The URL can be used to link to this page

Home My WebLink About5/7/2008 - STAFF REPORTS - RA.1. ,FRLM$ p4 Z c V N k e oAnrt cq<iFoaN . COMMUNITYREDEVELOPMENT AGENCY STAFF REPORT DATE: May 7, 2008 CONSENT CALENDAR SUBJECT: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E) AND AUTHORIZATION TO BID THE DOWNTOWN TRASH ENCLOSURE REDESIGN AND DOWNTOWN ALLEYWAY ENHANCEMENTS, CITY PROJECT NOS. 02-08 AND 03-08. FROM: David H. Ready, Executive Director BY: Community & Economic Development Department SUMMARY: The Downtown Trash Enclosure Redesign and Alleyway Enhancements, City Project Nos. 02-08 and 03-08, is a project being undertaken by the Agency to address concerns with the cleanliness, functionality and appearance of the trash enclosure and surrounding area. The construction documents (Plans, Specifications and Estimate) are being completed and, in accordance with 7.03.040 of the Procurement and Contracting Code the Council is required to approve and adopt plans, specifications and working details, and authorize the bid request for all public projects in excess of $100,000. Approval of this project will allow staff to proceed with these public projects, with an estimated cost of approximately $310,000. RECOMMENDATION: 1. Approve the plans specifications and working details for the downtown trash enclosure redesign and alleyway enhancements, City Projects 02 08 and 03-08, and authorize staff to advertise and solicit bids. STAFF ANALYSIS: The Downtown Trash Enclosure Redesign and Alleyway Enhancements, City Project Nos. 02-08 and 03-08, is a project being undertaken by the Agency to address concerns with the cleanliness, functionality and appearance of the trash enclosure and surrounding area. As part of the improvement to the area, the Agency has undertaken the redesign of the enclosure as well as improving thelar ee/�Ile�lnay Community Redevelopment Agency Staff Report May 7, 2008-Page 3 Downtown Trash Enclosure and Alleyway Improvements - FISCAL IMPACT: The total project cost is expected to be $310,000 and funding is available through Community Redevelopment Agency funds, in account 81 1-81 91-651 99. "�'W,6vv� !i HN S. RA OND DI NASHAY irector f C unity & Economic Development Redevelopment Coordinator 4i�AS J. r S N DAVID H. READY Assistant City Manager— Development Services Executive Director Attachments: 1. Resolution No. 2. Plans, Specifications & Estimates Qo�� Gti Community Redevelopment Agency Staff Report May 7,2008-Page 2 Downtown Trash Enclosure and Alleyway Improvements between Pomme Frite and The Chop House, as it is a major entry to the downtown_ The enclosure is located on City-owned property but a portion of the beautification area will be undertaken on private property. On November 7, 2007, the Community Redevelopment Agency approved an agreement with DMC Design Group, Inc. a professional engineering and surveying consultant, for survey and design services for the redesign of the downtown trash enclosure, and also approved an agreement with David Volz Design (DVD), a landscape architectural firm for the design of enhancements to the downtown alleyway between the multi-level parking structure and Palm Canyon Drive. The consultants (DMC and DVD) prepared conceptual designs that were presented to those downtown businesses that will be the ultimate users of the trash enclosure facility or will most benefit from the alleyway beautification. These businesses played an active part in the process helping to guide the final design of these improvements. In addition, the project was presented to the Architectural Advisory Committee (AAC) on February 25, 2008 and again for restudy on March 10. On March 10, after the consultants revised their plans and incorporated many of the recommendations of the AAC, AAC gave their full approval and support to the redesigned trash enclosure and recommended that the downtown alleyway beautification project be carried out at a later date as part of a larger overall downtown master plan that may include wayfinder signage and other features to enhance the downtown experience. At the present time, there is no such comprehensive downtown master plan in place and Staff have not been directed by Council to carry out such a plan. The project was reviewed by Planning staff and the design of both the enclosure and the alleyway beautification improvements were approved. Section 7.03.040 of the Procurement and Contracting Code requires for public projects in excess of $100,000 Council approve and adopt the plans, specifications and working details, and authorize staff to advertise for construction bids. The Engineer's and Landscape Architects Estimate for this project is approximately $310,000. Approval of the recommended action will allow staff to proceed with bidding of this project, with a tentative bid opening date of May 12, 2008 and an award date of May 28, 2008. It is the intent that the construction of these improvements will be completed over the summer, when business is slower and some of the most impacted businesses will be closed or doing their own renovations. Plans and Specifications are available for viewing at the offices of the Director of Community and Economic Development Department, contact Diana Shay, Redevelopment Coordinator at 323-8260. 