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HomeMy WebLinkAbout04994 - FAMILY YMCA OF THE DESERT ADA IMPROVEMENTS CDBG FUNDS HUD Page 1 of 1 Kathie Mart From: Kathie Hart Sent: March 10, 2008 3:18 PM To: John Raymond Cc: Dale Cook Subject: CDBG Agreements Tracking: Recipient delivery John Raymond Delivered: 03/10/08 3:18 PM Dale Cook Delivered: 03/10/08 3:13 PM JR Per our conversation of Friday, March 7, 2008, I will close all CUBG Agreements through FY 2005-06, except for the YMCA agreement which I just sent you email on earlier today. za:-' Kathie Harz; cme Chief Deputy City Clerk C'ly of polrn sorrngs 3207 Tahgwt7 Canvnn Way Palrn 4prmg7,, CA 922Q2 Kurhle,/-lortClpolmsprmgs-cago v Ofin:e (700)323-57.0G 03/10/08 Family YMCA of the Desert ADA Improvements AGREEMENT#4994 SUBRECIPIENT AGREEMENT R 20580 & 20827, 4-2-03 & 2-4-04 THIS AGREEMENT (herein "Agreement"), is made and entered into this Z day of fJl/P�!le/ 2004, by and between the CITY OF PALM SPRINGS, (herein "City), a municipal corporation and charter city, and the Familv YMCA of the Desert , (herein "Provider"). WHEREAS, the City has entered into various funding agreements with the United States Department of Housing and Urban Development ("HUD"), which agreements provide funds ("CDBG Funds") to the City under the Federal Housing and Community Development Act of 1974 (42 U.S.C. Section 5301 et sec.), as amended from time to time (the "Act"), and the regulations promulgated thereunder(24 C.F.R. Section 570 et seq. ("Regulations"); and WHEREAS, the Act provides that the City may grant the CDBG Funds to nonprofit organizations for certain purposes allowed under the Act; and WHEREAS,the Provider is a nonprofit organization which operates a program which is eligible for a grant of CDBG funds and the City desires to assist in the operation of the program by granting CDBG Funds to the Provider to pay for all or a portion of those costs incurred in operating the program permitted by the Act and the Regulations on terms and conditions more particularly set forth herein; NOW, THEREFORE, the parties hereto agree as follows: 1.0 SERVICES OF PROVIDER. 1.1 Scope of Services. Provider agrees to provide to City all of the services specified and detailed in its application for funding and Exhibit A, and to conduct all programs specified therein in a manner to reflect credit upon the City and Provider. Provider represents and warrants to City that it is able to provide, and will use funds granted by the City to provide the services represented in the Providers application for funding. City provided funds shall be used only for those purposes specified in such application. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Reports. No later than ten (10) days prior to any payment date specified in Section 2.2, within ten (10) days following the termination of this Agreement, and at such other times as the Contract Officer shall request, Provider shall give the Contract Officer a written report describing the services provided during the period of time since the last report and accounting for the specific expenditures of contract funds hereunder, if applicable. At the times and in the manner required by law, the Provider shall provide to the City, the Department of Housing and Urban Development, the Comptroller General of the United States, any other individual or entity, and/or their duly authorized representatives, any and all reports and information required for compliance with the Act and the Regulations. 1.4 Financial Reportinq. Any Provider receiving or due to receive or due to receiver $20,000.00 or more from the City during the 2003 — 2004 Fiscal Year shall provide to City a financial statement prepared by a recognized accounting firm approved by or satisfactory to City's Finance Director completed within the most recent twelve (12) months showing the Provider's financial records to be kept in accordance with generally accepted accounting standards. The report shall include a general ledger balance sheet which identifies revenue sources and expenses in sufficient detail to demonstrate contract compliance and be balanced to bank statements. Any organization receiving or due to receive less than $20,000.00 in the current fiscal year from the City shall provide a copy of the organization's most recent charitable trust report to the Attorney General, or other financial information satisfactory to City's Finance Director. The financial information provided for in this paragraph shall be furnished not later than January 31"of the current fiscal year. 2.0 COMPENSATION. 2.1 Contract Sum. The City shall pay to the Provider on a reimbursable basis for its services a sum not to exceed ONE HUNDRED TWENTY-FIVE THOUSAND SIX HUNDRED FORTY-SIX DOLLARS ($125,646.00) (the "Contract Sum") in accordance with the Budget attached hereto in Exhibit B and incorporated herein by this reference; and as herein provided. The budget cost categories set out in Exhibit B are general guidelines and if mutually agreed by both parties, may be amended administratively by no more than 10%, without the requirement of a formal amendment to this Agreement, but in no event shall such adjustments increase the Contract Sum. The Provider shall submit to the City monthly statements on reimbursable expenditures pursuant to the attached Budget along with pertinent supporting documentation. The City shall promptly review the monthly expenditure statements and, upon approval, reimburse the Provider its authorized operating costs. 2.2 Payroll Records. In cases where the contract sum will reimburse payroll expenses as part of operations, the Provider will establish a system of maintaining accurate payroll records which will track daily hours charged to the project by the Provider's respective employees, as set forth in OMB Circular A-122 Attachment B.6. 2.3 Draw Downs. Failure by Provider to request reimbursement or encumbrance of at least 25% of the total grant by the end of each fiscal year quarter(September 30, December 30, March 31, and June 30)shall result in the immediate forfeiture of 25%of the total grant. 