The URL can be used to link to this page

Home My WebLink About2/2/2005 - STAFF REPORTS (17) DATE: February 2, 2005 TO: City Council FROM: Director of Public Works/City Engineer 2004/2005 ANNUAL SLURRY SEAL RECOMMENDATION: It is recommended that the City Council approve and adopt the specifications, and authorize advertisement for construction bids for the 2004/2005 Annual Slurry Seal, City Project 05-02. SUMMARY: Section 7,03.040 of the Procurement and Contracting Code requires that Council approve and adopt plans, specifications and working details, and authorize the bid request for all public projects in excess of $100,000. Approval of this project will allow staff to proceed with this public project, with an estimated cost of$747,000. BACKGROUND: The Public Works Department oversees the maintenance of the City's street system. Each year, the Department assembles a capital project to continue its Slurry Seal Program on various City streets. This year's slurry seal program, is scheduled to include Alejo Road and Avenida Caballeros located within Section 14 (which were unable to be slurried in last year's project due to funding constraints), as well as all of the streets within Sections 1, 6, 7, 27, 34 (north Palm Springs) and 35 (north Palm Springs). Additionally, we are scheduling a slurry seal of Ramon Road from Sunrise Way to El Cielo Road, and between Belardo Road and Indian Canyon Drive; and Sunrise Way between Vista Chino and San Rafael Road, and between East Palm Canyon Drive and Ramon Road. Provided slurry seal prices do not exceed the engineer's estimate, we are scheduling slurry seal of over 6,700,000 square feet of City streets this year. A final component has been added to this project, consisting of installing new traffic striping and markings on several major City streets that have fading striping, which was previously bid two years ago but was unable to be completed due to funding constraints. The slurry seal specifications have been prepared by Department staff, are ready for Council approval and the subsequent advertisement for construction bids. Section 7.03.040 of the Procurement and Contracting Code requires that for public projects in excess of $100,000 Council approve and adopt the plans, specifications and working details, and authorize staff to advertise for construction bids. The Engineer's Estimate for this project is $747,000. Funding for this project will be available through local Measure A revenue, in an account budgeted as part of the 2004/2005 capital improvement project, account 134-4498-50100 (Slurry Seal Program). 2004/2005 Annual Slurry Seal February 2, 2005 Page 2 This action is being brought before Council to be in compliance with the Procurement and Contracting Code. Following Council's approval of the plans and specifications, and authorization to advertise for construction bids, staff will schedule bid advertisements with a bid opening date of Marc, 1, 2005. SUBMITTED: < DAVID J. BARAKIAN Director of Public Works, City Engineer APPROVED:,rs�° DAVID H. READY' City Manager ATTACHMENTS: 1. Minute Order any J'? `i ;> Proof of Publication In Newspapera� f STATE OF CALIFORNIA County of Riverside CITY OF PALM SPRINGS Laura Reyes says: NOTICE INVITING BIDS y y 2004/2005 Annual Slurry Seal City Protect 05-02 1. 1 am a citizen of the United States a N-1 NOTICE IS HEREBY GIVEN that sealed bids for the r 2004/2005 Annual Slurry Seal will be received at the office of resident of the City of Indio, County Of the Procurement and Contracting Manager of the City of Palm Riverside State of California, and over the Springs,California,until 2:00 P.M.on March 1,2D05,at which time they will be opened and read aloud. age of 18 years. N-2 DESCRIPTION OF THE WORK:The Work comprises 2. I am the Office & Production Manager of the Installation of hot asphalt-rubber sealant material in desig- nated pavement cracks on various streets; installation of The Public Record, a newspaper Of asphalt concrete in designated pavement cracks on various 9general circulation printed and published in streets;construction of rubberized emulsion-aggregate slurry h p O p seal(PEAS)or FLEX SEAL;and construction of Type It Slurry the —Palm--Jpring$�--County— (-JIB Seal on various City streets in Sections 1,6,7,14,27,34,35 Riverside State of California. Said The and segments of Sunrise Way and Ramon flood;traffic strip- y In and all appurtenant Bork. Public Record is a newspaper of general