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Home My WebLink About7/16/2008 - STAFF REPORTS - 2.I. pA6M sA V N W k f �p%Onifp`na CITY COUNCIL STAFF REPORT DATE: July 16, 2008 Consent Agenda SUBJECT: ENGINEERING FIELD SERVICES FOR EXPANSION OF THE RENTAL CAR READY/RETURN LOT AT THE AIRPORT, AMENDMENT NO. 13 TO AGREEMENT NO. 4487 WITH VSA AIRPORTS, INC. FROM: David H. Ready, City Manager BY: Department of Aviation SUMMARY This action will approve an amendment authorizing additional necessary field engineering services with VSA Airports to complete the expansion of the Airport rental car ready/return expansion project. RECOMMENDATION: 1. Approve Amendment No. 13 to Agreement No. 4487 with VSA Airports, Inc. for Engineering Field Services for expansion of the rental car ready/return lot at the Airport, in the amount of$100,000.; and 2. Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: In March 2007, the City Council approved a per vehicle rental fee (CFC) to fund the expansion of the car rental lot. This project is well underway and VSA Airports, the long-standing engineering firm for the Airport, is providing the construction and program management of the project. Due intentional delays by the owner to accommodate the US Customs operation, the project had to be extended well beyond the originally agreed upon schedule with VSA professional services. On May 16, 2007, City Council approved Amendment No. 11 to Agreement No. 4487 with VSA airports, Inc., for the design, field engineering, testing and contract administration of the Airport Ready/Return Rental Car parking lot, in the amount of $190,000. An additional not-to-exceed allocation of $100,000 will be appropriated from City Council Staff Report July 16, 2008- Page 2 Rental Car Ready/Return Lot Engineering Design the CFC funds to accommodate the additional 3-4 months of construction management, program management, and field services necessary to complete the project. FISCAL IMPACT: 100 per'//ent of these ,Funds are available in 405-6003-56093 Ready Return Expansion- ! \\ ! Thomas N an, Executi�ie Director Airport Allen Smoot, Owner's Representative David H. Ready, Gi- Hager Attachment: Amendment No. 13 to VSA Agreement 4487 AMENDMENT#13 AGREEMENT NO. 4487, AIRPORT ENGINEERING SERVICES THIS THIRTEENTH AMENDMENT TO AGREEMENT NO. 4487 FOR CONTRACT SERVICES, (herein "Amendment") is made and entered into on the^day of 2008, by and between the CITY OF PALM SPRINGS (herein "City") and VSA AIRPORTS, Inc. (herein "Contractor"). (The term Contractor includes professionals performing in a consulting capacity.), is hereby effective 2008 as follows: RECITALS A. The City and Contractor entered into that certain Contract Services Agreement No. 4487 for Airport Engineering Services ("Agreement"), as duly amended from time to time. B. The parties wish to amend the Agreement pursuant to the terms of this Amendment to add additional services to be performed by Contractor and increase the Contract Sum to authorize payment for such additional services. NOW, THEREFORE, the parties hereto agree as follows: Section 1. Section 2.1 of the Agreement entitled "Contract Sum" shall be amended as to the reference to the Contract Sum to include the fees added with this Amendment, as described in the revision to Exhibit "C" below (for $100,000.00), so that the revised Contract Sum shall read "Three Million Eight Hundred Eighty Six Thousand Two Hundred Fifty and 00/100 Dollars ($3,886,250.00)", with all other provisions of Section 2.1 remaining unmodified and in full force and effect. Section 3. Exhibit "A" Scope of Services, Part V -- Project Specific Scopes, is hereby amended by adding Project No.2d with all other provisions of Exhibit "A° remaining unmodified and in full force and effect: Project# Project Title/Description Task Assignments* 2, Airport Roadway Systems (300' Mitigation Rule) d. Rental Car (Ready/Return) Parking Lot Expansion -- Field A, C, D, F, Engineering /Contract Administration G, I, K 'tasks as defined in the original contract Section 4: Exhibit "C" Schedule of Compensation, Part II — Project