HomeMy WebLinkAbout2/18/2009 - STAFF REPORTS - 5.C. QpLM sa
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Cq<lFORN�p City Council Staff Repo
Date: February 18, 2009 NEW BUSINESS
Subject: AWARD OF CONTRACT FOR THE 2008/2009 ANNUAL. SLURRY SEAL,
CITY PROJECT 08-27
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
The Public Works and Engineering Department schedules an annual slurry seal of
various City streets. It is intended that every City street receive a slurry seal
approximately every 5 to 7 years. Award of this contract will allow staff to proceed with
this annual street maintenance program.
RECOMMENDATION:
1) Approve Agreement No. in the amount of $580,770.90 with Bond
Blacktop, Inc., for Bid Schedules A, B, C, E and F, for the 2008/2009 Annual
Slurry Seal, City Project 08-27;" and
2) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The Public Works Department oversees the maintenance of the City's street system.
Each year, the Department assembles a capital project to continue its Slurry Seal
Program on various City streets. The intention of the Slurry Seal Program is to provide
a slurry seal within 5 to 7 years on every City street. This year's slurry seal program is
scheduled to include all of the streets within Section 3, T4S, R4E (the residential area
between Indian Canyon Drive to the west city limit, and San Rafael Road south to Vista
Chino), and Farrell Drive between Ramon Road and E. Palm Canyon Drive. At the
request of Airport staff, this project also includes slurry seal of some Airport parking lots
and cracksealing of the access road. Maps of these areas are included in Attachment 1.
The plans and specifications were prepared by Department staff, and on, December 3,
2008, the City Council approved the plans and specifications and authorized
construction bidding. On January 2 and 9, 2009, the project was advertised for bids,
ITEM N0. 'S - (—'
City Council Staff Report
February 18, 2009 - Page 2
2008/2009 Slurry Seal (CP 08-27)
and at 2:00 p.m. on February 3, 2009, the Procurement and Contracting Division
received construction bids from the following contractors-
1. Bond Blacktop, Inc.; Union City, CA; Bid: $614,579.34
2. American Asphalt South, Inc., Fontana, CA; Bid: $729,899.87
3. Pavement Coatings Co.; Cypress, CA; Bid: $739,376,72
4. Valley Slurry Seal Co.; West Sacramento, CA; Bid: $753,830.50
The Airport's budget of $110,000 for pavement maintenance was insufficient to cover all
of the work identified by Bid Schedules C through F. In coordinating with the Airport,
the recommended award does not include Bid Schedule D (slurry of the Airport Rental
Car parking lots), which has been deferred by the Airport this year.
The Engineer's estimate for this project was $600,000. The company is a California
corporation, and its principal officer is Edward Dillon, President/Secretary.
FISCAL IMPACT:
Funding for the public street slurry scope of work identified by Bid Schedules A and B
($477,839.10) is available in account 134-4498-50100 (Slurry Seal Program), and in
account 134-4498-50000 (Unscheduled Capital Projects). Funding for slurry seal work
at the Airport, identified by Bid Schedules C, E and F ($102,931.80) is available in
account 41 5-61 00-461 00 (Paved Areas Maintenance). No local general funds will be
used for this project.
