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Home My WebLink About1/7/2009 - STAFF REPORTS - 2.G. @ p A LM SAR .y U N W c W � oadeo`'vv City Council Staff Report January 7, 2009 NEW BUSINESS Subject: CHANGE ORDER NO. 2 TO AGREEMENT N0. 5700 WITH GRANITE. CONSTRUCTION COMPANY, FOR THE 2007/2008 ANNUAL ARHM OVERLAY, CITY PROJECT 07-17 From: David H. Ready, City Manager Initiated by: Public Works and Engineering Department SUMMARY Approval of Change Order No. 2 to the Granite Construction Company contract (Agreement No. 5700) revises the total contract amount for construction to $1,497,039.51 for an increase of $52,495.51 for additional construction quantities required to complete the work indicated in the original contract and Change Order No. 1, and additional streets added for overlay as part of the 2007/2008 Annual ARHM Overlay, City Project 07-17. RECOMMENDATION: 1) Approve Change Order No. 2 to Agreement No. 5700 with Granite Construction Company, in an amount of $52,495.51 for a revised total contract amount of $1,497,039.51 for the 2007/2008 Annual ARHM Overlay, City Project 07-17; and 2) Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: On July 16, 2008, the City Council awarded a construction contract to Granite Construction Company for the 2007/2008 Annual ARHM Overlay, City Project 07-17. This project includes an asphalt rubber hot mix (ARHM) overlay of the following City streets.- 1. Indian Canyon Drive, from Tramview Road to San Rafael Drive (west half) 2. Farrell Drive, from Tahquitz Cyn Way to Baristo Road _ 3. Farrell Drive, from Baristo Road to Ramon Road 4. Baristo Road, from Sunrise Way to Farrell Drive Item No. 2 . G • . City Council Staff Report January 7, 2009 - Page 2 Granite Construction Company—Change Order No. 2 (CP 07-17) 5. Tachevah Drive, El Alameda, Tamarisk Road, and Amado Road (between Palm Canyon Drive and Indian Canyon Drive) 6. Belardo Road (between Ramon Road and Arenas Road) 7. San Lorenzo Road (between Random Road and Sunrise Way) 8. Camino Real (between Mesquite Avenue and S. Riverside Drive) 9. Via Escuela (between N. Palm Canyon Drive and Zanjero Road) A total of approximately 650,000 square feet of overlay was included in the project, as originally bid. City Council subsequently approved Change Order No. 1 on July 30, 2008 which expanded the scope of the project by approximately 280,000 square feet and included the addition of the following streets: 1) Paseo El Mirador (Sunrise Way to Paseo de Anza) 2) Santa Rosa Drive (Monte Vista Dr. to Patencio Rd.) 3) Arenas Road (Palm Canyon Dr. to Indian Canyon Dr.) 4) Lugo Road (400 feet north of Baristo Rd. to Arenas Rd.) 5) Panga Way (Patencio Rd. to west end) (3) Patencio Road (Arenas Rd. to Baristo Rd.) 7) Santa Rosa Drive (Patencio Rd. to west end) 8) Tahquitz Canyon Way (Palm Canyon Dr. to Indian Canyon Dr.) 9) Mountain View Place (Via Monte Vista to Patencio Rd.) 10) Chino Drive (Patencio Rd. to Palm Canyon Dr.) 11) Cahuilla Road (Hermosa Place to Via Lola) 12) Canyon Place (Patencio Rd. to Mission Rd.) 13) Merito Place (Palm Canyon Dr. to Mission Rd.) 14) Zanjero Road (Cabrillo Rd. to Cortez Rd.) 15) Zanjero Road (Via Escuela to north end) 16) Alvarado Road (Palm Canyon Dr. to De Anza Rd.) 17) Via Norte (Via Escuela to Mariscal Rd.) When construction began, the Annual Slurry Seal Project was completing work in section 23 (Warm Sands Neighborhood). During that project two streets that had been scheduled for a slurry seal application were identified as having a low