3.0 COORDINATION OF WORK. 3.1 Representative of Provider. The following principals of Providers are hereby designated as being the principals and representatives of Provider authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: C'P 3.2 Contract Officer. The Contract Officer shall be such person as may be designated by the chief administrative officer of City. 3.3 Prohibition Aqainst Subcontractinq or Assiqnment. Provider shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. Neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law,without the prior written approval of the City. 3.4 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Provider, its agents or employees, perform the services required herein, except as otherwise set forth herein. Provider shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Provider shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.0 COMPLIANCE WITH FEDERAL REGULATIONS. 4.1 The Provider shall maintain records of its operations and financial activities in accordance with the requirements of the Housing and Community Development Act and the - 2 - regulations promulgated thereunder, which records shall be open to inspection and audit by the authorized representatives of the City, the Department of Housing and Urban Development and the Comptroller General during regular working hours. Said records shall be maintained for such time as may be required by the regulations of the Housing and Community Development Act, but in no case for less than three years after the close of the program. 4.2 The Provider certifies it shall adhere to and comply with the following as they may be applicable: (a) Submit to City through its Community and Economic Development Department monthly reports on program status; (b) Section 109 of the Housing and Community Development Act of 1974, as amended and the regulations issued pursuant thereto; (c) Section 3 of the Housing and Urban Development Act of 1968, as amended; (d) Executive Order 11246, as amended by Executive Orders 11375 and 12086, and implementing regulations at 41 CFR Chapter 60; (e) Executive Order 11063, as amended by Executive Order 12259, and implementing regulations at 24 CFR Part 107; (f) Section 504 of the Rehabilitation Act of 1973 (P.L. 93-112), as amended, and implementing regulations; (g) The Age Discrimination Act of 1975 (P.L. 94-135, as amended, and implementing regulations; (h) The relocation requirements of Title II and the acquisition requirements of Title III of the Uniform Relocation Assistance and Real Property Acquisition at 24 CFR Part 42; (i) The restrictions prohibiting use of funds for the benefit of a religious organization or activity as set forth in 24 CFR 670.200 0); Q) The labor standard requirements as set forth in 24 CFR Part 570, Subpart K and HUD regulations issued to implement and requirements; (k) The Program Income requirements as set forth in 24 C.F.R. 570.504(c) and 570.503(b)(8); (1) The Provider is to carry out each activity in compliance with all Federal laws and regulations described in 24 C.F.R. 570, Subpart K, except that the Provider does not assume the City's environmental responsibilities described at 24 C.F.R. 570.604; nor does the Provider assume the City's responsibility for initiating the review process under the provisions of 24 C.F.R. Part 52; (m) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order 11288 relating to the prevention, control and abatement of water pollution; - 3 - (n) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234); (o) The regulations, policies, guidelines and requirements of 24 CFR 570; the "Common Rule", 24 CFR Part 85 and subpart J; OMB Circular Nos. A-102, Revised, A-87, A-110 and A-122 as they relate to the acceptance and use of federal funds under the federally- assisted program; (p) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and implementing regulations issued at 24 CFR Part 1; (q) Title VIII of the Civil Rights Act of 1968 (P.L. 90-284) as amended; (r) The lead-based paint requirements of 24 CFR Part 35 issued pursuant to the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4801 et seg.); (s) Maintain property inventory system to numerically identify HUD purchased property and document its acquisition date as is set forth in OMB Circular A-110 Attachment N Property Management Standard 6d; and (t) Reversion of asset. Upon the Expiration of the agreement, the subrecipient shall transfer to the City any CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds. Additionally, any real property under the subrecipient's control that was acquired or improved in whole or in part with CDBG funds (including CDBG funds provided to the subrecipient in the form of a loan) in excess of$25,000 is either: (i) Used to meet one of the national objectives in Section 570.208 (formerly Section 570.901) until five years after expiration of the agreement, or for such longer period of time as determined to be appropriate by the City; or (ii) Not used in accordance with paragraph (s)(i) above, in which event the subrecipient shall pay to the City an amount equal to the current market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for the acquisition of, or improvement to, the property. The payment is program income to the City. (No payment is required after the period of time specified in paragraph (s) of this section.) (u) Such other City, County, State, or Federal laws, rules, and regulations, executive orders or similar requirements which might be applicable. 4.3 The City shall have the right to periodically monitor the program operations of the Provider under this Agreement. 5.0 INSURANCE AND INDEMNIFICATION. 5.1 Insurance. The Provider shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, public liability and property damage insurance against claims for injuries against persons or damages to property resulting from Provider's acts or -4 - omissions arising out of or related to Provider's performance under this Agreement. Provider shall also carry Workers'Compensation Insurance in accordance with State Workers'Compensation laws. Such insurance shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days' prior written notice of the proposed cancellation to City. A certificate evidencing the foregoing and naming the City as an additional insured shall be delivered to and approved by the City prior to commencement of the services hereunder. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Provider's obligation to indemnify the City, its officers, or employees. The amount of insurance required hereunder shall be as required by the Contract Officer not exceeding Five Hundred Thousand Dollars ($500,000). 