HomeMy WebLinkAbout7/9/2008 - STAFF REPORTS - 2.R. °F p AAM spy
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City Council Staff Report
DATE: July 9, 2008 CONSENT CALENDAR
SUBJECT: EMERGENCY EDPENDITURES - REPAIRS TO THE MUNICIPAL
CO-GENERATION FACILITY
FROM: David H. Ready, City Manager
BY: Director, Public Works/City Engineer
SUMMARY
During the month of April 2008 the Municipal Co-generation facility experienced a
failure that required repairs to one of the engines. Due to the urgent need, this
expenditure was charged to the "Cogen Special Parts and Repairs" Account.
The total cost of these repairs was $23,990, thereby exceeding the Council's
authorization of$100,000 by $20,604 for annual maintenance and repair.
RECOMMENDATION:
1. Receive and file the report of emergency expenditures, pursuant to Palm
Springs Municipal Code 7.04.040(4) which exceeds allowed annual
maintenance and repair costs in the amount of$20,604.
STAFF ANALYSIS:
Due to the stringent time restrictions and allowances for emergency shut downs
with Southern California Edison and the City's natural gas suppliers, the need for
the Cogeneration plant to be repaired and returned to service was considered an
emergency.
The Palm Springs Municipal Code provides for the City Manager to procure
supplies and services in excess of $25,000 to ensure the public health, welfare
and safety, and requires a written report of such expenditures to the City Council.
Item No. 2 . R •
City Council Staff Report
July 9, 2008 Page 2
Municipal Co-Gen Emergency Repairs
FISCAL IMPACT:
Funds are available in Account 510-5641-48700 Cogen Special Parts and
Repairs.
David J. Barakian Tom Wilson /
irector, Public Works/City Engineer Assistant City Manager
David M. Ready
City Manager
Attachment:
1. Johnson Power Systems Invoice
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666 E.Le Cadena Drive JOHNSON POWER SYSTEMS'-gip ' Rivemida CA 92507-R-/37 YOUR CATERPILLAR ENGINE DEALER
"_3:C,, - (951)683-5960 A DIVISION OF JOHNSON MACHINERY CO.
�'- Fax 195117$$-5112 www.)ahnson�powcr,comA3 AUFbRNIA coapP #s5•D7snoD
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SOLD TO SHIPTO J
CITY OF PALM SPRINGS BLANKET PO #0000124
FACILITIES MAINTENANCE DEPT ORDER NOT TO EXCEED $4999 . 00 j
425 N CIVIC DR EXPIRES 6/30/2008
PALM SPRINGS CA 92262.0331
9990 .1:,f,rf Yks$'»»F.:I(+Y'll.«' �i'ie'iL"{'7$5T,dXN1E{t.NLY'I x€`"....
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PC030203756 04-22 . 08 633000 03 E 2 1
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PARTS SALES PERSON : JEFF STOUT-03 PARTS
4 OR-3286 CYL KIT N 826. 64
42005 3306 . 56
4 OR-3286 CORE DEPOSIT N 513 .33
2053 .32
2 OR-3286 CYL KIT N 826 . 64
42005 1653 . 28
2 OR-3286 CORE DEPOSIT N 513 .33
1026 . 66
10 OR-3286 CYL KIT N 826.64
42005 8266. 40
10 OR-3286 CORE DEPOSIT N 513.33
5133 .30
TOTAL PARTS 21439.52 T
1 INCOMING FREIGHT 360 . 00
1 CONWAY 464.98
TOTAL MISC CHARGES 824.98 T
7. 75 % CA SALES TAX 1725 .50 T
OMMERCIAL ENGINES & GENERATORS NEW & REMAN PARTS WARRANTY 6 MONTHS
TERMS.NET 1OTH OF MONTH FOLLOWING INVOICE DAM, -NONREfURNABLEPARTS i^��,3•a^ xu =r:•`::•" Tp'rsri"n'•^`'z<'s:
PAY THIS vs:c:'s u.:yi6-v,`rn:a ana>i .
A 1.112%SERVICE CHARGE(18%PER ANNUMI WILL RVADPED TO PAST OUR ACCOUNTS.TITLE TO GOODS , s�....s>Kf"61>i`� € ��l�i;' ' ,:k:"�
REMAINS WITH SELLER UNTIL SATISFACTORY PAYMENT RECEIVED,NO CREDIT ALLOWED ON PARTS RETURNED AMOUNTt;!:gryas; °:.,� x,,..:'>rzixk$5
UNLESS INO VICE NUMBER IS FURNISHED.ALL RETURNS SUBJECT TO RESTOCKING CHARGE. ''s£<%a-AMOUNT OF 's
Any wnrranticsan the pmducu sold hereby are thorn made by mxnufacturar,If any.Tho sollaf hemby orpresaly disclaims CREDIT • 3?'%€:5 ".`€£'<"'Get€°a 41,'.4J
all wars-grid p mihee express or itndiod,intluding vny Impliod wmmnry of mnrchan;ablll(Y or iltnos;tar p pnnlcular "3 >+h"«€i�>`a1A�k ''1.rA''
onpalo.and JOHNSON POWER SYST nvlthcr essumvs or aurhoRens any,h,r pmson to assumo for It any liability In SALES TAX: THE ADDITION OF SALES TAX TO ALL TAXABLE
ncncn with the solo or said p•oducts• TRANSACTION IS EXPRESSLY PROVIDED FOR.IN THE EVENT OF AUDIT,
In tho avant of any dlspu a which may arise from i L•o rcpmcm.the anlw horeto agtoo to Somia such matters through ANY TRANSACTIONS DEEMED TAXABLE ON WHICH SALES TAX WAS NOT
4 P hlnding prbmtl lian[Drauah Judicial Arbitration&Medlavon Svrvicps.Inc (JAMS),a CnlNwnln enrpomtlon,or any ocher ORIGINALLY a1LUED CRPAT[S A RESPONSIBILITY ON THE PART OF SELLER
TO NOTIFf BUYER OF SUCH AUDIT DETERMINATION MD AN OBLIGATION
mutualy agreeable medlnnpn service. ON THE PART OF BUYER 70 REIMBURSE SELLER FOR TAXES DUE,
REMIT TO:JOHNSON POWER SYSTEMS BOX 351, RIVERSIV E, CA 92502-0351
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