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1/12/2005 - STAFF REPORTS (11)
DATE: JANUARY 12, 2005 TO: CITY COUNCIL FROM: DOUGLAS R. EVANS VIA CITY MANAGER SUBJECT: COMPREHENSIVE GENERAL PLAN UPDATE AND ENVIRONMENTAL IMPACT REPORT - CONTRACT APPROVAL RECOMMENDATION That the City Council approve a Minute Order approving the contract and Scope of Work with The Planning Center, subject to final review by the City Attorney. The Contract cost ranges from $702,490.00 to $945,023.00 if all optional tasks were authorized. SUMMARY City Planning and Public Works staff have worked with The Planning Center to add Section 2.2.2 ROW Constraints Analysis. This additional work is intended to provide analysis of existing street and right-of-way section vs. traffic projections. This is needed due to the number of roadways where existing development is located within existing or future rights-of-way. The cost of this addition is $12,000.00. The Preliminary Budget has been revised accordingly as has been the Minute Order. The Draft Project Schedule has also been revised to add the Charrette to the Downtown Design Element task. Douglas W Evans City Manager Attachments: 1. Section 2.2.2 ROW Constraints Analysis 2. Draft Project Budget 3. Draft Project Schedule 4. Revised Minute Order the current General Plan trip generation estimate developed in Task 2.1.2. 2.2 Traffic Projections 2.2.1 Develop Future Year Traffic Data/Volume/Capacity Analysis Forecasts of future ADT at General Plan buildout will be prepared for up to three land use alternatives. Future ADT volumes across screenlines will be estimated based on sector trip generation growth, and future ADT volumes on individual streets will be determined by total screenline volumes onto individual streets Following procedures in National Cooperative Highway Research Program (NCHRP) Report #187. Volume/capacity analysis will be used to determine the appropriate roadway classification and number of lanes For each arterial and collector street. 2.2.2 ROW Constraints Analysis The volume/capacity analysis will help identify the number of lanes that are reQuired to address projected transportation deficiencies For the City's circulation system. Prototypical cross-sections will be established for each roadway type and then overlaid onto the City's circulation network in GIS using GIS parcel and roadway centerline data Files provided by the City. Where appropriate, existing street right-of-way widths will be estimated, by segment, for affected roadways using "as builts" provided by the City. A ROW constraints analysis will then be performed for the alternatives (baseline and proposed). Where the proposed typical sections exceed current right-of-way, aerial photography [Eagle Aerial Imaging, 1.5-Foot Pixel, 20031 will be utilized to identify potential constraints that would make roadway widening prohibitive. The budget for this subtask allows for up to two days of field review to confirm identified constraints. The findings From the ROW constraints analysis will be discussed with City staff. This step may lead to a revision in the interim recommendations For proposed roadway classifications. 2.2.3 Prepare Transportation Technical Report PB will prepare a draft technical report which documents the data, assumptions, analysis, and findings of the transportation analysis. The City and The Planning Center will provide PB with a consolidated set of comments on the draft report. PB will prepare a Final report, incorporating responses to comments on the draft report. 2-2 City of Palm Springs GENERAL PLAN UPDATE&ENVIRONMENTAL IMPACT REPORT DRAFT PROJECT SCHEDULE � •oaenp m I emPn amema.ehea..ec,cii m,.mo umelw.e.a llesmnypmplbnLhSW as selaafiC hyelry Co ncllpu,InO enolampa sp p,w9 u Phasa/Task 2005 2006 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept ECONOMIC COMPONENT - - - - - - - - - - E..nomlc Trends Tourism Analysis I� Fiscal Analyses -CIRCUTATIONSTDOIES - - - - - - Exlsting Conditions Traffic Projections Clrou1a0on Plan --o Impact Analysts TECRNICALSTUOIES - - - - - - Develop Baseline Data .se.is Geatechnical Analysis e� Hydrology Analysis Biology Technical App.mi GENERALPIAN - - - land Use isl Circulation&Trails Conservatlon&Open Space .....C accul m Safely Air Quality Noise Community Design saae Downtown Design Element m. assixiiiiiiii Housing(Update) on Public Facilelles Economic Development Consolidated General Plan 7 FWIRONMERTAL.IMPACT REPORT -Initial Study Scmencheck EIR ue®e ........... 00wum Draft EIR Response to Comments m€zp Mltlgation Monitoring Program Facts&Flndings m� Aw Overriding Conaide2Vone x>f Final EIR Notice of Determination OURFACN,WGRRSH0K,,MEETINGS Steering Committee Meetings fill p p p Staff Meetings(an R C t3 £3 °w' E-3 ED E3 n E3 E3 E3 E3 f.? E3 Interviews(x) Public Workshops(s) p esliwl .paps, pPomval Planning Commission lx) p � City Council(x) 'L ODraft Product •Final Product am Product Review January 7.2005 PI NING �\i:VV CENTER Y ! ECONOMIccoMPON@2 'g4W6PGpiq}IGN ® M -®© iECHNIGL6NNE6 GENEPPL PLW , ENNPGNMENiN.IMP/.CigEPOp} I PUELI000iNE1cN,NbgH6HGPS,oMMFETWME PpOJEcigOMlNliiMilGN gEIMBUR5l9LEf s3,176 U,9Y'I����1f614 GPANGttILLLB SI]},PIO f57,0 SI E !P•c00 f1c0,cc0 S61,EfG l6,Wc fSE,0f0 $H,96 SO S6,Sc0 St2iW EO 5]0;490 $112,633 A MINUTE ORDER NO. 76 /Z1 OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING A CONTRACT WITH THE PLANNING CENTER FOR THE COMPREHENSIVE GENERAL PLAN UPDATE AND PROGRAM ENVIRONMENTAL IMPACT REPORT FOR AN AMOUNT NOT TO EXCEED $945,023.00. 1 HEREBY CERTIFY that this Minute Order approving a contract with The Planning Centerforthe Comprehensive General Plan Update and Program Environmental Impact Report was adopted this 121h day of January 2005. JAMES THOMPSON City Clerk 9 DATE: January 12, 2005 TO: CITY COUNCIL FROM: DIRECTOR OF STRATEGIC PLANNING SUBJECT: COMPREHENSIVE GENERAL PLAN UPDATE AND ENVIRONMENTAL IMPACT REPORT- CONTRACT APPROVAL RECOMMENDATION That the City Council approve A Minute Order approving the contract and Scope of Work with The Planning Center, subject to final review by the City Attorney. The contract cost ranges from $690,490.00 to $933,023.00 if all optional tasks were authorized. BACKGROUND The City Council authorized staff to negotiate a contract/scope of work with The Planning Center. The General Plan team includes the following firms: The Planning Center- Prime Contractor Moore lacofano Goltsman (MIG) - Public Involvement Stanley R. Hoffman Associates, Inc. - Economic Parsons Brinckerhoff Quade and Douglas - Transportation Earth Consultants International - Technical Studies THE PLANNING CENTER - SCOPE OF WORK SUMMARY: The Scope of Work is divided into base tasks and optional tasks. The Contract/Scope of Work has independent written authorization sign-offs for all optional tasks. The City may pick and choose from these optional tasks or it may choose to not authorize any. The Minute Order states a budget range. Funding for this project is available to start the project, and if City Council were to commit future General Plan Fee revenues for future years, the entire cost could be covered. Funds are as follows: Account No. Name Balance/Commitment 4151-43200 Contractual Services $100,000.00 4151-43246 General Plan & GIS 194,115.00 4152-43246 General Plan Update 60,000.00 261-249451524 Comprehensive Parks Master Plan 31,560.00 001-34310 General Plan Fee Revenue 300,000.00 (4-year commitment) SUB-TOTAL $685,675.00 FY 2005/2006 Next Year's Budget 247,348.00 TOTAL $933,023.00 The General Plan Update Fee is based upon citywide permit valuation which could range from $75,000.00to$100,000.00 per year depending upon construction activity. Staff has used$75,000.00 per year as a conservative estimate. Staff is working with The Planning Center to refine the Scope of Work and final budget. Staff expects these changes to be relatively minor and will provide a supplemental explanation prior to the City Council meeting. The attached Draft Scope of Work has been revised since last week's meeting. 1. Economic Component: This is a critical component for the General Plan program. The Scope of Work will include: A. An analysis of economic conditions, trends, and key issues; B. A fiscal analysis of the Preferred Plan plus identification of key fiscal issues; C. An analysis of tourism trends and opportunities; and D. Preparation of economic goals and policies (optional task not recommended at this time. The purpose of this task is to fully understand the City's economic conditions, trends, and to prepare a fiscal analysis of the Preferred Land Use Plan. The new General Plan should result in a Plan which ensures fiscal stability over time. Base Cost: $55,280.00 Options: $6,300.00 Total: $61,580.00 2. Circulation Studies: Preparation of necessary traffic and circulation of information using CVATS Model and the option of creating a City-wide Traffic Model. Planning and Public Works staff recommend approval of a City-wide Traffic Model which can be kept updated over time by the Public Works staff. Base Cost: $103,425.00 Options: $105,000.00 Total: $208,425.00 Technical Studies for General Plan and EIR: The General Plan and EIR will require technical reports for noise (roadway, community, and airport), air quality, biology, geo-technical, hydrological, and hazards analyses. The existing Airport Master Plan and FAR Part 150 Study will be used for airport noise data and analysis. An optional Cultural Resources analysis has been added as an option. As an alternative, the City and ACBCI could discuss using Tribal resources for the task. Base Cost: $93,990.00 Options: $5,880.00 Total: $99,870.00 3. General Plan: This task is the crafting of the General Plan text and diagrams. An evaluation of existing conditions, opportunities, constraints, neighborhood programs,jobs/housing, and recognizable places will be prepared. A Preferred Land Use Plan will be developed. This task also includes the development of Circulation and Trails,Conservation,Open Space,and Parks & Recreation, Safety, Noise, Community Design, and Downtown Design Elements, and the Final Draft Consolidated Plan. Base Cost: $139,205.00 Options: $56,560.00 Total: $195,765.00 This task includes a range of Optional Elements that the City Council may consider. Optional Elements are: A. Parks & Recreation Strategic Plan: Parks & Recreation and Planning staffs highly recommend approval of this task. This task will include a Public Participation Program (interviews, focus groups, and a workshop). Development of a Strategic Plan is necessary due to recent adoption of the(Quimby Act) Park Fees, Ordinance, and the overall need to create a comprehensive Parks and Recreation Plan. Funds are available for this task and it is recommended. ($17,160.00) B. Air Quality Element: The existing General Plan has a brief Air Quality Section. City Council may or may not want to add an Air Quality Element. ($7,660.00) C. Housing Element Update-this is not recommended at this time. ($4,400.00) D. Economic Development Element: Staff recommends adding this optional element. Strong economic goals will be needed to ensure long-term fiscal stability. ($6,000.00) 5. Environmental Impact Report: This task includes all steps required to prepare a Draft and Final EIR including Mitigation Monitoring Program, Statement of Overriding Considerations, and Facts and Findings. Base Cost: $90,500.00 Options: -0- Total: $90,500.00 6. Outreach, Workshops, and Meetings: This is likely the most important component to create a successful General Plan. The Planning Center and MIG will assist City staff by conducting key stakeholder meetings, community outreach, community festivals, and will prepare collateral material. Base Cost: $115,665.00 Options: $53,493.00 Total: $169,158.00 This task has several Options including an Informational Web Site and General Plan Newsletters. 7. Project Administration ($33,375) and Reimbursables ($59,050): Base Cost: $92,425.00 Options: $15,300.00 Total: $107,725.00 The Contract and Scope of Work have created a menu format so all Options can be evaluated and added by separate City Manager authorization. The total General Plan Program costs are: Base Cost: $690,490.00 Options: $242,533.00 Totals: $933,023.00 Project Schedule: A project schedule is attached to the Scope of Work. The schedule anticipates 20 months to complete all tasks. If the City-wide Traffic Model option is authorized this time may be increased by two-three months. The City Council may want to adjust the schedule so that final hearings occur in Fall 2006. The Downtown Design Element process will be undertaken in Marchand April 2005. Community Festivals are tentatively scheduled for April and November 2005. The Draft EIR and public hearing process is scheduled December 2005 to February 2006 with final decision making public hearings from June 2006 to October 2006. The final Scope of Work will be provided for the January 12, 2005 City Council meeting. Several adjustments are currently being made to ensure all topics are adequately addressed. Director o trategic Planning City Manager Attachments: 1. Scope of Work (The Planning Center- 12.28.04 2"d Draft) 2. Minute Order .. I�R t ' .. }1 : +Si m yp A x' a4 #(q fp) Mtn .... � E �l�rlt:Y sE��� P "CEO .`��1' '� a< ... r n .. i s x e, x •?: ,. �� L) a: Ono J. ..tea .:r E I q p ® -9 f f3 � � C' .. si IId t 44 RO pip h y y r p Contents 1. ECONOMIC COMPONENT....................................................................1-1 I.I Economic Conditions and Trends..................... _.......................... I-I 1.2 Tourism Trends and Opportunities Analysis.._............._................ 1-3 1.3 Fiscal Analysis of Preferred Plan............................................... _.. 1-3 1 A Economic Goals and Policies Guidance (OPTIONAL).. ................... I-4 I.S Administration and Coordination................................................... I-S 1.6 Team Meetings........................................................................... 1-5 1.7 Public Meetings ....................................................................... .. I-S 2. CIRCULATION STUDIES.......................................................................2-1 2.1 Existing Conditions....................................................................