5.2 Indemnification. The Provider shall defend, indemnify and hold harmless the City, its officers and employees, from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by the City) arising out of or related to Contractor's performance under this Agreement, except for such loss as may be caused by City's own negligence or that of its officers or employees. 6.0 DISCRIMINATION, TERMINATION,AND ENFORCEMENT. 6.1 Covenant Aqainst Discrimination. Provider covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them that there shall be no discrimination against or segregation of any person or group of persons on account of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, pregnancy, marital status, age, sex, sexual orientation, or any other basis Protected Characteristic by applicable federal, state or local law in the performance of this Agreement. Provider shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, physical or mental disability, national origin, ancestry or any other basis Protected Characteristic by applicable federal, state or local law. 6.2 Term. Unless earlier terminated in accordance with Section 6.3 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, but not exceeding one (1)year from the date hereof. 6.3 Termination Prior to Expiration of Term. Either party may terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to the other party. Upon receipt of the notice of termination the Provider shall immediately cease all services hereunder except as may be specifically approved by the Contract Officer. Provider shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and City shall be entitled to reimbursement for any services which have been paid for but not rendered. 7.0 MISCELLANEOUS PROVISIONS. 7.1 Notice. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below, or such other addresses as may from time to time be designated by mail. TO CITY: City of Palm Springs 3200 East Tahquitz Canyon Way Palm Springs, CA 92262-6959 Attn: City Manager - 5 - WITH COPY TO: Aleshire &Wynder, LLP 18881 Von Karman Avenue, Suite 400 Irvine, CA 92612-6525 TO PROVIDER: 7.2 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing. IN WITNESS WHEREOF, the parties have executed this Agreement on the date first above written. IJ CITY OF PALM SPRINGS, CALIFORNIA Dated: City Manager ATTEST: /1 f�Oi Clerkh a a0 � a ®3 Oa 7 D �! APPROVED AS TO FORM: Aleshire &W nder, LLP City Aft rn PROVIDER: Dated: 1f By: y: Name: �f�t{ rErcJeS Title: v ce (Corporations require two NOTARIZED signatures by attaching a California All-Purpose Acknowledgement; one from each of the following categories: A. Chairman of Board, President or any Vice President;AND B. Secretary,Assistant Secretary, Treasurer, Assistant Treasurer, or Chief Financial Officer.) SubrecipAgrmnUu103 -6 - STATE OF CALIFORNIA ) ss. COUNTY OF RIVERSIDE ) On November 3, 2004 before me, Kim R. Gruba, Notary Public, personally appeared Craig DeWitt, proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal. _ KIM I GRUBA 4Commission#1452676 MyComm.ExpkesNov23.20D7f NotaryPublic•CalKomla _ - - _ _ County Notar P blic _ - 40 STATE OF CALIFORNIA ) ss. COUNTY OF RIVERSIDE ) On November 3, 2004 before me, Kim R. Gruba, Notary Public, personally appeared Robert Hargreaves, proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. 'WESS my hand and official seal. j KZ R.GRUBA a Commission# 1452676 r Notaryh hie "! — Notary public•California '' Riverside County My Comm.Expires Nov 23,20071 _, . .�;1�;3c„�- �. �.�,,,. .�" i -�,... ..� .'..art _� ;"�'„ CITY OF PALM SPRINGS EXHIBIT A Scope of Services Project/Activity Title: Project Number: Family YMCA of the Desert/ADA Improvements 0001; B-28-5 Name/Address of Provider: Family YMCA of the Desert 43-930 San Pablo Avenue 3601 E Mesquite Ave Palm Desert, CA 92260 Palm Springs, CA 92263-9530 Objectives/Activities The intent of this program is to provide after-school programs for at-risk children of low and moderate income households. This will be accomplished through the American with Disability Act (ADA) improvements to the building by retrofitting the first-floor men's/women's restrooms and installing an audible/strobe fire alarm system to meet ADA compliance. The YMCA also serves as one of the City's emergency shelters under the Fire Department's Emergency Preparedness Plan and houses one of the Fire Departments Disaster Medical Assistance Packages on their premise. YMCA primarily serves the Veterans' Tract neighborhood of the city and that Census Tract of 700 Palm Springs' residents of which 358 are low to moderate-income residents. The Provider shall be responsible for the completion of the following objectives/activities in a manner acceptable and satisfactory to the City and consistent with the standards required as a condition of providing these CDBG funds. Objective 1: Assist the City by timely providinq any additional information requested. TARGET DATE ACTIVITY#1 On-Going Make readily available any information relative to the successful implementation of the activity. Objective 2: Establish and maintain a programmatic and financial record keepinq process. TARGET DATE ACTIVITY#1 On-Going Establish and maintain an efficient program process/procedure for proper record keeping. Set-up a filing system for CDBG files only. Document and maintain all records related to this program in a stable and secure location. Objective 3: Advertise, market and publicize the program to facilitate positive promotion for all parties (i.e., Provider, City. CDBG, etc.). TARGET DATE ACTIVITY#1 On-Going Draft a promotional piece and submit to City for approval. Advertise in the Desert Sun. Submit final publication to City. Objective4: Enroll and income qualify at least a total of four hundred thirty-one (431) low and moderate-income Palm Springs residents. TARGET DATE ACTIVITY#1 On-Going Provide direct client programming for Palm Springs residents. Maintain records of names, addresses, demographics and service dates for all assistance. Objective 5: Maintain records for all CDBG activities related to this program. TARGET DATE ACTIVITY#1 On-Going Document and maintain all records related to this program, including those required, in accordance with HUD Regulations, in a stable and secure location. ACTIVITY#2 On-Going Submit Semi-Annual reports—referenced Exhibit E. Objective 6: Manage/monitor program activities. TARGET DATE ACTIVITY#1 On-Going Perform monitoring activities