HomeMy WebLinkAbout7/30/2008 - STAFF REPORTS - 2.K. ppLM SA
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City Council Staff Report
July 30, 2008 CONSENT CALENDAR
Subject: Purchase of Big Belly Solar Powered Trash Compactors
From: David H. Ready, City Manager
Initiated By: Director of Public Works/City Engineer
SUMMARY
The Big Belly solar powered trash compactor uses a 30 watt solar panel on its top to
charge a battery that powers a motor to crush garbage. By compacting trash, city
workers need to make fewer trips to empty bins, which reduces congestion and diesel
exhaust. A Big Belly compactor can compact trash at a five to one ratio. This
compacting can eliminate three out of five trips by City staff to empty the containers.
RECOMMENDATION:
1. Approve the sole source purchase of ten (10) Big Belly Solar Powered Trash
Compactors from Big Belly Solar Inc., of Needham, MA in the amount of
$43,057.
STAFF ANALYSIS:
In April 2007, the City began a ninety day pilot program in the downtown area to
evaluate the effectiveness of four solar powered Big Belly Cordless trash compactors
which were intended to improve the trash collection service in this busy area.
The Big Belly solar powered trash compactors are fully enclosed cordless solar
powered trash containers that provide point of disposal trash compaction in much the
same manner as a kitchen trash compactor does. Each unit is constructed of heavy
gauge metal. The units do not require any special equipment to operate or service and
are fully compatible with current operations.
An internal sensor senses when disposed trash reaches the top of the internal container
and automatically activates a ram that compacts the trash. The only internal moving part
is a chain driven wheel that causes the ram to compact trash. All power to operate the
compactor is derived from solar power which charges a battery. The battery can hold a
charge for up to two weeks.
ITEM NO. J: Gz.
City Council Staff Report
July 30, 2008—Page 2
Purchase of Big Belly Solar Powered Trash Compactors
The fully enclosed system design eliminates trash overtlow, hides unsightly trash,
controls pests and vectors, and reduces litter. The design also eliminates any noise
that might emanate from the compaction ram.
Because trash is compacted at the point of disposal, the Big Belly containers require
less service by City crews. Big Belly containers in use in San Diego and Anaheim,
servicing the same kinds of trash experienced in our area, can hold up to eight times as
much trash as the containers we are currently employing. Given this performance, we
can conservatively estimate that a five to one ratio of needed service can be achieved
by utilizing the Big Belly trash containers.
This means less servicing by the crews. In turn, less servicing by street crews frees
them up to perform other needed tasks. Less needed service also results in less trips
with City trucks emitting particulates, smog, and toxic air pollutants which affect us all
but especially small children and the elderly_
We implemented the pilot Monday, April 16th, 2007 by deploying four of the Big Belly
containers, along with magnetic signage attached to the Big Belly containers indicating
that these were solar powered containers and that this was a pilot program, in the high
traffic area outside and adjacent to Starbucks on South Palm Canyon Dr. We covered
up the existing trash containers to ensure that visitors and patrons would be forced to
use the Big Belly trash containers.
At various times during the course of the pilot program City staff, the City's Recycling
Coordinator, and Big Belly vendor reps visited the subject area to observe usage of the
containers, to ask visitors, patrons and business owners their opinions of the viability of
the containers, and to evaluate the reliability of the containers.
The containers were very well received. Most people we asked thought it was a
wonderful and worthwhile endeavor to use solar power for the containers. A comment
from one business owner was "...they look great and are very neat and tidy." A
comment from another business owner was "Everyone I have spoken to likes the look
and the idea of them." An out-of-town visitor stated, "I have never seen a solar powered
trash can, it is a really good idea. California gets all the new innovations first. "A
resident commented, "I think it is good the City is trying to go more green...".
Additionally, the pilot program received very favorable print and television coverage.