LOU- � Q/
David J. Barakian Thomas J. Wilpo' n
Director of Public Works/City Engineer Assistant City Manager
David H. Ready, City r
ATTACHMENTS:
1. Section Maps
2. Agreement
ATTACHMENT
SECTION MAPS
n
CITY PROJECT 08-27
2008/2009 ANNUAL SLURRY SEAL
SECTION 3-4-4 STREET LISTING
Sec Ib Name From, lTo. Area f4
10344005 'SAN RAFAEL RD INDIAN CANYON DRI VIRGINIA RD _ 40,375;
344 010 %SAN RAFAEL RD VIRGINIA RD PALM CANYON DRIVE--.--- _ 12_6,480•
0015 .VIRGINIA_ RD - (SAN RAFAEL Rb - '345'S SAN RAFAEL 61555,
,0344020 IRGINIA R D ANAF,345'S S RAE 1SANTA CATALINA 3,402'
03_44025 (VIRGINIA Rp SAN_TA CATALINA ,SAN CARLOS RD 10,160,
0344030 'PI; CO RD mm ZA_NJE_RO RD' 'DE ANZA RD - 12,768,
I0344035_ PICO RD _ _DE ANZA RD LOS FELICES RD 19,341:
i0344040 iSEPULVEDA RD LOS FELICES RD_ DE ANZA RD 16,236
�0344045 'AEPULVEDA RD ~DE ANZA RD ZANJERO RD 15,532
-0344050 SAN CARLOS RD jZANJERO RD ;INDIAN CANYON DRIVE 37,008
'0344055 iSANTA CLARA WY INDIAN CANYON DRCPUERTO DEL SOL 10,440
0344060 ,SAN MARCO_WY PUERTO DEL SOL j INDIAN CANYON DRIVE y 10,260
0344065 ISANTA CATALINA RD jINDIAN CANYON DR_I;VIRGINIA RD 27,0901
i0344070 1SANTA CATALINA RD ;VIRGINIA RD !LOS FELICES RD µr rm `m 55,308;
10344075 IDOMI _ --___.. ............._..._...__._
- SAN CARLOS RD-------
N_G_UEZ RD LOS FELICES RD DE ANZA RD _ _ _ � _ 12,54_0�
6344080 DOMINGUEZ RD DE ANZA RD ZANJERO RD_ 23,156I
0344085 ;ZANJERO RD DOMINGUEZ RD 12,474j
0344090 ,ZANJERO RD jSAN CARLOS RD YORBA RD 8,019,
0344095 ;YORBA RD IZANJERO RD - iLOS FELICES RD 42,093
10344100 IYORBA RD �LOS FELICES RD PALM CANYON DRIVE 11,520
05 - PALM CANYON �RI,,LOS FELICE' b 6,62
03441 ALVARADO RD" � PA^ S RD
44., t----'-...,�� ...,,.,,,., pE �i�.. � .__...... �. �_... _v.
'03 10 ALVARAf]O,'RD LOS FELICES RD ANZA'RD 10,396.
.0344115 1CABRILLO RD iDE ANZA RD 'ZANJERO RD 23,868'
`0944,120 ZA•NJERO RD CABRIL'LO'RD;. CORTEZ Rp'` 4,050
�- 4125 a IPUERTO bEL SOLw;N mm_I- . ._. '
034 SAN RAFA `SANTA CATALINA 6,525
10344130 (PUERTO DEL,SOL SANTA CATALINA SAN CARLOS RD 8,620,
`0344135 ;PUERTO DEL SOL SAN CARLOS RD 'S END 9,683
10344140 LOS FELICES R-D YORBA RD N END 13,472:
T0344145 4LOS FELICES RD YORBA RD ---°ALVARADO RD �- 24,596
`034,1150 IDE ANZA RD TYORBA RD ;PICO RD 3,776!