necessary to ensure that the program is being conducted in compliance with the CDBG policies, federal regulations, and local statues, including Davis-Bacon Act, Copeland Act, and Non-discrimination/EEO requirements. Objective 7: Modify and improve the building's roofinq system for greater enerqv-efficiencv in accordance with an 'open competitive' procurement process as outlined in proposal. TARGET DATE ACTIVITY#1 On-Going Conduct program activities, as stipulated in the proposal and in consultation with the City. Objective 8: Provide an evaluation within fifteen (15) calendar days of the program completion or final reimbursement. TARGET DATE ACTIVITY#1 07/15/02 Provide an evaluation and final report on all programmatic and financial activities. General Administration Provide the management oversight and leadership to address specific operational tasks in meeting the established performance levels, as well as perform supportive activities (i.e., clerical, monitoring, etc.) CITY OF PALM SPRINGS EXHIBIT B Budget Summary Project/ActivitV Title: Project Number: Family YMCA of the Desert/ADA Improvements 0001; B-28-5 Name/Address of Provider: Family YMCA of the Desert 43-930 San Pablo Avenue 3601 E Mesquite Ave Palm Desert, CA 92260 Palm Springs, CA 92263-9530 BUDGET SUMMARY A COST CATEGORY CDBG OTHER TOTAL SHARE SOURCES COST 1 Personnel - 0 - - 0 - - 0 - 2 Consultant/Contract Services $14,000. $3,000. $17,000. 3 Travel - 0 - - 0 - - 0 - 4 Space Rental - 0 - - 0 - - 0 - 5 Consumable Supplies - 0 - - 0 - - 0 - 6 Rental, Lease or Purchase of - 0 - - 0 - - 0 - Equipment 7 Insurance - 0 - - 0 - - 0 - 8 Other $111,646. $49,767. $161,413. Restrooms &Alarm Contracts $125,646. $52,767. $178,413. TOTALS *If costs are to be shared by other sources of funding, including CDBG funds from other jurisdictions, identify the source of funding, grantor/lending agency, and cost category information. Other funding sources include grant award from the Berger Foundation. EXHIBIT B— Budget Summary Page 2 of 2 Pages r DETAIL BUDGET DESCRIPTION OF ACTIVITY/ CDBG OTHER TOTAL PAY ITEMS SHARE SOURCES COST Design & Construction Services- Fees (Hourly not to exceed): - Design, Construction Docs, Pre- Construction & Construction $11,900. $3,000 $14,900. - Consultants $2,000. - 0 - $2,000. Reimbursables: - Copying Docs; Postage; Delivery $100. - 0 - $100 Construction Contracts $111,646. $49,767. $161,413. Total $125,646. $52,767. $147,421. Progress payments, approved by the Subrecipient and based upon the percentage of completed work, as outlined in the respective Professional Service Agreement and the Construction Agreement with a 10% retention, shall be paid by the 30"' day of each month, provided that the payment application has been submitted to the City on or before the first working day of the month. The Subrecipient shall receive reimbursements in accordance with the aforementioned cost categories and line items. Services are to be performed over a twelve month period of March 1, 2004 through December 31, 2004 with funds allocated from 2003—04 Program Year. CITY OF PALM SPRINGS EXHIBIT C Insurance Inventory _Proiect/Activity Title: Project Number: Family YMCA of the Desert/ADA Improvements 0001, B-28-5 Name/Address of Provider: Family YMCA of the Desert 43-930 San Pablo Avenue 3601 E Mesquite Ave Palm Desert, CA 92260 Palm Springs, CA 92263-9530 INSURANCE INVENTORY LIABILITY INSURANCE POLICY Name of Provider's Insurance Discover RE c/o YMCA Sery &Westchester Fire Ins Co c/o Swett& Co Effective Dates of Policy 01/01/04 to 01/01/05 Claims Made Policy / / Per Occurrence Policy Limits of Liability $3,000,000 General Aqqreqate Deductibles: Per Occurrence $1,000,000.00 Annual Aggregate $1,000,000.00 Additional Insured Endorsement (Certificate Holder) ❑✓ Yes ❑ No Original Certificate of Insurance Attached Q Yes ❑ No WORKER'S COMPENSATION POLICY Name of Provider's Insurance Company State Compensation Insurance Fund Effective Dates 06/01/04 to 06/01/05 Limits of Liability _ Underlying Coverage Limits _ Original Certificate of Insurance Attached 0 Yes ❑No Client#:24739 2FAMIYMC ACORDDATE OF LIABILITY INSURANCE oa/oa/4/081 4 YYY) oa PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION HRH Insurance Services of ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Southern Calif LIC#0684503 HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 77-564 Country Club Dr.,#401 Palm Desert,CA 92211 INSURERS AFFORDING COVERAGE NAIC# INSURED INSURERA: Discover RE YMCA Sery Family YMCA of the Desert INSURERB. Westchester Fire Ins.Company Swett R C 43-930 San Pablo Ave. INSURER C Palm Desert,CA 92260 INSURER D. INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADD'L POLICY EFFECTIVE POLICY EXPIRATION LTR INSRC TYPE OF INSURANCE POLICY NUMBER DATE IMWODNY) DATE IMWDDNY) LIMITS A GENERAL LIABILITY D216POI10 01/01/04 01/01/05 EACH OCCURRENCE $1,000,000 COMMERCIAL GENERAL LIABILITY DAMAGRENTED PREMISES(Ea pscL,rr r.I $100,000 CLAIMS MADE �OCCUR MED EXP(Any one person) $5,000 PERSONAL 3 ADV INJURY $1,000,000 GENERAL AGGREGATE $3,000,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS-COMPIOP AGG $1,000,000 POLICY n JECT LOC A AUTOMOBILE LIABILITY D216A00074 01/01/04 01/01/05 COMBINED SINGLE LIMIT X ANY AUTO (Ea accident) $1,000,000 _ ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) $ X HIRED AUTOS BODILY INJURY $ X NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE $1,000,000 (Par accident) GARAGE LIABILITY AUTO ONLY-EA ACCIDENT S ANY AUTO OTHER THAN EA ACC $ AUTO ONLY AGG $ B EXCESSIUMBRELLA LIABILITY CUW7805790 01/01/04 01/01/05 EACH OCCURRENCE $1,000,000 IOCCUR CLAIMS MADE AGGREGATE $1,000,000 XI $ X RETENTION $10000 $ WORKERS COMPENSATION_AND _ _ IY WC STATU-I OTH- __ - — _- _— - __——i-TORY LIMITS —__E _ EMPLOYERS'LIABILITY E.L.EACH ACCIDENT $ ANY PROPRIETORIPARTNEWEXECUTIVE OFFICERIMEMBER EXCLUDED? EL.DISEASE-EA EMPLOYEE $ if yes,describe under SPECIAL PROVISIONS helaw E.L.DISEASE-POLICY LIMIT $ A OTHER Commercial P D216POI10 01/01/04 01/01/05 Building $3,285,000 Bus Pers Prop $613,384 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS City of Palm Springs, its officers and/or employees are included as additional insured by written agreement on job described as Palm Springs YMCA Remodel. