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Home My WebLink About3/16/2005 - STAFF REPORTS (17) CITY COUNCIL March 16, 2005 CONSENT CALENDAR Subject: SECURITY ACCESS CONTROL AND PUBLIC INFORMATION DISPLAY SYSTEMS REHABILITATION CHANGE ORDER NO. 1 —ADDITIONAL UPGRADES AND ENHANCEMENTS Initiated by: Director of Aviation SUMMARY: The requested action would result in additional upgrades and enhancements of the airport's Security Access Control and Public Information Display Systems currently under construction. A number of existing CCTV cameras will be upgraded for night vision allowing clearer night time monitoring and event recording. Software will be developed for the automatic identification and rejection of TSA No-Fly List persons, a staff labor saving device. Direct Host Interface software will be installed allowing automatic flight schedule updates from United and Delta Airlines. A workstation computer will be moved to the Vehicle Inspection Plaza building as a back-up to the systems control. RECOMMENDATION: That the City Council approve change order No. 1 to Agreement No. A4925 with Antar- Com/Systems Integration, Inc. in the amount of$93,615.24. STAFF ANALYSIS: Antar-Com/Systems Integration, Inc. is mid-way in its installation of the airport's new $2,496,500.00 Security Access Control and Public Information Display Systems. The computer based systems are a technological leap from the twelve year old systems being replaced. The requested upgrades and enhancements are as follows: 1. No-Fly List Software - No-Fly List software is custom software developed to compare and reject TSA published restricted persons from airport issued badge applications. The automated comparison will save staff time; additionally the Contractor has submitted an alternate CCTV Digital Video Recorder which exceeds specifications and generates a cost reduction. 2. CCTV Camera Replacement —A number of existing, marginally functioning, CCTV cameras will be replaced with night enhanced vision cameras enhancing both monitoring and event recording. 3. Airline Direct Host Interface - Direct Host Interface allows airline automatic flight schedule updates for both United and Delta Airlines. Direct Host Interface is a direct update from the airlines central flight schedule computers. This linkage yields quicker, more accurate flight information. 4. Security Access Control (SACS) Workstation Backup — In the event that the terminal is evacuated a SACS workstation at the Vehicle Inspection Plaza building will serve as the system monitor and control. Additionally, the workstation allows airside and cargo inspections to be verified against the current security data base. ooai. 5. Vehicle Inspection Plaza Sensors and Readers — Security movement sensors and identification card readers will be installed to secure the Vehicle Inspection Plaza building allowing installation of SACS Workstation and protection of the existing security sensitive information. All work under this change order shall be accomplished in accordance with the terms and conditions of the contract. FISCAL IMPACT: Exhibit A to the attached change order specifies the scope of work and cost. FAA grant funds are available in AIP-37 (415-6600-56062). Richard S. Walsh David H. Ready Director of Aviation City Manager Attachments: 1. Minute Order 2. Change Order No. 1 to Contract No. A4925 REVIEWED BY DEPI OF FINANCE fl0o2 CHANGE ORDER No. 1 Security Access Control and Public Information Display Systems Rehabilitation AIP No. 3-06-0181-36, -37 CITY PROJECT NO. 2003-17 CONTRACT NO. A4925 CONTRACT DATE: September 20, 2004 CONTRACTOR: Antar-Com/Systems Integration,Inc. The following changes are hereby made to the Contract Documents: Item No. I through 6 see detail on spreadsheet Exhibit"A"attached. (All work under this change order shall be accomplished in accordance with the terms