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Home My WebLink About3/2/2005 - STAFF REPORTS (15) CITY COUNCIL MARCH 2, 2005 CONSENT CALENDAR Subject: REIMBURSEMENTAGREEMENT, INTERIM IMPROVEMENTS FOR PALM DRIVE AND DATE PALM DRIVE - INTERSTATE 10 INTERCHANGES Initiated by: Director of Public Works/City Engineer SUMMARY: The City Council will consider approving a reimbursement agreement that obligates funding for interim improvements at the Interstate 10 Interchanges with Palm Drive and Date Palm Drive. RECOMMENDATION: Approve the Reimbursement Agreement for Interim Improvements for Palm Drive and Date Palm Drive/Interstate 10 Interchanges for a total project cost not to exceed $1,550,000. STAFF ANALYSIS: The City of Palm Springs is a party to two multi-agency agreements regarding Interstate 10 Interchanges. One, dated June 5, 2000, is for the Palm Drive Interchange, and the second, dated June 15, 1999, is for the Date Palm Drive Interchange. Both of these projects have been proceeding slowly through the Federal Environmental process overthe past five plus years. Traffic volumes have steadily increased overthe time period, creating increased congestion and delays. Because of this, in June of 2003, the CVAG Executive Committee approved $1,550,000 to construct interim improvements at the interchanges, consisting of interim traffic signals and new striping. These interim improvements are expected to somewhat alleviate the traffic congestion until the ultimate improvements at the interchanges can be constructed. FISCAL IMPACT: This agreement between the City of Palm Springs, CVAG, County of Riverside (Lead Agency for Palm Drive Interchange), City of Cathedral City (Lead Agency for Date Palm Drive Interchange), and the City of Desert Hot Springs will provide the funding for these interim improvements. CVAG will advance the funds for these projects with the Cities' reimbursing CVAG for their share of the 25% Local Share of the costs. The local agencies'shares are contained in the jurisdictional reimbursement schedule as approved by the CVAG Executive Committee on September 29, 2003. Palm Springs' share is 37.59%of the 25% Local Share for the Palm Drive Interchange not to exceed$48,068 and 20.6% of the 25% Local Share for the Date Palm Drive Interchange not to exceed $53,483. Palm Springs' share of the Palm Drive Interchange may be further reduced in accordance with Agreement 4393 with CVAG, which gives credit for Federal Grants previously obtained for the Gene Autry Trail Railroad Bridge. DAVID J. BARAKIAN DAVID H. READY Director of Public Works/City Engineer City Manager ATTACHMENTS: 1. Minute Order 2. Reimbursement Agreement tl 0 -i � . ,untract NO.L. , .�� Riverside Co.TWsportatton COUNTY OF RIVERSIDE - CITY OF CATHEDRAL CITY - CITY OF PALM SPRINGS - CITY OF DESERT HOT SPRINGS - CVAG REIMBURSEMENT AGREEMENT "INTERIM IMPROVEMENTS FOR PALM DRIVE AND DATE PALM DRIVE INTERSTATE 10 INTERCHANGES" THIS AGREEMENT is made and entered into this day of 2004, by and between the Coachella Valley Association of Governments, a California joint powers agency, ("CVAG"), the County of Riverside(Lead Agency for"Palm I-10 Interchange"),the City of Cathedral City (Lead Agency for"Date Palm I-10 Interchange"), City of Desert Hot Springs ("Agency"), and the City of Palm Springs ("Agency"). This agreement provides funding for the hiterim hprovements for Palm Drive and Date Palm Drive Interchanges on Interstate 10. This agreement is an amendment to the Ultimate Improvements atthe Palm and Date Palm Interstate 10 interchanges Projects. All other provisions in the original reimbursement agreements for the ultimate improvements ofthe Palm Drive project,dated June 5,2000,the Date Palm Drive project, dated June 15, 1999 and amendment number one dated