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION City Of Palm Springs-Attn: DATE THEREOF,THE ISSUING INSU RER WILL EN DEAVO R TO MAIL '10_ DAYS WRITTEN Dale Cook NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO 80 SHALL Box 2743 IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR Palm Springs,CA 92263 REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ACORD 25(2001108)1 Of 1 #S149034/MI15982 2RBRI © ACORD CORPORATION 1988 - LICENSE#0684503 I I I Policy Number D216POO110 COMMERCIAL PROPERTY COVERAGE PART EXTENSION OF SUPPLEMENTAL DECLARATIONS DISCOVER PROPERTY & CASUALTY INSURANCE COMPANY Named Insured FAMILY YMCA OF THE DESERT, INC Effective Date: 0 1-0 1-0 4 12:01 A.M., Standard Time Agent Name AON RISK SERVICES OF IL INC Agent No. 0000242 Item 4. Coverages Provided (applies only when limit is shown below) Loc. Bldg. Limit of Covered No. No. Coverage Insurance Causes of Loss Coins. 009 002 BUSINESS PERS PROP I $ 10,000 ( SPECIAL 1100 JOISTED MASONRY Other Provisions ❑ Agreed Value: Expires: 0 Replacement Cost ❑ Business Income Indemnity: Monthly Limit Period: Maximum ❑ Inflation Guard: ❑ Reporting Extended Days BI Media Extension of Recovery Period: Months Deductible: 1, 000 Earthquake Deductible: o Exceptions Loc. ( Bldg. ( I Limit of I Covered Coins. No. i Coverage No. 1 Insurance Causes of Loss 010 001 BUIILLDING $ 1,275,000 SPECIAL 100 FRE Other Provisions ❑ Agreed Value: Expires: 0 Replacement Cost ❑ Business Income Indemnity: Monthly Limit Period: Maximum ❑ Inflation Guard: ❑ Reporting Extended Days BI Media Extension of Recovery Period: Months Deductible: 1, 000 Earthquake Deductible: Exceptions Loc. Bldg. Limit of Covered No. No. Coverage Insurance Causes of Loss Coins. 011 001 BUSINESS PERS PROP $ 10, 000 SPECIAL 100 JOISTED MASONRY Other Provisions ❑ Agreed Value: Expires: 0 Replacement Cost ❑ Business Income Indemnity: Monthly Limit Period: Maximum ❑ Inflation Guard: ❑ Reporting Extended Days BI Media Extension of Recovery Period: Months Deductible: 1, 000 Earthquake Deductible: o Exceptions Loc. Bldg. Limit of Covered No. No. Coverage Insurance Causes of Loss JOISTED MASON Coins. 012 OD1 BUSINESS PERS PROP ' $ 10, 000 SPECIAL 100 RY Other Provisions ❑ Agreed Value: Expires: x❑ Replacement Cost ❑ Business Income Indemnity: Monthly Limit Period: Maximum ❑ Inflation Guard: o ❑ Reporting Extended Days BI Media Extension of Recovery Period: Months Deductible: 1, 000 Earthquake Deductible: Exceptions THESE DECLARATIONS ARE PART OFTHE POLICY DECLARATIONS CONTAINING THE NAME OF THE INSURED AND THE POLICY PERIOD. PR 15 03(05101) ORIGINAL CERTHOLDER COPY STATE P.O. BOX 420807, SAN FRANCISCO, CA 94142-0807 COMPENSATION INSURANCE FUND CERTIFICATE OF WORKERS' COMPENSATION INSURANCE ISSUE DATE: 10-14-2004 GROUP: 000723 POLICY NUMBER: 77-2004 CERTIFICATE ID: s CERTIFICATE EXPIRES: os-of-2oo5 06-01-2004/06-01-2005 CITY OF PALM SPRINGS ATTN: DALE COOK P 0 BOX 2743 PALM SPRINGS CA 92263 - ThiS-is to certify that wehave issued a valid Worker's-Compensation insurance-policy In a form-approved by the California - ------ Insurance Commissioner to the employer named below for the policy period indicated. This policy is not subject to cancellation by the Fund except upon 10 days advance written notice to the employer. We will also give you 10 days advance notice should this policy be cancelled prior to its normal expiration. This certificate of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policy listed herein.Notwithstanding any requirement,term or condition of any contract or other document with respect to which this certificate of insurance may be issued or to which it may pertain,the insurance afforded by the policy described herein is subject to all the terms, exclusions,and conditions,of such policy. YA4m— A�t,, e - 6/�_ AUTHORIZED REPRESENTATIVE PRESIDENT EMPLOYER'S LIABILITY LIMIT INCLUDING DEFENSE COSTS: $1,000,000 PER OCCURRENCE. EMPLOYER FAMILY YMCA OF THE DESERT (A NON-PROFIT CORP) 43930 SAN PABLO AVE PALM DESERT CA 92260 JLM,SKI PRINTED:10-14-20D4 SCIF 10262E Accept this cedlfcate only if you see a famt watermark[hat hands"OFFICIAL STATE FUND DOCUMENT" PAGE 1 OF CITY OF PALM SPRINGS EXHIBIT D Beneficiary Qualification Statement Project/Activity Title: Proiect Number: Family YMCA of the Desert/ADA Improvements 0001; B-28-5 Name/Address of Provider: Family YMCA of the Desert 43-930 San Pablo Avenue 3601 E Mesquite Ave Palm Desert, CA 92260 Palm Springs, CA 92263-9530 BENEFICIARY QUALIFICATION STATEMENT This statement must be completed and signed by each person or head of household (legal guardian) receiving benefits form the described project/activity. Please answer each of the following questions. 1. How many persons are in your household? For this question a household is a group of related or unrelated persons occupying the same house with at least one member being the head of the household. Renters,roomers,or boAveers cannot be included as household members. 2. Circle your combined gross annual income(Riverside-San Bernardino,CA—02/20/03) MEDIAN NUMBER OF PERSONS IN YOUR HOUSEHOLD: INCOME 1 2 3 4 5 6 7 8 LEVEL VERY LOW INCOME $17,850 $20,400 $22.950 $25,500 $27,550 $29,600 $31,600 $33,650 Below 5O LOW INCOME $28,550 $32,650 $36,700 $40,800 $44,050 $47,350 $50,600 $53,850 51 —80% MODERATE INCOME $42,850 $48,950 $55,100 $61,200 $66,100 $71,000 $75,900 $80,800 120% 3. What racelethnicity do you identify yourself as;please note that this self-identification is voluntary in accordance with equal opportunity laws? ❑ White ❑ American Indian or Alaska Native AND White ❑ Black/African American ❑ Asian AND White ❑ Asian ❑ Black/African American AND White ❑ American Indian or Alaskan Native ❑ American Indian/Alaska Native AND Black/African American ❑ Native Hawaiian or Other Pacific Islander ❑ Other: HISPANIC/LATINO ETHNICITY ❑ Yes ❑ No If yes,check one:❑ Mexican/Chicano ❑ Puerto Rican ❑ Cuban ❑ Other: 4. Please check, vers or no if you are a female Head of Household? ❑ YES ❑ NO ACKNOWLEDGEMENT AND DISCLAIMER 1 CERTIFY UNDER PENALTY OF PERJURY THAT INCOME AND HOUSHOLD STATEMENTS MADE ON THIS FORM ARE TRUE. NAME: DATE: ADDRESS: PHONE NO: SIGNATURE: The information you provide on this form is confidential and is only utilized for Community Development Block Grant(CDBG)program purposes,a Federally-funded program,governmental reporting purposes to monitor compliance. CITY OF PALM SPRINGS EXHIBIT E Semi-Annual Program Progress Report Project/Activity Title: Project Number: Family YMCA of the Desert/ADA Improvements 0001; B-28-5 Name/Address of