-2-1 2.1.1 Assemble Data...............................................................2-1 2.1.2 Develop Base Year Traffic Data/Volume/Capacity Analysis..2-1 2.1.3 Obtain and Apply CVATS Model......................................2-1 2.2 Traffic Projections.......................................................................2-2 2.2.1 Develop Future Year Traffic Datallolume/Capacity Analysis 2-2 2.2.2 Prepare Transportation Technical Report ..........................2-2 2.3 Circulation Plan.................... .......................... ...........................2-2 2.4 Impact Analysis and FIR Input.......................................................2-3 2.5 Ci"ide Traffic Model (OPTIONAL).............................................2-3 2.5.1 City-level model development..........................................2-3 2.5.2 Land Use and Trip Generation.........................................2-3 2.5.3 Trip Distribution and Assignment........................I............2-3 2.S.4 Model Validation............................................................2-3 2.S.5 Future (General Plan) Forecasts..................................---2-3 2.5.6 Model Documentation Report..........................................2-3 2.6 Meeting Attendance...........................................................__.....2-4 3. TECHNICAL STUDIES...........................................................................3-1 3.1 Baseline Studies..........................................._.............................3-1 3.1.1 Noise............................................................................3-1 3.1.2 Air Quality.....................................................................3-3 3.1.3 Biology..........................................................................3-4 3.2 Geotechnical, Hydrological, and Hazards Analysis...........................3-4 3.3 Cultural Resources Analysis (OPTIONAL)......................................3-5 3.4 Technical Appendix.....................................................................3-6 p 4. GENERAL PLAN...................................................................................4-1 4.1 Land Use Element.......................................................................4-1 4.1.1 Land Use Element Formatting..................... ....................4-1 4.1.2 Existing Land Use Analysis, Verification, Update and Documentation ..........................................................................4-1 4.1.3 Identify Issues, Opportunities, and Constraints...................4-1 4.1.4 Identify Areas of Opportunity...........................................4-2 4.1.5 Develop Concepts For Neighborhood Enhancement and Preservation..............................._.........._._.................._...........4-3 4.1.6 Study jobs/Housing Relationships.................................... 4-3 4.1.7 Develop Concepts For Creating and Enhancing Recognizable Places 4-4 4.1.8 Develop Preferred Land Use Plan.....................................4-4 4.1.9 Develop Statistical Summary,...........................................4-S 4.1.10 Develop Descriptive Text, Element Goals, Policies and Programs 4-5 4.2 Circulation and Trails Element......................................................4-6 4.3 Conservation, Open Space, Parks and Recreation Element...............4-6 4.3.1 Preparation of Element....................................................4-6 4.3.2 Parks and Recreation Strategic Plan (OPTIONAL) ..............4-7 4.4 Safety Element..........................................................................4-10 4.5 Air Quality Element (OPTIONAL) ...............................................4-10 4.6 Noise Element ..........................................................................4-1 1 4.7 Community Design Element .......................................................4-12 4.8 Downtown Urban Design Program..............................................4-13 4.8.1 Downtown Direction Facilitation ....................................4-13 4.9 Housing Element Update (OPTIONAL)........................................4-17 4.10 Public Services and Facilities Element (OPTIONAL).......................4-17 4.11 Economic Development Element (OPTIONAL).............................4-18 4.12 Consolidated General Plan.........................................................4-18 5. ENVIRONMENTAL IMPACT REPORT......................................................5-1 5.1 Initial Study and Notice of Preparation_.........................................5-1 5.2 Screencheck Draft EIR.................................................................5-2 5.2.1 General Information........................................................5-2 5.2.2 Discussion of Existing Conditions, Environmental Impacts and Mitigation Measures....................................................................S-3 5.2.3 Alternatives to the Proposed Project.................................5-4 5.2.4 CEQA Mandated Sections...............................................5-4 5.3 Submittal and Review of Screencheck EIR......................................S-5 S.4 Draft EIR....................................................................................S-S 5.5 Response to Comments ..................................................... .........5-5 5.6 Mitigation and Monitoring Program...............................................5-6 5.7 Statement of Overriding Considerations and Facts & Findings...........5-6 5.8 Final EIR....................................................................................5-7 5.9 Workshops and Meetings.............................................................5-7 5.9.1 Public Scoping Meeting...................................................5-7 5.9.2 EIR Public Meetings...._..................................................5-8 ii t 6. OUTREACH,WORKSHOPS,AND MEETINGS.„.„........„„..„.„..„.„....„......:......6-1 6.1 Project Team Coordination & Background Collection......................6-1 6.1.1 Project Initiation/Kick-off Meeting..............................:.....6-1 6.1.2 Project Team Meetings ...._.............................................6-2 6.1.3 Key Stakeholder Interviews ..............................................6-2 6.1 A City Led Briefing............................... .............................6-3 6.I.S Outreach Coordination and Support....._._.......................6-3 6.2 Community Outreach and Facilitation........................................ ...6-3 6.2.1 General Plan Steering Committee Meetings.......................6-4 6.2.2 Community Festivals (2)..................................................6-S 6.2.3 "Vision to Plan to Reality" Workshop Training and Kits (OPTIONAL) .............................................................................6-S 6.3 Communication Tools and Collateral Materials...............................6-6 6.3.1 Informational Website (OPTIONAL) .............. ..................6-6 6.3.2 Project Newsletters (2) (OPTIONAL)................................6-6 7. ADMINISTRATION AND REIMBURSABLES............................................7-1 iii 1/2 )� `'� 1. Economic Component The economic and Fiscal analysis scope of work for the General Plan Update will include: ► An analysis of economic conditions, trends and key issues; ► A fiscal analysis of the preferred plan plus identification of key fiscal issues; ► An analysis of tourism trends and opportunities; and ► Preparation of economic goals and policies (optional task). 1.1 Economic Conditions and Trends Working closely with City staff, Stanley R. Hoffman Associates (SRHA) would analyze the City's economic potential based on existing data sources. This task will provide the base information For identifying key issues and preparing economic goals and policies in a later task. Socio-demographic Characteristics. This task would assemble existing permanent and seasonal population, housing and employment trend data. This work would draw from existing information, including the latest Census data, California Department of Finance demographic data, and other City or County studies, as identified. Additionally, information would be compiled from the CVAG and SCAG Socio-economic databases as they apply to Palm Springs. The information will address current and Future conditions. Employment Characteristics. Key characteristics about the City's existing and emerging employment will be compared against the existing labor force in Palm Springs and the greater regional area. Employment and wage data at the detailed industry level for the City will be presented based on data from the California Employment Development Department (EDD), including: construction; manufacturing; transportation and utilities; retail trade; wholesale trade; services; Finance 1-1 k insurance and real estate (FIRE); and government. Issues to be addressed include the wage and skill levels of the existing labor force versus the types of jobs locating or expanding in the City. The major implications for such issues as housing affordability and jobs/housing balance will be discussed. Market Characteristics and Trends. To the extent that information is available from published sources, non-residential market data including inventory, lease rates, and building activity trends will be assembled. This analysis would be based on existing data sources. SRFIA will also address retail and non-retail taxable sales performance and trends based on taxable sales data from the California State Board of EQualization. Additionally, other recent studies prepared for the City would be reviewed. A key component of the retail analysis will be the demand potential from different market segments including, permanent households, seasonal households and visitors to the City's Convention Center and Agua Caliente Band of Cahuilla Indians' gaming resort. We understand that a Demographic and Market Area Analysis for Downtown is currently underway that will include an extensive assessment of the retail trade in the City as well as potential tenants for recruitment. Therefore, our analysis will focus on the City's existing retail sales performance and sales base to determine growth potential over the long- term. Economic Development Potential. This task will assemble economic data that is specifically related to existing and future retail development, the Agua Caliente Band of Cahuilla Indians' gaming resort plans for future expansion, and the Convention Center's activity and plans for future expansion.Also, a range of retail growth potential and industrial/manufacturing potential will be presented based on trend analyses presented in earlier tasks. Existing Economic Development Programs,including Redevelopment. Working closely with the Community Development staff, SRHA would assemble current program information. This task would focus on economic development programs and tools, such as redevelopment, which would be used to address the changing market conditions, particularly as it relates to improving jobs/housing balance and programs that diversify the local economy. Product: Economic Development Trends Report & Key Issues Identification 1-2 �17 1.2 Tourism Trends and Opportunities Analysis The intent of this task is to identify key trends and target opportunities For tourism, which is the critical component of the City's economy. The three major areas of Focus will include: I) the expansion of the Convention Center and support development; 2) the Agua Caliente Band of Cahuilla Indians' gaming resort in the City; and 3).the Palm Springs International Airport. The approach is to identify tourism opportunities that promote and maintain a sound economic base for the future. The analysis will build upon the City's existing documents and studies, as well as trends throughout the Coachella Valley. SRI-IA will also interview personnel From the Convention and Visitors Bureau and Chamber of Commerce, and analyze any existing survey data. In addition, SRHA will talk to stair at the Airport to obtain travel statistics and other relevant information related to the Airport's role in the local economy. Product: • Analysis of Tourism Trends and Opportunities 1.3 Fiscal Analysis of Preferred Plan The purpose of the fiscal analysis is to analyze the mix of potential General Plan land uses in order to maintain a fiscal balance over the planning horizon. The analysis will also be used to understand the impacts of possible changes in fiscal policy and economic conditions on the City of Palm Springs From changes in the State budget. The analysis will be based upon the most recent budgetary information. The analysis will identify the major sources of public revenues and costs, and project the annual fiscal balance and revenue/cost ratios For the preferred General Plan land use proposal. The fiscal analysis will be developed through the Following steps: Working closely with the project team, the land uses of the Preferred General Plan will be assembled into a database for Fiscal analysis, including: acres, sQuare feet and valuation of non-residential development; housing units by type, persons per household and household income; and infrastructure assumptions of public works, public buildings, parks, recreation facilities, open space, fire stations and other public protection facilities. Public revenue and cost Fiscal factors will be developed through a current budget analysis and interviews with key departmental staff. These factors will be based on the City's current level of service standards. • The Fiscal analysis will be projected For the Preferred General Plan at build-out and present key fiscal indicators, including: surplus (deficit), revenue/cost ratio, and the distribution and diversity of revenue sources by various land uses. We will also examine the implications of key shifts in major revenue sources at the State and Federal levels as well as potential changes in local fiscal policy or key economic conditions. • The Fiscal analysis will be documented in a technical report with a summary of key Findings and fiscal issues that can result in refinements to existing Fiscal policies. Product: • Fiscal Analysis of Preferred Plan and Identification of Key Fiscal Issues 1.4 Economic Goals and Policies Guidance (OPTIONAL) This task will be closely coordinated with The Planning Center and the City's Community Development staff to provide guidance in the preparation of economic goals and policies for integration into a new Economic Development Element. The work will build upon the economic and demographic trend analysis as well as the City's existing Economic Development Statement and prior economic development strategic plans. SRHA's work will focus on identifying the key target industries and economic policies that will lead to a strong local economy and generate sufficient public revenues commensurate with a high Quality of public services. The results of the previous analyses and public workshop discussions will be assembled into a draft economic development goals and policies for review and comment. This will provide a framework For agreeing upon common economic policies and priorities. SRHA will address trends and opportunities related to different aspects of the City's economic base including the following: ► Tourism and Entertainment; ► Retail Trade; ► Hotel and Convention Business; and ► Manufacturing and Industrial Development. I-4 ■ 1 1 I 1 Product: • Economic Goals and Policies Guidance Memorandum Approved: Date: 1.5 Administration and Coordination This task allows for general project management related to the ongoing work to prepare the economic analysis products. This includes the identification of discussion issues for team meetings and monthly progress reports on work completed. Product: Progress Reports, including economic discussion issues 1.6 Team Meetings This task includes attendance by Stanley R. Hoffman Associates at two team meetings in preparation of the General Plan update. Two (2) project team coordination meetings for principal staff and two (2) for the project manager are assumed to be necessary to obtain data and/or review work in progress. For budgeting purposes, it is assumed that four hours would be used per meeting, including travel time. Product: • Attendance at Team Meetings (2) 1.7 Public Meetings Attendance at three (3) public meetings by Stanley R. Hoffman Associates is assumed. Principal staff would attend each meeting. For budgeting purposes, it is assumed that six hours would be used per meeting, including travel time. Additional meetings would be billed under a separate Scope of Work or on a time and materials basis upon authorization. Product: Attendance at Public Meetings (3) _ I-S j 0, 1? ISI oJi., j: i � 1 1 2. Circulation Studies 2.1 Existing Conditions 2.1.1 Assemble Data Parsons Brinckerhoff(PB) will assemble relevant transportation data from the City, the Coachella Valley Association of Governments (CVAG), Caltrans, Sunline Transit, and other agencies as appropriate. Data assembled will include recent average daily traffic (ADT) counts on City streets, existing and planned street lanes and rights-of-way (arterials and collectors), current and planned transit service, existing and planned non-motorized (bicycle and pedestrian) facilities, and relevant studies and reports. Existing and current general plan land use in the City will be provided by The Planning Center. 