HomeMy WebLinkAbout7/15/2009 - STAFF REPORTS - 2.R. State of California
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GRANT AGREEMENT
PAGE I (To be completed by applicant Agency)
L GRANT TITLE
DUI ENFORCEMENT AND AWARENESS PROGRAM
2. NAME OF APPLICANT AGENCY 4. GRANT PERIOD
CITY OF PALM SPRINGS Month—Day-Year
3. AGENCY UNIT TO HANDLE GRANT From: 10/01/2009
PALM SPRINGS POLICE DEPARTMENT To: 09/30/2010
S. GRANT DESCRIPTION (Provide an overview of the.-rant activities that will address the problem statement,in approximately 100
Words. Space is limited to six lines.)
To reduce the persons killed and injured in alcohol involved crashes, "best practice" strategies will be
conducted on an overtime basis. The funded strategies include DUI/Driver's License checkpoints and DUI
saturation patrols. Through warrant service details, the police department will target repeat DUI violators who
failed to appear in court or violate probation. In addition, special enforcement operations to reduce the number
of motorcyclists killed and injured in traffic collisions will be conducted on an overtime basis. These strategies
are designed to earn media attention thus enhancing the overall deterrent effect.
6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: 236,521.00
7. APPROVAL SIGNATURES
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY
NAME: David Dominguez PHONE:760-323-8126 NAMx:: David Ready PHONE:760-323-8201
TITLE: Chief of Police FAX: 760-323-8178 TITI.r: City Manager FAX: 760-323-8207
ADDRESS: 200 South Civic Drive ADDRESS: 3200 Cast Tahquitz Canyon Way
Palm Springs, CA 92262 Palm Springs, CA 92262
E-MAIL: David.Dominguez@palmsprings-ca.gov E-mAm: David.Ready@palmsprings-ca.gov
(Signature) (Date) (Signature) Date)
C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AIJTHORIZED TO RECEIVE PAYMP.NTS
NAME: Goeffrey Kiehl PIIONE:760-323-8221 NAM:: Finance Department
TITLE: Finance Director FAx: 760-323-8320
ADDimss: 3200 East Tahquitz Canyon Way ADDRESS: 3200 Fast Tahquitz Canyon Way
Palm Springs, CA 92262 Palm Springs, CA 92262
E-MAIL: Geoffrey.Kiehl@palmspring-ca.gov
(Signrsnlre) (Date) 1 1 1
OTS-38 (Rcv. 6/06) NgA v�1 1` ! � 1 1�1 1 � O
GRANTS MADE EASY—DUI
Overtime
SCHEDULE A
GRANT NO: AL1021
GRANT DESCRIPTION Page 1
GRANT TITLE: DUI ENFORCEMENT AND AWARENESS PROGRAM
AGENCY: PALM SPRINGS POLICE DEPARTMENT
PROPOSED BEGINNING DATE: 10/1/09 PROPOSED ENDING DATE: 9/30/10
PROBLEM STATEMENT:
Using local data not OTS Rankings or SWITRS) complete the table below.
Collision Type 20U5 2006 2007
Collisions Victims Collisions Victims Collisions victims
Fatal 11 14 8 8 6 9
Injury 402 653 423 626 444 669
Fatal 1niur Killed Inured Fatal _Lniury Killed Injured Fatal Iniury Killed In
Alcohol Involvcd 8 6l 8 63 7 85 8 62 5 64 7 65
Hit&Run 0 23 1 ZS 1 167 0 26 1 50 I 50
Nighttime 6 53 4 56 4 74 4 150 2 66 2 100
2100-0259 hours
Please provide detailed answers to the following questions as part of the Problem Statement:
I. Describe the traffic safety problem(s) to be addressed, include:
• What percent of your collisions involve drivers with a suspended or revoked license or drivers who have
never been issued a license?
• What percent of your total DUI arrests between October 1, 2007, and September 30, 2008, were made as
a result of a collision?
