The URL can be used to link to this page

Home My WebLink About3/16/2005 - STAFF REPORTS (15) CITY COUNCIL MARCH 16, 2005 CONSENT CALENDAR Subject: GENSLER AMENDMENT #11 - AIRPORT ARCHITECTURAL SERVICES Initiated by: Director of Aviation SUMMARY: It is recommended that the City Council approve Amendment 911 to Agreement 44382 with Gensler for architectural services related to the passenger screening checkpoint and hold room modifications at the Airport, in the amount of$828,795 for a revised agreement total of$2,535,268.40. RECOMMENDATION: Approve Minute Order No. concerning the amendment for Airport Architectural Services at an additional price of$828,795. STAFF ANALYSIS: This action will allow for the preparation of design and construction documents and the necessary approval documentation related to the proposed expansion/modification of the passenger boarding hold rooms at the Airport. Attached is a preliminary schematic design of the new passenger `D' holdroom. As has been done on the recent security projects for the Airport and in accordance with Council direction, design progress meetings will be held with the Airport Commission and the City Council. Included in these progress meetings is a sub-committee consisting of the Airport Commission Operations Sub-Committee,two (2) representatives from the Planning Commission and one (1) City Council member. This sub-committee proved invaluable in moving the design along quickly and helped address the numerous design elements and user concerns for the security checkpoint element of the overall capital program. The attached amendment will provide for the necessary design preparation and construction documentation related to the modification of the passenger boarding hold rooms at the Airport. This amendment will allow Gensler,the Airport's architect to proceed with developing the necessary project design and construction documentation to allow the project to continue with an anticipated bid date by the end of the calendar year. Actual construction ��Q 001 is anticipated to begin in October of 2005 and be complete by the summer of calendar year 2006. FISCAL IMPACT The work referenced within this amendment is eligible for reimbursement via Airport Improvement Program(AIP) grant 37 and 38 from the Federal Aviation Administration (FAA), which will cover 95% of the cost. Sufficient finds are available in account no 415-6600-56062 AIP 37. A Minute Order is attached for City Council consideration. Richard S. Walsh, A.A.E. David H. Ready Director of Aviation City Manager °s Attachments: 1.) Minute Order 2.) Amendment#11 for Gensler Architectural Services 00dz 03-07-05 10:08am From-GENSLER + T-275 P 02/06 F-821 Mr.Richard Walsh Gensler March 7, 2005 Page 2 The revised drawings for the large-scale tension fabric structure over the northwest exit and the extended overhang on the New Security Fxpansion will be an addendum to The Phase I package due to construction phasing per the advisement of Mr. Howard on February 8,2005. The Landscape drawings will be included in the Phase 2 package. • .!Told Room`D' Graphics and Wayfinduig that includes: o Hold Room Entrance Identification o TSA Regulatory Signage o Wayfinding signage in Hold Room and along Walkway o FIDS Housing and Identification a Integrated Courtyard wayfinding signage based on the re-design o Non-public room identification o Resiroom and other public areas identification o Related infortitational storage in the Hold Room and Walkway o One temporary "coning soon"sign design and production of 2-3 signs o Temporary wayfinding signs in and to construction walkways • Cost Estimates to be submitted at the end of Design Development and at pas% Construction Documentation.Additional cost estimating and pricing exercises based on any Value Engineering is not included in this proposal and would be an additional service if