060003 CITY OF PALM SPRINGS, CA DMC Design Group,Inc. 'I F 140 N.Maple St.,Slc_ DEPT. OF COMMUNITY AND ECONOMIC P'ESIGtJ'GRL7UP-':' 104 Corona,CA 92880 DEVELOPMENT DOWNTOWN TRASH ENCLOSURE IMPROVEMENTS 90% ENGINEER'S ESTIMATE CALCULATIONS SHEET Designer: Joshua D.Casper,P.1:. Date: 17-Apr-08 Checked: David M.Casper,P-E. Date: 17-Apr-08 Bid Item I Quunlity Unit Unit Cost I Item Cast Bid Item No I -Clearing,Grubbing,mid Removal 1 LS $5,000 00 S5,000.00 Bid Item No 2-Construct Masonry Block Wall W/Pre-Fabricated Decorative Stec]Panels(Exterior) I LS $40,000 00 340,000 00 Bid Item No 3-Construct Mm onry Block Wall(Interior) 2000 LF S100 00 $2,000 00 Bid Itum No 4-Construct 6"PCC Concrete Over 6"Compacted Subgrade 300 00 $F $25 00 S7,500 00 Bid Item No 5-Construct 8"Reinforced PCC Concrete Over 6"Compacted Subgrade 600.00 SF $30 00 S13,000.00 Bid Irem No.6-Install Heavy Duty Floor Dmin mid Hinged Lockin.,,Traffic Rated Grate 2.00 EA $1,000,00 $2,000 00 Bid Item No.7-Install 3"Schedule 40 PVC Dram Pipe 5000 LF 12000 $1,000 00 Bid Item No.8-Install Terminal Cleanout 1 00 EA S50 00 $50.00 Bid Item No 9-Install Trash Compactor Steel Wheel Track 100 00 LF $25 00 12,500.00 Bid Item No 10-install Electric Tanklcss Water Hearer-Complete and Operational 1 00 LS $2,500.00 $2.500 00 Bid Item Nn 11 -Install 10'-0"Wide x I F-10"High Electric Roll Up Metal Door-Complete and Operational 2 00 RA $7,500 00 $15,000 00 Bid Item No.12-Install 5'-4"Wide x 7'-10"High Electric Ralf Up Metal Door-Complete and Operational 1,00 EA $4,000 00 $4,000 00 Bid Item No 13-Rc-Install Steel Swing Gate 1 00 FA S500 00 S500 00 Bid Item No 14-Water Improvements-Complete mid Operational 1 LS S2,500 00 $2,500 00 Bid Item No. 15-Elecuie/Lightmg Improvements-Complete and Operational 1 LS 110,000.00 $10,000 00 Suh-Total S112,550.00 10%Contingency $17,2,55.00 O O Construction Toted S123,505.00 O O O ju:JJ. �LILaLLI La wdscapE fFrchit8c�.awd Varl2 pLawwers PRELIMINARY ESTIMATE Date: April 23, 2008 Project: Downtown Alleyway Beautification, City of Palm Springs Estimated By: JB BASE BID: Item No. Item Description I Quantity Unit I Unit Price I Total 1 Mobilization (Not to exceed 5% of total 1 LS S 6,717.68 $ 6,717.68 bid) 2 Demolition- remove existing concrete 3,650 SF S 300 S 10,950.00 and interlocking pavers 3 Demolition- remove existing planter 2 EA $ 300.00 $ 600.00 curb (11 LF) and Ficus plants 4 Demolition-remove existing steel 2 EA $ 200.00 $ 400.00 bollards 5 Structural Calculations for Ornamental 1 LS $ 2,00000 $ 2,000.00 Wall 5 Fine Grading 3,520 SF $ 0.25 $ 880.00 6 5"Thick Concrete Paving, Integral 907 SF $ 1200. $ 10,884.00 Color 7 8"Thick Concrete Paving, Integral 988 SF $ 19.20 $ 18,969.60 Color 8 5"Thick, 27"wide Concrete Band, 94 SF $ 14.00 $ 1,316.00 Integral Color 9 6"Thick, 22"wide Concrete Band, 110 SF $ 14.00 $ 1,540.00 Integral Color 9 8"Thick, 27"wide Concrete Band, 88 SF S 14.00 $ 1,232.00 Integral Color 10 5'Thick, 12"wide Concrete Band, 12 SF `s 14,00 $ 168.00 Integral Color 11 5"Thick, 9"wide Concrete Band, 7 SF $ 14.00 $ 98.00 Integral Color 12 6 CM Thick, Interlocking Concrete 123 SF $ 16.00 $ 1,968.00 Paver on Concrete Base 13 8 CM Thick, Interlocking Concrete 1,249 SF $ 18.00 S 22,482,00 Paver on Concrete Base 14 10" Diameter Steel Pipe Bollards 7 EA $ 500.00 $ 3,500.00 15 TF6022 Lighted BGllard from Wausau 11 EA $ 1,8D0.00 $ 19,800,00 Tile, (12" x 50") Light, Wall Mounted. Pendant Bell. 16 UCS model from Architectural Area 4 EA $ 1,400,00 $ 5,600,00 Lighting 17 Steel U Channel, 4"x 1.5" (C4 x 5.4), 52 LF $ 8.00 $ 416.00 Painted Item No. Item Description Quantity Unit Unit Price Total 17 LED Light Strip. Up Light behind 1 EA $ 0.00 $ 0.00 Ornamental Wall. 18 Misc. electrical hardware, conduit, and 1 LS $ 7,600.00 $ 7,500.00 pull boxes 18 Ornamental Metal Wall 1 LS Is 38,000.00 S 38,000.00 SUB-TOTAL nu 15% Contingency Total Estimated Construction Cost 000036