The City of Palm Springs is an international destination resort community with an international airport and
an estimated 2.5 million visitors each year. Our census population varies between 43,500 full-time
residents, an additional 22,000 seasonal winter residents, to over 100,000 persons staying in the city on a
holiday winter weekend. We have a historical problem with impaired drivers who are involved in traffic
collisions. An estimated 85% of our fatalitiy collisions involve a driver who was impaired. Many of these
DUI collisions occur after impaired drivers leave the downtown entertailmient district area. These
collisions occur at all hours of the day, but are most frequent during late evenings or early mornings just
after bar closing time.
Our data indicates that 45% of the drivers involved in injury or fatal alcohol related collisions were
unlicensed, many of which were as a result of previous alcohol related offense.
28% (previous year was 39%) of the DUI arrests made in this period were made as a result of responding to
traffic collision_
2. How many sobriety checkpoints did your department conduct between October 1, 2007 and
September 30, 2008? (Include checkpoints from all funding sources, i.e. OTS grants or mini-grants,
and department funded)
OTS-38b GML DLII Overtime
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GRANTNO: AL1021
GRANT DESCRIPTION Page 2
OTS Grant#: AL0831; # of Checkpoints: 4 (Not AVOID)
OTS Grant#: ; #of Checkpoints: (Not AVOID)
Mini-Grant#: SC073303; # of Checkpoints: 4
#of AVOID Supported Checkpoints: 0(In Your Jurisdiction)
#of Department Funded Checkpoints: 0 (Not OTS_Funded)
Additional Information: Our officers also participated in all of the Riverside County OTS funded Avoid the
30 operations in Region Four.
3. What is the average number of DUI arrests and vehicles impounded per checkpoint?
Five DUI arrests and 19 vehicles stored for 30-days.
4. Does your agency participate in an AVOID DUI program? Yes, we are the 2008-2011 Region Four
coordinators for the Riverside County OTS funded Avoid the 30 Program.
• AVOID the 30 DUI Campaign in Riverside County
5. What is the magnitude of your city's problem concerning repeat DUI offenders who violate
probation or fail to appear in court? Do you currently have a program that proactively addresses
this issue?
There is an estimated 49% failure to appear in court rate for arrested DUI offenders. We currently have a
DUI offender warrant sweep scheduled every three months as part of the current OTS DUI grant program.
All warrant sweeps are conducted on Friday evenings so as to make the biggest impact and to keep these
offenders off of the streets at least during the subsequent weekend. Many of these wanted persons are
repeat DUI offenders and are remanded into custody to begin serving time jail time for their crimes. We
also provide uniformed officers with a monthly "Worst of the Worst" hotlist of habitual DUI offenders.
0. Do you have a backlog of unserved warrants for repeat DUI offenders?
Yes, we currently have 290 unserved local/ active DUI warrants for DUI offenders who failed to appear in
court for a previous DUI arrest. We are currently developing a database of vehicle license plates owned by
these wanted DUI offenders to input into our ALPR units in a effort to use this OTS funded state-of-the-art
technology to assist us in locating these wanted persons.
7. How many of your traffic officers have received Standardized Field Sobriety Testing(SFST)
training?
All six traffic officers, including myself, have received SFST training. Approximately 24% of our entire
uniformed patrol force has received SFST. We will continue to send more officers to this valuable training
course_
8. What is your current administrative recovery fee for vehicles impounded for up to 30 days and how
much of the fee goes to the General Fund vs. a special Traffic Offender account? blow is it used?
We have a$125,00 VTACR fee that is charged to the owner of a stored vehicle. The VTACR fee for 30-
day impound is $275.00 per vehicle. The funding goes directly into the general funds and is used to fund
OTS-38b GME DUI Overtime
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GRANTS MADE EASY--IXI
Overtime
SCHEDULE A
GRANTNo: AL102I
GRANT DESCRIPTION Page 3
another Police Services Officer who handles vehicle storage releases and paperwork_ We are currently
revisiting the VTACR fee and anticipate a pending increase in 2009 to $140.00.
