HomeMy WebLinkAbout12/15/2004 - STAFF REPORTS (7) DATE: December 15, 2004
TO: City Council
FROM: Convention Center Project Administrator
CONVENTION CENTER PROJECT CHANGE ORDER AUTHORITY
RECOMMENDATION:
It is recommended that the City Council ratify all Convention Center Project Change Orders
approved by the Project Administrator through December 15, 2004 and authorize an
additional $500,000 in Change Order approval authority for the Project Administrator.
SUMMARY:
This action would ratify all Change Orders issued to date and provide for additional authority
to the Project Administrator to allow for the continued smooth flow of the project.
BACKGROUND:
On October 15, 2003 the City Council approved Resolution No. 20766 establishing
administrative parameters for the Convention Center Project. Included in those parameters
was the authority for the Project Administrator to approve Change Orders up to $500,000,
with regular reports to City Council, and the ability for the City Council to extend the
authority.
Attached is the "Contract Status Report' for the Convention Center Project dated 19 Nov.
2004, showing total Change Orders to date at$157,106. Two of the Trades, No. 30 Asphalt
and No. 31 Misc. Concrete were negotiated Change Orders with the Site Grading Trade
Contractors (No. 3A) as the prices agreed to were below the original budgets for the Trades.
These two trades equal$142,472 and when added to the Change Orders referenced above,
the total Change Orders to date comes to$299,578. (Note:The total Change Orders though
December 15, 2004 will be updated at the Council meeting).
The attached Resolution would ratify all Change Orders approved by the Project
Administrator through December 15, 2004 and would authorize an additional $500,000 in
authorrity.
Allen F. Smoot
Convention Center Project Administrator
Approved �k '<
City Manager
Attachments:
1. Resolution
2. Contract Status Report
CONTRACT STATUS REPORT
PALM SPRINGS CONVENTION CENTER EXPANSION PROJECT
DATED: 19 No. 04 Note: Contract Amount includes any change orders approved at time
of award.
Trade# Description Contract Amt. Change Orders Adjusted Contract
1 Demolition 369,233 0 369,233
2 Dry Utilities 114,406 0 114,406
3 Site Demolition 325,000 0 325,000
3A Site Grading 400,000 38,575 438,575
3B Shoring 22,154 -2-1,970 184
4 Drilled Caissons 153,000 44,488 197,488
6 Site Concrete 352,276 -10,010 342,266
7 Landscape & Irrig. 381,800 0 381,800
8 Conc. & Reinforcing 1,867,000 67,939 1,924,939
9 Stone/Masonry 1,863,306 459 1,863,765
10 Structural Steel 8,540,000 30,335 8,570,335
12 Drywall/Stucco/Studs 5,970,740 2424 5,973,164
13 Roofing 573,170 0 573,170
1d Flash/Sheet Met. 348,095 36,982 385,077
15 Doors,frames,Hardwarr 179,200 2,673 181,873
16 Glass & Glazing 585,700 0 585,700
17 Acoustical Ceilings 1,530,777 0 1,530,777
18 Tile 94,500 0 94,500
19 Carpet 251,350 0 251,350
20 Painting 350,000 0 350,000
21 Plumbing 700,000 2,524 702,524
22 HVAC 2,626,743 0 2,626,743
23 Fire Sprinklers 269,000 0 269,000
24 Electrical 1,511,000 -51,885 1,459,115
25 Wet Utilities 623,880 4,719 628,599
26 Mill Work 117,330 0 117,330
27 Waterproofing 34,620 0 34,620
29 Special Doors 24,500 0 24,500
30 Asphalt Ch to 3A 78,200 0 78,200
- 31 Misc. Concr 3A 64,272 0 64,272
32 Toilet Compartments 20,605 0 20,605
33 Misc. Specialties 62,550 0 62,550
34 Signage 200,000 0 200,000
35 Operable Walls 499,630 0 499,630
38 Direct Purchase Equip. 1,598,120 9,853 1,607,973
40 N. Parking Lot 553,178 0 553,178
41 Carpet Tile 221,052 0 221,052
42 Utility Relocation 84,953 0 84,953
43 General Requirements 641,025 0 641,025
44 FF&E 400,000 0 400,000
TOTALS 34,592,365 167106 34,749,471
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BUDGET STATUS REPORT
PALM SPRINGS CONVENTION CENTER EXPANSION PROJECT
19 Nov.04
BUDGET ITEM AMOUNT
Funds Available From Bond Issue 44,580,542
Funds Available From E Blueprinter 10,300
TOTAL AVAILABLE FUNDS 44,590,842
Soft Cost Items
Architectural Design 3,184,972
Environmental Documents 58,000
Topo Survey 18,000
Pre-construction CM services 174,502
CM Services 1,870,825
CM Fee Increase 336,014
City Representative 349,080
Plan Check 21,601
Testing & Inspection 180,000
Blueprinting 200,000
City Administration Cost 160,000
Builders Risk Insurance 50,031
Pre-opening Marketing 350,000
Subtotal Soft Costs 6,953,025
Construction Costs
FF&E Set Aside 400,000
Security Set Aside 50,000
Utility Relocations 83,973
General Requirements 641,025
North Parking Lot 553,178
Direct Purchase Equipment 1,598,120
Original Trade Contractor Costs 31,315,089
Change Orders 157,106
Subtotal Construction Costs 34,798,491
TOTAL COSTS 41,751,516
CONTINGENCY REMAINING 2,839,326
J,41 3
RESOLUTION NO. 21164
OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, RATIFYING ALL
CONSTRUCTION CHANGE ORDERS FOR THE
CONVENTION CENTER PROJECT, CITY PROJECT
NO. 02-27, APPROVED BY THE PROJECT
ADMINISTRATOR THROUGH DECEMBER 15,2004AND
AUTHORIZING AN ADDITIONAL $500,000 IN CHANGE
ORDER AUTHORITY TO THE PROJECT
ADMINISTRATOR.
WHEREAS Resolution No. 20766 was approved by City Council on October 15, 2003 to
establish, among other parameters, the ability of the Project Administrator to approve
Change Orders up to $500,000 and then return for further authorization; and
WHEREAS with the project approximately 50% complete additional authority is now needed
to ensure the continue smooth construction process and the City Council desires to allocate
this additional authority;
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs, as
follows:
Section 1: That the City Council does hereby ratify all Construction Change Orders issued
by the Project Administrator through December 15, 2004.
Section 2. That the City Council does hereby authorize an additional $500,000 of Change
Order Authority for the Project Administrator under the same parameters as established in
Resolution No. 20766.
ADOPTED this 15" day of December, 2004.
AYES: Member McCulloch, Mills, Pougnet and Mayor Oden
NOES: None
ABSENT: Member Foat
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By:
City Clerk City Manager
REVIEWED & APPROVED AS TO FORM