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Home My WebLink About5/7/2008 - STAFF REPORTS - 2.H. iy G N 4 Y Leo eS c�4'F05t CITY COUNCIL STAFF REPORT DATE: MAY 7, 2008 CONSENT CALENDAR SUBJECT: TESTING AND INSPECTION SERVICES AWARD OF CONTRACT — AIRPORT IMPROVE/MODIFY/REHAB TERMINAL COMPLEX PROJECT FROM: David H. Ready, City Manager BY: Department of Aviation SUMMARY It is requested that City Council award a contract to Southern California Soils & Testing, subject to approval of the Federal Aviation Administration for special testing and inspection services on the Expand/Modify/Rehab Terminal Complex Project. RECOMMENDATION: 1. Approve a standard form Professional Services agreement with Southern California Soils & Testing for special testing and inspections services for the Airport's Improve/Modify/Rehab Terminal Complex Project, CP # 07 09, AIP 3- 06-0181-43, in an amount not to exceed $80,000, subject to FAA approval. 2. Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: During construction of the Airport's Improve/Modify/Rehab Terminal Complex Project special testing and inspection services will be required. Procurement and Contracting has circulated a Request for Proposal (RFP) 10-08 to solicit proposals from firms that provide the required services. Fifteen firms submitted proposals by the deadline date. Of those, nine firms were found to meet our minimum requirements and those firm's proposals were evaluated and ranked by a staff review panel of three. The attached RFP Tabulation lists the firms and their final ranking. The top ranked firm was Southern California Soils and Testing with offices in Indio. Special Testing and Inspection services are billed on a per test and hourly basis. Staff has estimated that for this project there will be fees totaling up to $80,000. A copy of the Item 2 . H . City Council Staff Report May 7, 2008—Page 2 RFP Special Testing—S.C. Soils scope of services and schedule of compensation from the proposed agreement are attached. FISCAL IMPACT: Funding is Available in the Improve/Modify/Rehab Terminal Complex account 415- 6500-XXXXX. Thomas Nolan, Executive Director, Airport WenF. moot, Owner's Representative David H. Ready, City Ma Attachment: RFP Tabulation Scope of Services, Schedule of Compensation Q00Q'32 PALM SPRINGS INTERNATIONAL AIRPORT IMPROVE/MODIFY(REHAB TERMINAL. COMPLEX PROJECT CP#07-OS AIP 3-06-0181-43 TESTING AND SPECIAL INSPECTION RFP TAB Firm EEO? DBE% RANKING So. Calif, Soils&Testing yeslyes 3% 94.3 Landmark Testing No farm 100%* 75.3 United Testing No form 3% 67.7 Southwest Testing No form No form 68.7 Koury Engineering No form 0% 77.3 Heider Testing No/No 100%** 77,30% Eberhart Testing No form No farm 81.3 Earth Systems Yes/Yes 0% 80.3 CTE Yes/Yes 0% 83.3 * 100% Native American *' 100%Woman Owned Business Revised: 3/23/07 EXHIBIT "A" SCOPE OF SERVICES Consultant shall provide special testing and inspection services to the City of Palm Springs for the Palm Springs Internation Airport IMPROVE/MODIFY/RPHAB TERMINAL COMPLEX PROJECT, City Project No. 07-09, AIP 3-06-0181-43. The address of the Jobsite is: 3400 E. Tahquitz Canyon Way, Palm Springs, California 92262 The Consultant will provide all special testing and inspection services as required by the plans and specifications prepared for this project by Gensler Architects (dated March 26, 2008, as amended) and as otherwise directed by the Owner's Representative employed by the airport for this project; Allen F. Smoot& Associates. All services provided by Consultant pursuant to this Agreement must be coordinated with the Owner's Representative of his designee. Testing and inspections services will include, but not limited to, soils compaction and density tests, structural concrete, drilled piers, site concrete, mortar, masonry, grout asphaltic concrete pavement, structural steel, stel joists, metal decking, cold formed metal framing, metal fabrications, reinforcing steel, welding, fire proofing, bolts and imbeds, and mechanical connectors. Inspections will occur on and off site. On each day of the on-site testing, the Consultant will have its inspector(s) report to the on-site office of the Owner's Representaitve, or other loction as mutually agreed to, and log in. Immideatley after concluding the relevant testing, the inspector shall log out, noting the time of departure and the testing that has been performed. Each day that testing occurs, the inspector(s) shall submit a daily report (five copies) indicating the type and quantities of the testing performed, any test results, and observations to the Owner's Representaive, Architect and Building Department.. Daily reports are due no later that ten (10) days after testing has occurred. Consultant shall immediately report any defective wotrk to the Owner's Representative. Such notice shall be delivered as soon as it is identified, by the quickest means available (either by phone of in person). Consultant shall follow up such notification with a written report of the failure or deficiency. 524762.1 O "' Revised: 3/23/07 EXHIBIT "D" SCHEDULE OF COMPENSATION Total Compensation shall not exceed $80,000. Compensation for services rendered shall be in accordance with hourly and per test rates identified below. Minimum hours, vehicle expense, travel time and travel expenses are specifically excluded from compensation to be paid to Consultant under this agreement. Work Item Fee Special Inspection—On site. $88/111 Geotechnical Services $88/hr Off-site Inspections $88/hr Testing Compresive Strength Concrete $21/cylinder Compresive Strength Mortar $21/cylinder Compresive Strength Grout $21/cylinder Fireproffing Tests (Density & Cohesion-Adhesion) $50/test Fireproofing Thickness No Charge Ultrasonic Contact Examination included in Hourly rate Tensile and Hardness Testing of H.S. Bolts $50/sample Reports Final Verification of Special Inspection Report S500 Miscl. Test Reslut Reports No Charge Reimbursable Expenses to City None Additional Cost Project Engineer/Project Manger(Owner Requested) S150 Call-out and Contractor not ready 2 hr minimum charge Note; All on-site tests are included in the hourly rate (Example- soil density). For overtime work,the Consultant will be compensated at the hourly rates listed above times L5. Overtime will apply to work performed by an individual inspector in excess of 8 hours per day; work performed on weekends and work performed on City Holidays. City Holidays are identified as : New Year's Day; Martin Luther King Jr. Day, Lincoln's Birthday, Washingto's Birthday, Memorial Day, Independence Day, Labor Day. Thanksgiving Day, and Christmas. Invoices for all on-site services performed shall be prepared in detail sufficient to reconcile them against the Owner's Representative on-sit log. 524762.1 0000 000 i7