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Home My WebLink About10/6/2004 - STAFF REPORTS (11) DATE: October 6, 2004 TO: City Council FROM: Director of Aviation MODIFICATION NO. 4 TO LAW ENFORCEMENT REIMBURSABLE AGREEMENT BETWEEN THE TRANSPORTATION SECURITY ADMINISTRATION (TSA) AND THE CITY OF PALM SPRINGS RECOMMENDATION: It is recommended that the City Council approve reimbursement agreement Modification No. 4 with the TSA which replaces in its entirety the previous version of the Reimbursable Agreement for law enforcement officer (LEO) services for flexible law enforcement response at Palm Springs International Airport. SUMMARY: This action would allow for reimbursement for the costs from the TSA. Modification No. 4 adds additional funding to the Agreement for the period of October 1, 2004 through September 30, 2005. BACKGROUND: The TSA have allowed airports to return to flexible response to the security checkpoint which means officers need not be posted in close proximity to the security checkpoint at all times. The TSA offered to help fund some of the small airports in their effort to meet the flexible response criteria, and City Council approved the original reimbursement for additional law enforcement with the understanding that federal appropriations would be used to cover the costs of two additional officers assigned at the airport. The agreement is in four one year increments which is dependent upon Congress appropriating funds. Modification No. 4 adds additional funding to the Agreement for the period of October 1, 2004 through September 30, 2005. If for any reason the program is cancelled the officers would be absorbed via attrition back into the Police Department. This is a TSA standard form reimbursement agreement containing security sensitive information which may not be amended and is on file with the City Clerk's office. Attached please find a Minute Order and Modification No. 4 for City Council consideration. Richard S. Walsh, A.A.E. Director of Aviation 6 REVIEWED BY DEPT, DP PlNP&E City Managers Attachments: 1. Minute Order 2. TSA Reimbursement Agreement Modification No. 4 U.S.Department of Homeland Security &R.TTA/' ° Transportation Security Administration .<qNp acyn September 9, 2004 Allen F Smoot Executive Director- Airports Palm Springs International Airport, (PSP) City of Palm Springs, Department of Aviation 3400 E Tahquitz Canyon Way, Suite OFC Pahn Springs, CA 92262 Re: Modification to Law Enforcement Personnel Reimbursable Agreement between the Transportation Security Administration and the City of Palm Springs, Department of Aviation; Agreement#:DTSA20-03-P-01577. Dear Allen F Smoot: Enclosed is your copy of Modification Number 4 to the above-referenced Agreement. It is not necessary for you to sign the Modification. Modification Number 4 exercises the option to extend this Agreement for a one (1) year period beginning October 1, 2004 and continuing through September 30, 2005 with the limits and at the rates specified in Appendix A-1, or A-2 as applicable. The exercised option is subject to availability of appropriated finds. If you have any questions,please do not hesitate to contact me at (571) 227-3036 or via email: Ho11y.Bolger dh, s.fov. Sincerely, Holly Hamilton Bolger Contracting Officer Transportation Security Administration Enclosure cc: Thornas Anthony �f � o s VG.:�'lU ;' AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1.CONTRACT ID CODE PAGE Or PAGES 1 of 1 2 AMENDMENT/MODIFICATION NO. 3.EFFECTIVE DATE 4 REQUISITION/PURCHASE REQ NO 5.PROTECT NO.Of apnhcable) 4 01 -October-04 6.ISSUED BY CODE 7.ADMINISTERED BY((rather than Item 6) CODE S2404A Transportation Security Athninistration TSA Headquarters—West Building 4th Floor,TSA-25 601 South 12th Sheet Arlington, VA 22202-4220 Attention:Holly Hamilton Bolger, Office of Acquisition 9 NAME AND ADDRESS OF CONTRACTOR(No,eaeet,county,State and ZIP Cede) (✓) 9A AMENDMENT OF SOLICITATION NO. City of Palm Springs,Department of Aviation(PSP) City of Palm Springs,Department of Aviation 3400 E Tahquitz Canyon Way,Suite OFC 9B.DATED(ace aem u) Palm Springs,CA 92262 X IOA.MODIFICATION OF CONTRACT/ORDER NO. Attn: Allen F Smoot DTSA20-03-P-01577 I OF.DATED(see item 13) CODE 31902 FACILITY CODE X 8/14/2003 11.THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS