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HomeMy WebLinkAbout3/16/2005 - STAFF REPORTS (11) CITY COUNCIL MARCH 16, 2005 PUBLIC HEARING Subject: APPROVAL OF AN APPLICATION FOR A $48,229 AWARD FROM THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT From: David H. Ready, City Manager Initiated by: Police Department SUMMARY: The City Council will consider authorizing an application for a grant request from the Edward Byrne Memorial Justice Assistance Grant in the amount of $48,229 for improving the computer system at the Police Department. RECOMMENDATION: 1) Open the Public Hearing for public testimony. 2) Approve MO to approve the application for a funding request from the Edward Byrnes Memorial Justice Grant a division of the Department of Justice. STAFF ANALYSIS: In March of 2005 the Office of Justice Programs in the DOJ opened up this grant for local solicitation in several fields, one being technology improvements. The grant will run start in FY2005 and will continue for 3 additional years. The total amount offered is $48,229. It is purposed that the Palm Springs Police Department will upgrade its computer system with this award. This upgrade is needed to effectively handle the amount of police calls for service and related tasks associated with our rapidly growing community. Additionally, the current hardware is old, slow and the newer software programs of 2005 have conflicts running on this old system. The award would be used to upgrade our current computer systems hardware, bringing it current with today's standards. That could include ergonomic workstations, mobile data computers (laptops in patrol cars), faster modems and other related hardware upgrades. Additionally, the award would be used to run newer, faster and more efficient software. Those software areas would include a Computer Aided Dispatch (CAD) program. This program maximizes the tools and data available to the officer in the field. Those tools could include a mapping program showing the officers' current location and the shortest/quickest route to the emergency and a k�&A k�, 0001 911 interface with CAD to give us the exact address of the caller, along with a list of prior calls at that address. There is also a 911 system for cell phones that will interface with CAD to give the exact longitude/latitude of a cell phone caller. One of the main attributes of this program is to relieve critical pressure on the 911 dispatchers, allowing them to focus more on the safety of the officers. There are several other areas where this software will improve the efficiently of the police department. Some of those programs could include software for Detective Case Management, Field Reporting, Records Management System, Crime Analysis, Crime Scene Photographs, Mug shots & Photo Line-Ups, Property and Evidence Collection. The Department now requests the Council approve the application for this grant from the Department of Justice. FISCAL IMPACT: None, there is no matching funds requirement for this grant. If awarded, this grant would give the City of Palm Springs $48,229 to spend on upgrades in technology. ,17 lzG \ ' Gary JL rron, Chief of Police David H. Ready, City ager 0002 Page 1 of 2 APPLICATION FOR 2. DATE SUBMITTED Applicant Identifier FEDERAL ASSISTANCE 1. TYPE OF SUBMISSION 3. DATE RECEIVED BY State Application Identifier STATE Application Construction 4. DATE RECEIVED BY Federal Identifier FEDERAL AGENCY 5.APPLICANT INFORMATION Legal Name Organizational Unit Palm Springs City Palm Springs Police Address Name and telephone number of the person to be contacted on P. O. Box 1830 matters involving this Palm Springs, California application 92263-1830 Booth, John (760) 323-8106 6. EMPLOYER IDENTIFICATION NUMBER(EI1) 7. TYPE OF APPLICANT 95-6000757 Municipal 8. TYPE OF APPLICATION 9. NAME OF FEDERAL, AGENCY New Bureau of Justice Assistance 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT NUMBER: 16.738 CFDA" EDWARD BYRNE MEMORIAL JUSTICE Upgrade of the Police TITLE: ASSISTANCE GRANT PROGRAM Department computer hardware and software. 12. AREAS AFFECTED BY PROJECT CAD, Records Management System, Jail Booking Module 13. PROPOSED PROJECT 14. CONGRESSIONAL Start Date: July 01, 2005 DISTRICTS OF End Date: June 30, 2009 a. Applicant b. Project CA45 15. ESTIMATED FUNDING 16. IS APPLICATION Federal $48,229 SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER Applicant $0 12372 PROCESS? State $0 Program is not covered by E.O. Local $0 6003 https://grants.ojp.usdoj.gov/ginsextemal/applicationRevicw.do?print=yes 3/3/2005 , Page 2 of 2 Other $0 12372 Program Income $0 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? TOTAL $48,229 N 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED. 7- Cl q'se Window ©004 https://grants.ojp.usdoj.gov/gmsextemal/applicationReview.do?print=yes 3/3/2005 PROGRAM NARRATIVE The Palm Springs Police Department purchased a computer system (including hardware and software) in 1998. The system is now unable to effectively handle the amount of calls for service and related tasks associated with our rapidly growing community. Additionally, the hardware is old and slow and the newer software programs of 2005 have conflicts running on this old system. The award would be used to upgrade our current computer systems hardware, bringing it current with today's standards. That would include ergonomic workstations, mobile data computers (laptops in patrol cars), faster modems and other related hardware upgrades. Additionally, the award would be used to run newer, faster and more efficient software. Those software areas would include a Computer Aided Dispatch (CAD) program. This is a high-efficiency, specialized graphical interface, which employs a wide array of tools to maximize the data available to the officer in the field. Examples of these tools could include: 1) A mapping program showing the officers current location and the shortest/quickest route to the emergency. 