HomeMy WebLinkAbout1/7/2009 - STAFF REPORTS - 2.H. O4pP4M Sp4
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R�`p. City Council Staff Re ort
January 7, 2009 CONSENT CALENDAR
Subject: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E)
AND AUTHORIZATION TO BID PALM SPRINGS STORM DRAIN LINE
22, STAGE 2, CITY PROJECT NO. 07-15
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
The City and Riverside County Flood Control have coordinated on the design of the final
extension of Palm Springs Storm Drain Line 22 through the Wastewater Treatment
Plant. The construction documents (Plans, Specifications and Estimate) are completed
and, in accordance with 7.03.040 of the Procurement and Contracting Code the Council
is required to approve and adopt plans, specifications and working details, and
authorize the bid request for all public projects in excess of $100,000. Approval of this
project will allow staff to proceed with this public project, with a final engineer's
estimated cost of $2,600,000. The preliminary estimate used for budgeting purposes
last year was $1,500,000; therefore this action amends the Fiscal Year 2008/2009
budget to transfer $1,100,000 from wastewater fund balance for this project-
RECOMMENDATION:
1) Adopt Resolution No- , "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR
THE 2008-09 FISCAL YEAR;" and
2) Approve the plans, specifications, and working details for the Palm Springs
Storm Drain Line 22, Stage 2, City Project No- 07-15.
STAFF ANALYSIS.
The City, in cooperation with the Riverside County Flood Control & Water Conservation
District (RCFC), developed a Master Plan of Drainage for Palm Springs, which was
adopted in the 1980's. The Master Plan of Drainage has major flood control facilities
identified throughout the City, with most of them aligned along the City's major streets-
Item No. 2 s H .
City Council Staff Report
January 7, 2009- Page 2
Palm Springs Storm Drain Line 22, Stage 2 (CP07-15)
Several of these facilities were previously installed by RCFC or by the City, however,
much of the Master Plan of Drainage is yet to be installed.
Previously, as part of the Mesquite Avenue Widening project constructed several years
ago, a portion of Storm Drain Line 22 of the City's Master Plan of Drainage was installed
to colleci the storm water runoff from the area north of Mesquite Avenue. At the time,
only the portion exterior of the Wastewater Treatment Plant, ending at the south end of
Vella Road, was installed. Historically, the Wastewater Treatment Plant has been
subject to flooding during large storms, as the surface stormwater runoff flows in the
streets to Mesquite Avenue, to Vella Road, where the runoff has been directed to an
unimproved area of the Wastewater Treatment Plant, into a future percolation pond.
This project will extend Storm Drain Line 22 through the Wastewater Treatment Plant to
the Tahquitz Creek Golf Course, with a new outlet structure located immediately
upstream of the Gene Autry Trail bridge extending under Golf Course Tee #3. The
Public Works Department is coordinating the construction with the Director of Parks &
Recreation, and the Golf Course management company, to ensure construction of this
project does not impact golf course play.
This project is being constructed to protect the Wastewater Treatment Plant from
flooding; as such, it is considered a Sewer Capital Improvement Project. A preliminary
estimate of $1,500,000 was used for budgeting purposes and is included in the
2008/2009 Wastewater Treatment Plant fiscal year budget. However, during final
design RCFC required a concrete access road with turn-around maneuvering area at
the storm drain outlet which requires construction of retaining walls and other
improvements not originally'included in the preliminary budget estimate. Although the
final engineer's estimate is $2,600,000 it is possible that construction bids received may
be significantly lower than the final engineer's estimate as a result of the current
economic climate which is causing construction prices to fall , as contractor's
competitively bid projects.
However, to ensure sufficient funds are budgeted for this project, it is recommended
that a Budget Amendment be approved to transfer $1,100,000 from the Wastewater
Fund balance to the capital expenditure account for this project.
Section 7.03.040 of the Procurement and Contracting Code requires that for public
projects in excess of $100,000 Council approve and adopt the plans, specifications and
working details, and authorize staff to advertise for construction bids. The Engineer's
Estimate for this project is $2,600,000. Approval of the recommended action will allow
staff to proceed with bidding of this project.
02
City Council Staff Report
January 7, 2009 - Page 3
Palm Springs Storm Drain Line 22, Stage 2 (CP07-15)
FISCAL IMPACT:
In order to provide full funding for this project, it is necessary to amend the 2008/2009
fiscal year budget and transfer $1,100,000 from Wastewater Fund Balance, to increase
funding for this project in the existing project expenditure account 420-6800-55008.
Submitted:
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David J. Barakian Thomas J. Wilson
Director of Public Works/City Engineer Assistant City Manager
David H. Ready
City Manager
Attachments:
1. Resolution
03
RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR
THE 2008-09 FISCAL YEAR.
WHEREAS Resolution 22265 approving the budget for the fiscal year 2008-09 was
adapted on June 18, 2008; and
WHEREAS the City Manager has recommended, and the City Council desires to
approve, certain amendments to said budget;
NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to
record inter-fund cash transfers as required in accordance with this Resolution, and that
Resolution 22265, adopting the budget for the 2008-09 fiscal year is hereby amended
as follows:
SECTION 1. ADDITION
Fund Activity Account Amount
420 6800 55008 $1,100,000
Purpose Wastewater Treatment Plant Storm Drain Line 22
SECTION 2. SOURCE Wastewater Fund Balance
Fund Activity Account Amount
420 29301 $1,100,000
ADOPTED THIS 7th day of January, 2009.
David H. Ready, City Manager
ATTEST:
James Thompson, City Clerk
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CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that
Resolution No. is a full, true and correct copy, and was duly adopted at a
regular meeting of the City Council of the City of Palm Springs on January 7, 2009, by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
James Thompson, City Clerk
City of Palm Springs, California
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