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Home My WebLink About1/19/2005 - STAFF REPORTS (9) DATE: January 19, 2005 TO: City Council FROM: Director of Aviation AMENDMENT NO. 6 -VSA AIRPORTS, AIRPORT ENGINEERING SERVICES RECOMMENDATION: It is recommended that the City Council approve Amendment No. 6 to Agreement No. A4487, with VSA Airports for Airport Engineering Services, adding additional work phases and task assignments related to miscellaneous airfield improvements, commuter apron rehabilitation, new employee parking lot and security improvements at the Palm Springs International Airport, at an additional cost of $243,000, for a revised agreement amount of$2,570,500. SUMMARY: This action will approve Amendment No. 6 to Agreement No. A4487 with VSA Airports for additional Airport Engineering Services at the Palm Springs International Airport. BACKGROUND: The Airport has had a record year in 2004 in accommodating approximately 1.3 million passengers. With this continual growth, there are several key projects currently underway, and important projects on the horizon which will require extensive airport engineering services. VSA Airports is currently under contract to provide engineering services for the access control security improvements and design for the new employee parking lot. VSA Airports has worked on other airfield improvement projects and is very familiarwith current airfield pavement and signage conditions. In addition to finalizing the aforementioned projects shown in the attached amendment, the Airport is in the design phase for new passenger screening lanes and new commuter holdroom. VSA Airports is presently working with the architects and construction manager in providing engineering services for the commuter apron rehabilitation which is scheduled to bid in concurrence with the passenger screening lanes project. Amendment No. 6 is needed to formalize the role of the Airport Engineer in support of the development of these security and capacity enhancement projects. The Airport's FY05/06 Airport Capital Improvement Program (ACIP), recently submitted to the FAA, anticipates funding for miscellaneous airfield improvements primarily related to taxiway and signage upgrades on the east side of the airfield as listed. VSA Airports is familiar with the airfield improvements needed and have previously reviewed these areas for regulatory compliance and future improvement planning purposes. Amendment#6 - VSA Airports, Airport Engineering Services January 5, 2005 Page 2 The proposed design work and engineering services will allow for phasing of the construction improvements. Future AIP federal project coordination will be contingent on FAA appropriation levels and are subject to potential funding limitations. The fees fall within FAA guidelines. Funds are currently available in accounts: *415-6600-56060, AIP 36 * 415-6600-56062, AIP 37 The Airport Commission reviewed this item at its January 5, 2005 and recommended City Council approval. I ichard S1/Valsh, A.A.E Director OF Aviation APPROVED•:--�f'= _- City Manager ATTACHMENTS: (1) Minute Order (1) Amendment No. 6 N:\City_Council\Engineering_Construction\VSA_Amendment#6_011905.wpd REVIEWED BY DER OF FINANCE l i ` F M AMENDMENT#6 AGREEMENT NO. 4487, AIRPORT ENGINEERING SERVICES THIS SIXTH AMENDMENT TO AGREEMENT NO. 4487 FOR CONTRACT SERVICES, (herein "Amendment") is made and entered into on the day of 2005, by and between the CITY OF PALM SPRINGS (herein "City") and VSA AIRPORTS, Inc. (herein "Contractor"). (The term Contractor includes professionals performing in a consulting capacity.), is hereby effective , 2005 as follows: RECITALS A. The City and Contractor entered into that certain Contract Services Agreement No. 4487 for Airport Engineering Services ("Agreement"), as duly amended from time to time. B. The parties wish to amend the Agreement pursuant to the terms of this Amendment to add additional services to be performed by Contractor and increase the Contract Sum to authorize payment for such additional services. NOW, THEREFORE, the parties hereto agree as follows: Section 1: Section 2.1 of the Agreement entitled "Contract Sum" shall be amended as to the reference to the Contract Sum to include the fees added with this Amendment, as described in the revision to Exhibit"C" below(for$243,000.00), so that the revised Contract Sum shall read "Two Million Five Hundred Seventy Thousand Five Hundred and 00/100 Dollars ($2,570,500.00)", with all other provisions of Section 2.1 remaining unmodified and in full force and effect. Section 2: Section 3.4 of the Agreement entitled "Term" shall be amended in its entirety and replaced with the following language: 3.4 Term. Unless earlier terminated in accordance with Section 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services as may be further described in the Schedule of Performance (Exhibit "D"), but in no event shall the term extend beyond April 23, 2007. Section 3: Exhibit "A" Scope of Services, Part V — Project Specific Scopes, is hereby amended by replacing Project Nos. 9, 10 and 11, with the revised descriptions of Project Nos. 9, 10 and 11 described below, with all other provisions of Exhibit "A" remaining unmodified and in full force and effect: Project# Project Title/Description Task Assignments* 9 Construct Miscellaneous Taxiway Improvements a. Taxiway"E"and R/W 13L/31 R" Pavement Rehabilitation A, C, D, G, K b. Taxiway "A", "B" and "C" Pavement and Lighting Rehabilitation A, C, D, G, K 10 Rehabilitation/ Expansion of Aircraft Parking Aprons a. Commuter Holdroom Civil Engineering, A, C, D, G, K