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Home My WebLink About9/17/2008 - STAFF REPORTS - 2.B. f PALMSa U Yn yC�Y'o nn� p� e rq<AFORN�¢^ City Council Staff Report September 17, 2008 CONSENT CALENDAR Subject: APPROVE THE WASTEWATER TREATMENT PLANT SECURITY PERIMETER FENCE DESIGN NOTICE TO PROCEED TO VEOLIA WATER NORTH AMERICA-WEST, LLC From: David H. Ready, City Manager Initiated by: Public Works and Engineering Department SUMMARY Approval of this item will authorize Veolia Water North America-West, LLC ("Veolia") to proceed with the final design of a security fence around the City's wastewater treatment plant. RECOMMENDATION: 1) Approve a Notice to Proceed to Veolia Water North America-West, LLC, in the amount of $29,096 for final design of a security perimeter fence around the wastewater treatment plant, City Project No. 08-11. STAFF ANALYSIS. On April 26, 2007, Carollo Engineers submitted its final Wastewater Treatment Plant Capital Rehabilitation and Repair Plan. The plan consisted of several capital project recommendations listed with priority rankings. Under the heading of General Sitework Infrastructure, a site perimeter fence and the installation of a security controlled access entrance gate were listed as Priority 2 ranked projects (those projects recommended for completion on a five year schedule). In a subsequent meeting on June 29, 2007, this project was re-prioritized to Priority 1 status by staff, with a goal of initiating the project within one year. Currently, the wastewater treatment plant has a chain-link fence surrounding its perimeter, which extends approximately 7,500 feet bordered by Demuth Park, the Tahquitz Creek Golf Course, and Gene Autry Trail. A more secure perimeter fence is required for the wastewater treatment plant. ITEM NO. City Council Staff Report September 17, 2008 Notice to Proceed for WWTP Security Perimeter Fence Design Section 5.3 of the City's Wastewater Services Agreement with Veolia Water North America-West outlines the process for implementation of capital projects at the wastewater treatment plant. As the City has determined a Capital Improvement Plan (CIP) for the wastewater treatment plant pursuant to the Carollo Engineers report, which includes construction of a new perimeter security fence, in accordance with Section 5.3 the perimeter security fence project is considered a "Needed Capital Project Pursuant to Section 5.3 (f) "Procurement Process" of the Veolia agreement, staff invited Volia to submit a proposal for the preliminary design of the perimeter security fence project, subject to review, negotiation and approval by the City. Subsequently, Veolia submitted a proposal to prepare preliminary plans for the perimeter security fence project at a cost of $24,500; notice to proceed with the preliminary plans was given to Veolia under City Manager authorization, pursuant to the City's Procurement Ordinance. A preliminary plan was prepared by Veolia's consultant, Randy Purnell Landscape Associates, which originally proposed construction of an 8 feet high colored steel fence, with an angled, triple-point picket at the top for security along certain segments between the treatment plant and Demuth Park, and construction of an 8 feet high "Omega" steel wire rod fence along the remaining perimeter. On July 21, 2008, staff presented the project to the Architectural Advisory Committee (AAC). The AAC reviewed the preliminary plans and had the following comments: • The steel picket fence is "angry" looking; • The "Omega" steel wire rod fence is preferred; • What landscaping improvements can be done along the Gene Autry Trail frontage? The AAC ultimately approved the preliminary fence plans (including the segments of steel picket fence between the wastewater treatment plant and Demuth Park), but voted to restudy the security fencing along the Gene Autry Trail frontage, to ensure that some form of landscape setback and landscaping is provided. Staff reconsidered the proposed security fence plan, and in consultation with Veolia, revised the preliminary plans to eliminate any of the steel picket fence, and to include construction of all "Omega" wire rod fence. The frontage of Gene Autry Trail was revised, to create a 7 feet wide landscape setback adjacent to the street, with a new 2'6" wide bench behind the fence (within the adjacent percolation pond) to allow for additional landscape behind the perimeter fence. On August 11, 2008, staff presented the revised perimeter security fence plans to the AAC, who upon review, approved the plans as submitted. An example of a steel wire rod fence to be used is included as an attachment. Veolia has submitted a proposal for final design of the perimeter security fence by Randy Purnell Landscape Associates in an amount not to exceed $29,096. Staff 12 City Council Staff Report September 17, 2008 Notice to Proceed for VNNTP Security Perimeter Fence Design requests that the City Council authorize staff to issue a Notice to Proceed to Veolia for the final design in an amount of$29,096, FISCAL IMPACT: The price for this work was negotiated pursuant to Section 5.3 of the Agreement and will not exceed $29,096. Sufficient funds are available in the Wastewater Treatment Fund Account No. 420-6800-57025 (Security Fencing). /AtIt"u4m � �- G;L�Mo- &1&12,� pp,, __David J. Barakian Thomas J. Wil n 'Director of Public Works/City Engineer Assistant City anager David H. Ready, anager Attachments: 1) Wire Rod Fencing Detail Fa {7aa}324.68: FAX i-nol 90?`f717 v✓Im rpin nar 711390 H Wr I i➢,suIir A,Rancho V ragr.C-A q?77c R P L A U I � I - U - - < cn J J w.l D IL Ills I11 .fir, W. LI IliliII ' �IS'11, 1I, I .....1 - , � - - - - - ._ 7 Wire Rod Fencing �I,. LI, Wore Rod fencing provides an aesthetically pleasing alternative to chain link fencing while providing height and a climb resistant facade The density of the weave provides added security while a number of treatments to the top of the fencing could provide either added .. •+ r rsy security or an aesthetic relief This material Is also hard to cut when,the tighter mesh Is utilized as cutting tools cannot be inserted into the small openings in order to grab hold ___ — r•' and cut. Veolia Water Facility Perimeter 12-19-d7 Possible Wall Types