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Home My WebLink About3/16/2005 - STAFF REPORTS (18) lei CITY COUNCIL March 16, 2005 CONSENT CALENDAR Subject: 2004/2005 SB 821 SIDEWALK PROJECT (FARRELL DRIVE) Initiated by: Public Works and Engineering Department SUMMARY: Section 7.03.040 of the Procurement and Contracting Code requires that Council approve and adopt plans, specifications and working details, and authorize the bid request for all public projects in excess of $100,000, Approval of this project will allow staff to proceed with this public project, with an estimated cost of nearly $100,000. RECOMMENDATION: It is recommended that the City Council approve and adopt the plans, specifications and working details, and authorize advertisement for construction bids for the 2004/2005 SB 821 Sidewalk Project, Farrell Drive, City Project 04-09. STAFF ANALYSIS: Every year, the Public Works and Engineering Department submits an application to the Riverside County Transportation Commission (RCTC) for their call for projects to be funded through the Senate Bill (SB) 821 grant program. The SB 821 Program provides state funds for construction of sidewalks, bikepaths and other pedestrian related facilities. This year, RCTC had $1.2 Million available for all agencies throughout Riverside County. Engineering staff prepared a grant application for construction of new sidewalks along the east side of Farrell Drive, between Andreas Road and Alejo Road. This segment of Farrell Drive is the only segment lacking sidewalks, and has homes fronting Farrell Drive which is designated as a Secondary Thoroughfare. Staff prepared a preliminary engineer's estimate for construction of the sidewalk which was established at $119,400 (which included engineering design and construction administration). The grant application proposed City funding of $40,000 and SB 821 Program funding of $79,400. Happily, RCTC recognized the merits of the City's grant application, and approved the requested funding, which was approved as one of 26 projects awarded SB 821 Program funding out of 46 projects submitted. Staff initially recognized that this project would affect the existing front yard landscaping along the homes in this area. Proactively, staff sent copies of preliminary plans and other information to each property owner indicating to them what landscaping improvements within the right-of-way would be removed (such as palm trees, gravel, decorative rocks, etc.), to make way for the new sidewalk. A neighborhood meeting was held on December 17, 2004. Eight property owners attended the meeting, at which, staff presented the project and reviewed the impacts to affected properties. By the end of the meeting, those in attendance were all supportive of the project and were happy to see the City moving forward with it, and recognized it as a benefit to their neighborhood. One item that occurred as a result of the meeting was a request that the City's contractor stamp a logo into the concrete sidewalk at the corners of the side streets on Farrell Drive identifying the Sunmore Neighborhood. Staff has included a provision in the project specifications requiring the contractor to provide a rubber stamp to impress a logo into the concrete sidewalk which will identify the neighborhood as requested. 2004/2005 SB 821 Sidewalk Project(Farrell Drive) March 16, 2005 Page 2 The plans and specifications were prepared by Department staff are ready for Council approval and the subsequent advertisement for construction bids. Section 7.03.040 of the Procurement and Contracting Code requires that for public projects in excess of $100,000 Council approve and adopt the plans, specifications and working details, and authorize staff to advertise for construction bids. The final engineer's estimate for this project is approximately $90,000. Normally, staff would not bring this item forward for City Council consideration, since the Code does not require formal approval by Council for projects less than $100,000. However, Section 7.03.030 (i) of the Procurement and Contracting Code indicates that if all bids received are in excess of $100,000 then a special resolution by the Council is required by 4/5 majority vote to award the contract to the low bidder, up to a maximum of $105,000. If the low bid were in excess of $105,000 then the entire project would require rebidding following formal consideration and approval by the City Council, further delaying this project. As the final engineer's estimate is close to the statutory limit of $100,000; staff is being overly cautious and bringing this item to Council for formal action, and will solicit bids for this project through the formal contracting provisions of the Code. FISCAL IMPACT: This project was budgeted as part of the 2004/2005 Capital Improvement Plan, with the City's local match of$40,000 budgeted with local Measure A funds in account 134-4498- 50232 (SB 821 Sidewalk FY 04-05), and the remaining $74,900 with SB 821 Program funds established in the capital project account 261-4491-50232 (SB 821 Sidewalk FY 04-05). No general funds will be used for this capital project. SUBMITTED; �6U,,,e>p cf� DAVID J. BARAKIAN Director of Public Works, City Engineer APPROVED- "� DAVID H. READY City Manager �° MINUTE ORDER NO. / 4 %'7 APPROVING AND ADOPTING THE PLANS, SPECIFICATIONS AND WORKING DETAILS, AND AUTHORIZING ADVERTISEMENT FOR CONSTRUCTION BIDS FOR THE 2004/2005 SB 821 SIDEWALK PROJECT, FARRELL DRIVE, CITY PROJECT 04-09 I HEREBY CERTIFY that this Minute Order, approving and adopting the plans, specifications and working details, and authorizing advertisement for construction bids for the 2004/2005 SB 821 Sidewalk Project, Farrell Drive, City Project 04-09, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 16`h day of March, 2005. JAMES THOMPSON City Clerk