pavement condition index (PC[), and it was determined that the condition of the streets had deteriorated to the point that slurry seal was no longer an appropriate maintenance option. These streets were removed from the slurry project and added to the overlay project at a cost of$26,459.00. The two streets were: 1) Riverside Place (Riverside Dr. to the North end) 2) Parocela Place (Warm Sands Dr. to Grenfall Rd.) E4 City Council Staff Report January 7, 2009- Page 3 Granite Construction Company—Change Order No. 2 (CP 07-17) In addition to these streets, an agreement was made with the developer of Dinks Bar and Grill to expand the paving limits on the South side of Via Escuela Road between North Palm Canyon and Zanjero Rd. The Overlay Project and this development took place concurrently and an agreement was made in which the developer deposited $10,367.10 with the City to cover expenses associated with the additional paving which was originally conditioned as a part of the Dinks project. The paving was completed as a part of this project and these funds will be utilized to cover the expenses for this additional work. All other additional costs indicated on this Change Order are due to the actual construction quantities required to complete the work approved in the original contract and Change Order No. 1. This is a final balancing change order, and no additional work will be performed on this project. It should be noted that costs incurred by the City to adjust water valves to grade are expected to be reimbursed by the Desert Water Agency in accordance with a prior agreement. Reimbursement is expected to be $46,000.00. FISCAL IMPACT: Funding for this project is available in the following accounts and will be utilized as indicated: 133-4298-50225 Local Measure A, ARHM Overlay ($42,128.41) and 001- 4201-43200 Contractual Services ($10,367.10). SUBMITTED: David J. Barakian Thomas J. Wilson Director of Public Works/City Engineer Assistant City Manager David H. Ready, City Manager Attachments: 1. Construction Change Order No. 2 03 CITY OF PALM SPRINGS CONTRACT CHANGE ORDER To: Granite Construction Co. Dale: November ta,2008 585 West Beach Street Project No.: 07-17 Watsonville,CA 95076 Project: 2oo7/2ooS ARHM Overlay Change Order No.: TWO (2) Contract Prircbase No.: 09-0338 : o Account Numbers: 133-4298-50225 1,34-4498-50225 Agreement No.: 5700 CHANGES IN WORIC/COST Increase/Decrease to Contract Quantities Schedule A Item No_ 3 Cold Mill AC -421 @ $0.30/SF ($126.30) Item No. 4 1.5" ARI-IIvI Overlay -445 @ $1.14/SF ($507.30) Item No. 5 Adjusi Water Valve -4 @ $500.00/EA ($2,000.00) Item No. 7 Detector Loops I @ $300.00/EA $300.00 Subtotal (decrease amount) ($2,333.60) Schedule B Item No. 3 Cold Mill AC -1332 @ $0.30/SF ($399.60) Item No. 4 1.5" ARHM Overlay -2000 @ $1.14/Sp ($2,280.00) Item No. 6 Adjust Sewer Manhole -2 @$700.00/EA ($1,400.00) Subtotal (decrease amount) ($4,079.60) Schedule C Item No. 3 Cold Mill AC 3632 @ $0.30/SF $1,089.60 Item No. 4 1.5" ARHM Overlay 1000 @ $1.14/SF $1,140.00 Item No. 5 Adjust Water Valve -7 @$500.00/BA ($3,500.00) Item No. 6 Adjust Sewer Manhole l @ $700.00/BA $700,00 Subtotal (decrease amount) ($570.40) Schedule ID Item No. 3 Cold Mill AC 1700 @ $030/SF $510.00 Item No. 4 1.5" ARAM Overlay -700 @ $1.14/SF ($798.00) Item No. 5 Adjust Water Valve I @ $500.00/LA $500,00 Item No, 7 Detector Loops -1 @ $300.00/EA (S300.00) Subtotal (decrease amount) (S88.00) Schedule E Item No. 3 Cold Mill AC -1 100 @ $0.30/SF ($330.00) Item No. 4 1.5" ARHM