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Home My WebLink About1/5/2005 - STAFF REPORTS (5) DATE: January 5, 2005 TO: City Council FROM: Director of Aviation MODIFICATION NO. 5 TO LAW ENFORCEMENT REIMBURSABLE AGREEMENT BETWEEN THE TRANSPORTATION SECURITY ADMINISTRATION (TSA) AND THE CITY OF PALM SPRINGS RECOMMENDATION: It is recommended that the City Council approve reimbursement agreement Modification No. 5 with the TSA which add additional funding to the Reimbursable Agreement for law enforcement officer(LEO)services for flexible law enforcement response at Palm Springs International Airport for the period of October 1, 2004 through September 30, 2005. SUMMARY: Modification No. 5 adds additional funding to the Reimbursable Agreement for the period of October 1, 2004 through September 30, 2005. BACKGROUND: The TSA have allowed airports to return to flexible response to the security checkpoint which means officers need not be posted in close proximity to the security checkpoint at all times. The TSA offered to help fund some of the small airports in their effort to meet the flexible response criteria, and City Council approved the original reimbursement for additional law enforcement with the understanding that federal appropriations would be used to cover a portion of the costs for law enforcement officers assigned at the airport. The agreement is dependent upon Congress appropriating funds. Modification No. 5 adds additional funding to the Agreement for the period of October 1, 2004 through September 30,2005. If for any reason the program is cancelled the officers would be absorbed via attrition back into the Police Department. This is a TSA standard form reimbursement agreement containing security sensitive information which may not be amended and is on file with the City Clerk's office. Attached please find a Minute Order and Modification No. 5 for City Council consideration. Richard S. Wafgi, A.A.E. Director of Aviation APPROVE_ City Manager REVIEWED BY DEPT.OF FINANCE Attachments: 1. Minute Order , 2. TSA Reimbursement Agreement Modification No. 5 , Homeland Security W November 16, 2004 Allen F Smoot Executive Director- Airports Palm Springs International Airport, (PSP) City of Palm Springs, Department of Aviation 3400 E Tahquitz Canyon Way, Suite OFC Palm Springs, CA 92262 Re: Modification to Law Enforcement Personnel Reimbursable Agreement between the Transportation Security Administration and the City of Patin Springs, Department of Aviation; Agreement #DTSA20-03-P-01577 (Agreement) Dear Allen F Smoot: r Enclosed is your copy of Modification Number Cato the above-referenced Agreement. Modification Number 0 adds additional funding to the Agreement for the period of October 1, 2004 through September 30, 2005. This copy is for your files, and therefore no further action is required. Additionally, the purpose of this letter is to make you aware of some of the upcoming changes to the current process: ■ The TSA is in the process of migrating its financial tracking system to the Coast Guard's Service Center, located in Chesapeake Virginia. ■ Upon completion of the LEO Program's migration, invoices will be processed in Chesapeake and our office will no longer accept invoices for processing. Additionally, because this change impacts the current invoice processing system, a modification to the Reimbursement Agreement will be made and delivered to you with detailed instructions. ■ Since the Coast Guard uses an automated system, all vendors must register with the Central Contractor (CCR) http://www.ccr.gov to receive reimbursement. • If you are not already registered with the CCR, you must do so immediately. If you experience any difficulty registering with CCR, please contact them at their toll free number, 1-888-227-2423 for assistance. Invoices submitted by vendors not registered with CCR will not be processed. • To assist in tracking your status and registration with CCR, please provide your Dunn's Number via email, to my attention at your earliest convenience. E EEIC) << = Se�iirity d Finally, to ensure reimbursements are made in a timely manner, please continue to work with the FSD to secure their certification prior to submitting your invoices to Chesapeake. Invoices submitted without the FSDs certification will delay your reimbursement. If you have any questions, please do not hesitate to contact me by telephone at 571-227- 1526 or by email at