HomeMy WebLinkAbout2/16/2005 - STAFF REPORTS (15) 7S
CITY COUNCIL FEBRUARY 16, 2005
CONSENT CALENDAR
Subject: CANCELLATION OF AWARD TO G&M CONSTRUCTION FOR A
TEMPORARY EMPLOYEE PARKING LOT B AT THE PALM SPRINGS
INTERNATIONAL (CITY PROJECT 2004-07)
Initiated by: Director of Aviation
SUMMARY:
That the City Council consider cancellation of a award of contract to G&M Construction for
construction of a temporary employee parking lot at the Palm Springs International Airport
(CP2004-07) previously approved under Minute Order No. 7601 at the January 5, 2005 City
Council meeting for an amount of$420,900.
RECOMMENDATION:
Rescind Minute Order 7601 and cancel award of contract to G&M Construction in an
amount of$420,900 for construction of a temporary employee parking lot at the Palm
Springs International Airport.
STAFF ANALYSIS:
On January 5,2005, City Council approved Minute Order 7601 for award of contract for under City
Project 2004-07 for construction of a Temporary Employee Parking Lot B at the Palm Springs
International Airport to G&M Construction in an amount of$420,900. This project was previously
approved by the Planning Commission under Case 3.0829B on 10/13/04.
Construction of the ricvv employee parking lot was scheduled to occur in two phases. The first phase
was scheduled to be a temporarbineaning that curbs and gutters and island landscaping normally
required by the Planning Department for a permanent lot were o nitted. The second phase of
construction was to make the entire employee parking lot a permanent construction project by
meeting all applicable planning requirements.
Design specifications for the second phase of construction showed the relocation of an existing
Compressed Natural Gas (CNG) facility. Staff has since learned that the relocation of the CNG
facility may not occur in the near future if at all. Airport staff has concluded that it would root be
beneficial to move forward with a temporary employee parking lot project due to the fact that as the
current design must now be modified in order to establish a permanent lot in the next phase of
construction.
Within the bid documents, under Section 30 Award and Execution of Contract_ Section 30-03, the
following provision allows for cancellation of the award of contract:
30-01 C_ NTCELLATION OF ANVAR D. The Owner reserves Ilse right to cancel the anvard-nvithout
liability to the bidder,except return ofproposal guaranty.,at any time before a contract has been firlly
executed by all parties and is approved by the 0+1. ner in accordance with the subsection title
APPROVAL OF CONTRACT of this section.
FISCAL IMPACT:
$420,900 will revert back to the Department of A%nation if the City Council chooses to rescind the
minute order and cancel the award of contract. Airport staff will work with the resident engineer to
revise the plans end specideations for a permanent employee parking lot and request proposals in the
fixture under a new City Project number.
RICIIARD S. ANALSH
Director of Aviation
APPROVED z- ---�'1 � ✓j
City Manager
REVIEWED BY DEPI OF FINANCE
-N ,,,
I J'�
MINUTE ORDER NO.
APPROVE CANCELLATION OF AWARD BETWEEN
THE CITY OF PALM SPRINGS AND G&M
CONSTRUCTION BY RESCINDING MINUTE ORDER
NO. 7601 IN AN AMOUNT OF $420,900 FOR
CONSTRUCTION OF A TEMPORARY EMPLOYEE
PARKING LOT AT THE PALM SPRINGS
INTERNATIONAL AIRPORT � '�
I HEREBY CERTIFY that this Minute Order approving cancellation of award beiween the
City of Patin Springs and G&M Construction by rescinding minute order No. 7601 in an
arnosn?of$420,900 for construction of a temporary emptoyce parkiltg Iota!ttie Palm Springs
International Airport was adopted by the City Council of the City of Palm Springs,California
in a meeting thereof held on February 16, 2005.
jAiVIFS TIIO?4PSON
City Cleric