HomeMy WebLinkAbout11/5/2008 - STAFF REPORTS - RA.2. Q ppLM Sq
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Community_Redevelopment Agency
Staff Report
DATE: November 5, 2008 CONSENT CALENDAR
SUBJECT: APPROVAL OF A LICENSE AGREEMENT WITH THE REGENTS OF
THE UNIVERSITY OF CALIFORNIA, A CORPORATION, ON BEHALF
OF THE RIVERSIDE CAMPUS, FOR USE OF THE AGENCY-OWNED
VISITOR CENTER PARKING LOT LOCATED AT 2901 NORTH PALM
CANYON DRIVE FOR THE PURPOSE OF VANPOOL PROGRAM
PARKING
FROM: David H. Ready, Executive Director
BY: Community & Economic Development Department
SUMMARY:
The License Agreement is for use of the Agency-owned parking lot located at the Visitor
Center at 2901 North Palm Canyon Drive by the Regents of the University of California,
a California Corporation, on behalf of the Riverside campus. The approval of this
License Agreement will allow for the University of California, Riverside (UCR) to use the
facility for the purpose of their Palm Springs-to-UCR Vanpool Program. The University
operates a vanpool service that provides local residents transportation from Palm
Springs to the Riverside campus. The Agency property will be used as the Park and
Ride lot for this popular program.
RECOMMENDATION:
1. Approve Agreement No. License Agreement by and between the
Regents of the University of California, a California Corporation on behalf of the
Riverside campus, and the Community Redevelopment Agency of the City of
Palm Springs for non-exclusive use of the Agency owned Visitor Center Parking
Lot at 2901 North Palm Canyon Drive.
2. Authorize the Executive Director or his designee to execute all the necessary
documents_
ITEM i O. �f
City Council Staff Report
(November 5, 2005)--Page 2
(Regents of the University of California on behalf of the Riverside Campus, License Agreement)
BACKGROUND:
Staff has recently discussed the possibility of using various City owned properties as a
potential Park and Ride Station. In August, UCR contacted the City about developing a
potential site for a park and ride lot to accommodate their Coachella Valley employees.
As potential sites were discussed the University vanpool program coordinator
expressed interest in the parking lot at the Visitor Center. The location and the access
to Highway 111 make the site perfect.
UCR would like to enter into a License Agreement with the Agency for use of the Visitor
Center lot. The University will provide insurance and indemnity the City. Entering into a
License Agreement would be a positive collaborative venture with the UCR Campus
vanpool program and be another effort on the part of the City to reduce energy usage.
FISCAL IMPACT:
There will be no fiscal impact to the City or Agency.
I ohn S. ay o Director Jennifer lonnAg
ity & onomic Development PCubliic�A--rts andQSpe/c�ialjects Coordinator
eDavid H. Ready, Esq., Ph.D. Thomas J. Wi*n
xecutive Director Assistant City Manager
Attachments:
1. Regents of the University of California License Agreement
012
LICENSE AGREEMENT
THE REGENTS AS LICENSEE
THIS AGREEMENT is dated , 2008 ("Effective Date"), by and
between the COMMUNITY REDEVLOPMENT AGENCY OF THE CITY OF PALM SPRINGS, a
municipal corporation (referred to variously as "Agency" or "Licensor"), and THE REGENTS OF THE
UNIVERSITY OF CALIFORNIA, a California corporation on behalf of the Riverside campus
("Licensee"),
RECITALS
WHEREAS, Licensee seeks to acquire the right to enter upon Licensee's property known as the
Palm Springs Visitor Center parking lot located at 2901 N. Palm Canyon Drive(the "Premises"),as
shown on the attached Exhibit "A", which is incorporated by reference, for the purpose specified in
Paragraph 1 below.