2.1.2 Develop Base Year Traffic Data/Volume/Capacity Analysis Existing ADT counts will be compared with existing capacity on City arterial and collector streets (based on number of lanes and traffic peaking characteristics) to determine existing volume/capacity ratios and levels of service on City streets. Existing land use data will be used to estimate current daily trip generation levels by sector of the City. Current general plan land use data will be used to estimate future daily trip generation levels under the current General Plan. 2.1.3 Obtain and Apply CVATS Model Current datasets from the Coachella Valley Area Transportation Study (CVATS) model will be obtained from CVAG. To ascertain the comparability between CVATS and actual conditions, the CVATS model's estimates of existing trip generation and existing ADT on City streets will be compared with the current trip generation estimate developed in Task 2.1.2. To ascertain the comparability between CVATS (Year 2025) and current General Plan buildout trip levels, the CVATS model's future trip generation estimate will be compared with 2-1 the current General Plan trip generation estimate developed in Task 2.1.2. 2.2 Traffic Projections 2,2.1 Develop Future Year Traffic Data/Volume/Capacity Analysis Forecasts of future ADT at General Plan buildout will be prepared for up to three land use alternatives. Future ADT volumes across screenlines will be estimated based on sector trip generation growth, and future ADT volumes on individual streets will be determined by total screenline volumes onto individual streets following procedures in National Cooperative Highway Research Program (NCHRP) Report #187. Volume/capacity analysis will be used to determine the appropriate roadway classification and number of lanes for each arterial and collector street. 2.2.2 Prepare Transportation Technical Report PB will prepare a draft technical report which documents the data, assumptions, analysis, and findings of the transportation analysis. The City and The Planning Center will provide PB with a consolidated set of comments on the draft report. PB will prepare a final report, incorporating responses to comments on the draft report. 2.3 Circulation Plan PB will prepare text and figures for use as input to the Draft Circulation Element, which The Planning Center will utilize to prepare the Element. This input could include, as appropriate: ► Issues Analysis, Opportunities, and Constraints ► Roadway Classification Assessment & Recommendations/Street Standards ► Parking Policy Assessment & Recommendations ► Master Plan of Bikeways Assessment & Recommendations ► Public Transportation Assessment & Recommendations, including Intermodal Connections ► Strategies to improve access to Palm Springs International Airport (coordinate with Airport Master Plan and Economic Benefit Study) 2-2 ko, k 2.4 Impact Analysis and EIR Input PB will provide The Planning Center with technical input (text, figures, or maps as appropriate) for conducting the transportation impact analysis (circulation and parking) for the General Plan EIR'. PB will also revise technical input to the EIR in response to City comments on the screencheck EIR and provide written responses to comments on the transportation impact analysis section of the EIR. 2.5 Citywide Traffic Model (OPTIONAL) 2.5.1 City-level model development PB will refine the zone structure, roadway network, and centroid connections of the CVATS model to create a traffic forecasting model with appropriate level of detail for forecasting traffic volumes on individual City streets in Palm Springs. 2.5.2 Land Use and Trip Generation Using the land use database provided by The Planning Center, PB will assign existing land uses to traffic analysis zones in the City. Existing trip generation will be calculated For each traffic analysis zone based on the existing land use. 2.5.3 Trip Distribution and Assignment For trip distribution, PB will adjust the CVATS trip tables (using a FRATAR process) to match the land use-based trip generation in the City. Traffic will be assigned to the street system using the CVATS assignment procedure. 2.5.4 Model Validation The Palm Springs model will be validated to replicate existing ADT counts across screenlines and on individual streets, following the guidelines for acceptable tolerance in NCHRP Report #255. 2.5.5 Future (General Plan) Forecasts Using the future land use database provided by The Planning Center, PB will assign future land uses to traffic analysis zones in the City. Future trip generation, trip distribution, and traffic assignment procedures will follow the procedures in the validated baseyear model, using the CVATS future horizon trip tables For trips outside Palm Springs. 2.5.6 Model Documentation Report PB will prepare a draft technical report which documents the model procedures and validation results. City staff will provide PB with a single 2-3 set of comments on the draft report. PB will prepare a final report which addresses City staff comments on the draft. Approved: Date: 2.6 Meeting Attendance PB will attend up to four (4) meetings as part of the technical analysis, up to two (2) meetings as part of Circulation Element preparation, and LIP to three (3) meetings with City staff in Palm Springs as part of the EIR preparation and review. 2-4 Owe 3. Technical Studies 3.1 Baseline Studies It should be noted that technical studies are necessary to supply understanding and logic for the basis of the General Plan Update and preparation of the associated Environmental Impact Report. As a part of the Baseline Studies, The Planning Center will: ► Gather, review and analyze relevant data; ► Conduct photo surveys, Field surveys, and view analysis; ► Interview key City officials: and ► Document opportunities and constraints. 3.1.1 Noise The Planning Center proposes a technical approach that includes: Identification and appraisal of existing noise sources within the City including existing stationary sources(wind turbines, natural gas pipelines, industry), railroads,the Palm Springs Municipal Airport, highways and freeways,and primary arterials and major local streets. Noise measurements obtained along major arterial roadways and adjacent freeways such as the I-10 will be accompanied by vehicle counts. This, vehicle-generated noise shall then be modeled using the F.H.W.A. Highway Noise Prediction Model using California Vehicle Emission Noise (CALVENO) curves. This allows for calibration of the model which is subseQuently used to generate noise contours along major City-wide roadways. Vehicle noise modeling using build-out vehicle projections and the F.H.W.A.Noise Prediction model to determine future projected noise contours and potential impacts on existing and proposed land uses. The analysis shall be conducted in a manner consistent with the Federal Intermodal Surface Transportation Efficiency Act. While most measures included in the Act are directly related to traffic, land use, and air Quality, the noise analysis shall incorporate all applicable measures as 3-1 described in these various discipline areas. Where these data project land use compatibility conflicts, methods to reduce this noise shall be discussed. These methods could include restrictions on heavy trucks, the use of sound walls, alternative types of paving materials, building set- backs, alternative land uses. The Palm Springs Municipal Airport is a major noise source within the City. Noise contours will be compiled From existing documentation of noise generated by the airport. Identification of existing noise sensitive land uses,including residential areas,schools, and churches. Noise sensitive land uses will he plotted on a map of the City, based on the Land Use Element, field surveys and consultation with City Staff. Using traffic data, vehicle noise curves will be developed and overlaid on this map. Major stationary sources of noise such as large-scale factories, will also be documented in the field study and included on the map. Any local noise problems and areas of conflict between noise sources and sensitive areas will be identified. A discussion of appropriate standards and criteria for noise exposure. These standards will be based on noise levels where activity interference is kept to a minimum and annoyance levels are still low but can realistically be achieved. At this time, we envision that the criteria will include both the State recommendations for land use compatibility with modification to reduce annoyance factors. For example, the State standard is stated in terms of an allowable 24-hour, time-weighted average. However, as short-term noise of excessive volume may constitute a nuisance, the selected criteria will also include maximum allowable noise levels over various periods of time both during the day and at night when receptors are more sensitive to noise intrusion. All criteria will be developed in consultation with the City to ensure that planning goals are met. A discussion of applicable techniques that may effectively be used to reduce excessive noise within the City. Current techniques to reduce vehicle-generated noise as well as Future techniques under consideration will be determined through consultation with Caltrans, as well as, a literature review. Stationary sources of noise may be reduced via methods which physically shield noisy pieces of eQuipment, or though the use of the muffler and air intake restriction systems. Areas where existing noise cannot feasibly be reduced shall also he noted and land use restrictions on adjoining parcels may be reQuired. A discussion of the Noise Element in relation to other relevant sections includingthe Land Use and Circulation Elements of the General Plan. Incompatibilities and discrepancies will be brought to the attention of 3-2 City staff and methods to resolve any such problems will be explored prior to the submittal of a draft document. Products: Noise Analysis 3.1.2 Air Quality Our proposed scope of work includes: A summary of the existing settingwhich provides an overview of both local meteorological phenomenon and the existing air quality conditions including a description of pollutants of concern and their effects on the environment. The most current fiveyears of data as monitored at the most proximate monitoring station operated by the SCAQMD will also be included. Use of this data then allows us to determine air Quality trends. A summary of the existing regulatory setting and the roles of federal, State,and local agencies,including the SCAQMD and SCAG. This section discusses the current status of the South Coast Air Quality Management Plan and the special provisions for the Coachella Valley. A review of air emissions currently generated within the City. As feasible, based on existing land uses, the analysis will use the California Air Resources Board's URBEMIS2002 model to project the daily volume of emissions generated within the City. This analysis will allow us to determine baseline air Quality over which impacts are to be assessed. A projection of air emissions generated within the City at build-out as feasible. This analysis will again use the URBEMIS2002 model and its methodology to project future emissions generated within the City and will emphasize impacts created by the proposed land use designation changes. Because most air Quality emissions are due to the use of motor vehicles, this analysis will draw heavily on the traffic analysis and projected trip rates associated with any proposed land use changes. A discussion of measures that can reduce both mobile and stationary source emissions. In addition to emissions savings gained though land use planning, substantial emissions reductions can also be gained though transportation enhancement measures. Such measures to be discussed include, but are not limited to, enhanced traffic flow though intersection design and stoplight timing, methods to encourage ride sharing, and the benefits of reduced emissions through public transportation. Additionally, stationary source emissions reductions are available through the use of such measures as increased insulation, thermal 3-3 windows, and high efficiency/low emissions appliances and lighting. Through the issuance of conditional use permits, the Planning Commission has the ability to reQuire implementation of such measures prior to construction, Further contributing to local emissions reductions. Products: • Air Quality Analysis 3.1.3 Biology Preparation of a technical study will include a windshield survey, review Of aerial photography/mapping, literature review (including the Coachella Valley Multi-Species Habitat Conservation Plan, the Western Riverside MSHCP, the Agua Caliente Habitat Conservation Plan, and City- provided biological reports). A summary technical