and conditions of the contract.) Justification: Item 1.No-Fly List is custom software developed to compare and reject TSA published restricted persons from airport issued badge applications;Digital Video Recorder(DVR)credit from Contractor substitution proposal. Item 2.Airport replaced marginally functioning CCTV cameras with night enhanced vision cameras. Item 3.Direct Host Interface allows airline automatic flight schedule updates for two airlines. Item 4 and 5.Move Workstations-allows redundant(limited)control of SACS System at Vehicle Inspection Plaza. Item 6.Add Sensors and Readers-secures Vehicle Inspection Plaza building for installation of SACS Workstation. CHANGE TO CONTRACT PRICE Original Contract Price: $2,496,500.00 Current contract price, as adjusted by previous Change Orders: $2,496,500.00 The Contract Price due to this Change Order will be [increased][deereased] by $93,615.24. The new Contract Price due to this Change Order will be: $2,590,115.24 CHANGE TO CONTRACT TIME The Contract Time will be[increased][deereased] by 15 calendar days. The date for completion of all work under the contract will be April 8, 2004. Approvals Required: To be effective,this order must be approved by the Owner if it changes the scope of the objective of the project, or as may otherwise quired under thZigrins of the Supplementary General Conditions of the Contract. Requested by date Recommended by Rodger Sheraton, VSA AIRPORTS,Inc. date February 15,2005 Ordered by date AcceptecjJay Q/ date 7�, - Z -CZ Antar ystems Integration, Inc. FAA Approval: 0004 Exhibit A SACS/ PIDS Change Order No. 1 Item Labor Equipment Sub Contracts No. Description Hours Rate Cost Hours Rate Cost Materials /Systems AMOUNT 1 Add: No-Fly Software (PSP) 9,500.00 9,500.00 Change: Spec. Section 17150 (PSP) includes minor computer changes Change: change DVR (credit) (Contractor) -6,700.00 -6,700.00 2 Add: CCTV System add 11 cameras (PSP) 76.00 70.00 5,320.00 26,176.00 31,496.00 Camera#6, 7, 11, 26, 28, 29, 38, 40, 41 44, 46 3 Add: 2 Ea. Airline direct host interface software(PSP) 11.000.00 11,000.00 United and Delta Change: Computer Hardware (PSP) 652.00 652.00 upgrade workstations, downgrade servers Add: installation and configuartion cost 1,140.00 1,140.00 4 Change: move SACS Admin Workstation to Control Ce 4.00 70.00 280.00 0.00 280.00 from Reception Desk to Control Center replaces event log computer 5 Add: move SACS Admin Workstation to VIP 24.00 70.00 1,680.00 2,500.00 4,180.00 from Computer Room to Vehicle Inspection Plaza Add: new CCTV server rack 16.00 70.00 1,120.00 890.00 2,010.00 spare server rack to replace existing removed racks to be repositioned for other servers 6 Add: Motion sensors, keypad/card reader, M2 panel at 32.00 70.00 2,240.00 3,500.00 5,740.00 term Inations/prog ram ing/wire-pull 2,679.00 2,679.00 Engineering (Design/Submittals) 5,750.00 5,750.00 Engineering (Record Drawings) 4,057.00 1,140.00 5,197.00 Warranty 2,787.00 2,787.00 23,126.00 33,066.00 SSTx @ 7.75 2,562.62 2,562.62 Sub Total 78,273.62 Overhead and Profit @ 15% 11,741.04 Total 90,014.66 Bond 1% and Insurance 3% (4% total) 3,600.59 G Total Change Order 93,615.24 G Ul MINUTE ORDER NO. 7646 APPROVING CHANGE ORDER NO 1 TO AGREEMENT 4925 WITH ANTAR- COM/SYSTEMS INTEGRATION, INC. FOR ADDITIONAL UPGRADES AND ENHANCEMENTS TO THE PALM SPRINGS INTERNATIONAL AIRPORT'S SECURITY ACCESS CONTROL AND PUBLIC INFORMATION DISPLAY SYSTEMS IN THE AMOUNT OF $93,615.24. A04925 I HEREBY CERTIFY that this Minute Order, approving Change Order No. 1 to Agreement 4925 with Antar-Com/Systems Integration, Inc. for additional upgrades and enhancements to the Palm Springs International Airport's Security Access Control and Public Information Display Systems in the amount of $93,615.24, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 161h day of March, 2005. JAMES THOMPSON City Clerk