September 25, 2001 are considered in force. The Project is generally described as and consists of the following:"Interim Improvements for Palm Drive and Date Palm Drive Interchanges on Interstate 10". These services will hereinafter be referred to as the "Project". The CVAG Executive Committee on June 3,2002 approved the amount of$1,550,000 to construct interim improvements at the Palm Drive and Date Palm Drive Interchanges on Interstate 10. The County of Riverside will be the Lead Agency for the Palm Drive interchange project and the City of Cathedral City will be the Lead Agency for the Date Palm interchange project.The consultant Parsons Brinckerhoff will provide Engineering and Support services in the amount of$186,540 for this Project. It is the agreement between CVAG,Lead Agency and Agencies that the total cost of the Project shall not exceed$1,550,000. CVAG agrees to fund 75%of eligible project costs for the Ultimate and the Interim Improvements ofthe Palm and Date Palm Interchange proj ects. However,CVAG is willing to advance the Jurisdiction share of Lead Agency, Agencies for the Interim Project. Lead Agency and Agency shall reimburse CVAG the Jurisdictional share of eligible costs in accordance with the attached Jurisdictional Reimbursement Schedule(percentages as shown on Exhibit "B"and as approved by the CVAG Executive Committee on September 29,2003). Each of the involved agencies shall have a funding policy acceptable to CVAG in place prior to CVAG's obligation of construction funds for the Ultimate Project. CVAG-Comity of Riverside/City of Palm Springs/City of Desert Hot Springs/City of Cathedral City- Palm/Date Palm Interim Improvements Pagel 0002 r ` IN WITNESS WHEREOF,theparties hereto have caused this agreement to be executedbytheir duly authorized representatives on this date: FORM APPROVED COUNTY COUNSU f ATTEST: AGENCY: OCT 2 9 2004 COUNTY OF RIVERSIDE W B :By: /L� /. � {� Y Clerk of the Board of Supervisors 7hairman of the Boar f Supervisors CITY OF PALM SPRINGS By: By: City Manager Mayor CITY OF DESERT HOT SPRINGS By: By: City Manager Mayor CITY OF CATHEDRAL CITY By: By: City Manager Mayor CVAG By: By: John Wohlmuth, Chair Executive Director CVAG-County of Riverside/City ofPahn Springs/City of Desert Not Springs/City of Cathedral City- 00��7 f 3 Pahn/Date Palm Interim Improvements Page 2 Y , EXHIBIT A SCOPE OF SERVICES "INTERIM IMPROVEMENTS FOR PALM DRIVE AND DATE PALM DRIVE INTERSTATE 10 INTERCHANGES" This interimproject includes installnigtemporarysignals andre-striping ofoverpasses atthe Palm Drive and Date Palm Drive Interchange Projects. CVAG-County of Riverside/City of Palm Sprhtgs/City of Desert Not Springs/City of Cathedral City- Palm/Date Palm Interim Improvements Page 3 ( 4 00 V 4 EXHIBIT B ESTIMATE OF COST "INTERIM IMPROVEMENTS FOR PALM DRIVE AND DATE PALM DRIVE INTERSTATE 10 INTERCHANGES" TABLE 1 Palm Drive/Gene Autry Trail I-10 Interchange DISTRICT % 1. County of Riverside 32.37% 2. Desert Hot Springs 19.16% 3. Pahn Springs 37.59% 4. Cathedral City 10.88% 5. Rancho Mirage 0.00% Grand Total 100% TABLE 2 Date Palm Drive I-10 Interchange DISTRICT % 1. County of Riverside 14.98% 2. Desert Hot Springs 0.00% 3. Palm Springs 20.60% 4. Cathedral City 49.37% 5. Rancho Mirage 15.05% Grand Total 100% CVAG-County of Riverside/City of Pahn Springs/City of Desert Hot Sprhrgs/City of Cathedral City- �y, Pahn/Date Pahn hiterhn Improvements Page q,t'�0005 MINUTE ORDER NO. 7642 APPROVING A REIMBURSEMENT AGREEMENT WITH THE COUNTY OF RIVERSIDE, CITY OF CATHEDRAL CITY AND CITY OF DESERT HOT SPRINGS FOR INTERIM IMPROVEMENTS TO PALM DRIVE AND DATE PALM DRIVE/ INTERSTATE 10 INTERCHANGE. A05047 I HEREBY CERTIFY that this Minute Order, approving a reimbursement agreement with the County of Riverside, City of Cathedral