christopher.gorham@dhs.gov. Sincerely, Chris Gorham Law Enforcement Office Transportation Security Administration cc: Thomas Anthony, FSD AMENDMENT OF SOLICITATION/1VIODIFICATION OF CONTRACT I.CONTaACT ID CODE PAGE OF PAGES 1 1 2 AMENDMENT/MODIFICATION NO, 3.EFFECTIVE DATE 4 REQUISn'ION/PURCHASE REQ.NO. 5 PROJECT NO pdapplicable) 0005 01 -October-04 21-05-5-LEF-228 6 ISSUED BY CODE 7.ADMINISTERED BY(Ifather than 11em6) CODE S2404A Transportation Security Administration TSA Headquarters—West Building loth Floor,TSA-25 601 South 12th Street Arlington,VA 22202-4220 Attention:Holly Hamilton Bolger,Office of Acquisitions 8 NAME AND ADDRESS OF CONTRACTOR(No,street,county,Sow and ZIP Cade) (/) 9A.AMENDMENT OF SOLICITATION NO City of Palm Springs,Department of Aviation(PSP) City of Palm Springs,Department of Aviation 3400 E Tahquitz Canyon Way,Suite OFC 9B.DATED(see M1em 1 p Palm Springs, CA 92262 Attn: Allen F Smoot 10A.MODIFICATION OF CONTRACT/ORDER NO. DTSA20-03-P-01577 JOB.DATED(eee ima 13) CODE 31902 FACILITY CODE X 8/14/2003 11 THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS The above numbered solicitation is amended as set forth e,Item 14. The hour and date specified Car receipt of Offers I I is extended, is not extended. Offers must acknowledge receipt of[his amendment priar to the hour and date specified in the solicitation cr as amended,by one of the following methods (a) By completing liens 8 and 15,and rearming copies of die amendment; (b) By acknowledging receipt of this amendment on each copy of flue offer submitted;or (c)By separate letter or te1eluand which includes a reference to the solicitation and aneendmenf numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR ANQ DATE SPECIFIED MAY RESULT IN RESECTION OF YOUR OFFER Hoy virtue offli s amendment you desire to change an offer already submitted,such change may be made by telegram or letter,provided each telegram or letter makes reference to the solicitation and this amendment and is received prior to the creature,(tour and date specified 12.ACCOUNTING AND APPROPRIATION DATA(Ifrequired) 5-AV05XA000D-2005-SDE010-GE0011-3100-2B00-LEF000-2B11PSP000o00000-2531 13 THIS[TENT APPLIES ONLY TO MODIFICATION OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO.AS DESCRIBED IN ITEM 14. IV) A.THIS CI4ANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGE SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.IN ITEM 10A B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES(such as changes in paying office, X appropnation date,etc.)SET FORTES IN ITEM 14,PURSUANT TO THE AUTHORITY OF PAR 43.103(b). C.THIS SUPPLENIENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D.OTHER(Specify type of nwdifica iou and authority) E.IMPORTANT: Contractor I X I is trot, is required to sip tins document and return copies to the issuing office. 14.DESCRIPTION OF ANIENDMENTIIODIFICATION(Organized by LICE section heading,including solicitation/contract subject matter where feasible). A. The purpose of this modification is to provide additional funding for the period of performance of October 1, 2004 through September 30, 2005 in the amount of$235,936.00 B. The total value of this Reimbursable Agreement is hereby increased by$235,936.00 from$304,048.40 to$539,984.40 C. All other terms and conditions remain unchanged. Except as provided herein,all terms and conditions of the document referenced in Item 9A or 10A so;heretofore changed,remains unchanged and in full force and effect 15A NAME AND TITLE OF SIGNER(Type or print) 16A.NAME AND TITLE OF CONTRACTING OFFICER(Type or print) Holly H. Bolger -Contracting Officer 1513.CONTRACTOWOFFEROR ISC.DATE SIGNED 16B.UNT Ib STATES OF L^RICA & A,,` e 16C.DATE SIGNED By OV 1 7 2004 (Signature ofperson authorized to sign) (Sig4true,of Conhachng Officer) NSN 7540-01-132-8070 30-105 STANDARD FORM 30(REV.10-83) PREVIOUS EDITION UNUSABLE Prescribed by GSA ` FAR(48 CFR) 53.243 MINUTE ORDER NO. APPROVING MODIFICATION NO. 5 TO LAW ENFORCEMENT REIMBURSABLE AGREEMENT BETWEEN THE TRANSPORTATION SECURITY ADMINISTRATION (TSA) AND THE CITY OF PALM SPRINGS ,q o 61 - - - - - - - - - - - - - - - - I HEREBY CERTIFY that this Minute Order approving Modification No. 5 to law enforcement reimbursable agreement between the Transportation Security Administration (TSA)and the City of Palm Springs,was adopted by City Council of the City of Palm Springs, California in a meeting thereof held on the 5" day of January, 2005. KATHIE HART City Clerk