NOW,THEREFORE, intending to be legally bound,the parties agree as follows:
1. USE AGREEMENT SUMMARY. Certain fundamental Agreement provisions are
presented in this Section and represent the agreement of the parties hereto, subject to further definition
and elaboration in the respective referenced Sections and elsewhere in this Agreement. In the event of
any conflict between any fundamental Agreement provision and the balance of this Agreement, the latter
shall control. References to specific Sections are for convenience only and designate some of the
Sections where references to the particular fundamental lease provisions may appear. Licensor hereby
grants to Licensee, and to its agents and contractors, a non-exclusive License to enter upon and use the
Premises and the right of ingress and egress to and from the Premises, subject to the terms and conditions
herein, for the purpose of parking for Licensee's Palm Springs-to-UCR Vanpool Program. ("License").
1.1 Facility. The"Facility" shall refer to that certain real property located in the City
of Palm Springs, County of Riverside, State of California, as depicted on the Plot Plan attached as Exbibit
"A"hereof and identified as the Palm Springs Visitor Center parking lot located at 2901 N. Palm Canyon
Drive(the "Premises"), Palm Springs, CA.
2. Term. This License shall continence upon the Effective Date and shall continue for a
one-year period ("Term")_ Upon the expiration of the initial Term, this License Agreement shall
automatically renew for successive periods of one (1) year (each being a "Renewal Term") unless either
party hereto provides written notice to the other of their intent to terminate this License at lease sixty (60)
days prior to the expiration of the then existing Tenn(or Renewal Tenn). Notwithstanding the forgoing,
either party may tenminate this License Agreement at any time by giving sixty(60) days' written notice to
the other party.
3. Consideration. This License is granted in consideration of the foregoing recitals and the
mutual covenants contained herein, and for other good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged.
I�
RESG Lio-201/Rev 10101 1
4. Conditions Applicable to License. This License is subject to all existing covenants,
conditions, reservations, contracts, leases, licenses, easements, encumbrances, restrictions and rights of
way of record and to such other matters concerning use of the Premises as are within the actual
knowledge of Licensee.
5. No Transfer or Assigrnnent. This License is personal to Licensee. Any attempt to
transfer or assign this License shall terminate it.
6. Permits. Licensee shall be responsible for securing any required approvals, permits and
authorizations from any federal, state or local agencies.
7. No Interference. Licensee shall not unreasonably interfere with the normal operation and
activities of Licensor, and Licensee shall use ordinary care in its activities on the Premises to minimize
damage to the Premises and inconvenience to Licensor, its agents, employees and invitees.
8. Repair and Restoration. If Licensee, its agents or contractors cause any damage to the
Premises, or to Licensor's roads, infrastructure or other property and improvements (collectively
"Property") in connection with the exercise of this License, Licensee shall repair and restore the Premises
and Property to their original condition prior to Licensee's use of this License. Licensee shall perform the
repair and restoration required hereunder prior to the expiration of this License, or within ten(10) days of
its earlier termination. In the event that repair and restoration is performed following the termination of
this License, the Licensee's Indemnity and Insurance obligations in paragraphs 12 and 13 shall continue
until repair and restoration is completed as provided herein.
9. Breach and Cure. In the event that Licensee breaches any of its obligations under this
License, Licensor shall send Licensee a written notice specifying the nature of such breach. Licensee
shall have ten (10) days from the receipt of such notice to cure such breach. If more time is reasonably
required for Licensee's performance, then Licensee shall corn mence performance within such ten(10) day
period and, thereafter, diligently proceed to completion. If Licensee fails to cure or to commence cure
within such ten (10) day period, then Licensor shall have the right to temminate this License inunediately
by serving Licensee with written notice of termination. Licensor shall have all rights and remedies
available under California law including, but not limited to, actions for damages and specific
performance, for any breach of Licensee's obligations hereunder.
10. Alteration in Writing. This License supersedes any and all prior understandings and
agreements, whether written or oral,between the parties with respect to the subject matter of this License.
No alteration or variation of this License shall be valid unless made in writing and signed by Licensor and
Licensee.