report will be provided as background to the General Plan. This scope assumes the City will provide previous suveys and reports. Products: Biological Analysis 3.2 Geotechnical, Hydrological, and Hazards Analysis Earth Consultants International (ECI) will prepare the Technical Report to the Safety Element For the City of Palm Springs, and assist The Planning Center with the preparation of the new Safety Element. The updated Technical Report will use clear language and graphics to describe the natural and man-made hazards that can impact the City. To do this project as cost-effectively as possible, we will rely on the mapping and analysis we completed for the 2000 Riverside County Safety Element, plus the work we have done for many of the cities surrounding Palm Springs. Even though a substantial amount of data will be derived from these previous studies, new data has become available in the last fewyears. We will review and incorporate the most recent scientific data available on the surface rupture and ground shaking potential in the area, the ground subsidence issues in the Coachella Valley, and the potential contamination of groundwater resources with perchlorate, among others. ECI's Technical Background Reports to Safety Elements consist of several chapters or sections, each addressing a specific hazard category. The chapters that we propose to prepare for the City of Palm Springs include the Following: 3-4 t-N C ► Seismic Hazards: Ground shaking, Fault rupture and shaking- induced ground deformation (IiQuefaction and settlement) ► Geologic Hazards: Subsidence, slope stability and geotechnical constraints to development, including wind erosion ► Flooding and Inundation Hazards: Storm Flooding, and catastrophic Failure of dams and reservoirs ► Fire Hazards: Wildland-urban fires, structural Fires, Fire after- earthQuake scenarios, and chemical Fires ► Hazardous Materials Management: Leaking underground storage tanks; air, soil and groundwater contamination, including particulate emissions due to windstorms, and perchlorate contamination of the groundwater due to agricultural irrigation. In each of the chapters or sections above, ECI will describe the natural and/or man-made conditions reQuired For a given hazard to occur, and we will identify those areas of the City susceptible to damage. Each hazard will also be evaluated as to its likelihood to impact Palm Springs, and the magnitude of the damage that could be expected. Once these hazards have been identified and evaluated, ECI will assist The Planning Center in developing the goals, policies and programs that can be implemented to guide the safe development of the City through the next generation. It is assumed that ECI will attend one (I) meeting. Should the City desire their attendance at any additional meetings, their time will be billed on a time and materials basis. Products: Seismic and Geologic Analysis Hydrological Analysis Fire and Hazardous Materials Analysis 3.3 Cultural Resources Analysis (OPTIONAL) Discovery Works, Inc. will conduct a complete archaeological and paleontologic records search for the City of Palm Springs using the archival database at the University of California, Riverside, applicable County Records Departments, and the Agua Caliente Register. The records search will provide information on any cultural resources recorded in the project vicinity, as well as the coverage of previous surveys. These data will be used to provide updated information on 3-S cultural resources from that contained in the 1992 General Plan. In addition, new regulations have been promulgated since the previous General Plan was adopted that are applicable to cultural resources protection and coordination with Indian tribes. The paleontologic archival search will document the occurrence of any previously recorded vertebrate Fossil site at or near the project area. The archival search will be supplemented by a review of geologic and paleontologic literature and maps covering the strata in the project vicinity. This data search will be used to determine the potential for previously recorded and unrecorded fossil sites being adversely affected by any future development activities that may occur as part of the General Plan Update. A field survey is not a part of this scope of work. A Historic Resource Inventory is not part of the scope of work due to the recent inventory conducted by the City in June 2004. A Cultural Resources Technical Memo will be written which will provide the results of the records search and literature review. The report will also present recommendations for policies, mitigation measures, and further work, if needed, to evaluate any cultural resources that may have been identified. The Cultural Resources Technical Memo can serve as an appendix to the DEIR. Product: Cultural Resources Technical Memo Approved: Date: 3.4 Technical Appendix The purpose of this task is to consolidate and document the technical analyses conducted above for use as a technical appendix in the General Plan Environmental Impact Report. Product: • Consolidated General Plan Technical Appendix 3-6 , 1 4. General Plan 4.1 Land Use Element 4.1.1 Land Use Element Formatting The Planning Center will meet with City staff to discuss the organization and content of the Land Use Element.A Land Use Element format and organizational structure will be proposed by The Planning Center and finalized based on feedback from City staff. It is our goal to provide the City with a format and structure that is user-friendly and streamlined. Products: • Land Use Element Format 4.1.2 Existing Land Use Analysis, Verification, Update and Documentation Using the baseline existing land use data provided by the City, The Planning Center will perform a comprehensive evaluation of the City's existing land uses, review relevant information provided by the City related to land use, and will work with City staff to identify the suitability of the current General Plan Land Use Designations. We will also update relevant existing land use information based on GIS information provided by CVAG. This task assumes the map revisions will be an update of the City's existing CIS files; a budget augmentation would be necessary if the existing land use map must be developed from the ground up. Products: Existing Land Use Analysis and Map 4.1.3 Identify Issues, Opportunities, and Constraints Based on the information gathered in Task 4.1.2 and our meetings with City Staff, we will compile an inventory of land use issues relevant to the preparation of the General Plan Update and EIR. Depending on the timing of community outreach efforts, we will also include insights From 4-1 �q stakeholders and community members if they are available. A Format will be established for capturing the City's issues, opportunities and constraints, which will be derived from data review, meetings with City officials and staff, public outreach, and the consultant team's knowledge of the City, as well as past experience in similarly complex planning situations. The inventory will include an assessment of present conditions, analysis of key changes and constraints and the interrelationship among the planning issues addressed. Products: Issues, Opportunities, and Constraints Summary 4.1.4 Identify Areas of Opportunity Not every area of the City needs the same level of Land Use revisions or adjustments in the General Plan update. Generally, the City consists of areas where: ► Development is sound, and what is needed is to maintain or enhance the Quality that already exists; ► Development is no longer of the Quality desired by the community and needs revitalization or replacement; ► Land is vacant and contemporary guidance For new development is needed in order to achieve optimum results; ► Economic pressures are such that some change in land use or development standards is reQuired in order to capitalize on changes in the economy; or ► Change is desired for a variety of reasons and some means must be found to stimulate it. As part of this task, we will identify "Opportunity Areas," which are focused areas where change is imminent and reQuires guidance, or where change is desired and reQuires both guidance and incentives. An important part of the update process is reaching agreement on the location, extent, and nature of opportunity areas throughout the City. New land use designations may or may not be applied in these focused areas. Alternatively, stronger policy and program attention may be applied to achieve the desired future direction. The General Plan Update budget dictates that land use changes will only be brought into play where they truly offer the possibility of a better direction. 4-2 The following are example Opportunity Areas that could be explored: ► Downtown ► Uptown ► Palm Springs Airport ► Section 14 ► Palm Springs Mall ► Palm Springs Convention Center ► Palm Springs Desert Museum ► Redevelopment Areas ► Corridors Product: Designation and evaluation of Opportunity Areas 4.1.5 Develop Concepts for Neighborhood Enhancement and Preservation Palm Springs is comprised of an eclectic collection of neighborhoods that range in architectural character and Quality and cater to a variety of incomes and lifestyles. The City's wide variety of residential neighborhoods warrants special policy direction to ensure these areas are enhanced, preserved, maintained, or refurbished where appropriate. Products: Neighborhood Enhancement and Preservation Policy Guidance 4.1.6 Study Jobs/Housing Relationships A key component of the Land Use Element will be to explore the balance of jobs and housing within the City. Not only does the City have a business population and permanent resident population to address, but it also needs to clearly understand how the seasonal residents and tourists impact that jobs/housing balance. During the preparation of the Land Use Element, The Planning Center will explore the relationships between the business and residential populations, and identify opportunities that should be capitalized upon to ensure the City maintains an appropriate level of jobs and housing for the workers that live in the City. Product: • lobs/Housing Analysis 4-3 4.1.7 Develop Concepts for Creating and Enhancing Recognizable Places Palm Springs has a wide-spread reputation For being a destination resort. The City's natural desert setting and mountainous surroundings, the character and architecture of downtown, and even the region's wind turbines all contribute to making Palm Springs a recognizable place. Building upon the City's existing opportunities, we will create policy direction and guidance that will enhance and build upon distinctive City spaces and places, which will further the image and recognition of Palm Springs as world class desert resort community, and a Quality place to live, work, and recreate. Product: Placemaking Policy Guidance 4.1.8 Develop Preferred Land Use Plan The Planning Center will prepare a Land Use Plan based on Feedback provided by City Staff, outreach, interviews and stakeholder insights. The Land Use Plan will depict the physical location, distribution, density, and intensity of land uses. This task will result in land use plan and policy recommendations as well as design guidance that could also be included in the Community Design Element. There are many ways to receive effective feedback on the preferred Land Use Plan. One orthe most effective ways is through working meetings with City staff and other key members of other City and local agencies. In these working meetings, we will present Findings From previous analysis and outreach efforts, and engage the participants in a "roll up the sleeves" exercise and discussion of possible land use changes. Our experience with similar projects has shown us that this type of "brainstorming" meeting with key project participants greatly facilitates the creation of a conceptual land use plan that meets the jurisdiction's goals and objectives while establishing strong consensus about the land use changes that are to be made in a short period of time. Products: • Citywide Land Use Plan • Statistical Summaries 4-4 4.1.9 Develop Statistical Summary The Planning Center, in consultation with City staff, Stan Hoffman Associates, and Parsons BrinckerhoFf, will establish a methodology to calculate socioeconomic projections for the land use designations and ultimate Land Use Plan. It is advantageous to establish a consistent set of factors at the outset as they will Feed into the subseouent circulation, economic, and environmental evaluation. Factors may include dwelling units per acre, persons per household, labor Force participation rates, floor area ratios, employment generation factors and sQuare Feet per employee to name a few. Products: • Socioeconomic Projections & Statistical Summaiy 4.1.10 Develop Descriptive Text, Element Goals, Policies and Programs The Planning Center will create a user-friendly Land Use Element for use by City Staff, stakeholders, decision makers, and the general public. The Land Use Element will contain graphics, diagrams, tables, and text that efficiently convey necessary information in addition to being easy to understand. As discussed previously, The Planning Center will prepare the organization and structure of the Land Use Element in conjunction with City staff. The Land Use Element will be prepared in accordance with the State Government Code. The Planning Center will prepare a Screencheck Draft and Public Review Draft Land Use Element. Upon receipt of a consolidated set of comments From Staff, The Planning Center will incorporate changes into the draft document For public review. We assume the City will bear the costs for reproduction and distribution of both the Screencheck and Public Review Draft documents. Costs for copies and distribution incurred by The Planning Center will be billed on a time and materials basis. Products: Screencheck Land Use Element (One camera-ready color original, one electronic File in MS-Word format) • Public Review Draft Land Use Element (One camera-ready color original, one electronic file in MS-Word format, one electronic 4-S �y �(j file in POE format suitable for posting on City's website, one set of wall-size Land Use Element exhibits) 4.2 Circulation and Trails Element The Circulation Element of the General Plan will address the following objectives: ► Maximize the use of existing and potential non-vehicular transportation systems; ► Prepare recommendations For the roadway system and For transit, and bicycle circulation systems; ► Build upon capacities established in the existing roadway network; ► Develop policies and programs for trail locations, standards, types, maintenance, locational criteria, and historic/cultural attributes; and ► Provide maximum accessibility to support the land use