2) The 911 system will interface with CAD to give us the exact location of the incident along with a list of prior calls at that address 3) The 911 system for cell phones will also interface with CAD to give the exact longitude/latitude of the caller, along with the subscriber's name. 4) CAD will also relieve critical pressure from 911 dispatchers, allowing them to focus more on the safety of the officers Another software area would include Field Reporting. Some examples of these upgrade areas could include: 1) The ability for the officer in the field to inquire on vehicles, property and persons through the various criminal computer systems without voice radio traffic. That would allow the frequency to be used for emergency transmissions and could reduce radio traffic by approximately 70%. 2) The ability to keep the information that is sent and received to be secure without the threat of scanner monitoring. 3) The ability for the officer to complete most, if not all, of their reports in the field and have it electronically transmitted to the supervisor for approval. This would keep the officer available for the emergency call, instead of being at the station typing. 4) With the option of GPS Tracking, an emergency dispatcher will know the location of all the patrol cars. This will assist them in getting the closest patrol car to the scene, as well as the officer's location should he/she need assistance. i ' ©G05 An area where the software upgrade will improve our efficiently is in Records Management Systems (RMS). Some cutting edge solutions to records keeping are interfaced into this system. An emphasis is also placed on coordination with the Prosecuting Attorney's Office, so paperless crime reports can be delivered to them electronically, in a timely fashion. Additional solutions include: 1) Reduction of data entry due to utilizing existing data generated from CAD and Field Reporting to automatically complete a large portions of the crime reporting. 2) The officers' report, after being approved by a supervisor, will automatically be stored in RMS where it call easily be recalled for any authorized person who needs the information. 3) Tracking missing or incomplete reports. 4) Eliminating the need to copy police reports, reducing the amount of paper by 80%. There are several other areas where this software will improve the efficiently of the police department. Those programs include software for Detective Case Management, Crime Analysis, Crime Scene Photographs, Mug shots & Photo Line-Ups, Property and Evidence Collection. The Purpose Areas of this grant specifically describe technology improvement programs as an area where these JAG funds can be used. In our case, the award will be used to upgrade the computer system and purchase technology related equipment. It will greatly improve our ability to dispatch police cars to emergencies in a timely fashion. It will improve our ability to retrieve information from the records of the Police Department and it will reduce repetition in data entry, allowing our employees to concentrate on other issues, improving the quality of life for our citizens. 0006 BUDGET NARRATIVE The funds will be used in conjunction with funds set aside by the City to implement a new, faster and more efficient computer system. A major portion of the funds will be used for new software, which will be used to connect several areas of the police department (and other members of the criminal justice system) to each other electronically without using employees to duplicate the data entry of information. The 911 Center would use a Computer Aided Dispatch (CAD) program to accept the emergency phone call and electronically send the information to the officer in the patrol car. The Prior Booking Module program would transmit a photograph of the suspect to the officer, which would be used to confirm his/her identity. That information is then transmitted to the jail to be used to complete the booking process and ultimately is recorded in the Records Management (RMS) program. (Example: Citizen calls 911 regarding a prowler....Computer Aided Dispatch sends information to the officers police car....the suspect is captured and identified...the information is transferred to the jail for booking...the complete package of information is transferred to the Records Division where it is recorded for later retrieval...RMS transfers the crime report to the District Attorney for prosecution in court). Another portion of the funds will be used for hardware improvements. This could include better workstations for the emergency dispatchers, mobile data computers, faster modems in the patrol cars and/or more efficient printers for documents that absolutely need to be printed. The goal of the Police Department is to have the end result being a more effective intranet of information from the beginning to the end; this new system will help accomplish that goal. It will assist us in making the officer safer (more information at his/her fingertips), reduce repetition in data entry and eventually make the entire system almost paperless. 