On July 16th, 2007 we ended the pilot program. While we were picking up the Big Belly
containers we had a group of five patrons who frequented Starbucks almost daily
express their dismay that the containers were being removed and commenting that they
certainly hoped the City would purchase Big Belly containers for use throughout the
City.
We also held a post pilot program meeting with the City crew members that serviced the
Big Belly containers. Their comments were generally positive regarding the containers.
Some crew members commented that instead of emptying the existing containers daily,
they could empty the Big Belly containers every third day_
010000
City Council Staff Report
July 30, 2008— Page 3
Purchase of Big Belly Solar Powered Trash Compactors
City workers did note that it took slightly longer to service the Big Belly containers than
the existing containers due mostly to having to open the Big Belly containers and pulling
out the bag rather than just reaching in and grabbing the trash bag as they do now with
the existing trash containers. It was also noted that even though we had magnetic
signage on the sides of the Big Belly containers stating they were for trash, we could do
a better job of informing the public about them.
Finally, crews found that the Big Belly's did a good job in areas where trash was smaller
scale, such as coffee cups, napkins, etc. However, where there were food
establishments that created odd-sized trash like pizza and take out boxes, therefore,
like the trash receptacles currently used, the Big Bellies did not accommodate those
odd size pieces. This resulted in patrons leaving trash next to or on top of the Big Belly.
In reviewing the large quantity of trash including large and odd sized pieces, it was
determined by the Department Parks and Recreation that the Big Bellies would be most
effective placed in the Uptown area, rather than Downtown_ The Parks Department also
believes that the Downtown creates more large trash pieces that will not fit in the Big
Bellies, and that Downtown has a larger staff presence, that are able to respond to
those items immediately.
When establishing the pilot program, the City set forth several goals we hoped to
accomplish with this endeavor: Increasing service levels while also reducing staff time
to collect trash in the downtown area; reducing the emissions from City vehicles
involved in downtown trash collection by reducing the number of times per week trash
receptacles needed servicing; reducing the number of trash containers in the downtown
area thereby reducing visual blight; reducing pests and vectors present around trash
receptacles; and eliminating the opportunity for scavenging to take place.
The Big Belly solar powered trash compactor is the only product of its type on the
market that we have been able to find. No other manufacturers of a product such as
this that will meet the City's needs were found in the research that was done
As a result of the pilot program that was conducted and no other apparent
manufacturers in the market, pursuant to Sections 7.04.010 and 7.04.020 of the
Municipal Code, the City Council may approve a sole source award of a purchase order
under a "Special Circumstance" method without competition when a good faith review of
available sources results in only one known vendor. Due to the specialization of these
solar powered compactors and apparent lack of other such systems on the market, and
the successful pilot test program, staff recommends Council approve a sole source
award for the procurement of the compactors.
FISCAL IMPACT:
In March 2008, the City of Palm Springs received a COLMAC grant in the amount of
$42,700 for the purchase of Big Belly Solar Powered Trash Compactors. The cost of
ten (10) Big Belly compactors, including shipping and taxes, is 43,057. The difference of
$357 can be taken from AB 939 funds, Account No. 126-1280-51530.
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City Council Staff Report
July 30, 2008 - Page 4
Purchase of Big Belly Solar Powered Trash Compactors
David J_ Barakian Thomas J. ilson
Public Works Director/City Engineer Assistant Ity Manager-Development
David H. Ready, City M
Attachments:
1. Big Belly Solar Powered Trash Compactor Quote for ten (10) Containers dated June 25,
2008,
2. Picture of the Big Belly Solar Powered Trash Compactor.
3. Grant Approval Letter
06 A
June 25, 2008
Quote Number: 39624EEM2
PRODUCT QUOTATION
Quote Requested By Bill To Ship To
Gary Calhoun City of Palm Springs Gary Calhoun
City of Palm Springs 3200 E.Tahquitz Canyon Way City of Palm Springs
3200 E.Tahquitz Canyon Way Palm Springs,CA 92263 3200 E.Tahquitz Canyon Way
Palm Springs,CA 92263 Palm Springs,CA 92263
O. 760-323-8263 C.760 574-2582 O.760-323-8263 C.760 574-2582 O.760-323-8263 C.760 574-2582
gary.calhoun@palmsprings-ca.gov gary.calhounApalmspnngs-ca.gov gary.calhoun@palmspdngs-ca gov
The following quotation is provided at the request of the above customer for solar-powered waste compaction devices from
BigBelly Solar.