Specific Compensations is hereby amended by adding Project No. 2d, with all other provisions of Exhibit"C" remaining unmodified and in full force and effect: Project# Project Title/Description Compensation (Not To Exceed) 2, Airport Roadway Systems (300' Mitigation Rule) d. Rental Car (Ready/Return) Parking Lot Expansion — Field $100,000.00 Engineering / Contract Administration Payment Schedule: $50,000.00 July 31, 2008, $30,000.00 August 31, 2008, $20,000,00 September 30, 2008. VSA AIRPORTS,Inc.,Agreement 4487,Amendment#13 1 Section 5: Exhibit "D" Schedule of Performance is hereby amended by adding the dates for Project No.2d, with all other provisions of Exhibit "D" remaining unmodified and in full force and effect: Project# Project Title/Description Commence Complete 2. Airport Roadway Systems (300' Mitigation Rule) d. Rental Car (Ready/Return) Parking Lot Expansion June 1, 2007 September 15, 2008 Section 6: Full Force and Effect. Except as expressly modified herein all other provisions of the Agreement shall remain unmodified and in full force and effect. Section 7: Corporate Authority. The persons executing this Amendment on behalf of the parties hereto warrant that (i) Such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment on behalf of said part, (iii) by so executing this Amendment, such party is formally bound to the provisions of this Amendment, and (iv) the entering into this Amendment does not violate any provision of any other agreement to which said party is bound. Section 8: Resolution of outstanding issues: With the approval of this amendment, any and all issues between City and Contractor in existence as of the date of this amendment are hereby resolved. (Signature Page Follows) VSA AIRPORTS, Inc.,Agreement 4487,Amendment#13 2 N WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above. ATTEST: CITY OF PALM SPRING a municipal corporation By: By: City Clerk City Manager APPROVED AS TO FORM: By: City Attorney CONTRACTOR: Check one: Individual ,Partnership Corporation Corporations require two notarized signatures: One from each of the following: A. Chairman of Board, President, or any Vice President:AND B. Secretary,Assistant Secretary,Treasurer,Assistant Treasurer, or Chief Financial Officer. By: By. Signature(notarized) Signature(notarized) Name: Name: Title: Title: State of State of County of County of On before me, On before me, personally appeared personally appeared who proved to me on the basis of satisfactory who proved to me on basis of satisfactory evidence to be the person(s)whose name(s) evidence to be the person(s)whose name(s) is/are subscribed to the within instrument is/are subscribed to the within instrument and acknowledged to me that he/she/they and acknowledged to me that he/she/they executed the same in his/her/their authorized executed the same in his/her/their authorized capacity(ies), and that by his/her/their capacity(ies), and that by his/her/their signature(s)on the instrument the person(s), signatures(s)on the instrument the person(s) or the entity upon behalf of which the or the entity upon behalf of which the person(s) acted, executed the instrument, person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY I certify under PENALTY OF PERJURY under the laws of the State of California that under the laws of the State of California that the foregoing paragraph is true and correct. the foregoing paragraph is true and correct. WITNESS my hand and official seal. WITNESS my hand and official seal. Notary Signature: Notary Signature: Notary Seal: Notary Seal: VSA AIRPORTS,Inc.,Agreement 4487,Amendment 913 3 2.1. AMENDMENT NO. 13 TO AGREEMENT NO. A4487 WITH VSA AIRPORTS, INC. FOR ENGINEERING FIELD SERVICES FOR EXPANSION OF THE RENTAL CAR READY/RETURN LOT AT THE AIRPORT: RECOMMENDATION. 1) Approve Amendment No. 13 to Agreement No. a4487 with VSA Airports, Inc. for Engineering Field Services for expansion of the rental car ready/return lot at the Airport, in the amount of $100,000; and 2) Authorize the City Manager to execute all necessary documents. A4487. MATERIALS TO FOLLOW Item No. 2 . 1 .