HomeMy WebLinkAbout9/17/2008 - STAFF REPORTS - 5.A. SPECIAL EVENTS AND CONTRIBUTIONS FY 08-09
FY 08-09 Adoption Transfers FY 08-09
Proposed Budget From Revised
TITLE Budget Additions Unalloc Budget
Contributions:
Agua Caliente Museum 5,000 5,000
Date Festival 5,000 5,000
Mounted Police Contribution 9,600 9,600
Senior Center Contribution 52,880 52,880
Senior Inspiration Award 2,500 2,500
City Events:
Black History Parade 12,500 12,500
Community Concerts 22,000 22,000
July 4th Celebration 50,000 50,000
Parade forthe Festival of Lights 40,000 40,000
Parades of Palm Springs 40,000 40,ODO
PSHS Homecoming Parade 4,000 4,000
Veteran's Day Parade 35,000 35,000
Event Sponsorship:
Bike Weekend 35,000 35,000
Bob Hope Chrysler Classic 350,000 350,000
Bob Hope Chrysler- Budget Cut (350,000) (350,000)
International Film Festival 400,000 400,000
Modernism Week 20,000 20,000
Nabisco Tournament 26,000 26,000
Opera in the Park 3,850 3,850
Palm Springs Pride Parade 12,500 12,500
Tour De Palm Springs 18,000 18,000
Unallocated-All categories 87,000 13,000 (40,000) 60,000
Moved to Parks Dept Budget
Holiday Decorations 25,000 25,000
Printing 8, Publishing 5,000 5,000
GRAND TOTAL 798,330 85,500 0 883,830
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C'QLIFORN�P. CITY COUNCIL STAFF REPORT
DATE: SEPTEMBER 17, 2008
SUBJECT: SPECIAL EVENT GRANT FUNDING
FROM: David H. Ready, City Manager
BY: Department of Parks and Recreation
SUMMARY
Each year, the City considers special events and organizations that request
sponsorship to conduct their activities in Palm Springs. With an ever increasing
number of requests for sponsorships and grants, the City initiated for the 2008/2009
fiscal year a Special Events and Organization Grant Program for the purpose of
establishing a schedule and specific procedures for handling such requests. The
program has two types of grants: (1) the Special Event Grant, which can provide
funding and/or in-kind services for an event; and, (2) the Organization Grant, which
provides funding with which to conduct an organization's programs.
A review committee was created to evaluate the requests and provide funding
recommendations to the City Council. This report presents those funding
recommendations for the special event requests and also lists various organizations
that have requested funding but were not reviewed.
Given the significant current budget uncertainties at the State level, staff recommends
that the City Council take no action on additional funding at this time, and consider
these items in January 2009 when new information may be available regarding the
State budget condition and the status of the Special Distribution funding.
RECOMMENDATION:
Receive and file with direction to the City Manager to address the City Council in
January 2009 on the City's capacity to provide funding.
STAFF ANALYSIS:
This new program was designed to allow City Council an opportunity to consider all of
the funding requests as part of the yearly budget process. However, this first year did
not allow review prior to the budget preparation; therefore, at its June 18, 2008 meeting,
Item No. 5 • A •
City Council Staff Report
September 17-- Page 2
Proposed Special Event Grant Funding
City Council approved partial funding for some special events for this fiscal year and
directed a review committee make recommendations on the others.
The special events for which Council allocated funds through the 2008/2009 budget
process are: $22,000 for Community Concerts, $20,000 for Modernism Week, $12,500
for Palm Springs Pride, $18,000 for Tour de Palm Springs, and $35,000 for the Bike
Weekend. City Council also directed $100,000 for the Unallocated Special Event
account for the other requests. Two of these events had requests for amounts larger
than was presented to City Council on June 18, To address this, the gap in funding was
submitted to the review committee for consideration and recommendation to Council.
The City Manager established the Special Event Grant Review Committee comprised of
members of the Palm Springs Hospitality Association, the Agua Caliente Band of
Cahuilla Indians, MainStreet, the Palm Springs Bureau of Tourism's Program and
Budget Joint Advisory Committee, the Business Improvement District, the Office of
Neighborhood Involvement, and the Parks and Recreation Commission.
The Special Event Grant Review Committee met twice to review all special event
applications and made funding recommendations based upon the event's overall value
to community residents and visitors and/or the event's viability to generate room nights,
marketing visibility, and destination awareness.
In three cases, the committee requested additional financial information to substantiate
the donations to charities. Sufficient information was provided by Palm Springs Pride
and Women Running Wild, and the committee recommended funding these as
requested. Additional information was requested and is expected from Tour de Palm
Springs before the committee will make a recommendation on the event. The
committee's funding recommendations are below,
SPECIAL EVENTS
FUNDING FUNDING COMMITTEE
EVENT REQUEST APPROVED 6-18-08 RECOMMENDATION
BY COUNCIL For funding 9-17-08
Palm Springs Pride 20,000 12,5 00 $ 7,500
Festival & Parade
Opera in the Park $ 5,000 $ 3,850 $ 1,150
Women Running Wild 5K $ 1,200 $ 1200
Desert Classic Concours $57,500 $57,500
Desert AIDS Walk $ 7,500 7,500
Tour de Palm Springs $25,000 $18,000 No recommendation
until additional infor-
mation is provided.
Totals $ 116,200 $ 34 350 $ 74 850
C2
City Council Staff Report
September 17—Page 3
Proposed Special Event Grant Funding
ORGANIZATION REQUESTS
ORGANIZATION FUNDING REQUEST
Palm Springs High School Band $ 7,500
Palm Springs Boxing Club $ 22,500
Desert Arc (Foundation for the Retarded of the $ 23,351
Desert
Joey English Productions TV show) $ 12,000
Inland Empire Film Commission $ 20,000
FIND food bank $250,000
Total $335,351
FISCAL IMPACT:
The requests for special event funding total $81,850. The requests for Organization
Grant funding total $335,351. Current funds available for approval total $100,000 in the
Unallocated Funds Account 112-2018-42691.
Staff has been continually monitoring the State Budget process and the status of the
Special Distribution Fund. At the time of this report, the monies owed to the City from
the Special Distribution Fund were still being held by the State. There is no State
budget, but there are numerous State budget proposals which would negatively impact
local funding for the 2008/2009 fiscal year.
Given the uncertainty of local and State funding and the fragile national economy, the
City Manager recommends that the Council take no action at this time on these
requests and recommendations, and direct staff to bring the items back for
consideration in January 2009 when conclusive funding information may be available.
C��L�Q' &
Sha on Heider, Director Thomas J. Wilsc y Assistant City Manager
Department of Parks and Recreation
David H. Ready, City Mager
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