HomeMy WebLinkAbout9/1/2004 - STAFF REPORTS (8) DATE: September 1, 2004
TO: City Council
FROM: Director of Aviation
CITY PROJECT#2003-10-RESIDENTIAL SOUND INSULATION PROGRAM(RSIP)PHASE
IV - CHANGE ORDER#1
RECOMMENDATION:
It is recommended that the City Council approve Change Order #1 to Great West
Contractors, Inc for revisions and modifications associated with Phase IV of the Airport's
Residential Sound Insulation Program (RSIP) - Phase IV, in the amount of $18,264.35
for a revised contract amount of $1,572,264.35, subject to the approval of the Federal
Aviation Administration (FAA).
SUMMARY:
This change order reflects modifications for individual homes involved in the Airport's
RSIP. These changes were necessary to maintain the insulation barrier of the home so
as to meet the requirements established by the Federal Aviation Administration (FAA).
The cost of this change order is 90% reimbursable by the FAA.
BACKGROUND:
The purpose of the Residential Sound Insulation Program (RSIP) is to mitigate aircraft
noise impacts to residential homes that lie within the 65 CNEL (Community Noise
Equivalency Level) noise insulation boundary. The program is now completing its fourth
phase, which included 68 homes. All of the homes are within the City of Palm Springs.
On January 21, 2004, the City Council awarded Great West Contractors, Inc an
agreement for Phase IV of the Airport's Residential Sound Insulation Program (RSIP) in
the amount of$1,554,000. The purpose of(RSIP) is to mitigate aircraft noise impacts to
residential homes that lie within the 65 CNEL(Community Noise Equivalency Level)noise
insulation boundary.
This change order represents several modifications associated with individual homes,
which were required in order to maintain the integrity of the home, meet the noise
reduction standards mandated bythe FAA, meet building code standards and/orwere not
shown on the project plans and specifications. The specifics are shown in the attached
change order.
Funds are available in account 415-6600-56047, RSIP AIP 29 Phase 5.
This represents the first and only change order for this project.
Residential Sound Insulation Program - Phase IV - Change Order#1
September 1, 2004
Page 2
A Minute Order is attached for City Council consideration.
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Attachment: 1. Minute Order
2. Change Order
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REVIEWED BY DEPT. DE ANANDE
CP_2003-10
Change Order#1
CHANGE ORDER NO. 1
PROJECT TITLE: RESIDENTIAL SOUND INSULATION PROGRAM (RSIP) - PHASE IV
CITY PROJECT NO. 2003-10
AIP PROJECT NO. 3-06-0181-29
CONTRACT DATE: January 28, 2004
CONTRACTOR: Great West Contractors,Inc.
The following changes are hereby made to the Contract Documents:
1. Addition: Add sliding glass door at a cost of$1,674.00;
2. Addition: Stain 5 primary doors at a cost of$1,000.00;
3. Addition: Add 8 additional gable vent baffles at a cost of$743.36;
4. Deletion: Secondary ceiling will not be installed at a credit of$3,650.00;
S. Deletion: Chimney damper not installed at a credit of$200.00;
6. Cost Proposal No. 6 deleted.
7. Addition: Add sliding glass door instead of window at a cost of$1,509.95
8. Cost Proposal No. 8 deleted.
9. Cost Proposal No. 9 deleted.
10. Cost Proposal No. 10 deleted.
11. Addition: Add window at a cost of$913.03
12. Addition: Remove cactus that prevented access to window; cost$182.57
13. Addition: Additional framing needed to complete window installation; cost$571.26
14. Addition: Window installers needed to move furniture for access to windows; cost$365.15
15. Addition: Additional framing required to complete window and sliding glass door installation; cost
$1,144.92
16. Addition: Additional training required to complete window installation; cost$1,144.92
17. Addition: Additional framing required to complete window installation; cost$296.35
18. Addition: New frarning required at entry door due to existing conditions; cost$614.10
19. Addition: Changes to roof framing as requested by City Building Inspector; cost $2,243.13
20. Addition: Batt insulation provided inliew of blow-in; cost$1,296.00
21. Addition: Additional roofing work required because of existing conditions; $1,296.00
22. Addition: 2 windows missing from Plan; cost$1,296.69
23. Addition: New headers, stucco and wall board patching required due to existing conditions; cost
$3,808.08
24. Addition: Bath exhaust fan required for ventilation; cost$565.80
25. Addition: Kitchen exhaust baffle would not fit; KVB cover provided inliew; cost$286.35
26. Addition: Additional framing required to complete window and sliding glass door installation; cost
$1,250.76
27. Addition: Bath exhaust fan required for ventilation; cost$565.80
28. Addition: Existing window opening to small for Program window; provide fixed glass in wood
flame; cost $453.10
29. Addition: Additional stucco and wall board patching required due to existing conditions; cost
$508.30
30. Addition: Existing electrical not code compliant new was provided; cost$908.50
31. Addition: Exterior door stops required in slab to keep door from hitting light fixtures; cost$135.70
32. Addition: Metal extension needed at sliding glass door thresholds; cost $203.55
CHANGE ORDER NO. 1
33. Addition: Evap Cooler needed to be moved to meet code and additional wiring required to connect
new evap coolers to electric panel; cost$1,378.08
34. Addition: Additional framing needed to complete window installation; cost$338.10
35. Addition: Additional framing needed to complete window installation; cost$450.80
36. Addition: 2 doors needed to be stained; cost$400.00
37. Credit: Home not opened; credit$6,930
38. Credit: 3 chimney dampers not installed; credit $600.00
39. Addition: Provide white roof coating to match existing(field directed); cost $2,100.00
Justification:
1. The cost is for a sliding glass door not shown on the New Door Schedule (see Attachment 1);
2. The additional cost is for staining 5 primary floors (see Attachment 2);
3. The cost is for additional gable vent baffles not shown on Floor Plan(see Attachment 3);
4. The construction of a secondary ceiling as been rejected by the Homeowner (see Attachment 4);
5. The fireplace baffle could not be installed to the existing manufactured metal box fireplace (see
Attachment 5);
6. Cost Proposal No. 6 did not reflect a cost or credit and was deleted(see Attachment 6);
7. The additional cost is for a sliding glass door that was shown as a window in the Plans (see
Attachment 7);
8. Cost Proposal No. 8 was rejected by the Contractor.
9. Cost Proposal No. 9 was rejected due to a shortage of funds and closing of existing grant.
10. Cost Proposal No. 10 was rejected due to a shortage of funds and closing of existing grant.
11. The additional cost is for a window not shown on the Plans(see Attachment 8).
12. The additional cost is for removing and replanting a large cactus plant in front of a window. (see
Attachment 9)
13. The additional cost was for framing needed because the existing walls were not deep enough to
receive new windows. (see Attachment 10)
14. The additional cost is for the moving of a lot of furniture and boxes that the Homeowners did not
move even though they were notified that it was a requirement. The husband was not in good health.