PERFORMANCE MEASURES:
Goals: Goals serve as the foundation upon which the grant is built. Goals are what you hope to accomplish by
implementing a traffic safety grant program.
1. To reduce the number of persons killed in traffic collisions.
2. To reduce the number of person injured in traffic collisions.
3. To reduce the number of persons killed in alcohol-involved collisions.
4. To reduce the number of persons injured in alcohol-involved collisions_
5. To reduce the number of motorcyclists killed in traffic collisions.
6. To reduce the number of motorcyclists injured in traffic collisions_
7. To reduce the number of motorcyclists killed in alcohol-involved collisions.
8. To reduce the number of motorcyclists injured in alcohol-involved collisions.
9. To reduce hit &run fatal collisions.
10. To reduce lit &run injury collisions.
11. To reduce nighttime (2100 - 0259 hours) fatal collisions.
12. To reduce nighttime (2100- 0259 hours) injury collisions.
Objectives: Objectives are the tasks or activities undertaken during the grant period to make the goals a reality.
Objectives are designed to move you closer to achieving your overall goals_ Objectives are used to measure a
grantee's success.
1_ To issue a press release announcing the kick-off of the grant by November 15, 2009_ The press
releases and media advisories, alerts, and materials must be forwarded to the OTS Public Information
Officer at pio(a ots.ca.gov and copy the OTS Coordinator for approval 14 days prior to the issuance
date of the release.
2. To use the following standard language in all press, media, and printed materials_ "Funding for this
OTS-38b GME DUI Overtime
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GRANTS MADE EASY—DUT
Overtime
SCREDurx A
GRANT NO: AL1021
G1tANT DESCRIPTION Page 4
program was provided by a grant from the California Office of Traffic Safety, through the National
Highway Traffic Safety Administration."
3. To email a draft of all grant-related media releases, media advisories, alerts and materials to the OTS
Public Information Officer at pio(d),ots.ca.gov and copied to your OTS Coordinator for approval 14-
days prior to the issuance date of the release (media communications reporting the results of grant
activities such as checkpoints and saturation patrols are exempt from this requirement)_
4. To submit applications for the California Law Enforcement Challenge
(hM);//wane.chn.ca.eov/clec/index.html) by the deadlines of March 26, 2010 to OTS and:
California Law Enforcement Challenge
P.O. Box 942899
Sacramento, CA 94298-0001
Attention: Special Projects Section (052)
5. To conduct Standardized Field Sobriety Testing(STST) training for 6 officers by March 31, 2010.
6. To conduct 4 DUI/DL checkpoints by September 30, 2010.
Note: For combination DUI/DL checkpoints, departments must issue press releases that mention DL's
will be checked at the DUI/DL checkpoint. Also, according to the Attorney General's Office all
DUI/DL checkpoint operations must have signs reading"DUI/Driver's License Checkpoint Ahead."
To maximize effectiveness, it may be necessary to conduct a checkpoint operation at more than one
location on any given day/night. Each checkpoint should be highly publicized and visible. No
occupant restraint citations will be issued at the checkpoints_ OTS does not fund or support
independent DL checkpoints. Only on an exception basis and with OTS pre-approval, will OTS
fund checkpoint operations that begin prior to 1800 hours.
7. To conduct 75 DUI saturation patrols by September 30, 2010.
8. To conduct 5 highly publicized motorcycle safety DUI Saturation Patrol(s) in areas or during events
with motorcycle incidents or collisions resulting from DUI drivers/motorcyclists by September 30,
2010.
9. To conduct 4 warrant service operations targeting multiple DUT offenders who violate probation terms
or fail to appear in court by September 30, 2010.
10. To develop a"Hot Sheet"program to notify patrol and traffic officers to be on the lookout for
identified repeat DUT offenders with a suspended or revoked license as a result of DUI convictions by
OTS-38b GME DUI Overtime
(10/0s)
GRANTS MADE EASY—DUI
Overtime
SCIiEDULE A
GRANT NO: AL1021
GRANT DESCRIPTION Page 5
December 31, 2009. Updated Hot Sheets will be distributed to patrol and traffic officers every three to
four weeks.