11. Notice. Any notice to airy party provided for or pursuant to this Agreement shall be
given by: personal delivery; certified or registered mail (return receipt requested and postage prepaid);
nationally recognized overnight courier service such as Federal Express, UPS or United States Postal
u, 4
RESG Lic-201/Rev 10/01 2
Service (freight or postage prepaid); or transmission via facsimile, with confirmation copy of the notice
sent by certified or registered mail (return receipt requested and postage prepaid), and transmission
confirmation retained by the sender, and shall be delivered to the receiving party at the address stated
below, or at such other address as such party may designate by written notice to the other party from time
to time in accordance with the provisions of this Section. Any notice that is personally delivered shall be
deemed delivered upon receipt. Any notice that is delivered by certified or registered mail shall be
deemed delivered four (4) business days after the postmark. Any notice that is delivered by overnight
delivery shall be deemed delivered upon receipt as confirmed by the overnight courier service. Any
notice that is transmitted via facsimile prior to 4:00 pm PST shall be deemed delivered on that business
day, and if transmitted after 4:00 pm PST or on a federal or state holiday or weekend shall be deemed
delivered as of the next business day. Any notice required hereunder shall be in writing and shall be
addressed as follows:
Licensor: Community Redevelopment Agency
City of Palm Springs
David H. Ready, Esq.,Ph.D., Executive Director
3200 East Tahquitz Canyon Way
Palm Springs, CA 92264
With a copy to: Douglas C. Holland,
Woodruff, Spradlia& Smart
555 Anton Boulevard, Suite 1200
Costa Mesa, CA 92626
Licensee: University of California,Riverside
Real Estate Services
900 University Avenue
326 Surge Building
Riverside, CA 92521
(951) 827-5263
(951) 827-3299 (Fax)
with a copy to: University of California, Riverside
Transportation and Parking Services
683 Linden Street
Riverside, CA 92521-0138
(951) 827-4395
11.1 Time of Essence. Time is expressly deemed to be of the essence of this
Agreement and each and every provision hereof.
112 Integration. All Recital paragraphs and all Exhibits to this Agreement shall be
and are hereby made a part of this Agreement. This Agreement (including all Recitals herein, Exhibits
hereto, and documents incorporated herein by reference) contains the entire agreement between the
parties relating to the subject matter of this Agreement and supersedes all prior or contemporaneous oral
RESG Lic-201/Rev 10101 3
or written agreements. Any oral representations or modifications concerning this Agreement shall be of
no force and effect excepting a subsequent modification in writing signed by each party.
11.3 Amendment. This Agreement may not be amended or modified in any manner
without the express written agreement of both parties.
11.4 Governing Law. This Agreement, and the rights and obligations of the parties
under this Agreement, shall be interpreted and enforced in accordance with the laws of the State of
California.
11.5 Further Assurances. Each party agrees to timely execute and deliver such other
documents and perform such other acts as may be necessary to effectuate the purposes of this Agreement.
11.6 'Waiver. Any waiver of the breach of any covenant, condition or promise of this
Agreement shall not be deemed a waiver of any succeeding breach of the same or of any other covenant,
condition or promise of this Agreement. No waiver shall be deemed to have been given tmless given in
writing and in compliance with the"Notices" section set forth above.
11.7 Readings. The section headings herein are for convenience of reference only
and shall in no way define, increase, limit or describe the scope or intent of any provision of this
Agreement.
11.8 Attorneys' Fees. In the event of any litigation or any legal proceedings
(including, without limitation, appeals, arbitrations or other alternative dispute mechanisms, and
bankruptcy proceedings) between any of the parties arising out of or relating to this Agreement or the
alleged breach thereof, or arising out of the relationship between the parties or the transactions(s)
underlying this Agreement, or to interpret or enforce this Agreement, or should this Agreement be the
basis for any defense in any action brought by any party to this Agreement, then the prevailing party shall
be entitled to its reasonable costs and attorneys' fees.
11.9 Assignment. Licensor shall not have the right to assign all or any portion of its
rights and obligations under this Agreement to any other person or entity without the prior written consent
of the Agency, which may not be unreasonably withheld, except to an entity that is controlled by
Licensor, as applicable, in which case the assignor shall be released from its obligations hereunder.
