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Home My WebLink About7/16/2008 - STAFF REPORTS - 2.J. �pPLM Sp? iy ti c+ U N CITY COUNCIL STAFF REPORT DATE: July 16, 2008 CONSENT CALENDAR SUBJECT: CHANGE ORDER NO. 2 TO AGREEMENT NO. 5616 WITH G & M CONSTRUCTION FOR AN ADDITIONAL AMOUNT OF $47,440, FOR A TOTAL CONTRACT PRICE OF $1,683,290. FROM: David H. Ready City Manager BY: Department of Aviation SUMMARY This action approves a change order initiated by the Airport to accommodate mandatory security and functional modifications to the US Customs facility. RECOMMENDATION.- Receive and file the report of aviation emergency procurement pursuant to Palm Springs Municipal Code Sect 7.04.040(3). STAFF ANALYSIS: The City Council has approved a CFC (Customer Facility Charge) to fund the expansion of the car rental lot. This expansion is an important project designed to improve the customer services of the car rental concessions, which in-turn are a key contributor to the success of the tourism industry. Due to the limited available space on the north side of the main terminal, this project unfortunately could not be accomplished without consuming some of the aircraft parking space used by US Customs services. This action addresses the costs associated with actions taken to preserve the integrity of US Custom's security measures, allow the operation to remain functional, and allow the car rental expansion project to proceed and not incur delay issues. Title 7 of the Palm Springs Municipal Code, section 7.04.040 (3) allows the director of aviation to make emergency procurement of construction items, regardless of the amount, to address immediate safety or security items. During the course of this Item 2.J . City Council Staff Report July 16, 2008 - Page 2 G &M Agreement No. 5616—Change Order No. 2 project, such actions were taken to address circumstances which compromised the security requirements of the US Customs, and if not corrected, would result in Customs shutting down. Under the direction of the Airport staff and a contracted architect, the contractor was directed to resolve the conditions and undertake the necessary modifications under time and materials totaling $40,940. An additional $6,500 of costs was incurred using this same contractor to expeditiously address an unsafe condition within the terminal complex project. FISCAL IMPACT: The funds to support this Change Order No. 2 of $47,440; and are available in Airport Customer Facility Charge (CFC) account 405-6003-56093 ($40,940) and account 415- 6500-56101 ($6,500), Terminal Complex Rehabilitation. 4na4-�'- Thomas Nolan, Executive Director- Airport 5 David H. Ready, City ger Attachments: 1. A5616, Change Order No. 2 0 0 0 0 C Cl7fY OF PALM SPRINGS AIRPORT RENTAL CAR READY/RETURN LOT EXPANSION CONSTRUCTION CHANGE ORDER To: 6&M Construction Date: July 9,2008 211 West Mesquite Avenue Project No. CP 2007-03 Palm Springs,CA 92264 Project Name: Airport Ready/Retum Lot Exp. Change Order No.02 Contract Purchase No.0000778 Attn: George Marantz,President Account No.405-600356093 $40,940.00 and 416-6500-56101 $6.500.00 Description of Chance: This change order confirms the additional scope of work to the contract and the associated costs. (See attached proposal for additional scope of work description and unit cost breakout): AUTHORIZATION FOR CHANGE: Sum tt1 I of Cosaime Original Contract Price $ 1,587,000.00 Total of all Previous Change Orders $ 48,UU01 Total of this Change Order $ 47,440.06 Total Contract Price $ 1,683,290.00 This Change Of OIraereaseS)(deweases) (unchanged)the contract time by 0 w ing days. Ahwetno g Order Aviation bepartm tal:Reviewed fay Date bepu Director of Aviation Approved by: bate: Date. Executiv-dblrector of Aviation City Approval: Date: City Clerk Date: City Manager Distribution., ri inat Conformed Copies City Clerk (1) Contractor (1) WON Subsidiary of lfappy Traveler 211 West Mesquite Avenue Fc&ID 495-24 1 70 3 2 Palm Springs, California 92264 MQ#A-272619 (760) 322-6918 Fax(760)778-6708 General Engineering - Grading Pipeline • Hazardous Waste Asbestos Demolition June 16, 2008 Craig Toms Assistant Director of Aviation Palm Springs lntemationalAirport 3400 E. Tahquitz Canyon Way Palm Springs, CA 92262 Regarding: Arrival Area Remodel for U.S. Customs @ the Palm Springs International Airport Invoice#: 061608 The follgwing is a delineation of the costs to remodel and rehabilitate the Signature Air facility, at the southeast area of the building, for the use of the U.S. Customs Border Protection Department of Homeland Security. Project Percentage Amount Completed 1 Demo & Removal of interior 100% $ 8,000.00 2. Relocate Phone &Water Fountain 100% $ 1,000.00 3. Counter top &work station 100% $ 12,500.00 4. Frame & drywall bulkheads 100% $ 2,750.00 5. Construction of new wall including drywall 100% $ 8,50f0.00 6. Install drop ceiling <$4,750.00> Drywall ceiling only 100% $ 1,500.00 7. 