IL To continue cooperation with the Riverside County Probation Office and the Department of Motor
Vehicles (DMV) to obtain and download data bi-weekly on repeat DUI offenders with suspended or
revoked licenses and report the number of offenders entered into the license plate recognition database
quarterly.
12. To report quarterly the outcomes of all license plate recognition system alarms.
NOTE: Nothing in this "agreement"shall be interpreted as a requirement,formal or informal, that a
particular police officer issue a specified or predetermined number of citations in pursuance of the
goals and objectives hereunder.
METHOD OF PROCEDURE:
Phase 1: Program Preparation and Training and Implementation (October 1, 2009—December 31, 2009)
• The police department will develop operational plans to implement the"best practice" strategies
outlined in the objectives section.
• A draft news release will be submitted to OTS to announce the grant program.
• All training needed to implement the program will be conducted this quarter.
• All grant related purchases needed to implement the program will be made this quarter.
• In order to develop the"Hot Sheets", research will be conducted to identify the "worst of the worst"
repeat DUI offenders with a suspended or revoked license as a result of DUT conviction. The Hot Sheets
may include the driver's name, last known address, DOB, description, current license status, and the
number of times suspended or revoked for DUI. Hot Sheets will be updated and distributed to traffic and
patrol officers every three to four weeks.
• The police department will meet with appropriate court personnel to help develop an operational plan to
conduct court stings.
• Develop an operational plan and provide training for the use of the License Plate Recognition System
which includes guidelines for making traffic stops and probable cause.
• Continue deployment of the License Plate Recognition System that's attached to a designated DUI
Enforcement/Traffic police vehicle
• Continue regular download of current license plate information through DMV and repeat dui offender
information from the probation department.
Phase II: Community Awareness (Throughout Grant Period)
OT5-38b GME DUI Overtime
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GRANTS MADE EASY—DUI
Overtime
SCHEDULE A
GRANTNo: AL1021
GRANT DESCRIPTION Page G
• The police department will work to create media opportunities throughout the grant period to call
attention to the innovative program strategies and outcomes.
Phase III: Data Gathering and Analysis (Throughout Grant Period)
• The police department will submit a Quarterly Performance Report(QPR) and Quarterly Evaluation
Data Form, Schedule C within 30 days following each calendar quarter_
• The final QPR, Schedule C and Executive Summary are due to OTS by October 31, 2010.
• Reports shall be completed in accordance with OTS requirements specified in the Grant Program
Manual, Chapter 7, and submitted in compliance with the signed Acceptance of Conditions and
Certifications (OTS-33) included within this agreement.
METHOD OF EVALUATION:
The Office of Traffic Safety will use the QPR data to determine whether the grant was successful. OTS will
also select grants for monitoring reviews to ensure the accuracy of claimed costs. For example, OTS will
review claimed costs to ensure they are supported by time sheets, vouchers, invoices, purchase orders, etc.
ADMINISTRATIVE SUPPORT:
This program has full support of the Palm Springs Police Department, effort will be made to continue the
activities after the grant conclusion. The Palm Springs City Council has endorsed this grant by resolution.
OTS-38b GME DUI Overtime
(10/08)
GRANTS MADE EASY—DUI
Overtime
SCHEDULE B-1
GRANTNO. AL1021
BUDGET NARRATIVE Page I
PERSONNEL COSTS:
Overtime
Budgeted grant activities will be conducted by agency personnel on an overtime basis. Grant funded
operations may be conducted by personnel such as an Officer, Lieutenant, Sergeant, Corporal,Deputy,
Community Services Officer, Dispatcher etc.,depending on the titles used by the agency. Personnel will be
deployed as needed to accomplish the grant goals and objectives.
Casts are estimated based on an overtime hourly rate range of$38 28/lir to $24 531u{. Comment[mmi];
• Do not include
benefits in the
Overtime reimbursement OT hourly rate and benefit will reflect actual costs of the personnel conducting
°"=nime
( Y ) p g nit.
the appropriate operation up to the maximum range specified.