plan with the least impact on existing neighborhoods. Based on the background analyses prepared by Parsons Brinckerhoff, The Planning Center will prepare the Screencheck Draft Circulation Element and include revisions in the subsequent Draft document. Products: • Screencheck and Draft Circulation Element 4.3 Conservation, Open Space, Parks and Recreation Element 4.3.1 Preparation of Element The Planning Center Team will prepare a Conservation, Open Space, Parks, and Recreation Element that addresses open space For the preservation, conservation, and managed production of natural resources, open space For outdoor recreation, and open space for public health and safety. Guidance and standards From any available parks and recreation or community services plans will also be integrated into the policy direction that is developed within this element. Products: Screencheck and Draft Conservation, Open Space, Parks and Recreation Element 4-6 � I I 4.3.2 Parks and Recreation Strategic Plan (OPTIONAL) Since the City is in the midst of updating its General Plan, the update process can benefit from the development of a Parks and Recreation Strategic Plan. Integration of a Strategic Plan with the General Plan offers an unusually powerful opportunity. Work on the General Plan can illuminate issues for the Strategic Plan, while Strategic Plan work can identify needed improvements in the General Plan and its relevant policy areas. This is an opportunity to take Palm Springs one step further in creating a mission statement and vision for the Parks and Recreation Department because complementary policy direction supporting the Department's future direction can be Formulated concurrently. This Element will also identify future park sites and future park acQuisition program policies. The changing demographics of Palm Springs and the number of park users coming From outside the City are Factors that emphasize the value of creating a Strategic Plan at this time. 4.12.1 Parks and Recreation Needs and Opportunities Public Participation Program MIG will assist the City in developing a public participation program that focuses on gathering input from the community to understand the issues and opportunities related to parks, open space and recreation needs in the City of Palm Springs. This information will be used to develop the General Plan Community Festival and can be used to guide Future parks and recreation planning such as the development of a Strategic Plan or a comprehensive Master Plan for the department. The following outlines a process that will achieve this. Key Stakeholder Interviews MIG will interview up to eight (8) stakeholders For input on current community understandings, priorities, issues and perceived needs. Interviews may be conducted by telephone or in person. Stakeholders can include Parks and Recreation Commissioners and Public Works staff. We will work with the City to develop interview Questions and identify appropriate stakeholders. MIG will prepare a summary of key findings that will inform the General Plan process. Approved: Date: Focus Groups To determine key issues priorities and community facility and programming needs, MIG recommends conducting two focus groups with key stakeholders representing various interests. The first would 4-7 represent program/service providers and community resources such as contractors, concessionaires, facility managers and school district administrators. A second Focus groups would include current and potential new customers. These participants might include key outdoor environmental groups and community advocates, adult andyouth sports groups, golfers, teens and seniors. MIG will meet with staff to determine the groups that should participate in the focus groups. MIG will facilitate and create a wall graphic as a record of the meeting as well as a text summary. Approved: Date: Parks&Recreation Directions Workshop MIG will facilitate a Parks and Recreation Workshop with staff and key stakeholders. The purpose of the workshop will be two-Fold: I)it will provide an opportunity For staff and key stakeholders to discuss opportunities for the future of parks, open space, recreation and facilities that can be incorporated into the General Plan and 2) to develop a process and timeline for implementation of a plan that will provide direction for the Department of Parks and Recreation. Approved: Date: 4.3.2.2 Strategic Evaluation Process Establishing the Department Mission Statement The Strategic Plan Mission Statement sets the tone for the issues and strategies identified in the Strategic Plan document. The Planning Center will create a new mission statement based on community and staff input, will validate the mission statement or make recommendations for refinement of the mission statement. Product: • Updated Department Mission Statement and supporting discussion Issues Identification This task identifies the major issues facing the Parks and Recreation Department and allows For more deliberate and thoughtful consideration of the Department's priorities. The Planning Center will identify the major issues facing the Department in terms of the delivery of facilities and services based on the demographic analysis, citizen survey, and public meetings that have been completed in previous tasks. These issues will ultimately be summarized within the Strategic Plan document. 4-8 1 WARM� � 1 1 Product: Technical Memorandum outlining issues to be included in Final Strategic Plan General Plan Consistency The Planning Center's experience with the City's General Plan Update will provide us with an advantage in this area. Work completed on the Strategic Plan will shape the development of the goals and policies identified in the Conservation, Open Space, Parks and Recreation and other elements of the General Plan. Product: • Technical Memorandum with recommendations for consistency with the General Plan Develop Strategies This task will evaluate the relative importance of ongoing recreational programs and determine potential Future programs that might better serve the City's residents. We will analyze those programs that are no longer relevant, those that are still desirable, and those that are desirable with some change in direction. Product: • Technical Memorandum outlining program analysis 4.3.2.3 Preparing the Strategic Plan During this phase, The Planning Center will compile data collected from the previous tasks and summarize the information in a written report. Draft Strategic Plan The purpose of this task is to prepare the complete, integrated version of the Parks and Recreation Strategic Plan. The Planning Center will assemble text, graphics, and tables from previous tasks into a draft comprehensive Strategic Plan Report, which will be submitted to City staff for review and comment. Once we have collected those comments, we will modify the document accordingly. Products: • Four (4) copies of the Draft Strategic Plan documents for review and revision • One (I) digital copy of the Draft Strategic Plan (provided via e- mail or on CD-Rom) 4-9 Assumption: • City Staff will duplicate the draft document and distribute to any workshop participants, or interdepartmental staff. No more than two (2) rounds of revision are proposed for the draft document. Final Strategic Plan and Presentation Graphics Once City Staff, community groups, and focus groups have commented on the Draft Strategic Plan, The Planning Center will incorporate those changes into a Final document. One camera-ready copy and one digital copy of the report will be prepared and delivered to the Parks and Recreation Department. A PowerPoint presentation of the results will also be prepared for presentation to the City Council and Parks and Recreation Commission. Product: One (1) camera-ready copy of the Final Strategic Plan Update One (1) digital copy of the Final Strategic Plan Update (provided via e-mail or on CD-Rom) Attendance at one (1) Parks and Recreation Commission meeting Approved: Date: 4.4 Safety Element The Planning Center will update the Safety Element based upon information collected from the technical analyses provided by Earth Consultants International (see Task 3.2) and input from City staff. The Safety Element will address geology and seismicity, slope instability, flooding, hazardous materials, fire hazards and prevention, emergency preparedness, crime prevention, and airport land use compatibility. Products: • Screencheck and Draft Safety Element 4.5 Air Quality Element (OPTIONAL) This is an optional element in the General Plan. The City presently addresses air Quality in the Health and Safety Element. The Planning Center has expert in-house staff who can prepare all aspects of an Air Quality Element. The City can increase its control over local air Quality via land use policy and planning measures such as criteria for siting sensitive land uses. Formulation of an Air Quality Element can also assist 4-10 1 WARM ' � 1 1 in intergovernmental coordination of air pollution control activities with the South Coast Air Quality Management District by providing clear articulation of the City's strategies and establishing positive communication links. The proposed scope of the Air Quality Element includes: 1) a summary of the existing air Quality and meteorological setting; 2) a summary of the existing regulatory setting; 3) a review of air pollutant emissions generated within the City as it now exists; 4) a projection of air emissions at future build-out per the Land Use and Circulation Elements; 5) identification of siting criteria For proposed land uses to ensure compatibility; 6) a discussion of land use planning technioues to reduce emissions; and 7) a discussion of measures to reduce both mobile and stationary source emissions. Products: Screencheck and Draft Air Quality Element Approved: Date: 4.6 Noise Element The Noise Element, a mandated component of the General Plan, contains data and analyses, policies and their means of implementation as related to the noise environment. Specifically, Government Code Section 65302(f), reQuires that the General Plan include a Noise Element which identifies and evaluates noise problems in the community. The Element must recognize the guidelines adopted by the State Office of Noise Control. Finally, it must analyze and Quantify current and projected noise levels for mobile sources including that produced along highways, freeways, primary arterials, and major local streets, aircraft operations, railroad operations, local large-scale industrial facilities, and other ground-based stationary sources identified by local agencies as contributing to the community noise environment. Our proposed scope of work will update to the Noise Element to include a discussion of the effects of noise on the local population as well as land use compatibility issues, which can range from minor annoyance to the detriment of health. These effects, and the noise levels necessary to generate them, will be discussed in the document. Products: • Screencheck and Draft Noise Element 4-1 1 00 E- 4.7 Community Design Element The Planning Center proposes to create a Community Design Element emphasizing urban design concepts through text and descriptive illustrations. We propose a comprehensive element that reflects application of urban design and community character concepts in the development of goals, policies, strategies and implementation measures for the City. Preliminary concepts of CPTED (Crime Prevention Through Environmental Design) will be included in the Element. The following subtasks are involved in the preparation of the Community Design Element. ► Review of existing design conditions and community design opportunities within the City, which may include: • Streetscape elements; • Landscape elements; • Building massing; • Open space/hardscape opportunities; Intersection treatment; • Major retail areas; • Public art opportunities; Transit and pedestrian opportunities; • Signage and lighting; and/or, Conditions contributing to incidence of crime. ► Examine major decisions impacting urban form. The examination would include: Current City and focused private sector development proposals; Revitalization goals and objectives; • City design theme; • Infrastructure and transit plans; Application of CPTED principles. ► Provide strategic recommendations that will guide the development of the City. Focal point of existing and potential activity will be delineated and expanded to encompass related subareas and "special opportunity areas." Goals and policies will be developed to establish what programs or changes will be instituted to achieve the community character Palm Springs desires. Topics to be addressed could include: Building form and massing; 4-12 u �77� Modified development standards of site coverage/FAR, building height and setbacks; • Entrances and orientation (vehicular and pedestrian); Design reinforcement (landscape& hardscape) street trees, medians, paving, furniture; . • Land use modifications; • Parking standards (type, locational criteria, design); • ReQuired connecting elements (arcades, courtyards); • Transit & pedestrian access; • Lighting; • Open space guidelines (public & private); Public art and community amenities/Facilities; and • Signage and monumentation. The recommendations and strategies addressing these topics will be consolidated into an implementation program. Products: • Screencheck and Draft Community Design Element 4.8 Downtown Urban Design Program An critical component to the Community Design Element is the Downtown Urban Design Program. This program would focus specifically on the Downtown area and would produce more detailed standards and development guidelines than are usually found at the General Plan level. 4.8.1 Downtown Direction Facilitation MIG will assist the City with facilitation services to augment the development of specific guidance for Downtown. This two-phase Program will focus on I) understanding the issues, opportunities and future directions for Downtown from the perspective of Downtown stakeholders and 2) refining these opportunities and directions in consultation with those who will be involved in their future implementation. The results can then be used by the City and the General Plan Team in designing focused visual simulations of the future Downtown directions and in developing specific Design Guidelines for buildings, infrastructure and streetscapes to enable implementation of the future directions. The following outlines a process that will achieve this. C'1'4-13 P 4,8.1.1 Scoping and Resource Interviews MIG will conduct brief telephone interviews of select Downtown stakeholders and interests to explore prevalent issues, opinions, and recommendations for change shape the future function and design of the Downtown Area. MIG will prepare a brief summary of key Findings that will be used by the City, the General Plan Team and MIG to design the Downtown Directions Workshop. 