HomeMy WebLinkAbout4/16/2008 - STAFF REPORTS - 2.N. � FpALM SAk
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c�`'F°�a'P CITY COUNCIL STAFF REPORT
DATE: April 16, 2008 CONSENT CALENDAR
SUBJECT: AMENDMENT NO. 1 TO AGREEMENT 5348 WITH REYNOLDS, SMITH
AND HILLS AVIATION CONSULTING SERVICES AGREEMENT FOR
BID PHASE — CP NO. 2007-21, AIP 44 RUNWAY 13L/31R AND
TAXIWAY "E" / CONNECTORS REHABILITATION
FROM: David H. Ready, City Manager
BY: Department of Aviation
SUMMARY
The Airport is planning to rehabilitate the pavement on its secondary runway and is
relying on Federal Aviation Administration (FAA) grants to complete the project. The
project has already been designed, the City Council will consider amending the current
agreement with consulting engineer Reynolds, Smith and Hills (RS&H) for bid phase
services, in the amount of$36,289.
RECOMMENDATION:
1. Approve Amendment No. 1 to Agreement No. A5348 with Reynolds, Smith &
Hills, Inc., for an additional amount of $36,289, revised total contract price of
$596,759, contingent upon FAA approval.
2. Authorize the City Manager to execute Amendment No. 1 to the Agreement.
STAFF ANALYSIS:
The RS&H contract providing Aviation Consulting Services at the Airport for a five-year
period was approved by the City Council on October 4, 2006, and included the initial
project design costs in the amount of$660,470, which were 95% funded by the previous
FAA Grant AIP 41.
Subsequently, on March 19, 2008, the City Council approved the plans and
specifications prepared for Runway 13L/31R and Taxiway "E" and Connectors
Rehabilitation. The construction portion of the project is estimated to be near$6 million.
ITEM NO.
City Council Staff Report
April 16, 2008 - Page 2
RS&H Amendment No. 1
The proposed contract amendment includes the bid phase effort. In order to proceed
with grant funding for AIP 44, the FAA has mandated that bids be submitted no later
than June 20, 2008. Therefore, time is critical in order to successfully apply for the $6
million dollar discretionary construction grant.
FISCAL IMPACT:
Funds are available in 415-6400-56094, Rehab RW 13L-31R & TWYS. AIP 44 is the
FAA grant that will pay 96% of this eligible cost when it is received.
Thomas Nolan, A.A.E, David H. Ready, Cit er
Executive Director, Airport
Attachments:
Amendment No. 1 to A5348
000002
AMENDMENT NO. 1
AGREEMENT NO. 5348 —AVIATION CONSULTING SERVICES
THIS FIRST AMENDMENT to Agreement No. 5348 for Aviation Consulting Services,
(herein "Amendment") made and entered into on the day of 2008,
by and between the CITY OF PALM SPRINGS (herein "City") and REYNOLDS, SMITH
AND HILLS, (herein "Consultant") is hereby amended effective as
follows:
RECITALS
WHEREAS, City and Consultant entered into that certain Consulting Services
Agreement No. 5348 for Aviation Consulting Services ("Agreement"), as duly amended
from time to time; and
WHEREAS, the parties wish to amend the Agreement to increase work assignments.
NOW, THEREFORE, for good and sufficient consideration, the parties agree as follows:
Section 1.
Exhibit "C-1" is hereby revised to $36,289 for Task A.5.0 Bid Phase (Lump Sum
Amount) of CP NO. 2007-21, AIP 44 Runway 13L/31R and Taxiway "E" / Connectors
Rehabilitation, for a total contract price of$596,759.
Section 2.
Full Force and Effect: Except as previously modified herein, all other provisions of the
Agreement shall remain unmodified in full force and effect.
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Page 2
Amendment No. 1 To Agreement No. 5348
IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written
above.
ATTEST: CITY OF PALM SPRING
a municipal corporation
By: By:
City Clerk City Manager
APPROVED AS TO FORM:
By:
City Attorney
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