Maximum Overtime Benefit Rat Comment[OTS2]:
q"`sd'Unemployment Insurance 1.45%
immnc nven,mc
Social Securt /FICA OASD .5% h 1Lf s
and rcoo;.
Workers Com ensation 11.93% • "Other %ill not
Total Benefit Rate 13.88% be accepted.
^-• • suoderd lni,a,L,
has h[ul pro",dcd
TRAVEL EXPENSE: for.mnn item:.
• 0•vnimebenefas
In-State arc n3irilly bumcen
9%-2 5"/0 of the
Costs are included for appropriate staff to attend conferences and training events supporting the grants goals I'Verly owgirne nlr
and objectives and/or traffic safety- Funds may be used to attend OTS approved training,Vehicular n,ifncc `°°I
J Y Y pp g line,,r"«Ln.:iry.
Homicide Conference,Grantee Operational Training,NHTSA Certified SFST/Dui Seminars(Non-POST
reimbursed expenses). Anticipated travel and events include local mileage for grant activities and meetings.
All conferences, seminars or training not specifically identified in the Schedule B-1 must be approved by
OTS. All travel claimed would be at the agency approved rate. Per Diem may not be claimed for meals
provided at conferences when registration fees are paid with OTS grant hands.
Note: To be eligible to attend the Vehicular Homicide Conference the grantee must have successfully
completed the POST DWI Detection and SFST course along with completion of the Accident Scene
Investigation course. The officer/detective selected to attend the Vehicle Homicide conference should be
currently assigned to work on DUI fatal collisions for their agency.
CONTRACTUAL SERVICES:
Phlebotomist-Funds will be used to pay a Phlebotomist to draw blood from suspected DUI drivers on scene
as evidence in support of DUI convictions in a court of law. OTS funds will not be used for"testing"of the
evidence.
OTS-38f GME DUI Overtime
(Rev. 10/08)
GRANTS MADE EASY—DUI
Overtime
SCHEDULE B-1
GRANTNo. AL1021
BUDGET NARRATIVE Page 2
EQUIPMENT:
Traffic Collision/Records Dissemination Package/Citation Hardware/RMS Upgrade-
During April 2008,PSPD received a Traffic Safety Evaluation (TSE)from the Traffic Safety Center/
University of California Berkeley(PT0829). One of the TSE recommendations was that PSPD update the
way in which we analyzed, review, and disseminated our collision and citation data. A key component of the
TSE recommendation was that we get real-time data to be able to properly deploy our personnel resources at
problem locations at the correct times that collisions are occurring,and to be able to truly analyze the causes
of these collisions.The TSE stated that we should"develop goals,and monitor enforcement efforts." This
cannot be done without updating the current report management system(RMS)which is geared more for
crime related incidents with traffic collision data analyzation being secondary. It doesn't currently contain the
information queries that are required to accurately evaluate our collision index. The RMS system doesn't
have a method to determine many of the primary collision factors which is absolutely essential in taking
proactive measures to reduce the frequency of many types of collisions. The TSE recommended that we
"update our existing RMS and acquire a third party software solution specific to traffic information with the
goal of obtaining detailed information that is essential to Traffic goal setting and supervision." It is our goal
that with this funding we will be able to do just what the TSE advised us to do.We will update Alliance
RMS to interface with CRS,and acquire a third party traffic reporting software system to accurately track our
collision index and citation enforcement overlay.Also,currently citation enforcement locations are database
entered 6-8 weeks after the actual issued date. With the requested new system this citation data entry would
be done daily.
Additionally,an in-house audit conducted this year by the PSPD Traffic Unit and the City of Palm Springs
Traffic Management Department revealed that current methods allow for as much as a 30%variance in
collision data between the two departments.My review of the previously reported 2003,2004,2005,2006
data which was logged into the S WITRS database reflects a similar variance error.This indicates that data
which was sent to CHP for the SWITRS database is actually substantially under reported. Beginning in
March 2006,we began keeping an Excel Spreadsheet log of the actual collision index.We learned that year
2006,and 2007 may indicate increases in some collision index area.These increases were not accurate as
they were compared to the previous years of data which was substantially under reported.Accuracy in data to
determine our performance is essential in evaluating our efforts in addressing our collision problem in Palm
Springs.
