 6,2004.
CHANGE ORDER NO. 1
Approvals Required:
To be effective, this order must be approved by the City of Palm Springs if it changes the scope of the objective of the
project,or as may otherwise be required under the terms of the Contract Documents.
Requested by date
Mike N Williams,A.A.E.,Deputy Director-Operations
Requested by date
Richard S Walsh,A.A.E.,Director of Aviation
Ordered by date
City of Palm Springs
Accepted by date
B.E.McMurray Construction,Inc.
R\data\AIP Pioiects\AIP 37\US Customs Facility\012004-02 Change Order I doc
MINUTE ORDER NO. f `'
APPROVING CHANGE ORDER#1 TO AGREEMENT #4891 WITH
B.E. MCMURRAY CONSTRUCTION, INC FOR THE UNITED
STATES CUSTOMS&BORDER PROTECTION(USCBP)GENERAL
AVIATION PROCESSING(GAP)FACILITYAT THE PALM SPRINGS
INTERNATIONAL AIRPORT (CITY PROJECT 2004-02), IN THE
AMOUNT OF $51,289.25 FOR A REVISED CONTRACT AMOUNT
OF $447,289.25 .
I HEREBY CERTIFY that this Minute Order, approving an agreement with
B.E. McMurray Construction, Inc(agreement A4891), for the United States
Customs&Border Protection (USCBP)General Aviation Processing (GAP)
facility at the Palm Springs International Airport(City Project 2004-02), in the
amount of$51,289.25, for a revised contract amount of$447,289.25 , was
adopted by the City Council of the City of Palm Springs, California, in a
meeting thereof held on the 1" day of September, 2004.
PATRICIA A SANDERS
City Clerk