needed. • Construction Administration for Phase I Expansion Terminal I Holdrooms Add Checkpoint Phase 3,and for Phase 2 Hold Room D and Courtyard_ • Final As-Built,Record Drawing Set for Phase 1 &2 Civil work,new apron,pavement to die building and apron related lighting for the new hold room is not included in this proposal(We understand this will be a separate contract with VSA Airports) BUDGET We understand the construction budget is yet to be established by the Airport and Program Manager. Until such time as a project budget is prapared,we will be working with order-of- magnitude cost assumptions as suggested by our expertise in similar building type, scale and Palm Springs project history as influenced by current marker conditions.The aforemenuonud ±SoD Bruslway Sul. ;c0 .)!Lend /V�(.YlF((i �.ilit�Cllu 90}D} 5600 �741VSAX. 310 ti� J�$O 03-07-05 10:095m From-GENSLER + T-275 P.03/06 F-621 Mr, Richard Walsh Gensler March 7,2005 Page 3 variables considered,we assume the construction budget To be$4.5 million. This construction budget includes FF&E,PIPS and security equipment and excludes jet bridges,if any. SCHEDULE We understand your goal is to have the documents complete and ready for bidding by June 1, 2005. Our proposed schedule is as follows: Concept Design completed .Resign Developmenr complete by March 11, 2005 (AtL and SMEP) 85% Construction Documents& specs April 15,2005 to PSP for review and comment 85%Comments to Design Team April 25,2005 Revised Docurents&specs ready To submit to City for permit May 6,2005 Agency Approval May 6 duu May 16 Plan Check comments to Design Team May 16,2005 100%Bid Set Delivered May 27, 2005 Bidding To Tender June 01 to July 01 Review and Award By July 5,2005 Construction Stan May 2 2005 thru May 31, 20M Record Set Delivered By June 16, 2006 ARCIRTECTURAL AND ENGINEERING FEFS Compensation to Gensler for Basic Services, Additional Services,and Reimbursable Expenses shall be as described below: Basic Services. Compensation for basic services for Phase 2 shall be a lump sum as follows, as per the fee matrix in attachment A: censler(Arehitecture) $430,218 Gensler(Signage and Graphics) $ 22,775 Hanseomb(cost estimate) $ 12,350 Brandow &Jobaston (Structural) $ 70,912 Levine Scegcl (MEP) $ 118,059 =too IIruilwey ]ic= tno VOOS I'rI. 310 1-p) i6co F,, 310, 03-07-05 10:09am From-GENSLER + T-275 P.04/06 F-821 Mr.Richard Walsh Gensler March 7, 2005 Page 4 Micheal Buccino(Landscape) $ 79AS0 Total $733,794* *Fees do not include standard reimbursable expenses Consultants. Consultant's fees shall be compensated based on amounts invoiced to Gensler,plus seven percent(7%)to cover project coordination,project administration,taxes and insurance costs_ Coordination fee $ 19,656 Qualifications. The design fee excludes separate bidding and permitting packages,and permit fees. The design fee excludes extensive coaeeptual redesign for major structural elertients beyond viable, initial options as presented and agreed upon with the client at the 100%DD milestone. Additional Services. Compensation for Additioaal Services(if not agreed upon as a lump sum amount) shall be based on Crensler's Standard Hourly Billing Rates. Rehmbursable Expenses. Reimbursable expenses are in addition to compensation for Basic and Additional Services,and include expenses such as plotunb and printing,postage and delivery,and travel. Reimbursables exclude printing and plotting of multiple bid sets for contractor distribution. Compensation for Reimbursable expenses incurred by Gensler in connection with the Project shall be based oa amounts invoiced to Gensler,plus ten percent(10%) Reimbursable expenses for this project are estimated to be approximately 10% of the fees,or$75,345- t'6✓broldwly Sui[c }u« 0006 yy�(�':�..r?�et Nlur�dot Citituaiu goq.u{ 'Q.MI. 06 lcl' PO 449. 5600 Fax. 310 i+9. 