N-3 AWARD OF CONTRACT: (a)The City reserves the right after opening bids to circulation as that term is defined in reject any or all bids,to waive any informality(non-responsive- Government Code section 6000, its status pees) in a bid,or to make award Ic the lowest responsive, . responsible bidder an the basis of the total sum of Bid assuch having been established by judicial Schedules A through J,inclusive,and reject all other bids,as it decree of the Superior Court of the State of may best serve the interest of the City.Bidders shall bid an all Bid Schedules: California in and for the County of Riverside (b) As a condition of award,the successful bidderwill in Proceeding No. Indio 49271, dated March be required to submit payment and performance bonds and Insurance. 31, 1987, entered in Judgment Book No. N-4 BID SECURITY:each bid shall be accompanied by a 129, page 355, on March 31, 1937. ..milled or cashier's check or Bid Bond ln the amount ofl0per- cent of the total bid price of the total sum of Bid Schedules A 3. The Public Record is a newspaper of through J,Inclusive,payable to the City of Palm Springs. general circulation ascertained and N-5 BIOS TO REMAIN OPEN:The Bidder shall guarantee . the Total Bid Price for a period of 60 calendar days from the established in the City of Palm Springs in date of bid opening the County of Riverside, State of California, N-B CONTRACTOR'S LICENSE CLASSIFICATION: The r Contractor shall possess a valid Class"A"OR"C-12"OR"C- �rli Case No. RIC 358286, Filed June 8, 2001. 32"Contractor license at the time of submiffing bids. 4. The notice, of which the annexed is a true N-7 CALIFORNIA WAGE RATE REQUIREMENTS: The Contractor shall pay the general prevailing rate of per them printed copy was published in the wages as determined by the Director of the Department of newspaper on the following publication Industrial Relations of the State of California for the locality where the work is to be performed,A copy of said wage rates dates to wit. is on file at the office of the City Engineer. The Contractor and any subcontractors shall pay not less than said specified rates and shall post a copy of said wage rates at the project site: February 8, 2005 N-8 RETAINAGE FROM PAYMENTS:The Contractor may February15, 2005 elect to receive too percent of payments due under the Contract Documents from time to time,without retention of any portion of the payment by the City,by depositing securities of i equivalent value with the City in accordance with the provisions I certily under penalty of perjury that the of Section 22300 of the Public Contract Code. above is true and Correct. N-9 OBTAINING OR INSPECTING CONTRACT DOCU- Dated at Palm Springs, California, this 15" MENr(a) Contract Documents may be inspected without day of February, 2005. charge at the office of the City Engineer,3200 East Tahqultz Canyon Way,Palm Springs,CA 92262. (b)Complete sets of said Contract Documents may be purchased at$25.00 per set and are obtainable from the office of the City Engineer,32.00 East TahquitzlCanyon Way, Palm Springs,CA 92262. No refund will be made of any charges for sets of Contract Documents. - (c)An additional fee of$10.00 will be charged for sets of documents sent by mail. N-10 ADDRESS AND MARKING OF BIDS:The envelope enclosing the Bid shall be sealed and addressed to the City of Palm Springs, and shall be delivered or mailed to the Procurement and Contracting Manager at 3200 East Tahquitz Canyon Way,Palm Springs,CA 92262.The envelope shall be plainly marked In the upper left hand comer with the name and address of the Bidder and shall bear the words"Bld For..'fol- lowed by the title of the Project and the date and hour of open- ing Bids.The certified o}cashier's check or Bid Bond shall be u Reyes enclosed in the same envelope with the Bid. y BY ORDER OF THE CITY OF PALM SPRINGS �N ce & Prod ion anager David Barakian,PE Director of Public Works/ City Engineer City of Palm Springs February 8,15,2005 MINUTE ORDER NO. APPROVING AND ADOPTING THE SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR CONSTRUCTION BIDS FOR THE 2004/2005 ANNUAL SLURRY SEAL, CITY PROJECT 05-02 I HEREBY CERTIFY that this Minute Order, approving and adopting the specifications, and authorizing advertisement for construction bids for the 2004/2005 Annual Slurry Seal, City Project 05-02, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 2Id day of February, 2005. JAMES THOMPSON City Clerk �b