--- -
10344155 ,DE ANZA RD PICO RD SEPULVEDA RD 7,436;
—-- ANZARDSEPUL
-44160DE --__--- , VEDA RD �DOMINGUEZRD --- -_- --- 5,054
03
�0344165 DE ANZA RD DOMING UEZ RD CORTEZ RD_ -- ----- - 10,4481
6444170 CORTEZ RD 'DE ANZA RD ,'ZANJERp RD — 16,4061,
�075 IZANJERO RD ,CORTEZ RD _ RACQUET CLUB RD , __ 16,450
34417
6 ZANJERO RD VIA ESCUELA N END 2,870'
0344180 VIA_E_SCUELA INDIAN CANYON DRI�PALM CANYON DRIVE 25,937�
0344185 (VIA ESCUELA IPALM CANYON DRIV VISTA GRANDE AV_ _43,494'
0344190 ;_VISTA GRANDE AV VIA ESCUELA VIA MONTE VISTA_ 25,248''
0344195 'GIRASQL AV 'VIA MONTE VISTA VIA O_,,,•---,-----_--- -- - LIVERA 13,144
0344200 �GIRASOL AV VIA OLIVERA VIA ESCUELA
03442 UEL VIA OLIVERA 20,644
9344210 __;CARDILLO AV VIA OLIVE
RA ,RACQUET CLUB RD � 18,260,
�0344215 CARDILLO AV RACQUET CLUB RD W'SAN MARCO Y__ 43,075
ib
0344220 _�JUNIPERO AV SAN MARCO WY 'RACQUET CLUB RD 23,044
,0344225 iJUNIPERO AV RACQUET CLUB RD VIA OLIVERA
^0344230 JUNIPERO AV 'VIA OLIVERA 'VIA ESCUELA 18,528;
I -- --- - - -- --- -
L0344235 MIRA VISTA VIA ESCUELA �MARISCAL RD 9,603,
0344240 MARISCAL RD MIRA VISTA VIA NOR_TE _ _ _ 15,543
034 '4245 .'MARISCAL RD ___ 'VIANORTE __ IW END 23,088
10344250 IROCHELLE RD� INDIAN CANYON DREW END mmµµ 11,352
0344255 VIA OLIVERA - INDIAN CANYON DR1421-W INDIAN CA 15,156
12/16/2008 - - 4. 1 of 2
CITY PROJECT 08-27
2008/2009 ANNUAL SLURRY SEAL
SECTION 3-4-4 STREET LISTING
Sec ID. Name' y From
`034426D 'VIA OLIVERA 421'W INDIAN CA 'PALM CANYON DRIVE) 23,084i
i034426.5 'VIA OLIVERA PALM CANYON DRIV VIA MONTE VI __ _
STA 47,3131
--- —
034- IVIA OLIVERA VIA MONTE VISTA ,VISTA DR 31,6001
'0344275 IVIA LIVORNO )VISTA DR - PALERMO DR 12,006
SANBORN WY 34,290!
"0 _ _. --- - --- --- --' - -
ANIS DR RACQUET CLUB RD
0344285 SANBORN WY - m JANIS DR W END mm " " _µr. "" 72735i
,0344290 ,MILO DR SANBDRN WY RACQUET CLUB RD - -- - 33,462'i
_- ___ R CQ CLUB
_ S END - - -- 21,462'
0344295 'VISTA DR RACQUET CLUB RD _
i0344300 PALE_R_MO DR RACQUET CLUB RD ;VIA OLIVERA 14,674i
........_. _ 4
0344305 1PALERMO DR _ VIA OLIVERA 'S END 7,370'
'----
0344310 rLEpNARD Rb RACQUET CLUB Rb 'VIA OLIVERA - .-•- . ...� " " � ��"J•Y µm�14,608
0344315 'LEONARD RD •� �" _ IVIA OLIVERA SEND
�0344320 iTUSCAN RD RACQUET CLUB RD iVIIA OLIVERA 17,685
0344325 'TUSCAN RD VIA OLIVERA SEND 3,982
_ ... - -- -- ..... _... --- _..w... .... -
,0344330 IVIA MONTE VISTA RACQUET CLUB RD IVIA OLIVERA _ 16,1751
0344335 IVIA MONTE VISTA- VIA OLIVERA S END _ 6,120_'
.. 43 ------....."......--"----528'. .. - . --------1--------------------• -n- ---• 29,34
0344340 GIRASOL AV RACQUET CLUB__RD 528'N RACQUET C 17,424
ID344345 _GIRASOLAV 528 N RACQUET C IVISTA GRANDE AV
rv0344350 IVISTA GRANDE AV 'GIRASOLAV :CABRILLORD .20,016j
034435 C5 ABRILLO R�VISTA GRANDE AV GIRASOL AV 6,768
10344360 -�GI - LLO AV 5,9521
- - -- ----- -
_ CABRILLO RD GIRASOLAV CARDIL _ _
- �- -�
10344365 mm�CABRILLO RD_ _ iQARbILLQ AV JUNIPERO AV �
0344370 iCABRILLO RD JUNIPERO AV PALM CANYON ON DRIVE 5,92Z
�- _
0344375 LAN•MARCO WY __PALM CANYON DRIVW END _ -- --�_._Y..- " � . 13,158
1034 834 0 iALLEYJUNIPERO AV TSAN MARCO WY_ iCABRILLO RD mmmm " m µ" µ 11,241
;0344385 'ALLEY JUN[PERO AV CABRILLO RD -jRACQUET CLUB RD 10,164,
03,1-11 w. --^ ..---. -- .. .-. b 8,3341
44390 ,GIRASOL CT GIRASOL AV W EN
0344395 ',VIA NORTE VIA ESCUELA"''�_�;'" MAR,ISCAL,RD 9,550'
j034440"VIA NORTE MARISCALRD VISTA CHINO 26.082`
0344405 1SANTA ELENA RD - VIA NO_RTE ;W END 20,878,
I0344410 ISANTA ELENA RD ;VIA NORTE 'MIRA LOMA 1019621
6344415 'MIRA LOMA �SANTA ELENA RD CHINO CANYON RD 10.332
0344420 ;CHINO CANYON RD JMIRA LOMA IVIA NORTE 8,6671
!0344425 _iCHINO CANYON RD 'VIA NORTE TPANORAMA RD 39,360,
10344430 CHINO CANYON RD iPANORAMA RD {W END _._.. .,_ . .-_ • 48,7621
0344435 !VISTA DR (CHINO CANYON RD_IVISTA DR -- - - 6,4801
'0344440 (PANORAMA RD CHINO CANYON RD CHINO CANYON RD 40,460;
0344445 ONARD RD L[ GHIND CANYON RD PANORAMA RD 7,050
T344450 CIELO DR END_ 17,460
0344455 RACQUET CLUB RO PALM CANYON DRIV JUNIPERO AV 14,553
'0344460 !RACQUET CLUB RD JUNIPERO AV LEONARD RD 46,980'
0344 665 'RACQUET CLUB RD _ 'ILE0NARD Rb W END 40,200,
_ INDIAN CANYON DRIVE _ 105,103'
r0344480 INDCIAQN CANYON DRIVE iRACQUET CLUB RD S MCM URA ff CLUB RD - _-_-_ -_ 1 -__- 138 952
10344485 I INDIAN CANYON DRIVE SIMMS RD SAN RAFAEL RD 38,0_79'
0344490 VIA ESCUELA iVISTA GRANDE AV WEND 24,675'
_i SECTION TOTAL (TYPE 11)I - 2,280,5%
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CITY PROJECT 08-27
2008/2009 ANNUAL SLURRY SEAL
SECTION 24-4-4 STREET LISTING
Sec ID Nahie From;;'' T,o . 2 Area ft
12444005 IFARRELL DR 1RAMON RD IPALM CANYON DR i 322,2001
,200 32_.Si 3 2
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CITY PROJECT 08-27
2008/2009 ANNUAL SLURRY SEAL
AIRPORT ROADS & PARKING LOTS
Name Bid Item True Area
North Loop Road C 139,392
Parking Lot A - Short Term C 65,340
Parking Lot B - Short Term C 99,317
Parking Lot'C - Long Term C 109,771
Parking Lot E - Short Term C 5,445
Rental Car Lot D 81,893
Rental Car Lot B D 53,965
SUBTOTAL 555,123
South Loop Road E 145,577
Parking Lot D - Long Term E 99,752
Taxi / Bus Parking E 74,488
Employee Parking E 58,806
Emp. Pking Access Road F 23,871
Delivery Access Road F 13,765
Kirk Douglas Way F 250,034
SUBTOTAL 520,716
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ATTACHMENT 2
AGREEMENT
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AGREEMENT
THIS AGREEMENT made this _ day of 200_, by and
between the City of Palm Springs, a charter city, organized and existing in the County of
Riverside, under and by virtue of the laws of the State of California, hereinafter
designated as the City, and Bond Blacktop, Inc., a California corporation hereinafter
designated as the Contractor.