11,10 ]Binding Effect. This Agreement shall he binding upon and shall inure to the
benefit of the heirs, legal representatives,trustees, successors and permitted assigns of the parties.
11.11 Severability. in the event that any provision of this Agreement shall be held to
be invalid or unenforceable, such invalidity or uncnforceability shall not affect in any respect whatsoever
the validity or enforceability of the remainder of this Agreement.
RE=SG Lio-201/Rev 10/01 4
11.12 No Partners. Nothing contained in this Agreement shall be deemed to constitute
the parties as partners orjoint venturers.
11.13 Representation of Parties by Independent Legal Counsel. In the drafting of
this Agreement, each party has been represented by its own counsel.
11.14 Authorized Signatory. Each person signing this Agreement on behalf of an
entity warrants that he or she has the authority to sign on behalf of said entity and, if requested, shall
deliver a resolution or other written authorization evidencing such authority and consent by the
partnership, corporation or limited liability company to be bound by this Agreement.
1115 Counterparts/Facsimiles. This Agreement may be executed in any number of
counterparts, each of which shall be an original, but all of which together shall constitute one instrument.
This Agreement will be considered executed and legally binding when the signature of a party is
delivered by facsimile transmission. Such facsimile signature shall be treated in all respects as having the
same effect as an original signature.
11.16 No Third Party Beneficiaries. This Agreement is made solely for the benefit of
the parties to this Agreement and their respective successors and assigns, and no other person or entity
shall have or acquire any right by virtue of this Agreement.
12. Signs. Licensee shall not place or permit to be placed any sign that is not approved in
advance in writing by the Licensor, or that is not in compliance with the sign ordinance of the City of
Palm Springs, upon the exterior of the existing structure. Any sign not constructed in accordance
therewith shall be immediately removed by Licensee and, if said sign is not removed by Licensee within
ten (10) days of written notice from Licensor to Licensee, then Licensor may remove and destroy said
sign without Licensee's approval and without any liability to Licensor.
13. INSURANCE AND INDEMNIFICATION
13.1 Insurance Provided by Licensor. Licensor shall maintain fire and extended
coverage insurance throughout the term of this Lease in an amount equal to at least ninety percent
(90%) of the replacement value of the building containing the Premises, together with such other
insurance, coverages and endorsements as may be required by Licenser's lender, or as Licensor may
detemnine in its sole discretion. Licensee hereby waives any right of recovery from Licensor, its
officers and employees, and Licensor hereby waives any right of loss or damage (including
consequential loss) resulting from any of the perils insured against as a result of said insurance.
Licensee agrees to pay to Licensor its pro rata share of the cost of said insurance to be determined by
the relationship that the gross floor area of the Premises bears to the total gross leasable floor area of
the building or buildings for which such policy relates.
132 Insurance Provided by Licensee.
e 7
RESG Lic-201/Rev 10/01 5
(a) Licensee to Provide Personal Property Insurance. Licensee, at its
expense, shall maintain fire and extended coverage insurance written on a per occurrence basis on its
trade fixtures, equipment, personal property and inventory within the Premises from loss or damage to the
extent of their full replacement value.
(b) Licensee to Provide Liability Insurance. During the entire term of this
Lease, the Licensee shall, at the Licensee's sole cost and expense, but for the mutual benefit of Licensor
and Licensee, maintain comprehensive general liability insurance insuring against claims for bodily
injury, death or property damage occurring in, upon or about the Premises and on any sidewalks directly
adjacent to the Premises written on a per occurrence basis in a combined single litnit of ONE MILLION
DOLLARS ($1,000,000.00) for bodily injury, death, and property damage or provided, however, if
Licensor so elects Licensor may provide such insurance and, in such event, Licensee abTecs to pay its pro
rata share of the cost of said insurance on the same basis as provided in Section 6.1 above.
