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CITY COUNCIL STAFF REPORT
DATE: MAY 7, 2008 CONSENT CALENDAR
SUBJECT: GENSLER ARCHITECTURAL DESIGN SERVICES AGREEMENT 4382
AMENDMENT NO. 15 FOR ADDITIONAL SERVICES RELATED TO THE
AIRPORT IMPROVE/MODIFY/REHAB TERMINAL COMPLEX PROJECT
CP 07-09, AIP 3-06-0181-43.
FROM: David H. Ready, City Manager
BY: Department of Aviation
SUMMARY
Gensler Architectural Design Amendment No. 15 provides additional scope to the
Airport's Improve/Modify/Rehab Terminal Complex Project by adding a maintenance
yard (not included in the original proposal), increasing the size of the New Concourse
concessions, and providing for a redesign of the terminal re-entry area, landscape
palate and a revised water feature. The landscape palate and the water feature will go
before Architectural advisory on May 12, 2008 for final review. If for any reason they
are turned down there will not be a further request for design dollars; revisions will be
made until approval is received. The reason for a request of increased landscape
design fees is that the current contract required the landscape architect to only update
the previously approved plans for the courtyard and he has not had to carry out a
redesign.
RECOMMENDATION:
1. Approve Amendment No. 15 to Agreement No. 4382 with Gensler for an
additional amount of$ 224,790.
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS
This Amendment would increase the design scope by adding a maintenance yard,
increasing the size of the concessions in the New Concourse and to compensate for
required design changes related to the terminal re-entry area, landscape palate and
water feature.
Item 2 . J .
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Council Staff Report
7, 2008—Page 2
ler Amendment No. 15
n effort to reduce the overall design cost of the Improve/Modify/Rehab Terminal
plex Project the architectural design contract was set up on a time and materials
M) basis. As the project design evolved additional scope was added, and the
landscape and water feature plans, that under this contract were to be only updated
from the plan previously approved when the hold-room project was undertaken, were
required to be re-worked.
For a project that involves remodeling and new construction in a public facility that must
remain open during construction, industry standard for architects fees are between 11%
to 12% of construction cost plus reimbursables at 10% of the design fee. The Federal
Aviation Administration prohibits the use of percentage fee based contracts on projects
that receive federal grants, as this project will; they require fixed fee contracts. However,
the percentage fee calculations are an excellent benchmark by which to determine an
appropriate fixed fee. The low bid on the project was received on April 24, 2008 at
$6,448,000. Utilizing the industry percentages as a benchmark would result in total
design fees between $709,280 and $773,760, and total reimbursables between $70,928
and $77,376.
Amendment 15 outlines specific adjustments for the various sub-tasks of this project for
an overall increase in design fees of $209,790 and an increase in reimbursables of
$15,000. Total architectural services for the Expand/Modify/Rehab Terminal Complex
project including Amendment 15 would now total $703,400 or 10.9% of construction
cost, plus reimbursables of $52,800 or 7.5% of design fee. Both of the fee items are
below industry percentages.
FISCAL IMPACT:
Funding is available in the Expand/Modify/Rehab Terminal Complex account 415-6500-
XXXXX
Thom s No an, Executive Director, Airport AIILVn Smoot, OwnerW Representative
David H. Ready, City N a
Attachment.-
Gensler A4382 -Amendment No. 15
OUM
AMENDMENT NO. 15
AGREEMENT NO 4382 —ARCHITECTURAL SERVICES
THIS FIFTEENTH AMENDMENT to Agreement No. 4382 for contract services, (herein
"Amendment") made and entered into on the day of , 2008, by and
between the CITY OF PALM SPRINGS (herein "City") and GENSLER (herein
"Architect") is hereby amended effective as follows:
RECITALS
The City and Architect entered into that certain Contract Services Agreement No. 4382
for Architectural Design Services ("Agreement'), as duly amended from time to time.
The parties wish to amend the Agreement pursuant to the terms of this Amendment to
increase scope and compensation.
NOW, THEREFORE, the parties hereto agree as follows:
Section 1. Exhibit "A" Scope of Services is hereby amended by adding a new "Task
16f Maintenance Yard Enclosure".
Section 2. Exhibit "C Schedule of Compensation, is hereby amended by adjusting
compensation for a total increase of$ 224,790, as follows:
Task/Sub-Task No. Description Compensation Adjustment
16a Re-entry Building, Courtyard Landscape/
HardscapeM/ater Feature/Lighting $129,100
16C Concession Shell Building -Main Courtyard 25,000
16d Concession Shell Buildings — New Holdroom 34,590
16f Maintenance Yard Enclosure 18,100
17e Lobby Front Door to Curb 3,000
Total Contract Design/CA Adjustments $209,790
Reimbursables shall be increased by $15,000 to a total of$52,800.
Section 3. Full Force and Effect: Except as previously modified herein, all other
provisions of the Agreement shall remain unmodified and in full force and effect.
Section 4. Corporate Authority: The persons executing this Amendment on behalf of
the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are
duly authorized to execute and deliver this Amendment on behalf of said party, (iii) by
so executing this Amendment, such party is formally bound to the provisions of this
Amendment, and (iv) the entering into this Amendment does not violate any provision
of any other agreement to which said party is bound.
Amendment 0,Agreement 4382 Gensler—CP 4 07-09 0 Q 0rt
9 C 3
IN WITNESS WHEREOF,the parties have executed and entered into this Agreement as of the date first written
above.
ATTEST: CITY OF PALM SPRING
a municipal corporation
By: By-
City Clerk City Manager
APPROVED AS TO FORM:
By:
City Attorney
CONTRACTOR: Check one: Individual `Partnership_Corporation
Corporations require two notarized signatures: One from each of the following: A. Chairman of Board, President, or
any Vice President:AND B. Secretary,Assistant Secretary,Treasurer,Assistant Treasurer, or Chief Financial
Officer.
By: By:
Signature(notarized) Signature(notarized)
Name: Name:
Title: Title:
Amcndment 15,Ageemcnt 4382 O U G�If I'yf
Gensler—CP t 07.09