HomeMy WebLinkAbout9/17/2008 - STAFF REPORTS - 2.J. fD
Vc' CITY COUNCIL STAFF REPORT
DATE: SEPTEMBER 17, 2008 CONSENT CALENDAR
SUBJECT: RUNWAY 31 L/13R PAINT REMOVAL
FROM: David H. Ready, City Manager
BY: Department of Aviation
SUMMARY
Over time, paint accumulates on the Airport runway markings and must be removed
periodically by professional contractors specializing in this procedure. This action will
authorize the work necessary to properly address the Airport's existing needs.
RECOMMENDATION:
1. Award a purchase order contract for the removal of runway paint to Extreme
Pressure Systems, Inc., in the amount of$29,853.00.
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
Maintaining the safety, integrity and functioning of Airport pavement is a top priority for
the Airport. Anticipating the need for removal of accumulated paint residue on the main
runway, the Airport budgeted for runway paint removal during FY 2008-09. The
Procurement Division conducted a Request for Quotation for the work based on
specifications provided by Airport staff. The City Procurement office performed an
extensive outreach to contractors, and were able to locate only three (3) firms that
perform this specific service. Quotations were solicited from all three, however only two
of the firms responded. The low bid was from Extreme Pressure Systems Inc. at
$29,853.00. Staff recommends the bid be awarded to Extreme Pressure Systems, Inc.
FISCAL IMPACT:
The $29,853 amount is within budget and available funds are in account 415-6050-
43200.
ITEM NO. �
City Council Staff Report
September 17, 2008 -- Page 2
Runway 31 L/13R Paint Removal
i
Thomas` olan, Executive Director, Airport
David H. Ready, City ger
Attachment: Quote of Extreme Pressure Systems, Inc.
11G-05-2006 TUP 00+08 1 H PROCUREMENT FAX HO, 760 323 B238 F. 03/07
IV.Airfield perativns:
a.C ontractor Is subject to all restrlotidns ane requirements of working within the Airport
Ope rations Area (AOA)•
b. C ontractor shell he escorted at all times inside the AOA by a SIDA hadged Airport employee.
C.
S DA padped escort shell have responslbllity for Airfield radio communications with
aryl Ing/departing alroraft and with the Air Traffic Covol Tower.
d,C mtrzactor shall comply wlth all Airport staff instrlrctons regarding AOA eperatlons,
V, Dates en Times of Operation:
a,VV ork shall be completed during late nights early a.m.hours,the dates and exact times to be
coot mated betwearl Owner and Gantraotor,but generally between 2330 and 0600 during the
mvn h of October.2008. Note that these times reflect projected flight activity during the scheduled
mom h of operation;however, night schedules are subject to change at any time. Every
reaa nable accommodation will be made by Owner'to ensure maximum availability of the runway
sUrfa re to Contractor. o
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TOTAL E310 PRICE
Project is located at the Palm Springs Intematlonal Airport located at 3400 E.Tahqultz
Canyon Way, Palm Springs, Callfornia.
Work must be completed no later than October 17,2008.
Successful Didder must provide evidence of insurance as more fulty described in Attachment
"A"he*o entitled to "Summary of Insurance Requirernenta for City Gentraets"-
It Is understo d and agreed thatthis quota may not be withdrawn for a period of thirty(30)days from
the date qFtt m opening thereof, And atnoJ/time In the case of the Successful Bidder.
NAME OFB DDER(PERS , F ORP)
ADDRESS( umber, Street, Sulfa , or P,O.Box)
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AD ESS( Ify,Sf te, ZIP)
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