HomeMy WebLinkAbout4/16/2008 - STAFF REPORTS - 2.R. SPECTRUM MODEL 9936 LED BASEBALL SCOREBOARD WITH 4' SIGN
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M C"�4FpRH�P. City Council Staff Report
DATE: April 16, 2008 CONSENT CALENDAR
SUBJECT: PURCHASE OF SCOREBOARD FOR PALM SPRING STADIUM
FROM: David H. Ready, City Manager
BY: Department of Parks and Recreation
SUMMARY
The current scoreboard at Palm Springs Stadium is 22 years old. For the past three (3)
years, the City has had to repair the scoreboard controller on several occasions to keep
it operational. Last year, the scoreboard controller failed again and was fixed with parts
acquired from another scoreboard. The City has been informed that the existing
scoreboard controller is totally obsolete and needs to be replaced. This action would
authorize the purchase of a new scoreboard at the cost of $64,559.41 from Spectrum
Corporation.
RECOMMENDATION:
1. Approve the purchase of a scoreboard from Spectrum Corporation in the
amount of$64,559.41.
2. Authorize the City Manager to execute all necessary documents
necessary to effectuate this action.
STAFF ANALYSIS:
In the current "Agreement to Use Facilities" between the City of Palm Springs ("City")
and Palm Springs Power ("PSP"), both parties agree to allocate funds for Capital
Improvements to Palm Springs Stadium. Each year, PSP agrees to pay the City the
sum of at least Ten Thousand Dollars ($10,000), and the City agrees to contribute the
sum of Twenty Thousand Dollars ($20,000) from its annual Measure "Y" allocation, all
sums being used to make specific capital improvements at the stadium. The
scoreboard was one of those projects identified when the current agreement was
approved in 2006.
With the age of the scoreboard, it is difficult to find parts to repair the controller, which is
the most important part of the system. If the controller fails or has difficulties, the
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City Council Staff Report
April 16, 2008-- Page 2
Scoreboard for Palm Springs Stadium
chances of finding parts or pieces to repair will be next to impossible, due to the existing
scoreboard and controller no longer being manufactured.
Over the past few years the City has experienced more and more problems with the
scoreboard. Although the City has managed to "bandage" the scoreboard back
together each time, there is concern that the scoreboard will fail completely. To avoid
this, especially during the upcoming season of PSP, staff is recommending that the
existing scoreboard be placed with a new one.
The cost of a new scoreboard is estimated at $64,560. There is $22,288.12 available in
the current year budget for Stadium Renovations (261-2494-51531) that can be applied
to the new scoreboard. In addition, the $10,000 capital contribution that PSP is required
to make in 2008 will be allocated towards the scoreboard. After combining both sources
of funds, an additional $32,271.29 will be needed to cover the cost of the scoreboard.
Currently, there is only $8,643 left in unscheduled capital projects. This leaves a
balance of $23,629 that needs to be funded. Staff recommends that the majority of
funds needed be taken from the Swim Center Replastering Project (261-2493-51552)
which has a remaining balance of $22,101. The remaining balance of $1,527 will be
covered with funds available under General Parks Improvements (261-2494-51500).
The City's lease with PSP for use of the stadium expires at the end of the fiscal year.
Since PSP will be the primary beneficiary of the new scoreboard, staff is recommending
that the new lease include language that all future capital contributions made by PSP be
allocated towards the cost of the scoreboard until the City is fully reimbursed for that
purchase.
Section 7.09.010 of the Municipal Code provides that the City Council may authorize the
acquisition of supplies, equipment or services through a joint powers or other
cooperative purchasing program with a public entity or association of public agencies.
The Cooperative Purchasing Network (TCPN) has awarded a competitively bid contract
to Spectrum Corporation, of Houston, TX for new stadium scoreboards. Pursuant to
the requirements of Section 7,09.010, the Procurement Manager has determined that
utilization of the TCPN purchase contract R4869 is acceptable and will adequately
protect the public interest in that the total cost of the equipment is likely to be less than
could be obtained through an independent City competitive process.
FISCAL IMPACT:
There is approximately $22,288.12 available in 261-2494-51531 (Stadium Renovations)
that can be used to purchase the new scoreboard. Additional funds are available in
City Council Staff Report
April 16, 2008-- Page 3
Scoreboard for Palm Springs Stadium
261-2493-51552 and 261-2494-51500. Utilization of these funds will not affect any
other programs or projects. Any other capital improvements to the stadium would be
put on hold until the next fiscal year's Measure "Y" allocation becomes available.
Sharon Heider, T y utzlaff,
Director of Parks and Recreation As is nt City ger
David Ready, City Ma
2.R. PURCHASE OF SCOREBOARD FOR PALM SPRINGS STADIUM FROM
SPECTRUM CORPORATION IN THE AMOUNT OF $64,559,41:
RECOMMENDATION: 1) Approve the purchase of a scoreboard from Spectrum
Corporation in the amount of $64,559.41; and 2) Authorize the City Manager to
execute all necessary documents necessary to effectuate this action.
MATERIALS TO FOLLOW
Item No. 2 • R •