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HomeMy WebLinkAbout7/30/2008 - STAFF REPORTS - 2.F. U y. v+ �L "•nxmm`"tl ,V' City Council Staff Report July 30, 2008 CONSENT CALENDAR Subject AMENDMENT NO. 2 TO CONSTRUCTION ADMINISTRATION CONTRACT FOR THE GENE AUTRY TRAIL WIDENING (VISTA CHINO TO UPRR), CITY PROJECT NO. 02-03 From: David H. Ready, City Manager Initiated by: Public Works and Engineering Department SUMMARY Approval of Amendment No. 2 to the WEC Corporation contract (Agreement No. 5525) revises the total contract amount for construction inspection and administration services to $450,506; an increase of $34,580 for additional construction services and a prolonged construction schedule of the Gene Autry Trail Widening (Vista Chino to UPRR), City Project No. 02-03. RECOMMENDATION: 1) Approve Amendment No. 2 to Agreement No. 5525 with WEC Corporation in an amount of $34,580 for a revised total contract amount of $450,506 for the Gene Autry Trail Widening, City Project No. 02-03, and 2) Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: On July 25, 2007, the City Council originally approved a contract services agreement with WEC Corporation, to provide the City with turn-key construction inspection and administration of the Gene Autry Trail Widening, City Project No. 02-03. On July 25, 2007, the project was also awarded by the City Council to McKenna General Engineering, Inc. The contract award amount was $4,383,933 and construction of this project started on August 20, 2007. The construction contract originally included 120 working days for completion of the project, however, at the City's request, changes to the planned widening at Vista Chino were coordinated with Caltrans. The Public Works and Engineering Department n • ITEM NO. " City Council Staff Report July 30, 2008- Page 2 WEC Corporation Contract, Amendment No. 1 (CP 02-03) coordinated the design of an additional southbound right-turn lane, and a second (dual) southbound left-turn lane at Vista Chino, to be consistent with ultimate lane configurations identified in the City's General Plan Update Traffic Impact Analysis. Although, previously, an additional 40 working days (8 weeks) was added to the construction contract to allow for the additional work being processed through Caltrans, delays with Caltrans required that the construction contract be further extended. The proposed $34,580 amendment to the contract with WEC Corporation increases the hours budgeted for the Resident Engineer (24 hours @ $160/hour), Construction Inspector (80 hours @ $115/hour), Public Works Administrator (160 hours @ $78/hour), and additional time for materials testing and laboratory fees. The contract is paid on a time and materials, not to exceed, basis. The additional time and services required of WEC Corporation are necessary to complete the construction inspection and administration of the Gene Autry Trail Widening (Vista Chino to UPRR) project, and staff recommends approval of Amendment No. 2 to their contract. FISCAL IMPACT: All costs associated with this project are reimbursed up to 75% by Regional Measure A funding. Currently, Agreement No. 4393 with CVAG provides the City with $7,875,000 in Regional Measure A funding for the Gene Autry Trail projects. In accordance with Agreement No. 4393, sufficient funding is available in Regional Measure A account 134- 4497-50217. SUBMITTED: David J. Barakian Thomas J. W on Director of Public Works/City Engineer Assistant Cit Manager David H. Ready, City Manager Attachments: 1. Amendment No. 2 to WEC Corporation Agreement AMENDMENT NO. 2 TO CONTRACT SERVICES AGREEMENT NO. 5525 WITH WEC ENGINEERING CORPORATION GENE AUTRY TRAIL WIDENING, CP #02-03 The following articles of Agreement No. 5525 are hereby amended to read as follows' SECTION 2.1 Maximum contract amount is amended to Four Hundred Fifty Thousand Five Hundred Six Dollars ($450,506.00). SCHEDULE OF COMPENSATION (Exhibit"C) - Please see attached sheet. Purchase Order Number(s)' 816389 Agreement Number: 5525 Original City Council Approval: July 25, 2007 Original Resolution Num ber: 22009 Original Contract Amount: $ 339,856 Amount of Previous Increase(s) $ 76,070 Amount of This Increase 5 34,580 Amended Total: $ 450,506 Account Number(s). 1 34-4497-502 1 7 134A498-50217 SIGNATURES ON LAST PAGE 06GON EXHIBIT C is replaced with the following exhibit: Payment for services rendered under this Agreement shall be paid on a not to exceed, on a per-hour basis, as follows: Project Senior Manager! Construction Office Soils/Materials Laboratory Total Total Resident Inspector Engineer Technician Manager Hours Cost Engineer Task Description $160.00 $115.00 $78.00 $105.00 $165.00 1 Pre-Construction Services 24 12 28 4 0 68 $7,824 2 Construction Services 552 1560 864 588 54 3618 $406,762 3 Post-Construction Services 40 120 40 0 0 200 $23,320 Total Hours/Costs 616 1692 932 692 54 2852 Professional Fees $98,560 $194,580 $72,696 $62,160 $8,910 $436,906 Reimbursable Expenses $600 Laboratory Testing Costs $13,000 GRAND TOTAL OF CONTRACT(NOT TO EXCEED) $450,506 The City reserves the right to re-allocate hours between the tasks, to address changes to services required during the progress of the work, including increases to task amounts, provided, the total not to exceed amount is not exceeded. Fees include all reimbursable expenses, unless as otherwise specifically shown. Reimbursable expenses only apply to costs associated with initial office and file set-up, and the pre-construction photo survey. All other reimbursable expenses are included in the hourly rates indicated above. Laboratory testing costs shall be reimbursed up to the total amount not to exceed, subject to review and approval of receipts for invoiced laboratory testing. Compensation shall be paid monthly, based on submitted invoices showing hours charged to each task, and receipts for reimbursable or other direct expenses. 0 0 a 0 CD sr. Except as specifically amended by this Amendment No. 2, all terms and provisions of Agreement No. 5525 remain in full force and effect. ATTEST: CITY OF PALM SPRINGS, a California charter city By City Clerk By: City Manager APPROVED AS TO FORM: By: City Attorney CONTRACTOR: Check one:_Individual_Partnership_Corporation Corporations require two notarized signatures: One signature must be from the Chairman of Board President,or any Vice President.The second signature must be from the Secretary,Assistant Secretary,Treasurer Assistant Treasurer,or Chief Financial Officer), By By: Notarized Signature of Chairman of Board, Notarized Signature Secretary,Asst Secretary, President or any vice President Treasurer, Asst treasurer or Chief Financial Officer Name Name Title, Title. State of f State of County of �ss County of �ss On before me On before me, personally appeared personally appeared who proved to me on the basis of satisfactory evidence) to be the person(s) who proved to me on the basis of satisfactory evidence)to be whose name(s) is/are subscribed to the within instrument and the porson(s) whose name(s) is/are subscribed to the within acknowledged to me that he/shc/they executed the same in instrument and acknowledged to me that he/she/they his/herltheir authorized capacity(ies), and that by his/her/their executed the same in his/her/their authorized capacity(ies), signature(s)on the instrument the person(s),or the entity upon and that by his/her/their signature(s) on the Instrument the behalf ofwhich the person(s)acted,executed the instrument. person(s), or the entity upon behalf of which the person(s) acted,executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph Is true and I certify under PENALTY OF PERJURY under the laws of the correct State of California that the foregoing paragraph is true and correct WITNESS my hand and official seal. WITNESS my hand and official seal Notary Signature, Notary Signature: -- Notary Seal: Notary Seal.