Apron Pavement Rehabilitation and Lighting 11 Miscellaneous, Airfield Lighting, Marking & Signage Improvements a. R/W"13L/31 R", Taxiway"E"and "C" Safety Improvements A, C, G, K , 'tasks as defined in the original contract p VSA AIRPORTS,Inc.,Agreement 4487,Amendment#6 Section 4: Exhibit "C" Schedule of Compensation, Part II — Project Specific Compensations is hereby amended by replacing Project Nos. 9, 10 and 11, with the revised description of Project Nos. 9, 10 and 11, with all other provisions of Exhibit "A" remaining unmodified and in full force and effect: Project# Project Title/Description Compensation (Not To Exceed) 9 Construct Miscellaneous Taxiway Improvements a. Taxiway "E"and R/W"13U31R" Pavement Rehabilitation 1.) b. Taxiway "A", "B" and "C" Pavement and Lighting Rehabilitation 1 > 10 Rehabilitation/Expansion of Aircraft Parking Aprons a. Commuter Holdroom Civil Engineering, Apron Pavement Rehabilitation and Lighting $243,000.00 (Exhibit Q1 Breakdown attached) 11 Miscellaneous Airfield Lighting, Marking &Signage Improvements a. RAN"13U31R", Taxiway "E" and "C" Safety Improvements 1.) 1.)to be negotiated upon AlP Funding availability 4, VSA AIRPORTS,Inc.,Agreement 4487,Amendment#6 9 Section 5: Exhibit "D" Schedule of Performance is hereby amended by replacing the dates designated for Project 1, Task W', adding Project 4, Task "N", and replacing Projects 9, 10 and 11 in their entirety with the following revised Projects 9, 10 and 11, with all other provisions of Exhibit"D" remaining unmodified and in full force and effect: Project# Project Title/Description Commence Complete 1 Access Control System Replacement Task"K' Field Engineering Oct. 1, 2004 June 30, 2005 4 Remote Vehicle Inspection Facility Task"N" Temp. Parking Lot B (Amendment#4) June 1, 2004 Apr. 31, 2005 9 Construct Miscellaneous Taxiway Improvements a. Taxiway "E"and R/W"13U31 R" Pavement Rehabilitation b. Taxiway "A", °B" and "C" Pavement and 2.) 2.) Lighting Rehabilitation 10 Rehabilitation/ Expansion of Aircraft Parking Aprons a. Commuter Holdroom Civil Engineering, Dec. 1, 2004 Oct 31, 2006 Apron Pavement Rehabilitation and Lighting 11 Miscellaneous Airfield Lighting, Marking and Signage Improvements a. R/W"13U31 R", Taxiway °E" and "C" Safety 2J 2J Improvements 2.)subject to AlP Funding availability Section 6: Full Force and Effect. Except as expressly modified herein all other provisions of the Agreement shall remain unmodified and in full force and effect. Section 7: Corporate Authority. The persons executing this Amendment on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment on behalf of said part, (iii) by so executing this Amendment, such party is formally bound to the provisions of this Amendment, and (iv) the entering into this Amendment does not violate any provision of any other agreement to which said party is bound. (Signature Page Follows) VSA AIRPORTS,Inc.,Agreement 4487,Amendment#6 01/07/2005 13:58 FAX 949 223 1100 ALESHIRE & WYNDER, LLP IA 005/005 f � IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above. ATTEST: CITY OF PALM SPRING a municipal corporation By: By City Clerk City Manager APPROVED S T ORNj' Cl y Ak or CONTRACTOR: Check one; Individual _Partnership__Corporation Corporations require two notarized signatures: One from each of the following; A. Chairman of Board, President, or any Vice President: AND B. Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, or Chief Financial officer. By: By. Signature(notarized) Signature (notarized) Name: .... Name: TMIa: Title; Y State of State of County of County of On before me, On before me, personally appeared personally appeared personally known to me (or proved to me. on personally known to me (or proved to me on the basis of satisfactory evidence)to be the tho basis of satisfactory evidence) to be the person(s)whose name(s) is/are subscribed person(s) whOSe name(s) is/are subscribed to the within instrument and acknowledged to the within 13strument and acknowledged to me (hat he/she/they executed the same to me that he,'she/they executed the same in his/her/their authorized capacity(ies), and in his/her/their authorized capacity(ies), and that by his/her/their signatures(s) on the that by his/herftheir signatures(s) on the instrument the person(s), or entity upon instrument the person(s), or entity upon behalf of which tho person(s)acted, behalf of which the person(s) acted, executed the instrument. executed the instrument WITNESS my hand and official seal. WITNESS my hand and official seal Notary Signature: Notary Signature: Notary Seal: Notary Seal: pl m VSA AIRPORT'S, Inc.,AgrcernErvt 4487,Amendment#S- 4 MINUTE ORDER NO. APPROVING AMENDMENT NO. 6 TO AGREEMENT NO. A4487 WITH VSA AIRPORTS FOR AIRPORT ENGINEERING SERVICES, ADDING ADDITIONAL WORK PHASES AND TASK ASSIGNMENTS RELATED TO MISCELLANEOUS AIRFIELD IMPROVEMENTS, COMMUTER APRON REHABILITATION, NEW EMPLOYEE PARKING LOT AND SECURITY IMPROVEMENTS AT THE PALM SPRINGS INTERNATIONAL AIRPORT AT AN ADDITIONAL COST OF $243,000 FOR A REVISED AGREEMENT AMOUNT OF $2,570,500. I HEREBY CERTIFY that this Minute Order, approving Amendment No. 6 to Agreement No. A4487 with VSA Airports for Airport Engineering Services, adding additional work phases and task assignments related to miscellaneous airfield improvements, commuter apron rehabilitation, new employee parking lot and security improvements at the Palm Springs International Airport at an additional cost of $243,000 for a revised agreement amount of $2,570,500, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 19`h day of January, 2005. JAMES THOMPSON City Clerk