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Home My WebLink About6/18/2008 - STAFF REPORTS - 2.M. ;O�pAI.MsA� iy V i N k �o � -0<lFoB�� City Council Staff Repo June 18, 2008 CONSENT CALENDAR Subject: APPROVAL OF WASTEWATER BUDGET AMENDMENT FOR THE WASTEWATER TREATMENT PLANT PERIMETER SECURITY FENCE. PROJECT (CITY PROJECT 08-11) From. David H. Ready, City Manager Initiated by: Public Works and Engineering Department SUMMARY Last year the City contracted with Carollo Engineers to prepare a Wastewater Treatment Plant Capital Rehabilitation and Repair Plan. The Plan included a site perimeter fence and security access gate project under the heading of General Sitework. This action amends the Fiscal Year 2007/2008 budget to create a project specific expenditure account for the perimeter security fence project, and transfers $1,200,000 from wastewater fund balance for this project. RECOMMENDATION: 1) Adopt Resolution No. , "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR THE 2007-08 FISCAL YEAR." STAFF ANALYSIS: On April 26, 2007, Carollo Engineers submitted its final Wastewater Treatment Plant Capital Rehabilitation and Repair Plan. The plan consisted of several capital project recommendations listed with priority rankings. Under the heading of General Sitework Infrastructure, a site perimeter fence and the installation of a security controlled access entrance gate were listed as Priority 2 ranked projects (those projects recommended for completion on a five year schedule). In a subsequent meeting on June 29, 2007, this project was re-prioritized to Priority 1 status by staff, with a goal of initiating the project within one year. Currently, the wastewater treatment plant has a chain-link fence surrounding its perimeter, which extends approximately 7,500 feet bordered by Demuth Park, the ITEM NO.'Z"14' City Council Staff Report June 18, 2008 - Page 2 WWTP Perimeter Security Fence Project(CP 08-11) Tahquitz Creek Golf Course, and Gene Autry Trail. A more secure perimeter fence is required for the wastewater treatment plant. Section 5.3 of the City's Wastewater Services Agreement with Veolia Water North America-West outlines the process for implementation of capital projects at the wastewater treatment plant. As the City has determined a Capital Improvement Plan (CIP) for the wastewater treatment plant pursuant to the Carollo Engineers report, which includes construction of a new perimeter security fence, in accordance with Section 5.3 the perimeter security fence project is considered a "Needed Capital Project". Pursuant to Section 5.3 (f) "Procurement Process" of the Veolia agreement, staff invited Volia to submit a proposal for the preliminary design of the perimeter security fence project, subject to review, negotiation and approval by the City. Subsequently, Veolia submitted a proposal to prepare preliminary plans for the perimeter security fence project at a cost of $24,500; notice to proceed with the preliminary plans was given to Veolia under City Manager authorization, pursuant to the City's Procurement Ordinance. Draft preliminary plans for the perimeter security fence have been prepared, which includes construction of a 6 feet to 8 feet high colored steel fence, with an angled, triple- point picket at the top for security. See Attachment 1 for an example of the proposed perimeter fence. In accordance with City of Palm Springs Zoning Ordinance Section 93.02.00 (B) "Security Fencing", Security fencing as required by any governmental agency of jurisdiction shall be permitted, notwithstanding any other provision of this Zoning Code. Therefore, architectural approval of the perimeter security fence is not required. Following completion of final design, pursuant to the terms of the Veolia contract, staff will negotiate the terms and price for construction of the perimeter security fence under contract by Veolia, which will be submitted to the City Council for approval prior to construction. The total project cost including final design, construction and administration will not exceed $1.2 Million. Upon project completion, any remaining funds will be returned to the sewer fund balance account. FISCAL IMPACT: In order to provide full funding for this project, it is necessary to amend the 2007/2008 fiscal year budget and transfer $1,200,000 from Wastewater Fund Balance, to establish funding for this project in a new project expenditure account 420-6800-57022. 00000 City Council Staff Report June 18, 2008 - Page 3 WWTP Perimeter Security Fence Project (CP 08-11) SUBMITTED: A&L David J. Barakian Thomas J. V11son Director of Public Works/City Engineer Assistant City Manager David H. Ready, <Z::� City Manager Attachments: 1. Security Fence Detail 2. Resolution 000M _ rq Y�- wa,• ••••—••.� n„ iY•MMm '�rmrmw NA�,.... Pig 'r 8 FEET HIGH SECURITY STEEL FENCE HIGH STEEL SECURITY FENCE WITH TRIPLE POINT PICKETS AT 45 DEGREES 0 Q P d w� RESOLUTION NO. OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR THE 2007-08 FISCAL YEAR. WHEREAS Resolution 21901 approving the budget for the fiscal year 2007-08 was adopted on June 6, 2007; and WHEREAS the City Manager has recommended, and the City Council desires to approve, certain amendments to said budget; NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to record inter-fund cash transfers as required in accordance with this Resolution, and that Resolution 21901, adopting the budget for the 2007-08 fiscal year is hereby amended as follows.- SECTION 1. ADDITION Fund Activi Account Amount 420 6800 57022 $1,200,000 Purpose Wastewater Treatment Plant Perimeter Security Fence Project SECTION 2. SOURCE Wastewater Fund Balance Fund Activity Account Amount 420 29301 $1,200,000 ADOPTED THIS 18th day of June, 2008. David H. Ready, City Manager ATTEST: James Thompson, City Clerk 060005 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF PALM SPRINGS ) I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that Resolution No. is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on June 18, 2008, by the following vote: AYES: NOES: ABSENT: ABSTAIN: James Thompson, City Clerk City of Palm Springs, California QG6PS