The above twittered solicitation is amended as set forth in Item 14 The how and date specified for receipt of Offers I I is extended, ie not extended. Offers must acknowledge receipt of this amendment prior to the Item and dale specified in the solicitation or as amended,by one office following ounhods (a) By completing Items 8 and 15,and retuning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;or(c)By separate letter or telepann which includes a reference to the solicitation and intendment niunbers FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. Ifby virtue of this amendment you desire to change an offer already submitted,such change may be made by situation or letter,provided cacti telegram or letter makes reference to the solicitation and this unseadmeitt,and is received prior to the opening(tow and date specified. 12.ACCOUNTING AND APPROPRIATION DATA(Ifregrrired) 13.THIS ITEM APPLIES ONLY TO MODIFICATION OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO.AS DESCRIBED IN ITEM 14 j✓1 A.THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify audionty) THE CHANGE SET FORTH IN ITEM 14 AM MADE IN THE CONTRACT ORDER NO.IN ITEM 10A, B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE C14ANGES(such as changes in paying office, X appropriation date,etc.)SET FORTH IN ITEM 14,PURSUANT TO THE AUTHORITY OF PAR 43 103(h). C.THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF D.OTHER(Specify type of modification and authority) F.IMPORTANT: Contractor inited to sign tins document and reunion copies to die issuing office 14.DESCRIPTION OF AMENDMENT/MODIFICATION(Organized by UCF section heading,including solicitation/contract subject matter where feasible). A. Pursuant to Article XVI.Option to Extend Agreement,the purpose of this modification is to exercise Option Year One,or Two of this Reimbursable Agreement as applicable with the limits and at the rates specified in Appendix A-1,or Appendix A-2 as applicable which is subject to the availability of Federal funds. B. This modification revises the term of this Reimbursable Agreement as found in Article XV. Effective Date and Tenn of Agreement, Amendments,and Modifications as follows: The effective date and term of this Agreement is October 1,2004 and shall continue in effect until September 30,2005,unless terminated earlier by the parties as provided herein. C. All other terms and conditions remain unchanged. Except as provided herein,all toms and conditions of the docwlrent referenced in Item 9A or 10 as heref more changed,remains unchanged and in had force and effect. 15A NAME AND TITLE OF SIGNER(Type or print) 16A NAME AND TITLE OF CONTRACTING OFFICER(Type or print) Holly Hamilton Bolger -Contracting Officer 15B CONTRACTOR/OFFEROR 15C DATE SIGNED 16B.UNL[D STATES OFAVERIGA I) ,y" p 16C.DATE SIGNED BY(Signature ofperson authorized to sign) (Signahue oPConlmctitg Officer) od S E P 1 ® 2004 NSN 7540-01-152-8070 30-105 STANDARD FORM 30(REV.10-83) PREVIOUS EDITION UNUSABLE Prescribed by GSA FAR(48 CFR)53.243 APPENDIX A-2 OPTION YEAR 2 --FY 2005 (October 1, 2004—September 30, 2005) Total Average On-Site Fixed Average Estimated Airport Code Hours Per Day Hourly Rate FY 2005 Funding PSP 20 $32.32 $235,936.00 SENSITIVE SECURITY INFORMATION/FOR OFFICIAL USE ONLY WARNING:THIS DOCUMENT CONTAINS SENSITIVE SECURITY INFORMATION THAT IS CONTROLLED UNDER THE PROVISIONS OF 49 CFR PART 1520. NO PART OF THIS DOCUMENT MAY BE RELEASED WITHOUT THE WRITTEN PERMISSION OF THE ADMINISTRATOR OF THE TRANSPORTATION SECURITY ADMINISTRATION,WASHINGTON,DC 20590. UNAUTHORIZED RELEASE MAY RESULT IN CIVIL PENALTY OR OTHER ACTION. FOR U.S.GOVERNMENT AGENCIES, PUBLIC AVAILABILITY TO BE DETERMINED UNDER 5 U.S.C.§552. 17 7A� MINUTE ORDER NO. APPROVING MODIFICATION NO. 4 TO LAW ENFORCEMENT REIMBURSABLE AGREEMENT BETWEEN THE TRANSPORTATION SECURITY ADMINISTRATION (TSA) AND THE CITY OF PALM SPRINGS - - - - - - - - - - - - - - - - I HEREBY CERTIFY that this Minute Order approving Modification No. 3 to law enforcement reimbursable agreement between the Transportation Security Administration (TSA)and the City of Palm Springs,was adopted by City Council of the City of Palm Springs, California in a meeting thereof held on the 6th day of October 6, 2004. PATRICIA A. SANDERS City Clerk