0(l97 PROOF OF PUBLICATION This is space for County Clerk's Puma S[amp (2015.5,C.C.P) STATE OF CALIFORNIA County of Riverside ___________ -______--_„_____-___ 1 am a citizen of the United States and a resident of the Comity aforesaid; I am over the age of eighteen Proof of Publication of years,and not a party to or interested in the No.1394 above-entitled matter. I am the principal clerk of a CITY OF PALM SPRINGS Prime"of tile, DESERT SUN PUBLISITING NOTICE OF PUBLIC HEARING COMPANY a newspaper of general circulation, FEDERAL LAW ENFORCEMENTGRANT FUNDS Printed and published In the city Of Palm Springs, NOTICE IS HEREBY GIVEN that the City Council County of Riverside,and which newspaper has been I of the City of Palm Spring, California,will hold a ad,l ridged a newspaper Of public hearing at its meeting of March 16, 2005, general CII'CIIIat10n by the which begins at 7.00pm in the Clt Council Superior Court of the County of Riverside,State of she Springs. 3200 E. Tahqultz Canyon Viay, Palm California older file date of March 24, 1988.Case The purpose of the hearing Is to discuss the ap- Number 191236; that the notice,of which the pucetlon for the use of the Federal law enforce- annCXed is a ]Tinted CO) mail gqrant funds from the Edward Byrne Memari- 1 1 y(set III type not smaller al Justlea Assistance Grant to be used for tech- nology upgrades for the Palm Springs Pollee Do- than non pariel,has been published in each regular partment. and entire issue of said newspaper and not in any An opportunity will be given at said heariny fa'all supplement thereof on the following dates,to wit: intorastad persons to be heard.questions reggard- mg the application of these funds may be direct- ed to Gary Jeandroh, Chief of Police Palm March 9"' Springs Police Department (760) 323-8126. /s/James Thompson ------------_------------------_------------_ CITY CLERK PUB: March 9. 200§____ -K _-------------------------_______------------_______------ ____ All in the year 2005 I certify(or declare)under penalty of perjury that the foregoing is true and correct. Dated at Palm Springs,California this----l5o'----day of------March--------- 2005 Signature 0 r NOTICE OF PUBLIC HEARING FEDERAL LAW ENFORCEMENT GRANT FUNDS CITY OF PALM SPRINGS NOTICE IS HEREBY GIVEN that the City Council of the City of Palm Springs, California, will hold a public hearing at its meeting of March 16, 2005, which begins at 7:OOpm in the City Council Chambers, 3200 E. Tahquitz Canyon Way, Palm Springs. The purpose of the hearing is to discuss the application for the use of the Federal law enforcement grant funds from the Edward Byrne Memorial Justice Assistance Grant to be used for technology upgrades for the Palm Springs Police Department. An opportunity will be given at said hearing for all interested persons to be heard. Questions regarding the application of these funds may be directed to Gary Jeandron, Chief of Police, Palm Springs Police Department (760) 323-8126. Dated: March 4, 2005 JAMES THOMPSON CITY CLERK Published: Desert Sun on U.S. Department of Justice " Office of Justice Programs '' Bureau of Justice Assistance Edward Byrne Memorial Justice Assistance Grant JAG FY 2005 Local Solicitation Eligibility Units of local government appearing on the FY 2005 Units of Local Government List are eligible to apply for JAG funds. To view this list, go to www.oip.usdoi.qov/BJA/qranUiaqallocations,html. GMS Application Deadline All JAG applications are due on or before 8:00 p.m. EST on March 31, 2005. For assistance with the JAG solicitation, contact: Timothy S. Wight, Associate Deputy Director, Programs Office, at Timothy.Wight(a)-uscloi.go or Matthew D. Hanson, Director's Special Assistant for Administration, at Matthew,Hanson Ca)usdol.go �J'c)0,I ABOUT OJP The Office of Justice Programs (OJP), U.S. Department of Justice, was created in 1984 to provide federal leadership in developing the nation's capacity to prevent and control crime, administer justice, and assist crime victims. OJP carries out this mission by forming partnerships with other federal, state, and local agencies, as well as national and community-based organizations. OJP is dedicated to comprehensive approaches that empower communities to address crime, break the cycle of substance abuse and crime, combat family violence, address youth crime, hold offenders accountable, protect and support crime victims, enhance law enforcement initiatives, and support advancements in adjudication. OJP also works to reduce crime in Indian Country, enhance technology use within the criminal and juvenile justice systems, and support state and local efforts through technical assistance and training. ABOUT BJA The Bureau of Justice Assistance (BJA), Office of Justice Programs, U.S. Department of Justice, supports law enforcement, courts, corrections, treatment, victim services, technology, and prevention initiatives that strengthen the nation's criminal justice system. BJA provides leadership, services, and funding to America's communities by emphasizing local control; building relationships in the field; developing collaborations and partnerships; promoting capacity building through planning; streamlining the administration of grants; increasing training and technical assistance; creating accountability of projects; encouraging innovation; and ultimately communicating the value of justice