Provider: Family YMCA of the Desert 43-930 San Pablo Avenue 3601 E Mesquite Ave Palm Desert, CA 92260 Palm Springs, CA 92263-9530 PROGRAM PROGRESS REPORT Period: DIRECT BENEFIT REPORT ♦ Number of First-Time Program Beneficiaries Serviced: #of Households #of Persons 0-50%below 51-80%below 120% below ♦ Number of First-Time Female Headed Households: ♦ Counts by Race/Ethnicity: White American Indian or Alaska Native AND White _ Black/African American Asian AND White__ Asian _ Black/African American AND White_ American Indian or Alaskan Native American Indian/Alaska Native AND Black/African American _ Native Hawaiian or Other Padre Islander Other: HISPANIC/LATINO ETHNICITY: Mexican/Chicano Puerto Rican _ Cuban Other: ACCOMPLISHMENT NARRATIVE LEVERAGING RESOURCES NARRATIVE Signed Title Date CITY OF PALM SPRINGS EXHIBIT F Request for Reimbursement Project/Activity Title: Project Number: Family YMCA of the Desert/ADA Improvements 0001; B-28-5 Name/Address of Provider: Family YMCA of the Desert 43-930 San Pablo Avenue 3601 E Mesquite Ave Palm Desert, CA 92260 Palm Springs, CA 92263-9530 BENEFICIARY QUALIFICATION STATEMENT Approved ,Current Prior Total Grant Description Grant Reimbursement Reimbursement YTD "Balance Amount ` . "Period .Period(s) Reimbursement (Over/Under) TOTAL I CERTIFY THAT, (a) the City of PALM SPRINGS, as grantee of the CDBG, has not previously been billed for the costs covered by this invoice, (b)funds have not been received from the Federal Government or expended for such costs under the terms of the Agreement or grant pursuant to FMC-74-4 & 24 CFR Part 58;(c) this agency is in full compliance with all applicable provisions under the terms of the Contractor grant; and (d) this agency is in full compliance with all applicable tax laws and hereby affix original signatures. PREPARED BY: APPROVED BY: Name, Title, Date Name, Title, Date City of PALM SPRINGS Use Only Audited by:_ Examined by: Approved by: If necessary, additional sheet(s)must be attached detailing cost breakdowns, and verified by original signatures. CITY OF PALM SPRINGS EXHIBIT G Employment Restrictions 1 Labor Standards The PROVIDER agrees to comply with the requirements of the Secretary of Labor in accordance with the Davis-Bacon Act as amended, the provisions of Contract Work Hours and Safety Standards Act, the Copeland "Anti-Kickback" Act (40 U.S.C. 276a-276a-5;40 USC 327 and 40 USC 276c)and all other applicable Federal, state and local laws and regulations pertaining to labor Standards insofar as those acts apply to the performance of this contract. The PROVIDER shall agree to submit documentation provide by the CITY which demonstrates compliance with hour and wage requirements of this part. The PROVIDER agrees that, all general contractors or subcontractors engaged under contracts in excess of$2,000.00 for construction, renovation or repair work financed in whole or in part with assistance provided under this contract, shall comply with Federal requirements adopted by the CITY pertaining to such contracts and with the applicable requirements of the regulations of the Department of labor, under 29 CFR Parts 1, 3, 5 and 7 governing the payment of wages and ratio of apprentices and trainees to journeyworkers; provided, that if wage rates higher than those required under the regulations are imposed by state and local law, nothing hereunder is intended to relieve the PROVIDER of its obligation, if any, to require payment of the higher wage. The PROVIDER shall cause or require to be inserted in full,in all such contracts subject to such regulations,provisions meeting the requirements of this paragraph. 2. "Section 3 Clause" a. Compliance Compliance with the provisions of Section 3,the regulations set forth in 24 CFR 135,and all applicable rules and oAveers issued hereunder prior to the execution of this contract, shall be a condition of the Federal financial assistance provided under this Contract and binding upon the CITY, the PROVIDER and any of the PROVIDER'S subrecipients and subcontractors. Failure to fulfil these requirements shall subject the CITY,the PROVIDER and any of the PROVIDER'S subrecipients and subcontractors, their successors and assigns, to those sanctions specified by the Agreement through which Federal assistance is provided. The PROVIDER certifies and agrees that no contractual or other disability exists which would prevent compliance with these requirements. The PROVIDER further agrees to comply with these "Section 3" requirements and to include the following language in all subcontracts executed under this Agreement: "The work to be performed under this contract is a project assisted under a program providing direct Federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1965, as amended, 12 U.S.0 1701. Section 3 requires that to the greatest extent feasible opportunities for training and employment be given to low- and very low-income residents of the project area and contracts for work in connection with the project be awarded to business concerns that provide economic opportunities for low-and very low-income persons residing in the metropolitan area in which the project is located." The PROVIDER further agrees to ensure that opportunities for training and employment arising in connection with a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction project are given to low-and very low-income persons residing within the metropolitan area in which the CDBG- funded project is located;where feasible,priority should be given to low-and very low-income persons within the service area of the project or the neighborhood in which the project is located, and to low-and very low-income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation (including reduction and abatement of lead-based paint hazard), housing construction, or other public construction project are given to business concerns that provide economic opportunities for low-and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to business concerns which provide economic opportunities to low-and very low-income residents within the service area or the neighborhood in which the project is located,and to low-and very low-income participants in other HUD programs The PROVIDER certifies and agrees that no contractual or other legal incapacity exists which would prevent compliance with these requirements. b. Notifications The PROVIDER agrees to send to