The City and the Contractor, in consideration of the mutual covenants hereinafter set
forth, agree as follows:
ARTICLE 1 -- THE WORK
The Contractor shall complete the Work as specified or indicated under the Bid
Schedule(s) of the City's Contract Documents entitled:
2008/2009 ANNUAL SLURRY SEAL
CITY PROJECT NO. 08 27
The Work is generally described as follows:
Installation of hot asphalt-rubber sealant material in designated pavement cracks on
various streets; installation of asphalt concrete in designated pavement cracks on various
streets; construction of rubberized emulsion-aggregate slurry seal (REAS) or FLEX SEAL
on Farrell Drive between Ramon Road and East Palm Canyon Drive; and construction of
Type II Slurry Seal on various City streets in Section 3, Township 4 South, Range 4 East
between San Rafael Road south to Vista Chino Road and Indian Canyon Drive west to
foothills; traffic striping; and all appurtenant work. The Work also includes construction of
crack-sealing and Type II Slurry Seal on certain access roads and parking lots within the
Palm Springs Airport, and crack-sealing only of certain access roads and parking lots
within the Palm Springs Airport.
ARTICLE 2 -- COMMENCEMENT AND COMPLETION
The Work to be performed under this Contract shall commence on the date specified in
the Notice to Proceed by the City, and the Work shall be fully completed within the time
specified in the Notice to Proceed.
The City and the Contractor recognize that time is of the essence of this Agreement, and
that the City will suffer financial loss if the Work is not completed within the time specified
in Article 2, herein, plus any extensions thereof allowed in accordance with applicable
provisions of the Standard Specifications, as modified herein. They also recognize the
delays, expense, and difficulties involved in proving in a legal proceeding the actual loss
suffered by the City if the Work is not completed on time. Accordingly, instead of
requiring any such proof, the City and the Contractor agree that as liquidated damages or
delay (but not as a penalty), the Contractor shall pay the City the sum of $790 for each
calendar day that expires after the time specified in Article 2, herein. In executing the
Agreement, the Contractor acknowledges it has reviewed the provisions of the Standard
2008/2009 SLURRY SEAL AGREEMENT FORM
CITY PROJECT NO.08.27 AGREEMENT AND BONDS-PAGE 1
12/23/08
Specifications, as modified herein, related to liquidated damages, and has made itself
aware of the actual loss incurred by the City due to the inability to complete the Work
within the time specified in the Notice to Proceed.
ARTICLE 3 -- CONTRACT PRICE $580,770.90
Bid Schedules A, B, C, E and F
The City shall pay the Contractor for the completion of the Work, in accordance with the
Contract Documents, in current funds the Contract Price(s) named in the Contractor's Bid
and Bid Schedule(s).
ARTICLE 4 -- THE CONTRACT DOCUMENTS
The Contract Documents consist of the Notice Inviting Bids, Instructions to Bidders, the
prevailing rate of per diem wages as determined by the Director of the California
Department of Industrial Relations, the accepted Bid and Bid Schedule(s), List of
Subcontractors, Non-collusion Affidavit, Bidder's General Information, Bid Security or Bid
Band, this Agreement, Worker's Compensation Certificate, Performance Bond, Payment
Bond, Standard Specifications, Special Provisions, the Drawings, Addenda number
01 , and all Change Orders and Work Change Directives which may be delivered
or issued after the Effective Date of the Agreement and are not attached hereto.
