HomeMy WebLinkAbout11/17/2004 - STAFF REPORTS (6) DATE: November 17, 2004
TO: City Council
FROM: Director, Department of Parks and Recreation
AMENDMENT#7 TO AGREEMENT#4372 WITH PAC WEST LAND CARE, INC.
RECOMMENDATION:
That City Council approve Amendment#7 to Agreement #4372 between the City
of Palm Springs and Pac West Land Care, Inc.
SUMMARY:
Pac West Land Care, Inc. (Pac West) is the City's contractor for parks
maintenance services. Staff is recommending the approval of Amendment#7 to
Agreement #4372 to compensate Pac West for maintenance services to the
Mountain Gate project(Parkway Maintenance District#10).This change will result
in an annual increase of$42,232.20, for a new contract amount of$955,915.44
for fiscal year 2004-05.
BACKGROUND:
The City will soon complete the Mountain Gate project (Parkway Maintenance
District#10), which will require an amendment to the parks maintenance contract
with Pac West for the remainder of the year. The following changes to the contract
are being recommended:
Base contract amount for fiscal year 2004-05 $913,683.24
Add - Mountain Gate (Parkway Maint. Dist. #10) (annual amount) 42,232.20
New contract amount for Fiscal Year 2004-05 $955,915.44
The above contract adjustment is based on a unit price for required maintenance
tasks at the location. The annual amount is consistent with those for similar tasks
in other areas of the community and in the original Agreement#4372.
Funds to cover the cost of this increase come from Parkway Maintenance District
#10 and are paid by the property owners as part of their property taxes.
/�COT'T MIKESELL, Director
Department of Parks and Recreation
APPROVED '
City Manager REVIEWED BY DEPI OF FINANCE
ATTACHMENTS
1. Letter dated September 24, 2004 from Pac West Land Care, Inc.
2. Amendment#7 to Agreement#4372
3. Minute Order ,^h�
""� 9/24/2004 09:24 7603239345 PAC WEST LAND CARE I PAGE 01
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Pac West
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,and Care, Inc*
Landscape Management
i
zbet 24,2004
CITY OF PALM SPRINGS
.Attu;Ted Molhoek
10. poi 2743
pa"2x Springs, CA 92263-2743
Re: Monthly landscape maintenance for Mountain Gate(track: 30963)
T-1d,
P AG:WEST LAND CARE INC,is pleased to submit its proposal for Mountain Gate monthly
landscape maintenance for the City of Palm Springs. This proposal includes all materids,
equipment and supervision necessary to complete the following work.
cost rnondal aimuall
$3,519.35 $42,232.20
A,,Ahorized by: date:_
City of Palm Springs
If you should have any questions or if I can be of fiuthez assistance please do not hesil ate to call
mz au(760) 323-9341
Rasr ussen
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--2000 Execudve Dr. Palm Springs Cn, 92262—�
Contractors' License: C27-507277 (760) 323-9341 (800) 464-PWLC NIX: (760) 323'-9345
C0FA Pest Control Operaltors' License: 38925
AMENDMENT NO. 7 TO AGREEMENT NO. 4372
CONTRACT SERVICES AGREEMENT
THIS SEVENTH AMENDMENT TO THE CONTRACT SERVICES AGREEMENT (herein "Seventh Amendment'), made and
entered into on the day of , 2004, by the City of Palm Springs (herein "City'),
a municipal corporation,and Pac West Land Care, Inc.(herein"Contractor"), amends that certain Contract Services Agreement
dated June 20, 2001 (herein "Agreement'), including Amendments 1, 2, 3,4, 5 and 6 by and between the same parties
1. Section 2.1, "Contract Sum."The Contract Sum is increased by$42,232.20 from $913,683.24 per year to$955,915.44 per
year through June 30, 2005
2. Exhibit A, "Scope of Services," Section 2.01, shall be amended to add the following parkway to the landscaped areas to be
maintained under the provisions of the Contract:
XX. Mountain Gate(Parkway Maintenance District#10)
3 Exhibit C, "Schedule of Compensation," is hereby amended to add the following to the "Bid Schedule" and the attached
"Parkways Fundamental Task Lists/Frequency Schedules:"
LOCATION ANNUAL COST
Mountain Gate(Parkway Maintenance District#10) $42,232.20
4. Except as expressly stated herein, all terms and conditions of the Agreement shall remain unchanged and in full force and
effect.
IN WITNESS WHEREOF, the parties have executed and entered into this Seventh Amendment as of the date stated above
ATTEST. CITY OF PALM SPRINGS, CALIFORNIA
City Clerk City Manager
APPROVED AS TO FORM: CONTRACTOR
By:
City Attorney Pac West Land Care, Inc.
MINUTE ORDER NO.
APPROVING AMENDMENT #7 TO AGREEMENT
#4372 BETWEEN THE CITY OF PALM SPRINGS
AND PAC WEST LAND CARE, INC. A-
I HEREBY CERTIFY that this Minute Order, approving Amendment#7 to Agreement#4372
between the City of Palm Springs and Pac West Land Care, Inc., was adopted by the City
Council of the City of Palm Springs, California, in a meeting thereof held on the 17t" day of
November, 2004.
BY: KATHIE HART
Acting City Clerk