each labor organization or representative of workers with which it has a collective bargaining agreement or other contract or understanding, if any, a notice advising said labor organization or workers representative of its commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. CONTRACT ABSTRACT Contract Company Name: Family YMCA of the Desert Company Contact: Sandy Chiupka, Director of Business Operations Summary of Services: ADA Improvements Contract Price: $125,646.00 Funding Source: CDBG 137-4804-63541 ($125,646.00) Contract Term: March 1, 2004 - December 31, 2004 Contract Administration Lead Department: Community & Economic Development Contract Administrator: Dale Cook Contract Approvals Council/ Community Redevelopment n` Agency Approval Date: April 2, 2003 & February 4, 2004 Minute Order/ Resolution Number: 20580 & 20827 �\ Agreement No: Contract Compliance Exhibits: Yes Signatures: Yes Insurance: Yes Bonds: N/A Contract prepared by: Dale Cook, Community Devet ment Administrator Submitted on: November 9, 2004 By: /f j&,J ,� NOV - J 2004 I{,; fir! A L ALL=ff Family YMCA of the Desert Resolutions to Change Authorized Representatives: Attachment to 9-15-04 Board of Directors Meeting Re: Representatives Changes • Motion to change authorized representative for the Department of Education to Vanessa Walker, Accounting Manger • Motion to change authorized representative for the Department of Education Child Care Food Program to Vanessa Walker, Accounting Manager. • Motion to change authorized representative for the Department of Social Services Child Care licensing to Cathy Knudsen, Director of Childcare Services, Re:Authorization of CEO to sign for CDBG Motion to authorize the Executive DirectorICEO of the Familv YMCA of the Desert to enter into Community Development Block Grant contracts with the County of Riverside Economic Development Agency, or any other direct recipient City. Re:Contract Restrictions Motion to authorize the Executive Director/CEO of the Family YMCA of the Desert to sign contracts on behalf of the organization for contracts that either have less than a twelve- month duration or are less than $10,000.00. Contracts over a twelve-month period or over $10,000.00 must be reviewed and signed by the President or Treasurer of the organization. CAW\Board of Directors\Resolutions\ResolutionsChangeAuthRep.doc p SO � l]ul� ` � NOV - 3 2004 TFamily YMCA of the Desert BOARD OF DIRECTORS' MEETING -Minutes- September 15, 2004 MEETING TIME AND PLACE: A regular meeting of the Board of Directors of the Family YMCA of the Desert was held Wednesday, September 15, 2004 at the Family YMCA of the Desert in Palm at 12:00pm. CALL TO ORDER: The meeting was called to order by Sabby Jonathan, President of the Board. ATTENDEES: Sabby Jonathan, Norine Bowen, Tom Brooks, Dave Fisher, Bob Hargreaves,Wayne Harvey, Joe Hayes, Tom Head, Richard Roemer, Alisa Rutherford, Tim Skogen, and Nolan Sparks. ABSENT:August Belmont, Khozette Bracken, Renell Burch, Steve Christian, Linda Embrey, Tony Lennon, Bill Pitruzzelli, Patrick Pratt, Rob Schein, Valerie Williams, and Ricky Wright. STAFF ATTENDEES: Sandy Chiupka, Craig DeWitt,Alison Elsner, Gigi Muth, Steve Orozco, Vanessa Walker, and Dallas Williams. INVOCATION: Sabby Jonathan offered the invocation. SPECIAL ANNOUNCEMENTS: • Sabby Jonathan welcomed and introduced new Board member Norine Bowen who provided some background on herself. • Craig DeWitt introduced new Palm Springs YMCA Director, Steve Orozco, who provided some background on himself. • Renell Burch gave birth to a baby girl named Delaney; congratulations were offered in her absence. • Craig DeWitt offered a joke on aging. • Updated Board Rosters have been distributed to each member, and Sabby Jonathan asks everyone to please respect the privacy of the confidential contact information included in the roster. APPROVAL OF MINUTES: Nolan Sparks made a motion to approve the minutes of the July 21, 2004 Board meeting. (S.A.C.). STRATEGIC TEAM REPORTS: Team 1: Programs—Bill Pitruzzelli Standing in for Bill Pitruzzelli, YMCA staff provided updates: • Craig DeWitt noted that, based on YMCA of the USA criteria, mission driven quality promise criteria continue to be integrated into programming. Meetings will be held with other YMCA Executive Directors and representatives to make sure that Y's are reinforcing the 40 Search Institute developmental assets. • Childcare resumed with the fall school year, including the new program at Lincoln Elementary where 85 kids have signed up for$10/each per week. Transportation issues are being finalized. The City of Palm Desert is providing$87,000 to operate the program which should help bring the YMCA a surplus. $14,000 out of that amount will be directed towards teacher reimbursement. • The Teen Center, located on Magnesia Falls behind the middle school, has 29 kids signed up between 6fh—8'h grade, expected to grow to 40-60 kids. Dallas Williams completed lots of volunteer work at the Center including painting and cleaning. • A Saturday"Teen Night"is planned for the Palm Desert YMCA. • A Flag Footall League will be starting. NOV - 3 2004 i� �; Family YMCA of the Desert—BOARD OF DIRECTORS MEETING September 15, 2004—page 2 e I t • Steve Orozco reported that he is gathering info from parents and schools in Faln Spi ii iys regarding program needs there. He is currently working with Cathy Knudsen and looking at establishing an "Off-Track" program for kids on break from year-round schools and at"Kinder-Care' program. • Steve Orozco has met with the coaches from the Basketball program and is focusing on coaches'training especially with regard to child development. It was pointed out that enhanced programming in Palm Springs will be source of revenue growth as well as a feeder for other programs. Team 2: Finance—Joe Haves Joe Hayes reported that$160,000 needs to be generated for the Palm Springs YMCA. The overall projected defecit for the YMCA system-wide is$66,000. The monthly budget is$6,000 ahead of projection for the month of August. The overall budget for the YMCA is$3.3 million and is extremely detailed, including an allocation of funds towards reserves for operations and capital. It is suggested that those reserves continue to be funded. The Finance Committee met to review the year-long budget proposal for'04-05 and is prepared to move it forward. Joe Hayes made a motion to approve the annual