HomeMy WebLinkAbout7/9/2008 - STAFF REPORTS - 2.S. A�F ppLM Sp4
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CITY COUNCIL STAFF REPORT
DATE: July 9, 2008 CONSENT CALENDAR
SUBJECT: AUTHORIZE THE ISSUANCE OF A PURCHASE ORDER TO THE
AIRPORT'S PUBLIC ADDRESS SYSTEM CONTRACTOR, AUDIO
ASSOCIATES, FOR THE PURCHASE AND INSTALLATION PUBLIC
ADDRESS SYSTEM EQUIPMENT IN THE IMPROVE/MODIFY/REHAB
TERMINAL COMPLEX PROJECT, CP# 07-09, AIP 3-06-0181-43, IN AN
AMOUNT NOT TO EXCEED $133,501.83.
FROM: David H. Ready, City Manager
BY: Department of Aviation
SUMMARY
This action would authorize the Airport's current public address system contractor to
install new public address system equipment, using the "special expertise" provisions of
the Procurement Ordinance that is necessary to complete the Improve/Modify/Rehab
Terminal Complex Project.
RECOMMENDATION:
1. Award special expertise purchase order to Audio Associates for the procurement
and installation of public address system equipment related to the Airport's
Improve/Modify/Rehab Terminal Complex Project, CP# 07-09, AIP 3-06-0181-
43, in an amount not to exceed $133,501.83.
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The Airport's Improve/Modify/Rehab Terminal Complex Project requires the expansion
of the current public address system into the new courtyard area as well as restrooms.
In addition the Airport desires to replace several amplifiers that are over 12 years old
and repair parts can no longer be obtained. The current airport public address system
equipment is located in three different areas of the terminal complex and was recently
upgraded from an analog system to a digital system. This system upgrade, all of the
intricate computer programming and the installation of much of the existing public Item No. 2 • c V •
City Council Staff Report
July 9, 2008—Page 2
Audio Associates PA System
address system, as well as the ongoing maintenance of the system has been
accomplished by Audio Associates for the Airport. This company has provided a quote,
which was subsequently negotiated down in price by 4.7%, to procure and install the
necessary equipment to expand the current public address system into the new
courtyard area and into the restrooms as well as to replace the backbone system of
amplifiers (15 in all). The total amount for the equipment and installation is
$133,501.83.
The Palm Springs Municipal Code Section 7.04.030 states, "A contract may be awarded
by Council without competition when it is determined that an unusual or unique situation
exists, in that due to experience and expertise demonstrated in prior contracts with the
city a particular contractor is uniquely qualified for a particular task, that makes the
application of all requirements of competitive sealed bidding or competitive sealed
proposals contrary to the public interest." Audio Associates, as the systems
installing/maintenance contractor, has developed and demonstrated the special
expertise required by Section 7.04.030, therefore, staff is recommending the award of
the proposed public address system expansion work via a special expertise Purchase
Order.
FISCAL IMPACT:
Funds are available in 415-6500-56101 Rehab Terminal Complex Account.
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Thomas Nolan, A.A.E, Executive Director Craig Gladd( rs Procurement Manager
David H. Ready, City ger Allen Smoot, (Jwn�erA Representative
Attachments:
1, Quotation
000002
6MV2008 10;49 AM
Audio Associates
San Diego
AVD10-VI➢EO-LNGLVP&Nr•-CONIMCTING
Llc irr28769
8200 Ccpler Dr,
U Me:a,CA 01942
619�1.894Jaue 8tBA91.9460 Fax
Quotation
To; Palm Springs InVl Airport Dale of Rev.#1.00
c/o Allen$Moot Date of Latest Rev #
Date of Request:06-17-08 Ruolalion 8! 1254
Quote Requested By: Revision#:
Phone: Quota By; Pete Spencer
Fax: Terms: %Comple8an,Net 30
Emil.
Ro: Note: Estimate good for 30 days from todays dale.
Prices quoted are for quantlllos shown.