4.8.1.2 Downtown Opportunities and Directions Workshop The General Plan Team will conduct a three-hour Downtown Opportunities and Directions Workshop. This workshop will be designed to engage the broad base of Downtown stakeholders and interests, including: retail owners and tenants; tribal interests; the hospitality, entertainment and tourism industries; the Chamber of Commerce; developers: cultural resources; and Downtown homeowner/residential interests, among others. MIG will facilitate the meeting using MIG's graphic recording techniQue, which uses graphic notetaking on large sheets of paper to capture the discussion in real time. MIG will prepare a summary of meeting notes in the form of I I x 17 photoreduction of up to two wallgraphics. 4.8.1.3 Downtown Opportunities Focus and Implementation Charrette Based on the outcomes of the Downtown Opportunities and Directions Workshop, the General Plan Team will design and conduct a focused half-day design charette. This charrette will involve selected downtown landowners and developers, tribal interests, City Staff, and Downtown business leadership in defining specific opportunities and directions, including (but not limited to) visualization and modeling; Design Guidelines; street and streetscape plans and program directions. It is envisioned that this charette will mainly be comprised of City staff, stakeholder architects, outreach representatives from MIG, and designers From The Planning Center. Concepts coming out of the Downtown Opportunities and Directions Workshop (Task 4.8.1.2) will inform this charrette, which will produce generate conceptual illustrations to be used by City Staff and the General Plan Team and others in developing the supporting mechanisms to implement the vision and directions for Downtown Palm Springs. 4.8.1.4 3D Modeling Strategic Downtown Areas will be explored using 3 D computer modeling. Planning concepts including new buildings, landscape and streetscape design, will be integrated into the existing downtown context 4-14 � � fl I within a series of 3D models. It will be possible to "visualize" the planning concepts in order to fully understand the potential planning, architectural and design ideas. 4,8.1.5 Preliminary Investigation This phase is designed to collect information and data about the designated sites in order to begin constructing the 31D models. Existing information obtained from various sources, such as digital topography, aerial photos, existing land uses, and site photography will be evaluated and assessed. An information inventory will be conducted to determine what information is available, what information needs to be collected or what information needs to be produced. Product: • Data collection and preparation $ 3,500 4.8.1.6 3D Computer Massing Model of Project This phase represents the bulk of work for this process. A series of 3 D computer models will be constructed of three (3) downtown block faces. Planning concepts will be incorporated into these study models. The creation of these 3D computer models will provide a valuable visual tool, allowing for an exploration of existing structures, roadways and land uses. Through the use of 3 D models, it will be possible to test the feasibility of future planning projects when introduced into the existing context of the Downtown area. Within the 3D scenes, cameras are set- up and renderings or "snapshots" can be taken from any location or angle. These renderings can be printed to use in documents or digitally saved for inclusion in PowerPoint presentations. Product: • 3D Computer Model of three (3) City blocks $4,000 each 10 renderings "snapshots" per model 4.8.1.7 Meetings Team meetings and/or design workshops are an integral part of the preparation and processing of the design concept. Given the depth and breadth of the project we anticipate the need for two of our lead people to attend team meetings. At this time, we are budgeting for three meetings with the design team and/or city staff.Additional meeting will be billed at $500 ea. ?fl%4-15 e�� 4.8.1,8 Development of Downtown Urban Design Program The Planning Center will develop a customized tool to guide future development of specified areas of Downtown Palm Springs. The Feedback generated From the workshops and design charette discussed above will dictate what the most appropriate tool will be for this component of the project. One option may be a specialized set of Urban Design Guidelines for the Downtown Core, which will be incorporated into the Community Design Element. It is anticipated that any planning tool developed through this task would address issues such as: ► Appropriate building scale and heights; ► Preferred architectural forms, styles, and colors; ► Integration of new architectural styles with classic Palm Springs architecture; ► Streetscape design; ► Framing of vital hillside views; ► Optimum pathways and locations For vehicular traffic and Parking; ► Enhancement of the pedestrian experience; ► Placement, size, and design of signage; and ► Creating dynamic, economically viable public spaces. It is envisioned that the evaluation exercises related to the design and functionality of Downtown Palm Springs would be conducted concurrently with the background analyses of the General Plan. Although this task is on a separate but parallel path with the General Plan Update, the information acQuired through either exercise has the potential to inform the other. This can lead to a more comprehensive understanding of the issues and can result in a more successful outcome For public and private interests involved. Product: Downtown Urban Design Program Approved: Date: 4-16 WIN 1LINO]' ' h 4.9 Housing Element Update (OPTIONAL) Per State law, the Housing Element will need to be updated to be consistent with State law and any changes to the City's Land Use Plan of the General Plan update. The primacy effort in updating the Housing Element will involve the identification of opportunity areas for affordable housing production. This step will be done concurrently with the preparation of the Land Use Plan to ensure the OF considers all of its needs, opportunities, and responsibilities. According to SCAG, the generation of the 2005 RHNA figures may not be generated by the July 2005 target date due to conflicts in State and local funding. Additionally, SCAG is taking action that could possibly Further delay the Housing Element update deadline to 2007 or 2008 to coincide with SCAG RTP activities. These variables indicate that the City should update its Housing Element to consider the projected growth figures provided by SCAG's most recent RTP projections. If the Land Use Plan does not accommodate a sufficient number of housing units, it may need to be revised when the 2005 RHNA Figures are ultimately released. However, we anticipate that the City and consultant team's close coordination with the State Department of Housing and Community Development and SCAG will generate reliable assumptions for projected housing need. Products: • Screencheck and Draft Public Housing Element Approved: Date: 4.10 Public Services and Facilities Element (OPTIONAL) This Element will address the City's public services (i.e., fire protection, police protection, schools, parks or other recreational facilities, library Facilities, maintenance of public facilities, including roads, and other governmental services). This Element will be developed through input from several sources elsewhere in the General Plan scope. Goals, policies, strategies and programs needed to supplement, modify, or replace those in the current General Plan will be derived from the detailed analyses prepared in the Existing Conditions Analysis and Land Use Alternatives Evaluation tasks. �� � 4-17 Products: • Screencheck and Draft Public Services & Facilities Element Approved: Date: 4.11 Economic Development Element (OPTIONAL) The Economic Development Element, an optional element under State law, can give the City an opportunity to establish goals and policies for the long-term Fiscal health of Palm Springs. The Element will be shaped by the information gathered from the economic trends, tourism, and fiscal analysis as well as information received as part of the public outreach festivals. The Economic Development Element will also identify the key economic and fiscal policies For maximizing the City's retail opportunities, strengthening and expanding the industrial base and setting economic policies, such as public infrastructure financing and potential incentive programs to attract desirable development. Products: Screencheck and Draft Economic Development Element 4.12 Consolidated General Plan Upon completion of the draft elements and receipt of a consolidated set of comments from the City, The Planning Center will incorporate the proposed changes into the Consolidated General Plan document that will integrate all of the stand-alone draft elements into an integrated and consistent Public Review Draft. Product: Final Draft Consolidated Plan k 4-18 � , . 5. Environmental Impact Report he Program Environmental Impact Report (Program EIR) will be prepared in conformance with the California Environmental Quality Act (CEQA), CEQA guidelines, and City of Palm Springs CEQA Procedures. Our approach to the EIR will be to utilize data from the previous General Plan EIR wherever possible, and to update the information as necessary. As the lead consultant, The Planning Center will ensure that the environmental review process and the EIR satisfy the statutes and guidelines of CEQA, and the City of Palm Springs CEQA Procedures. We will represent the Consultant team in public meetings and project progress meetings as reQuested by the City. 5.1 Initial Study and Notice of Preparation Brief, written responses will be prepared for all items included on the City's standard Initial Study checklist. Each response will explain the basis for the No Impact, Less Than Significant Impact, Less Than Significant with Mitigation Incorporated, or Potentially Significant Impact response and will clearly indicate why a particular issue would not result in a significant impact and does not reQuire further evaluation, as well as those issues that reQuire further analysis in an EIR in order to fully determine the extent and significance of potential impacts and to identify mitigation measures that could avoid or reduce such impacts to a less than significant level. Given the City's decision to prepare an EIR for the proposed project, it is assumed for the purpose of this proposal that checklist responses will consist mainly of short statements that lead to further analysis to be prepared within the EIR. A complete list of references used to prepare the Initial Study will be provided. A summary of the comments received at the public scoping meeting will be included in the EIR as an attachment, to bring community Input directly into this official environmental document. A Notice of Preparation (NOP) will be prepared, using the City's standard form. A copy of the Initial Study will be attached to provide an immediate explanation of the preliminary scope of issues to be included in the EIR. After City approval of the NOP, The Planning Center will copy and distribute the NOP to state and local agencies, surrounding property owners and other special interest groups or individuals identified by the City. A brief cover letter will be prepared to explain the purpose and content of the NOP and to clearly identify the time period, contact person and address established for submitting responses. 5.2 Screencheck Draft EIR 5.2.1 General Information Introduction. This section is intended as a convenience to the reader who is not familiar with CEQA, EIRs or the environmental review Process. The purpose and standards of adeQuacy for an EIR will be defined. A discussion the environmental review process for this project will be presented. Characteristics of a Program EIR and the reasons for Preparing a Program EIR for this project will be described. Summary. This section will consist of a concise summary of the information presented in the main body of the EIR. This will include (a) a brief project description; (b) a tabular summary of findings regarding project and cumulative impacts, mitigation measures and any unavoidable, significant impacts; (c) a summary of discretionary approvals reouired for the project; (d) a brief description of the alternatives considered, noting which one was considered the environmentally superior alternative; and (e) areas of controversy and issues to be resolved. Project Description. The project characteristics associated with the proposed General Plan update will be described, along with a statement of project objectives as determined by the City of Palm Springs. Specific characteristics of the project will be defined, including proposed General Plan changes and identification of specific opportunity areas within the City. ReQuired discretionary approvals and anticipated uses of the EIR will be identified. Illustrations will include regional and site location maps, conceptual land use, circulation, and infrastructure plans, and proposed opportunity areas. Environmental Setting. A general description of the regional and local setting will be provided to establish the environmental and planning context within which this project occurs. In addition to physical Characteristics that comprise the environmental setting, relevant regional and local planning programs will be discussed to establish whether this S-2 project is consistent or inconsistent with applicable planning policies and programs. More detailed descriptions of existing conditions and pertinent policies will be provided, where appropriate, as part of the discussions under each of the specific impact topics in the main body of the EIR. Existing land uses will be identified on a vicinity map. Based on information readily available from the City of Palm Springs and County of Riverside, development trends occurring in this general area will be described, and any other major development projects planned or proposed in the vicinity will be highlighted. Planned, pending and approved/not built projects throughout Palm Springs will be listed and total development by land use category will be Quantified. 