HomeMy WebLinkAbout5/7/2008 - STAFF REPORTS - 2.K. 1P
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RNA'Py CITY COUNCIL STAFF REPORT
DATE: MAY 7, 2008 CONSENT CALENDAR
SUBJECT: AIRPORT ALERT PHONE SYSTEM REPLACEMENT
FROM: David H. Ready, City Manager
BY: Department of Aviation
SUMMARY
Consistent with FAA regulations, the Airport must have a primary Alert Phone System
for emergency communications between Airport Operations, FAA Control Tower, Airport
Rescue and Fire Fighting, and the Palm Springs Police Department. This action will
authorize the necessary replacement of the existing system.
RECOMMENDATION:
1. Approve a single source procurement for the purchase and installation of a
new ALERT Plus V.2 crash phone system in the amount of$38,760, from
Brudvik, Inc.
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The purpose of the Airport Alert Phone System is to provide immediate notification to
first responders whenever emergency situations on the airport develop. The existing
system which was installed in the early 1990's is non-digital technology, very tired, and
staff recommends the upgrade to maintain a safe and efficient operation.
As the original manufacturer no longer produces or installs such systems, Procurement
and Airport Staff due diligence efforts resulted in locating specifications for only one
such system suitable for the Airport to use for this purpose. The system staff is
recommending for purchase, the ALERT Plus V.2 manufactured by Forum
Communications International, is currently in use at numerous other Airports and
military air bases with similar applications.
Item 2 . K .
City Council Staff Report
May 7, 2008-- Page 2
Airport Crash Phone System Replacement
Pursuant to Section 7.04 of the Municipal Code, the City Council may approve a single
source award of a purchase order under a "Special Circumstance" method without
competition when a good faith review of available sources results in only one known
vendor. Due to the specialization of these systems, apparent lack or other such
systems on the market, and the ability of local vendor Brudvik Inc. to furnish the ALERT
Plus V.2 and all materials and labor necessary for installation, staff recommend a single
source award for the procurement of the Airport's crash phone system replacement.
FISCAL IMPACT:
Funds are budgeted for this work in 415-6600-66088.
Thomas Nolan, Executive Director, Airport
David H. Ready, City
Attachment:
Brudvick Bid
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PROPOSAL
TO: PALM SPRINGS INTERNATIONAL PROJECT: CRASH PHONE
ATTN. SCOTT DAUGHERTY DATE: 4-11-2008
We propose to furnish labor and material for the installation of: The ALERT Plus V.2
system (Forum Communications International) as follows:
1. The ALERT console consisting of the main chassis, the controlling PC and the
touch screen monitor in the Airport Command Center
2. Emergency Phone w/message indicator and push-to-talk capability at the FAA
control tower
3. Emergency Phone as above installed at the Police facility on the airport property
4. Emergency Phone as above installed at the Palm Springs Fire Department Facility
on the airport property
This system will be installed utilizing the existing cable facilities which are currently
used for the existing ring down phone system.
PRICE $38,760.00 TAX INCLUDED.
INCLUSIONS
1. Installation will commence 3 weeks from contract
2.
EXCLUSIONS
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2.
3.
TERMS
600 EUGENE ROAD. PALM SPRINGS,CA 92264•Pll: (760)3204429•FAX(760)323-3302
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I thank you for allowing me to quote you on this project. If you have any questions,
please give me a call at(760) 320-4429.
Please sign, date and fax this back to me at(760) 323-3302. Your signature will
constitute acceptance and a contract. Work will proceed upon the receipt of a signed
contract.
Only the work specifically named in this proposal is included in the pricing, any
additional work will be performed on a time and material basis_
This proposal is subject to review if not accepted within 30 days.
Signed: Date:
RAYMOND KONKLE
Accepted: Date:
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