'Realign sprinkler system <$1,250.00> Adjust sprinkler system only 100% $ 500.00 8. New electrical & data wiring 100% $` 1,500.00 9. Exits lights &fixtures 100% $ 600.00 10. New carpet 100% $ 1,800.00 11. Remove existing automatic door 100°% $ 1,200.00 12. Paint remodeled area 100% $ 3,250.00 13. Install door hardware By 06/23/08 $ 1,750.00 14. Encapsulate ACM NC Total 94.0 D000 Arrival Area Remodel for U.S. Customs @ the Palm Springs International Airport Additional Items Required by Local and San Diego U.S. Customs and/or Unanticipated Additions to the Contract 1. Extruded steel mesh for ceiling............................................... Material-24 sheets @ $601sheet............................................$ 1,440A0 Labor to out&hang metal Ceiling...........................................$ 2,500.00 Insulate entire ceiling.............................................................$ 1,100.00 2. Weld all joints on steel panels including screw heads...........$ 850.00 3. Supply&weld bracket on support beam ...............................$ 750.00 4. Jack-hammer& remove concrete support walls encasing steel I-beams (not anticipated on plans)................................$ 1,650.00 5.. Frame, drywall, &texture panel in middle of room.................$ 1,250.00 6. Install footings& support post, concrete, &bracket............,.$ 2,250.09 7. Drywall &encase beam & paint............. $ 500A0 8. Install 5 junction boxes under the counter, saw out& removetwice..........................................................................$ 1,260.00 9. Remove floor tiles, scrape floor&floor stone floor prior to laying carpet..................... .............$ 850.00 ........................................ 10. Miscellaneous paint touch up-ceiling panels & repair light fixtures in existing U.S. Customs............................... $ 400.0'0 11. Communication Wiring...........................................................$ 1,800.00 12. Installation of communication wiring.........................a............$ 750.00 13. Labor to install wiring for automatic door& control units.........$ 1,000.00 14. Connect & install phones to main console panel, wiring door control, computers, lights &AC in counter.....................$ 250.00 15. Baggage exam counter& computer desk (over &above hid )$ 2,ODD.DQ 16. Stainless steel for baggage exam counter(over& above bid)$ 3,800.00 V. Transport baggage counter top to &from stainless steel manufacture.................... ....................$ 80.09 18. Electric locks on exit door.,............ ...-............................ 1,265.00 19. Automatic separation door........................... . $ 7,668,00 20. Water extraction due to broken water fountain .. ...................$ 2,185.00 (Originally$4,186, $2,000 discount given) Arrival Area Remodel for U.S. Customs (7 the Palm Springs International Airport 21. G & M Construction personnel assistance with water vacs 3 men-3 hrs each @ $40.00/hr..............................................$ 3E0.00 22. New water fountain..................--..............._.........................$ 660.00 23. Labor to install&warrant new water fountain........................$ 75.00 24. Tinted windows with protective coating..................................$ 1,052.00 25. Two motion sensors & one keypad for auto doors.................$ 1.443.00 TOM ...............................................................................................$ 39,078.00 15% Office, Overhead & Management.............................................$--5 862-00 Total for Additional Unanticipated Projects....................................$ 44,940.00 Change Order#1 Deduct - 4,000,00 Total for Additional Change Order#2 $40,940.00 I OHM SubMdiwy of Happy Traveler 211 West Mesquite Avenue rea.1a 095-2 u7032 Palm Springs, California 92264 Lie.#A-272619 (760) 322-6918 Fax(760)778-6708 General Engineering Grading • Pipeline • Hazardous Waste Asbestos Demolition INVOICE TO THE CITY OF PALM SPRINGS Payment Request# 1 Project: Main Terminal Sidewalk Period Beginning: 05/12/08 Period Ending: 05/15/Da Company: G & M Construction Address: 211 W. Mesquite Avenue Palm Springs, CA 92264 Phpne/Fax: 760.322-6918 Fax: 760-77"708 Taxpayer ID#: 96-2417.032 Date: 66121/08 STATEMENT OF CONTRACT AMOUNT 1. Original Contract Amount: 6 500,00 2. Net Authorized Change Orders: (as per attached breakdown) oo- 3. Adjusted Contracted Amount (1 & 2): $ 6,600.09 4. Value of work completed this period $ 6 500.00 (as per attached breakdown) S. Value of Authorized Change Orders: $ -0- (as per attached breakdown) 6. Value of Work Completed Previously $ 0� 7. Total (4, 5, & 6): $ 6,500.00 8. Less Retention: (10%) -0_ 9. . Total less retention- $ 6500.00 10: Less Funds Received (deduct): $ 11. AMOUNT-OF THIS REQUEST: $ 6,500.00 6060C 7 ® Subsidiary of Happy Traveler 211 West MesquiteAvenne Fed W 095-2417032 Palm Spriztgs, California 92264 Lia SA-272619 (760) 322-6918 Fax(760)778-6708 General Engineering • Grading • Pipeline • Hazardous Waste Asbestos Demolition May 21, 2008 Craig Toms Assistant Director of Aviation Palm Springs International Airport 3400 E. Tahquitz Canyon Way Palm Springs, CA 92262 Regarding: Main Terminal Sidewalk Invoice#: 052108-B Main Termini I Additional sidewalk 1. Cut, remove, and dispose of grass........................................$ 2,500.00 2. Regrade area.........................................................................$ 700.00 3. 600 sq. ft. of concrete @ $5.501sq. ft.....................................$ 3,300-00 Total ................................. .....................5 f.5.0�0,OD r 0 a 0 C