(c) Licensee to Provide Workers' Compensation Insurance. Licensee shall, at
the Licensee's sole cost and expense, maintain a policy of workers' compensation insurance in an amount
as will fully comply with the laws of the State of California and which shall indemnify, insure and
provide legal defense for both the Licensee and the Licensor against any loss, claim or damage arising
from any injuries or occupational diseases occurring to any worker employed by or any persons retained
by the Licensee in the course of conducting Licensee's business in the Premises.
(d) General Provisions Applicable to Licensee's insurance. A11 of the
policies of insurance required to be procured by Licensee pursuant to this Section 13.2 shall be primary
insurance and shall name the Licensor, its officers, employees and agents as additional insureds. The
insurers shall waive all rights of subrogation and contribution they may have against the Licensor, its
officers, employees and agents and their respective insurers. All of said policies of insurance shall provide
that said insurance may not be amended or cancelled without providing thirty (30) days' prior written
notice by registered mail to the Licensor. Prior to the Commencement Date or such earlier date as
Licensee takes possession of the Premises for any purpose; and at least thirty (30) days prior to the
expiration of any insurance policy, Licensee shall provide Licensor with endorsements evidencing the
above insurance coverages written by insurance companies acceptable to Licensor, licensed to do
business in the state where the Premises are located and rated A:VII or better by Best's Insurance Guide.
In the event the Risk Manager of Licensor ("Risk Managcr") determines that (i) the Licensee's activities
in the Premises creates an increased or decreased risk of loss to the City, (ii) greater insurance coverage is
required due to the passage of time, or (iii) changes in the industry require different coverages be
obtained, Licensee agrees that the minimum limits of any insurance policy required to be obtained by
Licensee may be changed accordingly upon receipt of written notice from the Risk Manager; provided
that Licensee shall have the right to appeal a determination of increased coverage by the Risk Manager to
the City Couicil of Licensor within ten (10) days of receipt of notice from the Risk Managcr. Licensor
and Licensee hereby waive any rights each may have against the other on account of any loss or damage
occasioned by properly damage to the Premises, its contents, or Licensee's trade fixtures, equipment,
personal property or inventory arising from any risk generally covered by insurance against the perils of
fire, extended coverage, vandalism, malicious mischief, theft, sprinkler damage or leakage, and
earthquake. Each of the parties, on behalf of their respective insurance companies insuring such property
of either Licensor or Licensee against such loss, waives any right of subrogation that it may have against
RESG Ui 201/Rev 10101 6
the other. The foregoing waivers of subrogation shall be operative only so long as lawful in California and
provided further that no policy is invalidated thereby.
13.3 lndermiification of Licensor. Licensee, as a material pan of the consideration to
be rendered to Licensor under this Lease, hereby waives all claims against Licensor for damage to
equipment or other personal property, trade fixtures, Icaschold improvements, goods, wares, inventory
and merchandise, in, upon or about the Premises and for injuries to persons in or about the Premises,
from any cause arising at any time. Licensee agrees to indemnify the Licensor, its officers, agents and
employees against, and will hold and save them and each of them harmless from, any and all actions,
suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or
liabilities, (herein "claims or liabilities") that may be asserted or claimed by any person, firm or entity
arising out of or in connection with the negligent perfonmance of the work, operations or activities of
Licensee, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the use
of the Premises or the parking and common areas by Licensee or its employees and customers, or
arising from the negligent acts or omission of Licensee hereunder, or arising from Licensee's negligent
performance of or failure to perform any term, provision, covenant or condition of this Lease, whether
or not there is concurrent passive or active negligence on the part of the Licensor, its officers, agents or
employees but excluding such claims or liabilities arising from the sole negligence or willful
misconduct of the Licensor, its officers, agents or employees, who are directly responsible to the
Licensor, and in connection therewith:
(a) Licensee will defend any action or actions filed in connection with any of
said claims or liabilities and will pay all costs and cxpcnses, including legal costs and attorneys' fees
incurred in connection therewith;
(b) Licensee will promptly pay any judgment rendered against the Licensor,
its officers, agents or employees for any such claims or liabilities arising out of or in connection with the
negligent performance of or failure to perform such work, operations or activities of Licensee hereunder;
and Licensee agrees to save and hold the Licensor, its officers, agents, and employees harmless
therefrom.