PO#: PALM SPRINGS INT'L AIRPORT
OTY M�FRI MODEL DESCRIPTION NOTE5 UNIT EXTENDED
POWER AMPLIFIERS,AMBIENT SENSING,HEAD-END EQUIPMENT
15 IED IEDT6472L TITAN POWER AMP CARP DUAL 200W 1,650.00 24 750.00
INCLUDES TWO BACKUP AMP CARD ONE FOR
EACH FRAME PLUS ONE SPARE CARD
2 IED IEDT9160L TITAN DSP AMP FRAME 8+1 SLOTS 120VAC 14 6000 29,200,00
1 IED IEDX900 POWERED NETWORK SWITCH 24 PORT W/FIB ER 11000D 1.100,00
(WITH 1 LX MINI-GBIC MODULE
1 IED IED0690 SOFTWARE SUPPORT 5,500.00 5,500.00
1 IED IED 0795 DOCUMENTATION 1,631.861 1631.86
1 IED IED0750 TRIPTOSITE 3500.00 3500.00
1 IED TOTAL TOTAL IED SYSTEM COST 65,681,86 65,6al.a6
8 QSC AD-S52T PoleSpeakers White 209,65 11570.40
8 QSC YM5-WH Speaker Yoke/Custom 152.40 1,219.20
4 Allas AT5183GL In Ground Speaker 285,95 1 143-91
4 Atlas C803TB70 IS,CmIal Loudspeakers 707V-8W 40.63 16Z.51
4 Atlas BMT95-8-7 Torsion Enclosures 7"Deep 17.97 71.88
4 1 Lowell CN-8M Torsion Mount Grille 8"TM CRS 18.42 73,66
4 West Penn 225 Cable 374.65 1,408.60
1 ABas 335A5 Equipment Rack 742.26 742.28
1 SuEgax P1010 Power Strip 158.75 158,75
1 Ashla GQX-3102 Steroo 31 Band 3 Rack S ace EQ 838.20 838.20
2 Mid All 55.3 Secud Cover 44.45 88.90
1-- El�
END PAGE 1 OF 2
BEGIN PAGE 2 OF
1 B-Line J-Hooks J-Hooks 635.00 635,00
2 Atlas 81-8R T Bar Bridge Round Hole Starbucks 5.09 10.10
1 Dell TBD Add 2nd Computer/Keyboard 2 540.00 2 540.00
Latest Model At Installatlon Located In Pit Room
Labor
Relocate Exisitnu Equipment 12.00
Unload Rack 16.00
Install rack 16.00
Pull Speaker Wires Back 48,00
Pull Paging Wire Back 48.00
Install New Conduit+Power In Pit Room 12.00
Check Path's Etc 24.00
Install New IED Equipment In Pit Room 1200
Convert Copper To Fiber/Di Ital 36.00
Pull new Speaker Wire To Outdoor 40,00
Install New Pole Speakers 12,00
Install Under Ground Speakers 800
ITralnlna 8.00
Wire new Rack 1200
Label New Rack 4.00
ID Speaker,Zones-OLD 16.00
Test 80.00
Mlsc Suppffas,Custom Fabrlc2don and Rentals
1 Various Asnoeded Connectors, anals herdwale su Iles etc. 3810.00 31810.00
M Custom Fabdcallon
AA Rigging 5 eoial riming suppilas
Rental Days IScIssarlIft,special loots
Non-taxable Labor Enuinthuring,Consulfallott em.
404 Hours Labor Inslallatlon and fabrlca0on $2.001 21 008.00
60 Hours Enalnifering System dos n layout and documentation 95.90 5700.00
80 Hour CAD S rem drewi s 45.00 3,600.00
40 Hours Pro rammin Pram-in o--ino 110.00 4400.00
1 Hours Holal Lodging Hotel Lodaling 6 950.00 6 960A0
80 Hour: Travel Travel 50.00 4.000.00
Estimate authodxed by: TOTAL TAXABLE AMOUNT > > > .80 351.24
Name: TOTAL NON-TAXABLE a > > S45 558.00
TiOe: TAX Q 7-75% > > > $6227.22
Date: SHIPPING VIA GROUND > > > $1265.37
ignalum: TOTAL COST > > $133201.83
Notes:
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