59io 03-07-05 10:09am From-OENSLER + T-275 P 05/06 F-821 Mr. Richard Walsh Gensler March 7, 2005 Page 5 Progress Payments. Progress payments shall be made monthly based on the percentage of services provided during the previous month. Amendment#11 The total compensation for Phase 2,comprised of the basic services fee plus the consultant coordination fee listed above,is$753,450($733,794 t$ 19,656),excluding reimbursables. Please see the atruched matrix indicating the fee splits between various elements of Phase 2 and Construction Administration. Working for you has been a true pleasure for Gensler We look forward to the continued progress and efforrs on this endeavor. After you have had the chance to review this proposal, please call me if you have any questions. My direct line is 310,927.9409 Sincerely, Jessica Hueruiekens,! ?ED Gensler, Architecture,Design&Planning Worldwide cc: Andy Cohen Ed Howard—Parsons 3500 13 rU1lwny JUlrc 300 510 449 56"0 03-07-05 02:01pm From-GENSLER + T-284 P 02/02 F-831 Gensler Palro Sprinxi International Airport R.vIsna 3104r20os Fee Matrix REVISED Pease II.non Roam'P'Reconrigurapon Pnttw I CA Arcli SRuct — '� MEP I LAnnsc4pa I Cost Rsemale Total now Room D PP $95,4p700 $13,00460 $:5,89940 $000 $5,20000 S129,00120 CD $14224500 $2165000 $35.427 GO sow $7,15O00 $204,580.aO CA $51,24420 $8.BB320 $18.52200 $0 Go $0 UO $78.42940 $264,680.00 $43,310.00 577,B40.20 5000 $12.350.00 $41261140 WAgt.ar Carinoallan a canopy pD $6,585.60 $1,528.80 $3,528.00 S6,e80.W S18.502.40 CD $10,97600 ^a2,54a 00 $5,88000 S11,700.00 $11,164.00 CA S4,330.40 $1,01920 $2,362.00 $6,860.00 $14.62180 $21 952 W $5 Mb 00 $11 760 W $25.480 W $64.25a W nclq Rcam o Grapnlcs OD $6.83P 56 $0 on 5000 $o 00 $6.032 55 CD $11,387.50 sow 50,00 so 00 $11,387.60 CA $o 00 $0 00 $0 00 $0 00 $0 00 $22.775 20 $0 OP $0 00 $0 00 _ $18,220.16 cawriFAr0 DP R,Desi9n $20 000 W $1.040 OD $4.000 00 $11.000 00 $39,040 00 CD $30,00000 $1.560.00 SB,DW 00 525,000.00 $62,56000 CA s10,475.00 $3,300.D0 $0.00 $18,000.00 $31,775 00 $50,000 W $2.6W 00 $1 o,Wa W W.QQO W $127,97500 s6cuny Ctla 4omt&TSA Onloas CA $61 350 W $10.600 00 $8 980 00 $0 00 $e0.900 00 Rewra Drawing Sur $12,00OW $6 am 0n $10,Woo0 $3.OW00 s31000W Summary Op $118 825 16 $15.563 60 $33.527 40 $14.860 00 55200 00 $187 SM 18 CD $194,70860 $25,7W.00 S45,30730 $36,760.00 $7,150.00 $308,692.90 CA(aciuoaa rocora arawin8s) $139,458 60 $20.582 40 $38 224 00 $27,550 DO $a 00 SM.I W Subtoral ._.., $462 eg3 36 $70.912 00 $178 059 20 $78 480 Do S12,350 00 $739 73a 58 Caarainaiion 7! $4,065.84 $8,204,14 $5,58300 $56450 $19 W608 (Tour Fees _. ... ... 5753.450.641 Rmmbursabb5 10% $75.345 0e Taral Fees plus F«imbursables $028,785.71 CA porws aaaaa ro rns amonomenr as iaquasrap(In amarenrproposal proviapslr) UGOS ® III s oo n - "OD \ • 1 0 0o I �� i� Ary r��r rllj A 151000 BUI I G '. jrjw hib ✓� "lrjrni u •-- --" i _ rt-- r,--t-- ------- /f a -- f WALKING •\ DISTANCE 590' F. LO o °m® to Existing Groul Taxiway f _ Palm Springs Airport Larger Building wit Commuter Holdroom Study 05.0201.019 Scale: Existing Group IV Taxiway \ \ •ill I ill I \ la I it I { I / i I 0009 estrooms - Phase 1 Scheme 4a-1 100` ,anua726 2005 Gensler MINUTE ORDER NO, 7645 APPROVING AMENDMENT 11 TO AGREEMENT 4382 WITH GENSLER FOR ARCHITECTURAL SERVICES RELATING TO PASSENGER SCREENING CHECKPOINT AND HOLD ROOM MODIFICATIONS AT THE PALM SPRINGS INTERNATIONAL AIRPORT FOR AN ADDITIONAL AMOUNT OF $828,795, TOTAL CONTRACT PRICE OF $2,535,268.40, A04382 I HEREBY CERTIFY that this Minute Order, approving Amendment 11 to Agreement 4382 with Gensler for architectural services relating to passenger screening checkpoint and hold room modifications at the Palm Springs International Airport for an additional amount of $828,795, total contract price of$2,535,268.40, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 16`h day of March, 2005. JAMES THOMPSON City Clerk