efforts to decision makers at every level. ABOUTJAG Proposed to streamline justice funding and grant administration, the Edward Byrne Memorial Justice Assistance Grant(JAG) Program allows states, tribes, and local governments to support a broad range of activities to prevent and control crime based on their own local needs and conditions. JAG blends the previous Byrne Formula and Local Law Enforcement Block Grant(LLEBG) Programs to provide agencies with the flexibility to prioritize and place justice funds where they are needed most. Formula The JAG formula includes a state allocation consisting of a minimum base allocation with the remaining amount determined on population and Part 1 violent crime statistics, and a direct allocation to units of local government. Once the state allocation is calculated, 60% of the funding is awarded to the state and 40%to eligible units of local government. State allocations also have a variable pass through requirement to locals, calculated by the Bureau of Justice Statistics (BJS)from each state's crime expenditures. Purpose Areas JAG funds can be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice for any one or more of the following purpose areas: • Law enforcement programs • Prosecution and court programs • Prevention and education programs • Corrections and community corrections programs • Drug treatment programs • Planning, evaluation, and technology improvement programs * Any law enforcement orjustice initiative previously eligible for funding under Byrne or LLEBG is eligible for JAG funding. 06110 2 Responsibilities The chief executive officer of an eligible unit of local government or a local agency designated by the chief executive officer must apply for JAG funds.A unit of local government receiving a JAG award will be responsible for the administration of the funds including distributing the funds; monitoring the award; submitting reports including performance measure and program assessment data; and providing ongoing assistance to any subrecipients of the funds. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. Eligibility Units of local government appearing on the FY 2005 Units of Local Government List established by BJS are eligible to apply for JAG funds. For JAG program purposes, a unit of local government is: a town; township; village; parish; city; county; or other general purpose political subdivision of a state; or a federally recognized Indian Tribe or Alaskan Native organization that performs law enforcement functions as determined by the Secretary of the Interior. In Louisiana, a unit of local government means a district attorney or a parish sheriff. For a listing of eligible units of local government, go to www.olp.usdoi.qov/BJA/granttiagallocations.htmi. Disparate Certification A disparate allocation occurs when a constituent unit of local government is scheduled to receive one and one half times more (four times more for multiple units of local government) than another constituent unit(s), while the other unit of local government bears more than 50% of the costs of prosecution or incarceration that arise for Part 1 violent crimes reported by the geographically constituent unit(s). JAG disparates are certified by the Director of BJA, based in part on input from the state's Attorney General. For a listing of disparate jurisdictions, go to www.oip.usdoj.qov/BJA/grantliagallocations.htmi. Jurisdictions certified as disparate must submit a joint application for the aggregate of funds allocated to them,specifying the amount of the funds that are to be distributed to each of the units of local government and the purposes for which the funds will be used. The units of local government involved may establish a joint advisory board to carry out the joint application process. When beginning the JAG application process, a Memorandum of Understanding (MOU) must be completed, signed, and faxed to OJP, indicating who will serve as the applicant/fiscal agent for the joint funds. MOUs must be faxed to 202-354-4147,with the OJP Grants Management System (GMS)-generated application number printed on each page. For a sample MOU, go to www,oip.usdoi.qov/BJA/grant/05JAGMOU.pdf. Application Reviews The eligible unit of local government applying for a JAG award must make the grant application available for review to the governing body of the unit of local government or an organization designated by that governing body not fewer than 30 days before the application is submitted to BJA.Also, the unit of local government must provide an assurance that the application or any future amendment was made public and an opportunity to comment was provided to citizens and to neighborhood or community organizations to the extent applicable law or established procedure makes such an opportunity available. Supplanting Federal funds must be used to supplement existing funds for program activities and cannot replace, or supplant, nonfederal funds that have been appropriated for the same purpose. Award Amount Of the 40% allocated for direct awards to units of local government from the total JAG appropriation, funds will be allocated and awards made to units of local government by BJA based on the same ratio to such share as the average annual number of Part 1 violent crimes reported by the unit to the Federal Bureau of Investigation (FBI)for the 3 most recent calendar years for which data is available bears to the number of Part 1 violent crimes reported by