Qty Description Unit Price Extended
10 BigBelly 3 Solar Compactor $ 3,795.00 $ 37,950.00
10 CUSTOM COLOR Side Panel and Hopper $ 85.00 $ 850.00
4 Operations Manual $ - $ -
Subtotal $ 38,800.00
S&H $ 1,250.00
Tax @ 7,75% $ 3,007.00
"F.O.B. Destination, Pre-Pay&Add" Estimated Total $ 43,057.00
Each B63 System includes 2 front door keys,2 magnetic key fobs,and a quick start guide.
Thank you for your interest in BigBelly products. Please do not hesitate to call us with any question or comment Prices valid
for 60 days from above date.
Notes:
Terra Cotta Custom Color Side Panels and Hopper_Shipment will occur within 2-3 weeks of receipt and
acceptance of Purchase Order,please allow 7- 10 days transit time from date of shipment.
BigBelly Solar is not set up to collect and remit California State Taxes and will not Invoice for this since
the company is a non Califomia based supplier.
Sincerely, Ernest E. Moniz
BigBelly Solar
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50 Brook Road, Needham, MA 02494 www.bigbellysolar.com T:888-820-0300 ext 812 F: 1-866-824-8865
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those terns shall be deemed a counter-ofFerto and rejection ofyoru prior offer.
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Shipment.Products shall be shipped from BigBelly Solars facility,in accordance With INCOTERMS as republished in 2000 and delivered as specified on The front hereof You hereby
agree that ill ch irge.:unit coos the freight,Camnge,delivery,Inertia,inert.,tam- nhlMirp and hnndhng of the mrTehandre(collecuvoly,"Freight Cass')shall be the sole
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attorneys'Fees will ho added W The mount duo herendev
Warrant;Cmihnc BigBelly Solar warrants that Fora period oFI3=after delivery oFthe product(s),the products will be free in all material respects from defective material and faulty
workmamhip mad sli:dl his in..inpll:nce with the applicable I3i Belly SolenpeciGmidnm in dI in.de i:d rcred. All Modud-:will be f=i!;had.:ubjecuo 131E3Lhy Solar,s.mdnrvi
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Executive Office Larry Parrish
County of Riverside * County Executive Officer
9, 18q�
March 6, 2008
Troy Butzlaff
Assistant City Manager MAP 1 0 Za0$
City of Palm Springs
3200 E. Tahquitz Canyon Way
P.O. Box 2743
Palm Springs, CA 92263-2743
Dear Troy,
Congratulations on preparing a successful grant application. Palm Springs will now be
able to purchase the following two projects: solar powered trash compactor and the first
year of the gas treatment system that you requested with COLMAC funds. Two copies
of the grant award documents are enclosed. Please have David Ready, City Manager,
,sign both copies and then return them to me at the Executive Office, 4080 Lemon
Street, 41h Floor, Riverside, CA 92501.
After Larry Parrish signs the agreements a fully executed copy will be mailed to you.
Please note that quarterly progress reports are due, a change from the past awards.
If you have any questions, or need further information please contact me. My direct line
is (951) 955-1125. Thank you.
Sincerely,
El gab th Olson
Sr. Management Analyst
Enclosures
Robert T. Andersen Administrative Center
4080 Lemon Street•4"' Floor 9 Riverside, Caliromia 92501 . (951)955.1100 . Fax(951)955-1105 (