ARTICLE 5 -- PAYMENT PROCEDURES
The Contractor shall submit Applications for Payment in accordance with the Standard
Specifications as amended by the Special Provisions. Applications for Payment will be
processed by the Engineer or the City as provided in the Contract Documents.
ARTICLE 6 -- NOTICES
Whenever any provision of the Contract Documents requires the giving of a written
Notice, it shall be deemed to have been validly given if delivered in person to the
individual or to a member of the firm or to an officer of the corporation for whom it is
intended, or if delivered at or sent by registered or certified mail, postage prepaid, to the
last business address known to the giver of the Notice.
ARTICLE 7 -- MISCELLANEOUS
Terms used in this Agreement which are defined in the Standard Specifications and the
Special Provisions will have the meanings indicated in said Standard Specifications and
the Special Provisions. No assignment by a party hereto of any rights under or interests
in the Contract Documents will be binding on another party hereto without the written
consent of the party sought to be bound; and specifically, but without limitation, monies
that may become due and monies that are due may not be assigned without such
consent (except to the extent that the effect of this restriction may be limited by law), and
unless specifically stated to the contrary in any written consent to an assignment, no
assignment will release or discharge the assignor from any duty or responsibility under
the Contract Documents.
2008/2009 SLURRY SEAL AGREEMENT FORMS �^
CITY PROJECT NO.08-27 AGREEMENT AND BONDS-PAGE 2
12/23/08
The City and the Contractor each binds itself, its partners, successors, assigns, and legal
representatives, to the other party hereto, its partners, successors, assigns, and legal
representatives, in respect of all covenants, agreements, and obligations contained in the
Contract Documents.
IN WITNESS WHEREOF, the City and the Contractor have caused this Agreement to be
executed the day and year first above written.
ATTEST: APPROVED BY THE CITY COUNCIL:
CITY OF PALM SPRINGS,
CALIFORNIA
Date
By
City Clerk Agreement No.
APPROVED AS TO FORM:
By
City Attorney
Date
CONTENTS APPROVED:
By
City Engineer
Date
By
City Manager
Date
2008/200$SLURRY SEAL AGREEMENT FORM
CITY PROJECT NO.08-27 AGREEMENT AND BONDS-PAGE 3
12/23/08
Corporations require two notarized signatures: One signature must be from Chairman of Board, President, or any
Vice President. The second signature must be from the Secretary, Assistant Secretary, Treasurer, Assistant
Treasurer,or Chief Financial Officer.
CONTRACTOR: Name: Bond Blacktop, Inc. Check one-_Individual_Partnership XCorporation
Address, 2628 Faber Street
Union City, CA 94587
By: By.
Signature (notarized) Signature (notarized)
Name: Name:
Title: Title
(This Agreement must be signed in the above This Agreement must be signed in the above
space by one of the following: Chairman of the space by one of the following: Secretary, Chief
Board, President or any Vice President) Financial Officer or any Assistant Treasurer)
State of L State of L
County of oss County of Lss
On On
before me, before me,
personally appeared personally appeared
personally known to me (or proved to me on the personally known to me (or proved to me on the
basis of satisfactory evidence) to be the person(s) basis of satisfactory evidence) to be the person(s)
whose name(s) is/are subscribed to the within whose name(s) is/are subscribed to the within
instrument and acknowledged to me that instrument and acknowledged to me that
he/she/they executed the same in his/her/their he/she/they executed the same in his/her/their
authorized capacity(ies), and that by his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or signature(s) on the instrument the person(s), or the
the entity upon behalf of which the person(s) entity upon behalf of which the person(s) acted,
acted, executed the instrument. executed the instrument.
WITNESS my hand and official seal. WITNESS my hand and official seal.
Notary Signature. Notary Signature.
Notary Seal: Notary Seal:
2008/2009 SLURRY SEAL AGREEMENT FORM
CITY PROJECT NO 08-27 AGREEMENTAND BONDS-PAGE 4
12/23/08