5.2.2 Discussion of Existing Conditions, Environmental Impacts and Mitigation Measures Each topical section of the document will: (a) describe existing environmental conditions and pertinent regulatory policies and programs that apply to this project, (b) define the criteria by which impacts will be determined to be significant, (c) determine the environmental changes that would result from the project, (d) evaluate the significance of those changes with respect to the impact significance criteria, (e) define Mitigation measures to reduce or avoid all potentially significant adverse impacts, (f) provide a conclusion as to whether significant impacts would remain, even after successful implementation of recommended mitigation measures and General Plan policies, and (g) discuss cumulative impacts of the project. A discussion of cumulative impacts will be presented for each of the impact topics. These discussions will be concise, Quantified where appropriate, and will evaluate cumulative impacts within an appropriate context for each issue. The EIR will be clearly written and will avoid the use of technical jargon so that the document is easily understood. If technical terms need to be introduced for accuracy, they will be clearly defined. The analysis of issues will be thorough,yet concise. Mitigation measures which are practical and feasible will be formulated which relate directly to the primary and secondary effects identified in the impact sections of the document. Since EIR scopmg is yet to be completed, and this project is expected to be of great interest to the community, it is assumed at this time that all topics contained in the Initial Study Checklist will be included in the Program EIR for the General Plan Update. The EIR will address the following impact categories: • Aesthetics • Land Use and Planning • Agricultural Resources • Mineral Resources 010 S-3 • Air Quality • Noise • Biological Resources • Population and Housing • Cultural Resources • Public Services & Utilities • Geology and Soils • Recreation • Hazards & Hazardous Materials • Transportation/Circulation • Hydrology and Water Quality 5.2.3 Alternatives to the Proposed Project In compliance with Section 15 126(d) of the State CEQA Guidelines, a Qualitative discussion of various alternatives to the proposed project will be presented. The Planning Center will consult with City staff for assistance in defining the alternatives to be analyzed in the EIR. Alternatives will be selected on the basis of their ability to (1) avoid or reduce one or more of the project's significant impacts and (2) feasibly attain most of the basic objectives of the project. The rationale for selecting each alternative will be explained, along with the principal features and environmental effects of each one. If any alternatives were considered during the project seeping process but rejected, reasons for rejecting those alternatives will be provided. Analyses of three alternatives in addition to the "No-Project/Existing General Plan"Alternative are included in the cost estimate for the EIR. Potential alternatives scenarios will be more specifically defined as the project progresses. Impacts associated with each alternative will be compared to proposed project impacts, for each or the environmental impact categories included in the preceding sections of the EIR. The environmentally superior alternative will be identified; if it is the No- Project/Existing General Plan Alternative, then one of the development alternatives will be identified as environmentally superior to the others. 5.2.4 CEQA Mandated Sections In addition to the topical issues discussed above, the following sections will be prepared as mandated by CEQA: 10 Environmental effects found not to be significant during the Initial Study Scoping process 0. Adverse environmental impacts which cannot be avoided if the project is implemented. This section will summarize those adverse project impacts that cannot be mitigated to a level of less than significant. Any irreversible environmental changes which occur if the proposed project is implemented. S-4 Oe [41t ► Growth Inducing Impacts. This discussion will identify ways,in which the project could foster population or employment growth in this area, either directly or indirectly. 5.3 Submittal and Review of Screencheck EIR Fifteen (15) copies of a complete Screencheck FIR will be submitted for City staff review and comment. Our proposed schedule and budget assume that one, complete Screencheck document will be prepared for review and comment, which is more efficient than submittal of selected sections, on an incremental basis. 5.4 Draft EIR It is presumed that all City comments concerning the Screencheck EIR will be transmitted in writing to The Planning Center at the same time. The Planning Center will meet with City staff to discuss and resolve any major areas of concern or to clarify areas of misunderstanding, etc- Follow-up with City departments or other agencies will be conducted as necessary to respond to City staff comments. Fifty (50) hard copies and thirty (30) digital copies on CD of the Draft EIR will be printed and distributed by The Planning Center to the local, state and federal agencies, as well as other special interest groups and individuals identified on a distribution list to be developed in consultation with the City. If additional copies are necessary, they will be billed on a time and materials basis. The Planning Center will prepare the Notice of Completion (NOC) for City approval and signature and will transmit the NOC with all copies of the Draft EIR. 5.5 Response to Comments Following receipt of all comments on the Draft EIR, written responses will be prepared for each comment. A Response to Comments section will be created for the Final FIR which will contain an introduction describing the public review process concerning the Draft FIR, copies of all comment letters received and minutes From public meetings where oral comments were taken, plus written responses to all comments. Responses will Focus on comments which address the adeQuacy of the Draft EIR. Other comments which do not address EIR adeQuacy will be noted as such and no further response will be provided, unless deemed necessary by the City. Responses will be prepared by TPC, with input from our technical specialists, as needed. $-5 h The budget for the Final EIR is an estimate only, based on approximately 40 hours for preparation of Response to Comments. The estimated budget assumes that no additional basic research will be reQuired to respond to comments, that the comments will be directed at the substance and technical adeQuacy of the FIR, and that the comments will be compiled by the City and transmitted in writing to the consultant. Modification to the scope of work, budget and time fame may be necessary if comments received from agencies or the general public reQuire substantially increasing the scope of impacts and issues that the FIR has addressed. Responses to Comments by responsible agencies will be provided to those agencies, as well as any other commentors identified by the City, a minimum of 10 days prior to consideration of the Final EIR by the City Council. 5.6 Mitigation and Monitoring Program A Mitigation Monitoring Program (MMP) will be prepared, pursuant to Section 2 108 1.6 of the Public Resources Code. It will be presented in standard City format, and will identify the significant impacts that would result from the project, proposed mitigation measures for each impact, the times at which the measures will need to be conducted, the entity responsible for implementing the mitigation measure and the City department or other agency responsible For monitoring the mitigation effort and ensuring its success. A draft MMP can be prepared for consideration by the Planning Commission, if desired, so that any comments they may have concerning the MMP can be incorporated into the Final EIR that is prepared for City Council certification. 5.7 Statement of Overriding Considerations and Facts & Findings Section 15091 of the CEQA Guidelines reQuires that no public agency approve or carry out a project For which an EIR has been completed which identifies one or more significant effects unless the public agency prepares findings for each significant effect. As reQuested by the City, The Planning Center will prepare findings and facts in support of findings describing each of the significant impacts identified by the EIR and the determination as to whether those impacts would be reduced to below a level of significance by proposed mitigation measures. These facts and Findings will be incorporated into the resolution to be prepared by City staff. Additionally, Section 15093 reQuires that when an agency approves a project that will have significant adverse unavoidable environmental effects, the agency must make a statement of its views on the ultimate balancing of the merits of approving the project despite the 5-6 a environmental damage. The Planning Center will prepare the Statement of Overriding Considerations for any unavoidable significant impacts that may be identified by the Final EIR. 5.8 Final EIR The Final EIR will be prepared in accordance with CEQA Section 15089 and will contain the final response to comments, the Mitigation Monitoring Program, the Facts and Findings, and a Statement of Overriding Considerations, if applicable to the project. The Final EIR must reflect the lead agency's independent judgment and analysis and is presented to the City Council for consideration and approval. If the project is approved by the Lead Agency, a Notice of Determination (NOD) is filed within five working days. The Planning Center will be responsible For Filing the NOD with the County Clerk, as well as the Office of Planning and Research (OPR), if the project reQuires discretionary approval from a state agency. The Planning Center will be responsible for all standard filing fees assuming the project Qualifies For a certificate of fee exemption. If the project cannot be cleared through a certificate of fee exemption, then this Filing fee would be additional to the cost estimate provided. 5.9 Workshops and Meetings 5.9.1 Public Scoping Meeting The Planning Center will assist the City in organizing and conducting one public Scoping meeting to present the main characteristics of the proposed General Plan Update and to solicit comments regarding the scope and content of the environmental issues to be addressed in the EIR. Pre-meeting assistance will include preparing public notices and agendas for City staff review. At the meeting, we will be prepared to discuss the environmental review process and to answer specific Questions, as desired by the City. If reQuested, we will also prepare informational items to be distributed at the meeting, such as: ► Flowchart defining the entire environmental review process, highlighting opportunities for public input ► Selected reduced-sized copies of applicant's general plan exhibits and textual summary of project characteristics; ► Questionnaire designed to obtain focused responses to identify environmental concerns 5-7 It is recommended that the scoping meeting be held as soon as possible, ideally so the results can be included in the Initial Study and Notice of Preparation, discussed in the following task. 5.9.2 EIR Public Meetings The Planning Center will coordinate closely with City staff to ensure the EIR and associated documents delivered to the City are legally defensible, an accurate product, and one that will serve as a useful tool for decision-makers when considering the approval of the project. In an effort to achieve this level of communication, The Planning Center's EIR Project Manager will attend two Steering Committee meetings and Four public hearings during the course of the environmental review process, in addition to the public scoping meeting outlined above. Tasks included in this assistance would include preparing public notices and agendas. Additional meetings or attendance by other members of the Consultant team will be billed on a time and materials basis. Costs for meeting attendance would be billed in accordance with the hourly rates for the personnel involved. 5-8 6. Outreach, Workshops, and Meetings 6.1 Project Team Coordination & Background Collection 6.1.1 Project Initiation/Kick-off Meeting The project Kick-Off Meeting is a critical event in shaping a successful General Plan Update. The City Staff and consultant team must work in a tight collaboration if the work envisioned is to be completed with the desired Quality and within the time and budget allowed. The Kick-Off Meeting will allow the consultant team and City staff to: ► introduce key participants; ► hear from City staff regarding insights they have gained from the proposal review process; ► share expectations for the project; ► refine the Guidance Package, including the work program, scope of work and schedule; ► identiy the roles of anticipated key project stakeholders: outside agencies, organizations and individuals; ► identify available resources; ► establish communication protocols for the project; ► identify potential project pitfalls and establish strategies to address them; and ► define the strategy for addressing ongoing implementing projects or programs that could potentially affect the project. �� 6-1 It is anticipated at this time that the meeting would include key members of Planning Department staff(i.e., the Director and project manager), a key member from the Public Works Department, and other staff members as deemed appropriate by the City. Representatives from The Planning Center and MIG will be in attendance at this meeting. Product: • Project Initiation Meeting/I(ick-off 6.1.2 Project Team Meetings The Planning Center will attend up to twenty-seven (27) in person project team meetings and MIG staff will attend up to four (4) meetings at key junctures in the process to coordinate public participation activities, development of key products and to review findings. MIG will meet with The Planning Center and City Staff in person and by telephone and will combine Team meetings with others when possible. MIG will prepare a brief memo to summarize the major agreements made during these discussions and provide the City with a data File. Product: Project Team Meetings and Meeting Notes 6.1.3 Key Stakeholder Interviews One of the key ingredients to any successful project is the inclusion of decision makers early on in the project and at key milestones throughout its duration. For the City of Palm Springs General Plan Update, we recommend individual interviews with each of the Council members and the City Manager. The primacy purpose of this task is to capitalize on the interviewee's wealth of information, history, institutional knowledge, and understanding of the issues, opportunities, and constraints Facing the community. The Planning Center will conduct the interviews at the outset of the project to help define the issues, opportunities, and constraints For the entire City, to begin to identify areas of Palm Springs reQuiring special attention in the General Plan Update. We hope to use the interviews to identify the stakeholder groups that should be represented in the public outreach focus workshops, and to receive feedback regarding any issues that reQuire more specialized direction in the new General Plan. For purposes of this scope and budget, we have assumed a total of twelve (12) interviews and that we would conduct the interviews over a 6-2 4,p9 6.OUTREACH, 1 ' 1 ' 1 period oFthree days. At the City's reQuest and direction, we can conduct additional interviews on a time and materials basis. MIG will coordinate with The Planning Center to review the findings from the stakeholder interviews. MIG will use the information gathered from the stakeholder interviews to guide the development of the public participation activities. Product: • Key Stakeholder Interviews (up to 12) and Summary Notes 6.1.4 City Led Briefing MIG will participate with the Project team in a half-day City tour. To develop a focused and targeted public participation program, it is important for the project team to understand the issues and opportunities through the eyes of the City staff and to become Familiar with the city. This task is designed to allow City staff to share their personal experience and knowledge with the consultant team via a walking tour or bus tour of the City. The purpose of the task is to Quickly educate the consultant team using examples in the field. Two members of The Planning Center's team and one person From the MIG team will attend the tour. Product: City Led Briefing 6.1.5 Outreach Coordination and Support This task is intended to include preparation of materials for project team and administrative coordination costs related to outreach and facilitation services provided by MIG. The purpose of this task is to ensure a consistent basis for MIG's participation in the project including: management procedures, scheduling, and the timely delivery of products and services. The MIG Project Manager will maintain regular contact with the City's designated staff member and the prime Project Manager at The Planning Center to monitor and review project progress and results. 