(see Attachment 11)
15. The additional cost was for framing needed because the existing walls were not deep enough to
receive new windows and sliding glass doors. (see Attachment 12)
16. The additional cost was for framing needed because the existing walls were not deep enough to
receive new windows and sliding glass doors. (see Attachment 13)
17. The additional cost was for training needed because the existing walls were not deep enough to
receive new windows. (see Attachment 14)
18. The additional cost was required because the existing house framing was out of square and new
training, patching and painting was required to correct this. (see Attachment 15)
19. The additional cost was required because the City Engineer requested changes to the attachment of
the new roof framing to the existing rafters. (see Attachment 16)
20. The additional cost is for bait insulation to be installed in attic instead of the blow-in specified. This
was at the Homeowner's request and was approved by the Airport. (see Attachment 17)
21. Repairs to existing roof were required before installing secondary roof. (see Attachment 18)
22. The additional cost was for 2 windows that were not shown in the Window Schedule. (see
Attachment 19)
23. Headers at 3 doors were not code compliant and needed to be replaced. Exterior stucco and interior
walls needed to be cut and then patched. Electrical wiring had to be relocated to accommodate. (see
Attachment 20)
CHANGE ORDER NO. 1
24. The additional cost was for installing a bath exhaust fan required to meet ventilation codes. (see
Attachment 20)
25. An acoustical KVB unit was installed because the existing roof and kitchen ceiling conditions were
not compatible with the specified baffle. (see Attachment 21)
26. The additional cost was for framing needed because the existing walls were not deep enough to
receive new windows and sliding glass doors. (see Attachment 22)
27. The additional cost was for installing a bath exhaust fan required to meet ventilation codes. (see
Attachment 23)
28. The existing window was too small to receive a Program window; a 1/2" fixed glass window and
wood framing was provided. (see Attachment 24)
29. The existing stucco had openings around the doors that need patched to complete the installation of
the sliding glass doors. (see Attachment 25)
30. The existing electrical was not code compliant and needed to be replaced. (see Attachment 26)
31. Door stops were provided in concrete to prevent doors from swinging into existing light fixtures. (see
Attachment 27)
32. Metal trim was required to fill cap between existing floor tile and new sliding glass door threshold.
(see Attachment 28)
33. The evaporative cooler needed to be moved to meet code. Existing location did not meet code. The
existing electrical did not meet code and new electrical was provided as required. (see Attachment
29)
34. The additional cost was for framing needed because the existing walls were not deep enough to
receive new windows. (see Attachment 30)
35. The additional cost was for framing needed because the existing walls were not deep enough to
receive new windows. (see Attachment 31)
36. New doors needed to be stained. (see Attachment 32)
37. Project House No. 59 was not opened and credit is due to the City; materials will be turned over to
the City for storage. (see Attachment 33)
38. A credit was due to the City for 3 chimney dampers that could not be installed due to existing
conditions.
39. The additional cost is to cover the roof coating to match the color and look of the existing roof. This
was required at the new secondary roof.
CHANGE TO CONTRACT PRICE
Original Contract Price: $1,554,000.00
Current Contract Price, as adjusted by previous change orders: $1,554,000.00
The Contract Price due to this Change Order will be increased by $18,264.35
The new Contract Price due to this Change Order will be: $1,572,264.35
CHANGE TO CONTRACT TIME
The Contract Time will be increased by 17 calendar days. End of Contract date is August 27,
2004.
CHANGE ORDER NO. 1
Approvals Required:
To be effective, this order must be approved by the City of Palm Springs and the Federal
Avaition Administration (FAA) if it changes the scope of the objective of the project, or as may
otherwise be required under the terms of the Contract Documents..
Requested by date
Mike N Williams,A.A.E.,Deputy Director-Operations
Requested by date
Richard S Walsh,A.A.E.,Director of Aviation
Ordered by date
City of Palm Springs
Accepted by date
Great West Contractors,Inc.
Approved by date
Federal Aviation Administration
R\data\AIP Projects\RSIP\Phase_4\CP_2003-10 Change Order#Ldoc
MINUTE ORDER NO. `,'°'
. d
AUTHORIZING APPROVAL OF CHANGE ORDER#1 TO
GREAT WEST CONTRACTORS, INC FOR REVISIONS
AND MODIFICATIONS ASSOCIATED WITH PHASE IV
OFTHE RESIDENTIAL SOUND INSULATION PROGRAM
(RSIP) IN THE AMOUNT OF $18,264.35, FOR A
REVISED AGREEMENT OF $1,572,264.35, SUBJECT
TO THE APPROVAL OF THE FEDERAL AVIATION
ADMINISTRATION (FAA).
I HEREBY CERTIFY that this Minute Order approving Change Order#1
to Great West Contractor, Inc for revisions and modifications associated
with Phase IV of the Residential Sound Insulation Program (RSIP) in the
amount of$18,264.35,fora revised agreement amount of$1,572,264.35,
subject to the approval of the Federal Aviation Administration (FAA)was
adopted by the City Council of the City of Palm Springs, California in a
meeting thereof held on the 1" of September 2004.
PATRICIA A. SANDERS
City Clerk
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