budget for fiscal year July 1,2004—June 30, 2005,as presented. (S.A.C.). Nolan Sparks made a motion to approve the August, 2004 budget. (S.A.C.). The finance report is part of the official set of minutes. Team 3: Marketinq—Tim Skoqen Tim Skogen reviewed marketing activity, including a large amount of recent coverage of the YMCA in The Desert Sun. The fall program brochures were sent out, and graphics were completed in-house for the first time. Thanks to relationship building, KMIR-6 has agreed to provide two morning anchors as emcees for the Hoedown. The Samsung LPGA Tournament at Bighorn will take place in October, with the YMCA as a recipient of a percentage of the proceeds, and attendees were encouraged to try to help with ticket sales. The Hoedown at Sundown is quickly approaching, and there is still a need to secure table sales and auction item donations. The marketing report is part of the official set of minutes. Team 4: Outreach—Bob Harqreaves • Bob Hargreaves reported that the development at the Palm Springs YMCA remains a primary focus. The next Palm Springs Advisory Committee meeting will take place on September 23; Team Captains from the Board are invited and encouraged to attend. • Khozette Bracken has set up a meeting between Craig DeWitt and the CVUSD Principals to explore further partnership opportunities within the school district. • Craig DeWitt will be participating in future presentations to the La Quinta Rotary. It was suggested that Craig regularly attend Palm Desert Chamber or other breakfasts as well as possibly have the YMCA sponsor one, similar to the YMCA's sponsorship of the June Palm Springs Chamber breakfast. Team 5: Fundraisinq—Rob Schein In Rob Schein's and Valerie Williams'absence, Sabby Jonathan reported that work was progressing on plans for the Hoedown. • Family Development is serving as the title sponsor by underwriting the event this year. • The morning anchors from KMIR-6 news will be the emcees at the Hoedown, which will help with media outreach for the event. Matt Johnson (and Nolan Sparks if available)will be able to help with auction table closures and greeting guests. • It has been agreed that the pre-Hoedown party that usually takes place on Oct. 7 will not take place this year, however, Bill and Dede Pitruzzelli have agreed to coordinate table ticket sales. • Councilman Richard Kite is set to receive the YMCA Leadership Award at the Hoedown, which should help in ticket sale outreach. • Craig DeWitt is coordinating the Live Auction items including several travel packages and a vehicle from Palm Springs Motors. u V i f' Nov - 3 2004 i t Family YMCA of the Desert—BOARD OF DIRECTORS MEETING y September 15,2004—page 3 1 Team 6: Human Resources—Valerie Williams Sandy Chiupka reported that Human Resources Team met two weeks ago. The main focus of the next fiscal year will be staff training, such as CPR, making sessions available to others. Sandy Chiupka, Cathy Knudsen, and Dallas Williams will attend a training session on volunteerism after which they will attain the title of"Director." Vanessa Williams has achieved status as"financial director"which is a complicated process. Team 7: Future Facilities—Sabby Jonathan Sabby Jonathan reported that the next step to explore an expanded YMCA facility will be for the City of Rancho Mirage to make a presentation at the Cove Commission, possibly in September. The City of Indian Wells has informally indicated support of the project being developed in Rancho Mirage, with the land being donated by The City of Rancho Mirage. Support will be explored through the City of Palm Desert. PRESIDENT'S REPORT: (Sabby Jonathan) • Julie Munson has resigned from the Board due to health reasons. Norine Bowen made a motion to accept the resignation of Julie Munson from the YMCA Board of Directors. (S.A.C.) • Jim Francisco, Owner of Palm Springs Welding and active with the Palm Springs YMCA, has been submitted for nomination to the Board. The Executive Committee voted to approve him in their previous week's meeting. Nolan Sparks made a motion to accept the nomination of Jim Francisco to the YMCA Board of Directors. (S.A.C.) • Sandy Chiupka's granddaughter, Jaime, is recovering health wise, and the Board expressed good wishes on her behalf. • Re-invigorating the Team structure of the Board had previously been discussed, including the option to bring in the original consultant who helped develop the teams. It was decided to work on the project in-house, with ongoing implementation of an action plan for each team to be coordinated by Craig DeWitt. • Four resolutions were put forth regarding the changing of authorized representatives and contract negotiation restrictions. Richard Roemer made a motion to approve the four resolutions as presented. (S.A.C.) The resolutions report is part of the official set of minutes. EXECUTIVE DIRECTOR'S REPORT: (Craig DeWitt) • Meeting with Team Captains will be scheduled to develop a chart of work and examine the Team structure. • The Team Captain position for Team 1 (Programs) is vacant, as Bill Pitruzzelli's work commitments Prevent him from continuing. Anyone interested in this position should let Sabby Jonathan know. • The The Samsung LPGA Tournament at Bighorn will take place in October,with the YMCA as a recipient of a percentage of the proceeds. Tournament organizers have successfully filled all volunteer positions. • The TramRun Challenge, being coordinated by Tom Brooks, will take place on Saturday, October 16. The YMCA will help with labor. Ricky Wright is coordinating volunteers through the basketball program. The YMCA received proceeds of$6,000 from last year's race, while the remaining$6200 was held by event organizers to pre-fund this year's race. • "YMCA Facts at a Glance' information sheets were distributed to board members. NEW BUSINESS: None OLD BUSINESS: None There being no further business, the meeting was adjourned at 1:25pm. Next Board Meeting: The next meeting is scheduled for Wednesday, October 2dh, 2004, 12:00pm noon at the Family YMCA of the Desert in Palm Desert(43-930 San Pablo Av./Palm Desert, CA. 92260). 11Jl NOV _ 3 2004 �! Family YMCA of the Desert—BOARD OF DIRECTORS MEETING September 15, 2004—page 4 Recorded &Submitted by: Alison Elsner The above minutes were deemed approved on this 2dh day of October, 2004. Sabby Jon than, ident Valerie Williams, Secretary `S.A.C.=Seconded and Carried