Overlay -2500 @ $1.14/SF ($2,850.00) Item No. 5 Adjust Water Valve -1 @ $500.00/EA ($500.00) Subtotal (decrease amount) ($3,680.00) 1 Schedule F Item No, 3 Cold Mill AC -150 @$0.30/SF ($45.00) Item No. 4 1.5"ARHM Overlay -800 @ $1.14/SF ($912.00) Item No. 5 Adjust Water Valve -4 @ $500.00/FA ($2,000.00) Item No. 6 Adjust Sewer Manhole -1 @ $700.00/EA ($700.00) Subtotal (decrease amount) ($3,657.00) Schedule G Item No. 3 Cold Mill AC 900 @ $0.30/SF $270.00 Item No. 4 1.5"ARHM Overlay 10000 @ $1.14/SF S11,400.00 New Item A Adjust Water Valve 3 @ S500.00/EA $1,500.00 Subtotal Increase amount $13,170.00 Change Order No. 1 A. 1.5" ARHM Overlay 19169 @ $1.14/SF $21,852.66 B. Cold Mill AC -1 OS36 @ $0.30/SF ($3,250.80) C. Detector Loops 6 @ $300.00/EA $1,800.00 D, Adjust Water Valve 12 @ $500.00/EA $6,000.00 E Adjust Sewer Manhole 1 @ $700.00/EA $700.00 Force Account Striping Lump Sum $173.25 Subtotal Increase amount S27,275.11 New Items H. Cold Mill AC 7900 @ $0.30/SF $2,370.00 1. 1.5" ARHM Overlay 18900 @$1.14/SF $21,546.00 J. Adjust Water Valve 1 @ $500/EA $500.00 K. Adjust Sewer Manhole 2 @ $700.00/EA $1400.00 L. Mobilization Lump Sum $2,400.00 M. Traffic Control Lump Sum $1,500.00 N. Pavement Markings Lump Sum $525.00 O. Reimbursement of Overpay Lump Sum ($3,782.00) Subtotal Increase amount $26,459.00 TOTAL NET CHANGE ORDERIINCREASE AMOUNT $52,495.51 REASONS FOR CHANGES: All increases and decreases to the original bid quantities and to change order No. 1, were due to the actual quantities required in the field being more or less than the original estimate. New items H thru N were added to the project in order to complete improvements on Riverside Place (Riverside Dr. to North end), and Parocela Pl. (Warm Sands to Grenfall), after it was determined that they could not be maintained as a part of the recent slurry seal project due to their poor condition- 2 New item 0 reimburses the City for items that were overpaid prior to the final determination of contract quantities. $10,367.10 of the increase amount to Bid Schedule G,was provided by the developer ofDinks Bar and Grill. These funds have been received by the City and will be utilized to compensate for additional paving performed along the Via Escucla frontage of this project. Note: costs incurred by the City to adjust water valves on ibis project are to be reimbursed by DWA per prior agreement. Reimbursement is expected to be $46,000-00- Note: No additional mark ups will be added to any itew on this Change Order. All costs are final. D. SOURCE OF FUNDS The following accounts utilized: 134-4498-50225 local Measure A,ARAM Overlay ($42,128.41), and 001-4201-43200 Contractual Services ($10,367.10 - funds previously deposited to be withdrawn). Summary of Costs Contract Time Original Contract Amount: $998,86o.00 Original Completion Date: November 1 ,2008 This Change Order: $52,495.51 Days Added for this C.C.O.: —o— Previous Change Order(s): $445,684.00 Previous Days Added: —0— Revised Contract Amount_ $3,497,039.51 Revised Completion Date: November 14, 2008 I have received a copy of this Change C•ty App al: Order and the above AGREED PRICES are acceptable to the contractor- Submitted by _ Date --" Senior Public Works Inspector B ��d#"•CFyarr2 Approved by r.L- �0r_ Contractor City-Engineer Date /d 3 015 Approved by Date City-Manager Attested by Date C1ly Clerk Distribution: Original Executed Copies Conformed-FilQ__Qop_v Contractor (1) Engineering File (1) City Clerk (1) Senior Public Works Inspector (1) Finance (1) 3