6.2 Community Outreach and Facilitation To assist the City in continuing and expanding the community educational and informational process, MIG proposes an outreach strategy that builds on the work of the General Plan Steering Committee. The objectives of this task are to: 6 3 ► Educate the Palm Springs community about the General Plan update components, the relationships between those components and their effect/impacts on the Palm Springs community. ► Provide a range of opportunities for community input and discussion regarding the General Plan update issues and outcomes and gather input From a diversity of community groups and individuals. ► Support local efforts toward neighborhood involvement in citywide planning issues and decision-making. ► Address barriers to participation, such as language and culture that may have made people reluctant to get involved in previous outreach efforts. ► Keep the Palm Springs community up-to-date on current developments, activities, and next steps in the General Plan update process. 6.2.1 General Plan Steering Committee Meetings The Planning Center will coordinate, facilitate, and attend a maximum of ten (10) Steering Committee meetings as appropriate throughout the General Plan Update process MIG will participate in up to four (4) of the General Plan Steering Committee meetings as needed at key junctions in the process. The timing of these meetings will be determined in consultation with City staff and the Project team. MIG will First meet with the Committee to confirm their roles and review the Vision created by the Committee. One of the meetings will provide the Steering Committee with the opportunity to discuss areas of concern that are specific to the interests they represent. MIG will work with the Committee during subseQuent meetings to develop a public participation campaign to include the broader public. The focus will be to test the Vision created by the Committee. MIG will also work with the Committee to develop the format and design the Community Festivals. This task assumes two MIG staff. MIG will create a wall graphic as a record of the meeting as well as a text summary. An electronic file of the wall graphic will be produced. Product: • Attendance at Steering Committee Meetings and Meeting Notes 6-4 6.2.2 Community Festivals (2) MIG will design, plan, and facilitate and graphically record two (2) 4- hour community festivals attended by three (3) MIG staff and two (2) staff members From The Planning Center. This will be designed to gather broad input and buy-in From a community wide audience. The purpose of the Community Festivals will be to provide an opportunity for the Palm Springs community at large to participate in a "hands-on" way in the City's General Plan and to confirm the work of the General Plan Steering committee. MIG will work with City staff and technical consultants to review and reformat existing graphic and plan description materials so that it will be clear, informative, and engaging for the average citizen. A Community Festival format provides creative and energizing opportunities that engage adults and children alike, and provide substantive input for the Project team and City use in development of the General Plan. The process will give the Palm Springs community a forum to make more informed decisions about their community's future and foster a stronger sense of investment and responsibility for its success. A brief summary of each meeting will be prepared by MIG For City use as well as photo reproduction of the wall graphics. MIG will provide a PDF File of the wall graphic for inclusion on the City's website. The City will be responsible for securing meeting locations, logistics, and noticing. Product: • Two (2) Community Festivals • Meeting Summary via Wall Graphics 6.2.3 "Vision to Plan to Reality" Workshop Training and Kits (OPTIONAL) To cost-effectively reach a large and diverse audience, includingyear- round residents, businesses, tourists and seasonal residents, MIG will provide tools and training to enable the General Plan Steering Committee, City staff and community volunteers to solicit and document public input into the process. MIG will prepare a "Vision to Reality" Tool Kit to be used by trained City and volunteer Facilitators in conducting extended community outreach in neighborhoods or with different community organizations. The Focus will be gathering of extended input to test and translate the Vision directions developed by the Steering Committee into directions 6-S `_ for the elements of the General Plan. This task is intended to provide a kit that can be used to conduct more extensive outreach to a range of community groups, neighborhood groups and stakeholders. Using a set of maps and guided Questions, the kits will be designed to collect information on specific areas. While these areas will be determined after discussion with staff and the Steering Committee, we anticipate that these areas may include: Downtown/Economic Development; Parks and Recreation; Circulation and Transportation; and Housing. The data collected will be used to frame the discussion and activities for the Community Festival (task 6.2.2). The kit will also include comment sheets and instructions for submitting the data. MIG will provide thirty- Five (35) kits and an electronic version for reproduction by City staff. • MIG will work with City staff and the Steering Committee to develop strategies to engage residents who do not participate in traditional outreach efforts. As an additional option, MIG can also prepare these kits in Spanish. Product: Vision to Plan to Reality Tool Kits Approved: Date: 6.3 Communication Tools and Collateral Materials 6.3.1 Informational Website (OPTIONAL) MIG will design and host a General Plan website and link it to the City of Palm Springs existing site. The project site will have its own look and Feel. The site will have approximately five pages including the home page, meeting announcements/calendar page, map page, summary reports and wall graphics page. Topics will be modified once actual content is provided. Product; Informational Website Approved: Date: 6.3.2 Project Newsletters(2) (OPTIONAL) MIG will design and produce up to two (2) newsletters to be issued at key points throughout the project to I) stimulate interest among stakeholders and area residents and educate them on issues being addressed in the technical studies; 2) advertise workshops and 6-6 F�''4 encourage participation; 3) provide Quality, targeted information about the planning process and issues; and 4) establish a visible presence for the project in the community. These educational pieces will maintain a consistent format and style in order to establish a public image and . identity. They may also include a mail-back form inviting feedback from those not able to participate in the public meetings/community workshops. MIG will be responsible for design, art direction and production of camera-ready Finals for printing. MIG will help select a printer and coordinate with the printer to produce the newsletters. The City will be responsible for newsletter printing costs and newsletter mailing. Product: • Two (2) project newsletters Approved: Date: 6-7 7. Administration and Reimbursables Each member of the consultant team will be responsible for appropriate coordination with relevant agencies. Team members are experienced professionals who have or can readily establish effective communications with governmental agencies. The consultant team project manager will keep the City's project manager informed if anything resulting from these intergovernmental coordination efforts signals a concern that may reQuire a coordinated strategy or City initiative. This task also involves overall Project Management provided by The Planning Center. This task is necessary to provide for the day-to-day management of the project and overseeing the products, including coordination with City staff, subconsultants, and schedule maintenance. The Planning Center, in conjunction with the subconsultants, will prepare Monthly Progress Reports describing meetings attended, major milestones, adherence to the schedule and budget. To reduce consultant costs, it is suggested that administrative services, such as the acQuisition of meeting spaces, room set-up, establishing and maintaining mailing lists, and postage, be handled by the City. Our belief on this issue is that the City can handle these aspects of the process more efficiently and that consultant time would be more cost effectively devoted to technical aspects of the Plan. As such, The Planning Center will be responsible for preparation of agendas for meetings in which we participate, recognizing that finalizing any agenda will reQuire close coordination with and input from City staff. For greater efficiency, we also suggest that the City Planning staff coordinate City responses and review of documents and resolve conflicting direction among City Departments. This allows the Palm Springs staff to provide a unified direction to the consultant. � , R row , Reimbursables can include such things as report reproduction costs, mailing and delivery costs, mileage, and other similar costs associated with the completion of the General Plan Update. Products: Consultant Coordination Project Management Reimbursables 7-2 CiLly of Pain $ Spin s r ` V GENERAL PLfN UPIIA7E&EM141Rfld5EN7Ai 3MPpC7 REPORT _, �� 17 i`�k .�„ ;'t 2005 2006 Phase/Task Jan Feb Mar Apr May _ Jun Jul Aug Sep Om Nov Dec Jan Feb Mar Apr May - Jun Jul Aug Sept ECONOMIC COMPONENT Economic Trends Toudsm Analysis Fiscal Analysis P - CIRCUTATIONSTUDIES Extst'ng Conditions -. — c., Circulation P Traffic pnlan � Impact Analysis TECHNICAL STUDIES Develop Baseline Data ®m... mm®� GeotechncalAnalysis -i — - � Hydrology Analysis - rr- BtalogY Techmcal Appendix GENERAL PLAN — - Land Us T— Circulation&Tra le s Conservatmn&Open Space Safety Air Quality .-u_u o-.0 Nuke Community Design Downtown Urban Design Program Housing(Update) I`�r um Facilities Economic Development Consolidated General Plan ENVIRONMENTALIMPACTREPORT --- - - - - - __ _r r IIIT Initial Response to Comments mcesn rm roan rtigm ....�I urfiyfi C'�' ��r.,ll - Screencheck EIR _ Draft EIR Fact. MOigirl Monitoring Program Facts&Findings I � Overriding Considerations Final EIR r Notice te of Dermination IFar" OUREACH_WORKSHOPS MEETINGS Steering Committee Meetings 0cl Staff Meetings RI) •-, £; .'3 &; ES t3 2Es.; -+ E; FM — ,.3 Interviews hat a r Public Workshops lsl ovm Jsc piny „eeanal Planning Commission lzl fi City Ccunoil lzl es - <, - i O Draft Product E2 Final Product Product Review (�'1 THE .� December 2II.200A P MANNING G'V CENTER v r 1 rr. P r ....... an I'll 1 EEONEMIGCEmPONENi iP/NEPONfAiION _ EENEP.V.PLAN ENNPWiMEN]PLIMPPCi PEPOPi PueucomNrAcx,woNwxaPs,and MEETINGS PP0.1ECi A0MINIiiMiION P➢MBYPEABLW ��..��..��ffJa����]y�w EPPNUiOiALe 51]LW0 f5],W $110,000 510o,Wo Sfl.E90 SAIMA SG.610 fY3,175 SO W9N {'tliPO q $69E,49E SG2$39 IP P •f 1-12-05; 4:SSPM;CITY RANCHO MIRAGE ;3249851 2/ 2 2001 LEAGUE OF CALIFORNIA CITIES SURVEY OF GENERAL PLAN UPDATE COSTS 1 City General Plan Consultant EIR Consultant Total Cost Comment Colusa Clearlake $60,000 150,000 Glendora 250,000 150,000 400,000 Sonoma 15D,000 Morgan Hill Waterford 500,000 Redwood City 230,000 Fairfield 200,000 Livingston 989,000 includes staff time Lathrop 105,000 San Dimas 250,000 Chula Vista 120,000 Santa Rosa 1,900,000 includes staff time Rancho Cucamonga 420,000 San Rafael 463,351 Burbank 600,000 Merced 150,000 Corning 450,000 includes staff time Garden Grove 50,000 Scotts Valley 100,000 600,000 150,000 250,000 Re dle Port Hueneme 200,000 completed in 1998 y Corona 122,500 Antioch 1,200,000 Benecia 360,000 Duarte 531,000 Brea 300,000 Galt 709,000 . 225,000 150,000 375,000 Los Alamitos Santa Maria 70,000 Vacaville 340,000 Sonora 500,000 Moreno Valley 94,345 Arcata 225,000 325,000 in staff costs San Luis Obispo 636,000 Calistoga 500,000 Ventura 220,000 Hayward 1,200,000 Brentwood 183,000 Alameda 350,000 Novato 784,950 Clovis 675,000 San Bernadino 680,000 Total 405,600 Average Cost $18,568,746 831 Average Cost for Consultants Only Cities $ , $38080,74242 L G, MINUTE ORDER NO. APPROVING AN AGREEMENT WITH THE PLANNING CENTER FOR THE COMPRE- HENSIVE GENERAL PLAN UPDATE CONSULTING SERVICES AND PROGRAM ENVIRONMENTAL IMPACT REPORT, FOR AN AMOUNT NOT-TO-EXCEED $933,023. A05023 I HEREBY CERTIFY that this Minute Order, approving an agreement with The Planning Center for the comprehensive General Plan Update Consulting Services and Program Environmental Impact Report, for an amount not-to- exceed $933,023, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 121h day of January, 2005. JAMES THOMPSON City Clerk �D �