HomeMy WebLinkAbout6/18/2008 - STAFF REPORTS - 2.K. OF PALM S
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City Council Staff Report
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DATE: June 18, 2008 CONSENT CALENDAR
SUBJECT: CONSTRUCTION CHANGE ORDER NO. 3 TO AGREEMENT NO.
5401 WITH STEINY & COMPANY, INCORPORATED FOR THE
PROTECTED PERMISSIVE PROJECT, CITY PROJECT NO. 05-07
FROM: David H. Ready, City Manager
BY: Public Works & Engineering Department
SUMMARY
This Change Order allows for an increase to the contract with Steiny & Company,
Inc., as a part of City Project No. 05-07 (Protected Permissive Signal Conversion
Project).
RECOMMENDATION:
1) 'APPROVE CONSTRUCTION CHANGE ORDER NO. 3 TO AGREEMENT
NO. 5401 WITH STEINY & COMPANY, INCORPORATED, IN THE
AMOUNT OF$407.19 FOR A TOTAL REVISED CONTRACT AMOUNT OF
$335,974.33 FOR THE PROTECTIVE PERMISSIVE SIGNAL CONVERSION
PROJECT, CITY PROJECT NO. 05-07."
2) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The Public Works Department oversees the maintenance and construction of the
City's traffic signals. In an effort to reduce congestion and enhance public
convenience, the Protective Permissive Signal Conversion Project was awarded to
Steiny&Company and construction began on July 11, 2007. The project consisted
of the removal of existing protected left turn arrow equipment from various
intersections, and replacing them with new signal heads that would allow
protected/permissive for left turning when traffic allowed_ These conversions took
place at six intersections including Raman Rd. at Paseo Dorotea, Sunrise Way at
Tachevah Dr., Sunrise Way at Amado Rd., East Palm Canyon at Cherokee Way,
Ramon Rd. at Crossley Rd. and Tahquitz Canyon Way at Farrell Drive
ITEM NOAoK*
Change Order No. 1 in the amount of$19,512.14, was approved by the City
Manager on June 29, 2007, and consisted of the relocation of existing signal
equipment and environmental testing of new signal controllers. The relocation
involved moving the existing signal equipment from the Southwest corner to the
Southeast corner at the intersection of East Palm Canyon and Cherokee Way, and
was performed at the request of VIP Motors in order to accommodate their future
expansion. This relocation work totaled $16,234.64 and funds were provided by
VIP motors in that amount. The remaining $3,377.60, was required to perform
environmental/functional testing on new signal controller equipment.
While performing the conversion at Tahquitz Canyon Way and Farrell Drive, it was
discovered that the existing wiring and conductors were in a severely dilapidated
condition. Change order No. 2 allowed for the rewiring of the signal and was to be
completed on a time and materials basis in accordance with procedures established
in the Standard Specifications. Staff was to monitor the actual time, labor, materials
and equipment required to complete the work and modify Change Order No. 2
accordingly at completion. The actual cost to complete the re-wiring exceeded the
estimate by $407.19. Change Order No. 3 allows for an adjustment to Change
Order No. 2 in that amount
FISCAL IMPACT:
The recommended Construction Change Order No.3 amount is$407.19. Sufficient
funds are available in Account No. 133-4298-50204 (Traffic Signal Flow
Improvements).
David J. Barakian Thomas J_ W son
Director of Public Works/City Engineer Assistant City Manager Development Services
David H. Ready
City Manager
Attachments:
1. Construction Change Order
CITY OF PALM SPRINGS
CONTRACT CHANGE ORDER
To: Steiny&Company Date: May 12,2008
12907 E.Garvey Ave. Project No.: 05.07
Baldwin Park,CA 91706 Project: Signal Conversion Project
Change Order No.: Three (3)
Contract Purchase No.: 716668
Minute Order No.: 7978
Ag eemen t No.: 5401
CHANGES IN WORK/COST
Increase to Contract Quantities
New Items:
Correction to Change Order No. 2 Lump Sum $407.19
CHANGE ORDER INCREASE AMOUNT $407.19
REASONS FOR CHANGES:
Change Order No. 2 allowed for the complete re-wiring of the traffic signal at Farrell Drive and Tahquitz
Canyon. The work was to be completed ou a time and materials basis and the cost was estimated at
$20,500. The actual time and materials required to complete the work were monitored and the final price
including all applicable mark ups was determined to be$20, 907.19. This change order,in the amount of
$407.19,will compensate the Contractor for the difference between the estimated cost and the actual cost to
complete the work-
D. SOURCE OF FUNDS
Account number 133-4298.50204 will be utilized_
1
Summary of Costs Contract Time
Original Contract Amount: $295,555.00 Original Completion Date: July 11,2007
This Change Order: $ 407.19 Days Added for this C.C.O.: --0---
Previous Change Order(s): $40,012.14 PreN ieus Days Added --as required—
Revised Concract Amount: $335,974.33 Revised Completion Date: Jan. 11,2008
I have received a copy of this Change Ci ppr l:
Order and the above AGREED PRICES $ ��� O
are acceptable to Elie contractor. Subm tted by Datc
Senior Public Works Inspector
L
By Approved by Datc 4 di
Con ad or: Stemy&Company City-Erigineer
Date s �� Approved by Dace
City-Manager
Arrested by Date
City Clerk
Distribution:
Ori¢inal Executed Copies Conformed-File Copy
Contractor (1) Engineering Pile (1)
City Clerk (1) Senior Public Works Inspector (1)
Finance (1)
2