all units of local government in the state to the FBI for such years. Wi l 3 • For FY 2005, 2006, and 2007, BJA will allocate the local amount to units of local government in the same way the LLEBG program amount was allocated among reporting and nonreporting units of local government. • If the allocation to a unit of local government is less than $10,000, the direct JAG award to the state will be increased by the total amount of such allocations to be distributed among state police departments that provide criminal justice services to units of local government and/or to any units of local government whose allocation is less than $10,000. Length of Award Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total of 4 years. Extensions beyond this period may be made on a case-by-case basis at the discretion of the Director of BJA. Match While match is not required with the JAG Program, match is an effective strategy for states and units of local government to expand funds and build buy-in for law enforcement and criminal justice initiatives. Trust Fund The unit of local government must establish a trust fund in which to deposit JAG funds. The trust fund may or may not be an interest bearing account. Prohibited Uses JAG funds cannot be used directly or indirectly for security enhancements or equipment to nongovernmental entities not engaged in criminal justice or public safety. Based on extraordinary and exigent circumstances making the use of funds essential, BJA may certify a unit of local government's request to use funds for: • Vehicles, vessels, or aircraft • Luxury items • Real estate • Construction projects, other than penal or correctional institutions HOW TO APPLY The Catalog of Federal Domestic Assistance (CFDA) number for this solicitation is 16.738, titled "Edward Byrne Memorial Justice Assistance Grant Program." OJP requires that funding applications be submitted through the OJP Grants Management System (GMS). Faxed or mailed applications will not be accepted. To access the system, go to http://grants.oip.usdoi.gov. Applications submitted via GMS must be in one of the following formats: Microsoft Word (.doc), PDF file (.pdf), or text (.txt). If you experience difficulties at any point in this process, call the GMS Help Desk at 888-549-9901 between 7:30 a.m.—9:00 p.m. EST. New GMS users must create a new account before submitting an application. All JAG applications are due on or before 8:00 p.m. EST on March 31, 2005 Step 1: Signing On • If you already have a GMS user ID, proceed to GMS sign in. Even if your organization already has a user ID, you will not be registered for the solicitation until you have signed onto GMS and entered the appropriate solicitation. To do so, please proceed to step 2. • If you do not have a GMS user ID, select"New User?" Register Here." After you have completed all of the required information, click"Create Account" at the bottom of the page and note your user ID and password, which are case sensitive. • A Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS) number must be included in every application for a new award or renewal of an award. Individuals who would personally receive a grant or cooperative agreement from the federal government are exempt from this requirement. Organizations should verify that they have a DUNS number or take the steps necessary to obtain 4 ()Gi .eeyy� one as soon as possible. Applicants can receive a DUNS number at no cost by calling the dedicated toll-free DUNS number request line at 800-333-0505. Step 2: Selecting/Registering for the Program • After you have logged onto the system using your user ID and password, click on "Funding Opportunities." • Select"Bureau of Justice Assistance"from the drop-down list, and click"Search" This will narrow the list of solicitations within the Office of Justice Programs to those in BJA. • From the list of BJA grants, find"FY 2005 Justice Assistance Grant Program,"and click"Apply Online." • Confirm that your organization is eligible to apply for this program by reading the text on the screen. If eligible, proceed by clicking "Continue." Step 3: Completing the Overview Information • Select the type of application you are submitting by choosing "Application Non-Construction" in the "Type of Submission' section. • Select"New"in the drop-down box for"Type of Application." • If your state has a review and comment process under Executive Order 12372 (http://policy.fws.gov/library/rgeol2372.pdf), then select either"Yes"and enter the date you made this application available under that review or"N/A" because this program has not been selected by your state for such a review. If your state does not have such a process, then select"No. Program Not Covered by E.O. 12372" • Click"Save and Continue" Step 4: Completing the Applicant Information • Answer"Yes'or"No"to the question about whether your organization is delinquent on any federal debt. • The rest of this page will prepopulate based on the information you submitted during the registration process. Check this information for accuracy and relevance to your organization, and make any needed changes. • Click"Save and Continue." Step 5: Completing the Project Information • Provide a title that is descriptive of your project. • List the geographic areas to be affected by the project. • Enter a start date for the project that is on or after October 1, 2004 and an end date that is not more than 48 months later. • Select all of the Congressional districts that are affected by this application. To select multiple districts, hold down the CTRL key while making your selections. • Enter the grant amount in the federal line under the"Estimated Funding" section. • Click"Save and Continue." Step 6: Uploading the Attachments • You will be asked to upload three attachments to the online application system. (See the Attachments section for detailed instructions.) 