HomeMy WebLinkAbout4/8/2009 - STAFF REPORTS - 2.A. OIQPLM Spy
�4
1FO CITY COUNCIL STAFF REPORT
DATE: April 8, 2009 CONSENT CALENDAR
SUBJECT: Approval of the Schematic Design of the Palm Springs Animal Shelter,
with stated modifications, and establish the project "Master Budget' at
$6,000,000.
FROM: David H. Ready, City Manager
BY: City Manager
SUMMARY
This action would approve the Animal Shelter Schematic Design, with stated
modifications, establish a Master Budget of $6,000,000 and authorize the design team
to move forward into Planning Submittals and Design Development.
RECOMMENDATION:
1. Approve the Animal Shelter Schematic Design dated 2/17/2009 as further
modified by Staff Recommendations Sheet dated March 27, 2009.
2. Establish a Master Budget for construction of $6,000,000.
3. Authorize the Design Team to move into Planning submittals and Design
Development.
STAFF ANALYSIS:
The Animal Shelter Design Team has submitted its Schematic Design to the City along
with an independent cost estimate. The estimate came in at $7,404,515 which was
substantially over the City's project pre-design budget number of $6m (20,000 sq.ft. X
$300/ sq.ft.). Working with the project subcommittee the design team identified some
reductions in the building which would not adversely affect the overall design program
as well as a list of possible bid alternates that could be worked into the project. These
adjustments reduced the deficit to about $500,000. The Designer felt he was not in a
position to out the overall program so he offered a change in the exterior elevations.
This change was not found to be acceptable by the project subcommittee as the
reduced aesthetic was not in keeping with City standards for its own buildings as well as
the change would make it more difficult to raise funds for the building.
ITEM NO. `�
City Council Staff Report
April 8, 2009—Page 2
Animal Shelter Schematic Design Approval
The Owner's Representative arranged for a meeting of the animal shelter staff and Dr
Kuntz to take a careful look at the current plans and design team recommendations.
Unfortunately Dr. Kuntz had to leave town on an emergency and was unable to make
the meeting. At the meeting three things were reviewed, first, the modified schematic
design dated 2/17/2009, second, the suggested bid alternates, and third, possible
reductions in the program.
1. Modified Schematic Design Dated 2/17/2009: The animal shelter staff had no
problem with the space reductions that were shown in the modified design.
2. Bid Alternates: The animal shelter staff evaluated each of the suggested bid
alternates and have provided specific recommendations, see Staff
Recommendations Sheet attached as Exhibit "A".
3. Additional Program Reductions: The animal shelter staff conducted a careful
review of the plans and developed a list of program changes and changes in the
design that they believe will no adversely affect their operations, see attached
Staff Recommendations Sheet.
The staff believes that its recommendation sheet provides specific direction to the
design team that will result in a project construction cost at or below $6,000,000.
FISCAL IMPACT:
This action will have no fiscal impact as the result of the action will only authorize the
design team to proceed further with the design which is already funded through an
exis ' g Purchase Order.
Allen F. Smoot, OwPlers Representative
David H. Ready, Cityee—
Attachment: Exhibit A
EXHIBIT "A"
(3 pages)
ANIMAL SHELTER SCHEMATIC DESIGN
STAFF RECOMMENDATIONS SHEET
March 27, 2009
Design Chanees/Bid Alternates.
1. Change the floor drains to trench drains, savings of $62,120. Staff does not
recommend accepting this change and it is not a good candidate for a bid
alternate.
2. Delete the recycled water system, savings $5,083. Staff does not recommend
this change as it would adversely effect long term operating costs.
3. Delete south planter and replace with wall, savings $50,735. Design as
alternate.
4. Delete Wards 4 & 5, savings $123,493. Staff believes that these wards are
needed, however, recommends that this item be designed as a bid alternate in the
Project,
5. Delete get acquainted yard 6, savings $27,276. Staff recommends that this be
deleted from the project.
6. Delete piped oxygen, savings of S5,647. This item is also tied to a change in the
sally port. Staff recommends that this be deleted from the project
7. Delete glazed masonry units, $114,075. Staff reconunends this be deleted from
the project.
8. Stained concrete to VCT, savings of $3,513. Staff believes the long term
additional maintenance cost renders this as something not to include_
9. Change northern exercise fencing from Omega fencing to vinyl chain link,
savings $95,523. Omega Fencing should be used on the east end of the large
exercise courtyard. Further discussion on this item will follow in Program
adjustments discussion.
10. Emergency generator as a bid alternate, savings of S134,405 less S1,800 extra
design cost. Staff recommends that this be designed into the project as a bid
alternate, and that the design team be instructed to cover the extra cost in
savings they should have in the LJ 1 D contract work as the City Council has
decided not to submit the project for certification.
11. Delete west fencing, savings S70,540. Design as an alternate.
12. Additional Omega fence to vinyl covered chain link fence, savings $68,310; (In
areas that can not be seen from the exterior public ways.)
13. Reduced socialization area, savings $69,222. Staff agrees with this reduction in
the building.
14. Reduced special exhibit area, savings S21,367. Staff agrees with this reduction
in the building.
I
15. Reduced small animal area, savings $15,270. Staff agrees with this reduction in
the building.
16. Reduced retail area, savings $17,678. Staff agrees with this reduction in the
building.
17. Reduced volunteer area, savings $15,940. Staff agrees with this reduction in the
building.
18. Reduced community cat area, savings $15,407. Staff agrees with this reduction
in the building.
19. Reduced classroom, savings $5,952. Staff agrees with this reduction in the
building.
20_ Delete maintenance/recycle/oxygen in sally port, savings $32,973. Staff agrees
with this reduction in the building.
21. Major architectural design change, savings $415,661. City Council
subcommittee did not find the architectural change as acceptable. It does
believe that the remaining concrete planters in the project should be carried as
bid alternates. This should allow for some $150,000 in savings.
Project"Program" Changes:
1. Delete the staff courtyard.
2. Delete the euthanasia courtyard.
3. Delete the euthanasia holding (Rm 358) and euthanasia room (Rm 359) and
hallway 357.
4. Delete the artificial turf in northerly exercise area, dirt is fine (artificial turf bums
feet in stunmer heat). Also limit the fencing to where there are two large exercise
areas.
5. Delete Socialization room (RM 136). This area should be incorporated into the
northerly exterior exercise yard.
6. Delete classroom entrance (Rm 116). Note this would be an outside area under
the high roof. The restrooms would have key locked doors. The security grill
would change to and exterior wall/door and move to where it lined up with the
south wall of the Volunteer room (Rm 112 door would move from west wall to
south wall.).
7. Further reduce the size of the community cat room to a single room. The room
should be moved further into the lobby area. (See attached sketch).
8. Delete the entry vestibule (Rm 100)_ Two exterior doors will work just fine.
Note: For Project Program Change Ttems 5, 6, 7 & 8 the City Council subcommittee
would like to work with the design team to maintain some of these areas as alternates if at
all possible.
2
r
E ;5H 61 o
Pp
�L It
of k ..�_I:• F �l
94
rr
- 6 ,&I A
�• � r wJ L� ((j�tt` F
R �'I nor, Ali .��gn - .-•�--. --
]p h Qpp F ;� q
�G --y N•109 R--I; �L�f„ "F
,Or
RigRig
'mot ;
—is K7
y C ;A�• g
a
-- -ITill
- •-----.._. _._.
mC"OF PALM SPRINGS
W
ANIMAL CARE FACILITY
# i