HomeMy WebLinkAbout4/15/2009 - STAFF REPORTS - 2.H. ?ALMS'.
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'FOIL City Council Staff Report
Date: April 15, 2009 CONSENT CALENDAR
Subject: PALM SPRINGS STORM DRAIN LINE 6A, LINE 8, LATERAL 20C AND
LATERAL 20CA PROJECT, CITY PROJECT 05-20
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
The original project schedule for construction of City Project 05-20 included 120 working
days (6 months). Due to weather delays, and utility conflict delays, the construction
schedule was extended an additional 7 weeks. Approval of Contract Change Order No.
5 to the consultant's agreement will provide the City with continued construction
administration and inspection services for the extended duration of the project.
RECOMMENDATION:
1) Approve Amendment No. Five (5) to Agreement No. 5275 with Engineering
Resources of Southern California, Inc., in the amount of $46,780 for a total
revised contract amount of $729,950 for the Palm Springs Storm Drain Line 6A
and Line 8, City Project No. 05 20; and
2) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
On July 16, 2008, City Council awarded a construction contract to Ken Thompson, Inc.,
for construction of Palm Springs Storm Drain Lines 6A and 8. This project has been
underway since October 2008, and has made significant progress to date. The original
construction schedule included 120 working days (6 months). However, throughout the
project there were numerous weather related delays; and several utility conflicts within
the Sunrise Way and Ramon Road intersection delayed the contractor from continuing
the work in that location until the utilities were relocated.
Amendment No. 3 to the agreement with Engineering Resources of Southern California,
Inc., (ERSC) added construction administration and inspection services to the
agreement, at a cost of $295,480 which included full time inspection services for the
ITEM NO, Z. 9 .
City Council Staff Report
April 15, 2009- Page 2
Storm Drain Projects (CP 05-20)
original project schedule of 120 working days. Weather and utility conflict delays have
extended the project schedule an additional 7 weeks, requiring an increase to the hours
included in the agreement for construction administration and inspection. Staff
recommends that the attached contract amendment be approved to ensure construction
administration and inspection services for this project are maintained.
The overall construction phase of the consultant's contract, including Amendment No. 5
is $337,340 which represents 6.6% of the construction contract amount of $5,087,598-1
typical construction inspection/administration costs are equivalent to 15% of
construction costs. The consultant's fees for construction phase support are very
competitive and reasonable.
FISCAL IMPACT:
Sufficient funding is available in account 135-4371-55006. This project has been
funded entirely with drainage fund revenues; no miscellaneous General Fund revenue
has been used for this project.
SUBMITTED:
David J. Barakian Thomas J. Willson
Director of Public Works/City Engineer Assistant City Manager
David H. Ready, City a r
Attachments:
1. Amendment No. 5 to Agreement No. 5275
AMENDMENT NO. 5 TO CONTRACT SERVICES AGREEMENT NO. 5275
WITH ENGINEERING RESOURCES OF SOUTHERN CALIFORNIA, INC.
PALM SPRINGS STORM DRAIN LINE 6A, 8, LATERAL 20C, AND LATERAL 20CA
CITY PROJECT NO. 05-20
The following articles of Agreement No. 5275 are hereby amended to read as follows:
2.1 Contract Sum
The first sentence is amended to read:
For the services rendered pursuant to this Agreement, the Contractor shall be compensated in
accordance with the"Schedule of Compensation"attached hereto as Exhibit"C"and incorporated
herein by this reference, but not exceeding the maximum contract amount of Seven Hundred
Twenty-Nine Thousand Nine Hundred Fifty Dollars ($729,950.00) (herein "Contract Sum"),
except as provided in Section 1.8.
SCOPE OF SERVICES (Exhibit "A") - Contractor shall provide construction administration and
inspection services beyond the original 120 working day project schedule, as necessary to
complete the project.
SCHEDULE OF COMPENSATION (Exhibit"C")- Please see attached sheet.
