HomeMy WebLinkAbout1/19/2004 - STAFF REPORTS DATE: January 19, 2004
TO: City Council
FROM: Director of Public Works/City Engineer, Fire Chief and Procurement and
Contracting Manager
APPROVE THE PURCHASE OF REPLACEMENT VEHICLE FOR FIRE DEPARTMENT
RECOMMENDATION:
That City Council approves the purchase of one 2005 Ford Expedition from Ramsey Street
Ford of Banning, California in the amount of$31,750.82 including taxes and fees,for use by
the Fire Department.
SUMMARY:
On November 10, 2004, the on-duty Fire Battalion Chief was involved in a traffic collision.
The other party to the accident ran a red light and caused the collision. The collision
resulted in a total loss of the vehicle. This vehicle is specially outfitted and is used 24 hours
per day by the on-duty Battalion Chief who responds to emergency incidents. Current policy
calls for the immediate replacement of total-loss vehicles. Staff investigated the availability
of both 2004 and 2005 model year vehicles. The recommended purchase will save the City
money but will take 4 to 6 weeks for delivery of the replacement vehicle.
BACKGROUND:
On November 10, 2004, the on-duty Battalion Chief was involved in a traffic collision. The
collision resulted in a total loss of the vehicle. This vehicle is unique in the fleet as it is
specially outfitted for emergency response and assigned to 24 hour per day usage. The
totaled vehicle is a 1999 model and was eligible for a replacement evaluation in this fiscal
year. The party who caused the accident carried a minimal amount of insurance and we
have received the maximum payable ($10,000) from his insurance carrier. With the
application of the insurance settlement, the net cost to the City for this vehicle will be
$21,750.82.
The Procurement and Contracting division solicited competitive bids for a 2004 model from
local dealers to accommodate the immediate need for a vehicle. All of the dealers quoted
vehicles which were not currently on their lots. The results were as follows:
Palm Springs Motors - $34,474.23
Ramsey Street Ford - $36,295.72
Fiesta Ford -$36,535.14
Ramsey Street Ford
January 19, 2004
Page 2
Based on these numbers, and the fact that none of the bids submitted were for vehicles
actually located on site (thus lengthening the deliverytime), it was determined to seek pricing
for 2005 vehicles through the standard factory ordering procedure.
For 2005 model year vehicles, the quotes were as follows:
Ramsey Street Ford -$31,750.82
Palm Springs Ford -$36,198.23
Fiesta Ford -No quote received
In the interim, the Fire Chief has temporarily re-assigned vehicles in the department to
ensure coverage for the highest priority uses (including emergency response). This
purchase will return the department to the complement of vehicles necessary to maintain
its operational responsibilities.
Staff recommends replacement of the totaled vehicle with a 2005 model from Ramsey Street
Ford at a cost of$31,750.82.
FISCAL IMPACT:
Sufficient Funds are available in this year's budget for the Motor Vehicle Replacement Fund
due to a reduction in the anticipated replacement of police vehicles in account number 510-
5475-50020.
DAVID J. BARAKIAN BLAKE GOETZ
Director of Public Works/City Engineer Fire Chief
BftUCE R. JQHN ON
Proc ement g Contracting Manager
APPROVE
City Manager
Attachment: Minute Order
REVIEWED BY DEPI OF FINANCE
MINUTE ORDER NO. /(o I3
APPROVING THE PURCHASE OF A 2005 MODEL
YEAR FORD EXPEDITION REPLACEMENT
VEHICLE FOR THE FIRE DEPARTMENT FROM
RAMSEY STREET FORD IN THE AMOUNT OF
$31,750,82.
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I HEREBY CERTIFY that this Minute Order, approving the purchase of a 2005
model year Ford Expedition replacement vehicle for the Fire Department from
Ramsey Street Ford in the amount of$31,750.82,was adopted by the City Council
of the City of Palm Springs, California, in a meeting thereof held on the 1g1h of
January, 2005.
JAMES THOMPSON
City Clerk
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