1. Program Narrative (Attachment 1) 2. Budget Narrative (Attachment 2) 3. Review Narrative (Attachment 3) 5 �i4`a.3 • Click"Attach"to upload these documents. A new window will open. To continue, click"Browse"and find the file on your computer or the network drive from which you wish to upload, then click on "Upload Your Document." A window that says"File Upload Successful"should appear. Next to the upload list, the notation should change to"Attachment OK." Repeat these steps for all three uploads. • If you encounter any difficulties uploading your file, click on "Tips for Successful Upload." This document will explain the usual problems with uploading files and will help you through them. • Click"Save and Continue." • Depending on the size of the attachment and/or your computer's Internet connection,the uploading process can take several hours. The system will shut down promptly at the deadline. Incomplete applications will not be accepted and no exceptions will be granted. Step 7: Completing the Assurances and Certifications • You will need to accept both the assurances document and the certifications document. To do this, click on"Assurances" and"Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug-Free Workplace Requirements." Read both documents.At the bottom of each one, click the"Accept" button. • After you have accepted both documents, enter the correct personal information for the person submitting the application. • Click the box next to the text at the bottom of the page to certify that the person submitting the application is authorized to accept these assurances and certifications. • Click"Save and Continue." Step 8: Reviewing the SF-424 • By answering the questions contained in GMS, you have completed the Standard Form 424 (SF- 424)and other forms required to apply for grant funding. Take a moment to review the SF-424 to ensure that it is accurate. • If you need to make changes to any portion of the application, simply click on that section along the left side of the screen. Be sure to click"Save and Continue" after making any changes. • When you are sure that the information is accurate, click"Continue." Step 9: Submitting the Application • A list of application components will appear on the screen. It should say"Complete" before each component. If it says"Incomplete"then click on the word and it will take you back to the section that needs to be completed. An explanation of what is missing will be at the top of that screen. ATTACJ4MENTS `F�rogram Narrative(Attachment 1) Applicants must submit a program narrative that generally describes the proposed program activities for the 4-year grant period. The narrative must outline the type of programs to be funded by the JAG award, and \\ provide a brief analysis of the need for the programs. Narratives must also identify anticipated coordination efforts involving JAG and related justice funds. Certified disparate jurisdictions submitting a joint application rnust specify the amount of the funds that are to be distributed to each of the units of local government and the purposes for which the funds will be used. Budget Narrative (Attachment 2) Applicants must submit a budget narrative outlining how JAG administrative funds will be used to support / and implement the program. / 6 U G'4 Review Narrative (Attachment 3) Applicants must submit information documenting that their JAG application was available for review to the governing body-or organization designated by that body-not less than 30 days before the application was submitted to BJA. The attachment must also specify that an opportunity to comment was provided to citizens and neighborhood or community organizations to the extent applicable law or established procedure makes such an opportunity available. GMS APPLICATION DEADLINE While JAG's implementing language [H.R. 3036] identifies that applications are to be submitted within 90 days after the date on which funds are appropriated for a fiscal year, BJA is providing units of local government with the opportunity to submit their applications on or before 8:00 p.m. EST on March 31, 2005. QUESTIONS For assistance with the JAG solicitation, call the JAG Help Line at 1-888-549-9901, Option 4 or e-mail Timothy S. Wight,Associate Deputy Director, Programs Office, at TimothV.WightAusdol.gov; or Matthew D. Hanson, Director's Special Assistant for Administration, at Matthew.Hansonno,usdol.gov. For assistance with GMS, contact the GMS Help Desk at 888-549-9901. 7 ��ai MINUTE ORDER NO. 7644 APPROVING THE APPLICATION FOR A FUNDING REQUEST FROM THE EDWARD BYRNES MEMORIAL JUSTICE GRANT TO UPGRADE THE COMPUTER SYSTEM AT THE PALM SPRINGS POLICE DEPARTMENT FOR AN AWARD IN THE AMOUNT OF $48,229. I HEREBY CERTIFY that this Minute Order, approving the application for a funding request from the Edward Byrnes Memorial Justice Grant to upgrade the computer system at the Palm Springs Police Department for an award in the amount of $48,229, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 161h day of March, 2005. JAMES THOMPSON City Clerk