Purchase Order Number(s): 616349
Agreement Number: 5275
Original MO Number: 7852
City Council Approval: May 3, 2006
Original Contract Amount: $ 295,480.00
Amount of Prior Increases: $ 387,690.00
Amount of This Increase: $ 46,780.00
Amended Total: $ 729,950.00
Account No.'s for this Increase:
135-4371-55006
SIGNATURES ON LAST PAGE
EXHIBIT C is amended as follows:
The following compensation specific to the Construction Phase shall be revised, as follows:
Payment for services rendered under this Agreement shall be paid on a not to exceed, on a per-hour basis, as follows:
Project Construction Soils/Materials Project Total Total
Manager/Office Inspector Technician Engineering/ Hours Cost
Engineer Management
Task Description $130 $100 $77 $155
1 Pre-Construction Services 16 16 24 0 56 $5,528
2 Construction Services 372 1,300 986 34 2,692 $212,772
3 Post-Construction Services 24 60 0 14 98 $11,290
Total Hours 412 1,376 1,010 48 2,846
Professional Fees $53,560 $137,600 $77,770 $7,440 $276,670
Overtime
Construction Inspector-240 hours @ $119/ hour $28,560
Field Technician_ 160 hours @ $115 / hour $18,400
Reimbursable Expenses $2,800
Laboratory Testing Costs $11,210
Total Construction Phase Services (Not to Exceed) $337,340
The City reserves the right to re-allocate hours between the tasks,to address changes to services required during the progress of the work, including increases
to task amounts, provided, the total not to exceed amount is not exceeded. Fees include all reimbursable expenses, unless as otherwise specifically shown.
Laboratory testing costs shall be reimbursed up to the total amount not to exceed, subject to review and approval of receipts for invoiced laboratory testing.
Compensation shall be paid monthly, based on submitted invoices showing hours charged to each task,and receipts for reimbursable or other directexpenses.
C
Except as specifically amended by this Amendment No. 5, all terms and provisions of Agreement
No. 5275 remain in full fore and effect.
ATTEST: CITY OF PALM SPRINGS,
a municipal corporation
By. By:
City Clerk City Manager
APPROVED AS TO FORM:
By:
City Attorney
CONTRACTOR:Engineering Resources of Southern California, Inc.
Check one:_Individual_Partnership_Corporation
Corporations require two notanzed signatures. One signature must be from the Chairman of Board.President,or any Vice President.
The second signature must be from the Secretary Assistant Secretary,Treasurer,Assistant Treasurer,or Chief Financial Officer).
Ely: By:
Notarized Signature of Chairman of Board, Notarized Signature Secretary,Asst Secretary,
President or any Vice President Treasurer,Asst treasurer or Chief Financial Officer
ALL-PURPOSE ACKNOWLEDGMENT
State of CAPACITY CLAIMED BY SIGNER
County of ❑ INDIVIDUAL($)
❑ CORPORATE
On before me, OFFICER(S)
Date Name,Title of Officer TITLE(S)
personally appeared ,
NAME(S) OF SIGNER(S) ❑ PARTNER(S)
❑ ATTORNEY-IN-FACT
❑ who proved to me on the basis of satisfactory evidence to be the person(s) ❑ TRUSTEE(S)
whose name(s) is/are subscribed to the within instrument and acknowledged to ❑ SUBSCRIBING WITNESS
me that he/she/they executed the same in his/her/their authorized eapaedy(ies), ❑ GUARDIAN/CONSERVATOR
and thatbyhis/her/theirsignatures(s)on the instrumenttheperson(s),ortheentity ❑ OTHER
upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California SIGNER IS REPRESENTING:
that the foregoing paragraph is true and correct
Witness my hand and official seal.
Signature of Notary
ATTENTION NOTARY: Although the information requested below is OPTIONAL, it could prevent fraudulent attachment of
this certificate to unauthorized document.
THIS CERTIFICATE Title or Type of Document
MUST BE ATTACHED
TO THE DOCUMENT Number of Pages DATE of DOCUMENT
DESCRIBED AT RIGHT:
Signer(s)Other Than Named Above
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