HomeMy WebLinkAbout7/9/2008 - STAFF REPORTS - 2.O. .y
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�`'F°RN� City Council Staff Reporf
July 9, 2008 CONSENT CALENDAR
Subject: APPROVE THE DIGESTER NO. 1 CLEANING NOTICE TO PROCEED
TO VEOLIA WATER NORTH AMERICA WEST, LLC
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
Approval of this item will authorize Veolia Water North America-West, LLC ("Veolia") to
proceed with the cleaning of Digester No. 1 at the wastewater treatment plant.
RECOMMENDATION-
1) Approve the Digester No. 1 Notice to Proceed to Veolia Water North America-
West, LLC, in the amount of$81,596.25
STAFF ANALYSIS:
Previously, the City and Veolia coordinated the overhaul of the wastewater treatment
plant Digester No. 2 system, which is now operating as the City's primary digester.
Currently, the previously used primary digester (Digester No. 1) is not in operation.
Ultimately, the City and Veolia will coordinate on a subsequent Capital Project to
overhaul Digester No. 1 similar to the recently completed Digester No. 2 project, such
that both of the Digester systems are operational and on-line.
Prior to performing any work on the currently off-line Digester No. 1 system, it is
necessary to clean out any remaining wastewater sludge from within Digester No. 1. In
accordance with Section 5.3(f) of the Amended and Restated Wastewater Services
Agreement between the City and Veolia, Veolia is entitled to make a first proposal to do
any Capital Project related to the wastewater treatment plant. The scope of work for
this project simply involves the removal of all existing wastewater sludge and materials
from within the Digester No. 1 tank, entirely cleaning the tank, and disposing of the
sludge for drying in at the wastewater treatment plant sludge drying beds.
Item No. 2 • 0 •
City Council Staff Report
July 9, 2008
Notice to Proceed for Digester No. 1 Cleaning
Staff has reviewed Veolia's original proposal, and recommended a revised not to
exceed contract fee of $81,59625, on a time and materials basis (see Attachment 1).
Veolia has agreed to the City's recommended fee.
FISCAL IMPACT:
The price for this work was negotiated pursuant to Section 5.3 of the Agreement and will
not exceed $81,596.25. Sufficient funds are available in the Wastewater Treatment
Fund Account No. 420-6800-50000 (Unscheduled Capital Projects).
David J. Barakian Thomas J. Wson
Director of Public Works/City Engineer Assistant City Manager
David H. Ready, Ci nager
Attachments:
1) Digester No. 1 Cleaning Fee
Digester#1 - Task 2 Cleaning and Management Only (City Proposal)
Sub Contractors/Materials Cost
NADCS Digester Cleaning $57,950 Time and Materials (NOT TO EXCEED)
This fee is to be paid on a time and material basis, not to
exceed $57,950. Actual costs paid shall be based on
invoices and receipts from NADCS Digester Cleaning
included in Veolia's invoice to the City.
Allowable time for completion: 15 working days
Total Sub Contractor/Materials Costs Not to Exceed $57,950
Veolia Administration Cost
Veolia Administration $540
Veolia Construction Manager $11,560 (136 hours @ $85 per hour)
Veolia Travel and Living $2,400 Time and Materials (NOT TO EXCEED)
This fee is to be paid on a time and material basis, not to
exceed $2,400, Actual costs paid shall be based on
invoices and receipts from Veolia included in Veolia's
invoice to the City.
Total Veolia Administration Costs Not to Exceed $14,500
Total of All Costs Not to Exceed $72,450
Veolia Mark-Up (12.5%) Not to Exceed $9,056,26
Veolia's mark-up shall be paid at 12.5% of the total final
time and materials fees paid, computed on the final Vealia
invoice submitted to the City. The mark-up "fee" of
$9,056.25 is not guaranteed, but represents a not to
exceed amount established for the purposes of this
contract.
GRAND TOTAL OF CONTRACT(NOT TO EXCEED) $81,596.25
There shall be no contingencies or other allowances not specifically identified or included above.
GOODa3