(c) In the event the Licensor, its officers, agents or employees is made a
party to any action or proceeding filed or prosecuted against Licensee for such damages or other claims
arising out of, or in connection with, the negligent performance of or failure to perform the work,
operation or activities of Licensee hereunder, Licensee agrees to pay to the Licensor, its officers, agents
or employees, any and all costs and expenses incurred by the Licensor, its officers, agents or employees in
such action or proceeding, including,but not limited to, legal costs and attorneys'fees.
(d) Licenser's Obligation. Licensor shall indemnify, defend, and hold
harmless Licensee, its officers, agents and employees, from and against any claims, damages, costs,
expenses, or liabilities (collectively "Claims") arising out of or in any way connected with this License
including, without limitation, Claims for loss or damage to any property, or for death or injury to any
person or persons but only in proportion to and to the extent that such Claims arise from the negligent or
intentional acts or omissions of Licensor, its officers, agents,partners or employees_
RESG Lic-201/Rev 10/01 7
EXECUTED as of the Effective Date.
IN WITNESS WHEREOF, the parties have executed this License Agreement the day and year first
above written.
LICENSEE:
THE REGENTS OF TIIE UNIVERSITY
OF CALIFORNIA
By:
Gretchen S. Bolar
Its: Vice Chancellor of Academic Planning Budget
LICENSOR:
EXECUTED as of the Effective Date
IN WITNESS WHEREOF, the parties have executed this License Agreement the day and year first
above written.
LICENSEE:
THE REGENTS OF THE UNIVERSITY
OF CALIFORNIA
By:
Gretchen S. Bolar
Its: Vice Chancellor of Academic Planning Budget
LICENSOR:
ATTEST: Community Redevelopment Agency
Of the City of Palm Springs, a
California Charter City
By: By:
James Thompson Executive Director
City Clerk
APPROVED AS TO FORM: DRAFTED AND REVIWED
By: By:
Douglas C.Holland John S. Raymond,Director
City Attorney Community and Economic Development
RESG Lic-201/Rev 10/01 8
Exhibit "A"
Map of the Amended Lease Area
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RESO LIo-201(Rev 10101 9
Exhibit "A-l "
Legal Description of Amended Lease Area
LEASED PROPERTY DESCRIPTION OF
PARKING AND LANDSCAPING AREA
FOR CITY OF PALM SPRINGS VISITORS
CENTER
LEGAL DESCRIPTION!
THAT PORTION OF PARCEL 1 OF PARCEL MAP 23130 RECORDED IN MAP BOOK 181, PAGES 50
THROUGH 53, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA, MORE PARTICULARLY
DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHWEST CORNER OF SECTION 3,TOWNSHIP 4 SOUTH, RANGE 4
EAST;THENCE N89643'41"E,ALONG THE NORTHERLY LINE OF SAID SECTION A DISTANCE OF
1245.85' FEET;THENCE S38°33'19"E A DISTANCE OF 21.11'FEET TO THE POINT OF BEGINNING:
THENCE S38033'19"E,A DISTANCE OF 151.76' FEET;
THENCE N51026'41"E, A DISTANCE OF 10.00' FEET;
THENCE $38633'19"E, A DISTANCE OF 176.95' FEET;
THENCE S51027'15"W, A DISTANCE OF 211.00' FEET;
THENCE S38832'45"E,A DISTANCE OF 220.00' FEET;
THENCE S51026'41"W,A DISTANCE OF 190.00' FEET;
THENCE N38623'33"W,A DISTANCE.OF 220.00' FEET;
THENCE N14617'04"E, A DISTANCE OF 389.50' FEET;
THENCE N38033'19"W, A DISTANCE OF 93.40' FEET;
THENCE N61026'41"E,A DISTANCE OF 80' FEET TO THE TRUE POINT OF BEGINNING,
RESG LIo-201/Rev 10/01 10