City and City of Desert Hot Springs for interim improvements to Palm Drive and Date Palm Drive/Interstate 10 Interchange, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 2°d day of March, 2005. JAMES THOMPSON City Clerk CITY COUNCIL MARCH 2, 2005 CONSENT CALENDAR Subject: VILLAGEFEST BUDGET AMENDMENT Initiated by: Director, Department of Parks and Recreation SUMMARY: The City Council will consider adopting a proposed resolution that appropriates an additional $20,000 from the VillageFest Fund Balance to initiate a new advertising and promotional campaign. RECOMMENDATION: 1. Adopt Resolution No. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR THE 2004-05 FISCAL YEAR TO APPROPRIATE$20,000 FROM THE VILLAGEFEST FUND BALANCE TO THE VILLAGEFEST ADVERTISING ACCOUNT." 2. Direct the Director of Finance to make the fund transfer. STAFF ANALYSIS: For the past several months, the VillageFest Board has undertaken the task of trying to improve and update the image of the weekly street fair. Several improvements have been made in the presentation of the event with upgrades in the quality of merchandise offered for sale and the general appearance of vendor booths. The VillageFest Board has also been working on creating an internal business plan, designed to promote the event and improve its overall quality. This business plan and several of its components were recently unveiled to the City Council at the quarterly Joint City Council and Boards/Commission meeting on February 9. In an effort to advance the program's objectives in the most expeditious fashion, the VillageFest Board is seeking the additional appropriation at this time rather than wait until next fiscal year to launch its new advertising program. This will allow the new advertising scheme to capitalize on the current tourist population prior to the end of the fiscal year. The new advertising program will have a higher concentration of television advertising than that which has been done in the past through print and radio media. FISCAL IMPACT: Because the VillageFest Fund is an independent fund in the City, there is no impact to the General Fund. However, this appropriation will reduce the reserve balance of the VillageFest Fund by the requested amount of $20,000. The reserve balance of the VillageFest Fund is currently at about $130,000 with four months remaining in the fiscal year. f�3®fig CITY COUNCIL MARCH 2, 2005 CONSENT CALENDAR Subject: VILLAGEFEST BUDGET AMENDMENT Page Two. ALTERNATIVES: The appropriation could be denied at this time,which would delay the implementation of the new advertising program for VillageFest until the new fiscal year. S tt Mikesell, Director David H. Ready, City Mana Cgr� epartment of Parks and Recreation RESOLUTION NO. 21221 OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA,AMENDING THE BUDGET FOR THE 2004-05 FISCAL YEAR. WHEREAS Resolution 20973 approving the budget for the fiscal year 2004-05 was adopted on June 9, 2004; and WHEREAS the City Manager has recommended, and the City Council desires to approve, certain amendments to said budget; NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to record inter-fund cash transfers as required in accordance with this Resolution, and that Resolution 20973, adopting the budget for the 2004-05 fiscal year is hereby amended as follows: SECTION 1. ADDITIONS Fund Activity Account Amount 127 2550 45520 $20,000 Village Fest Admin Advertising Purpose To provide funds for T.V. advertising and promotion. SECTION 2. SOURCE Fund Activity Account Amount 127 29301 $20,000 Fund Balance Adopted this 2nd day of March , 2005. AYES: Members Foat, McCulloch, Mills, Pougnet and Mayor Oden NOES: None ABSENT: None ATTEST: CITY OF PALM SPRINGS, CALIFORNIA By CityClerk City Manager REVIEWED AND APPROVED