HomeMy WebLinkAbout1/21/2009 - STAFF REPORTS - 2.H. OF7A�M Sp4
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FOR N�P CITY COUNCIL STAFF REPORT
DATE: January 21, 2009 CONSENT CALENDAR
SUBJECT: AMENDMENT NO. 4 TO AGREEMENT NO. 5488 WITH ALLEN F.
SMOOT & ASSOCIATES, EXTENDING THE ASSIGNMENT OF THE
OWNER'S REPRESENTATIVE ON THE AIRPORT'S
IMPROVE/MODIFY/REHAB TERMINAL COMPLEX PROJECT, CP 07-
09, AIP 3-06-0181-44 BY TWO MONTHS AND ADDING AN HOURLY
ALLOCATION FOR FABRIC CANOPY INSTALLATION, SUBJECT TO
FEDERAL AVIATION ADMINISTRATION (FAA) APPROVAL.
FROM: David H. Ready, City Manager
BY: Department of Aviation
SUMMARY
This action proposes to amend the current Owner's Representative professional
services contract by extending the length of services on the Airport's
Improve/Modify/Rehab Terminal Complex Project, CP 07-09, AIP 3-06-0181-43 by two
months and adding an hourly allocation for the installation of the covered walkway on
the project.
RECOMMENDATION:
1. Approve Amendment No. 4 to Agreement No. 5488 with Allen F. Smoot &
Associates for an additional amount of$42,852.90, subject to FAA approval.
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The base contract with the City's Construction Owner's Representative calls for flat fee
compensation of two months following the filing of the Notice of Completion on any
project. The current contract at the airport originally anticipated that the Notice of
Completion for the terminal project would be filed on January 15, 2009. This date was
established before the project bidding was completed. At the conclusion of the bidding
the project completion date was reset at January 24, 2009 and then a Change Order 1
pushed the date out to February 13, 2009. It is now anticipated that upcoming
Item No. 2 . H .
City Council Staff Report
January 21, 2009—Page 2
Allen F. Smoot Amendment No. 4
Construction Change Orders will move that date out to March 15, 2009- This
Amendment No. 4 to Agreement 5488, copy attached, provides for two additional
months of compensation consistent with this March 16, 2009 completion. Should the
completion occur prior to that date, the contract language for compensation will cause
the fee to be reduced and prorated based on the actual date.
Because it was necessary to issue a Change Order No. 2 to the general contractor
Harbor Construction to address the delayed walkway canopy component of the project,
which is now likely to not be built until after substantial completion of the rest of the
project, it was necessary to make an hourly allocation to the Owner's Representative
contract as listed in Amendment No. 4. The contract language allows for this fee to not
be paid if the canopy work is actually completed within the timeframe of the remainder
of the project.
FISCAL IMPACT:
Funding is available in the Improve/Modify/Rehab Terminal Complex account 415-6500-
56101.
Thomas Nolan, Executive Director - Airport
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David H. Ready, Cit a tiger
Attachment: Smoot Amendment No. 4
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AMENDMENT NO. 4
TO AGREEMENT NO. 5488
OWNER REPRESENTATIVE SERVICES
THIS FOURTH AMENDMENT TO Agreement No. 5488 for consulting services,
(herein "Amendment") made and entered into on the _day of
, 2009, by and between the CITY OF PALM SPRINGS (herein
"City") and ALLEN F. SMOOT & ASSOCIATES (herein "Consultant") is hereby
amended effective March 1, 2009, as follows:
RECITALS
WHEREAS, City and Consultant entered into that certain Consulting Services
Agreement No. 5488 for Owner Representative Services (Agreement"), as duly
amended from time to time; and
WHEREAS, the parties wish to amend the Agreement to extend the time and
fees allocated to complete the Improve/Modify/Rehab Terminal Complex Project .
NOW, THEREFORE, for good and sufficient consideration, the parties agree as
follows:
Section 1.
Exhibit "B" Schedule of Compensation and Work Assignments is hereby
amended to extend an assignment as follows:
Project Title /Descri tion:
Improve/Modify/Rehab Terminal Complex Project
1. 2 month extension from 3/16/09 thru 5/15/09
2. Up to 80 hours to oversee Fabric Canopy Installation for any work
performed after substantial completion of the remainder of the project.
Project _Fees
1. 2 month extension Fees: Flat Monthly Rate - $15,982.05 x 2 = $31,964.10
2. Fabric Canopy Installation: Up to 80 hrs x $136.11 = $ 10,888.80
Section 3.
Full Force and Effect: Except as previously modified herein, all other provisions
of the Agreement shall remain unmodified in full force and effect.
IN WITNESS WHEREOF, the parties have executed and entered into this
Amendment as of the date first written above.
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ATTEST: CITY OF PALM SPRINGS
a municipal corporation
By: By:
City Clerk City Manager
APPROVED AS TO FORM:
By:
City Attorney
CONTRACTOR: Check One: Individual Partnership Corporation
By:
Signature
Name:
Title:
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