The requested Crossroads Software and Citation Package(CRS)components are necessary for traffic
problem identification,and will allow PSPD supervision,patrol,Traffic Unit officers, and Traffic
Management staff access to daily"real-time"data related to all aspects of traffic collisions and our
enforcement profiles. We can take a"Data Driven Approach" to traffic collision prevention and enforcement
operations in collaboration with our existing department COMSTAT deployment philosophy to crime
prevention. By joming these two methods,we believe that we will see a more targeted deployment of our
uniformed personnel and see a reduction in the collision index with a by-product of a reduction in the crime
index as well. Our action plan will be more focused CRS will help us keep better track of our enforcement
efforts. It will aid our officers in more accurate documentation of collisions,and refine our enforcement
deployment strategies.We would overlay our field resources based on accurate"real-time" crime and
collision data. CRS will help us identify abnormal collision trends It will help us identify and evaluate mid-
block collision frequency and causes. It will eliminate the collision location reporting errors that are currently
OTS-38fGME DUN Overtime
(Rev. loios)
GRANTS MADE EASY—DUI
Overtime
SCHEDULE B-1
GRANTNo. AL1021
BUDGET NARRATIVE Page 3
occurring due to inaccurate street name entries in collision reports. CRS has a built-in "error check"that is
used prior to submitting the collision report for approval. This will reduce reporting errors and increase
officer productivity. CRS will eliminate the common report writing and PCP errors that are found during
collision report audits. It will reduce data input redundancy and add efficiency in current database entry
procedures thus allowing our officers more time to conduct proactive traffic enforcement activities. CRS will
allow PSPD to assure that we route"accurate' collision data to our Traffic Management Department, and
C3P/SWITRS in a timelier manner. It will also aid us in completing the required quarterly and annual OTS
grant reports as CRS software quickly and easily recovers the exact formatted report data that is required by
OTS.
An additional goal is to be able"without error"more effectively communicate with our city Traffic
Management staff. They are already using an outdated(17 years old)but very effective version of CRS.
Providing this funding would allow us to do so. CRS is well established company and leader in California
traffic collision solutions currently utilized by numerous other law enforcement agencies. CRS is a GIS
based collision and citation analysis program which will allow us to geo-code collisions and conserve
resources while at the same time provide timely,accurate, and useable information. Data sharing and
accurate collision information is absolutely essential in allowing our police and traffic management
supervisory staff the ability to properly manage and deploy our limited field personnel and financial
resources.
DUI 'Trailer-I fully equipped DUI trailer(s)will be purchased for use at DUI checkpoints. Costs may
include the trailer, sales tax,delivery,installation costs,and other modifications and accessories or other
items necessary to make the trailer usable for grant purposes, such as lighting,paint and graphics.
OTHER DIRECT COSTS'
Radar Device-3 radar units will be purchased to transmit microwave energy,monitor the reflected signal
from moving vehicles within the microwave beam,process the doppler shift of the reflected signal to display
the speed of the vehicle that is being tracked,and i f applicable,the speed of the patrol vehicle and the
direction of the target vehicle. These devices are used for speed enforcement.
Checkpoint Supplies-On-scene supplies are needed to appropriately conduct sobriety checkpoints. Items
included are Tops&Barricades, cones, checkpoint signage,safety vest(maximum 10),portable generator,
lighting,reflective banners,flares,PAS device supplies,portable heater, fan and canopy. Additional irenis
maybe purchased if approved by OTS The cosr offood and beverages will rant be reunbursed
PAS Devices/Calibration Units-Preliminary Alcohol Screening Devices will assist officers in enhanced
enforcement efforts related to DUI. PAS calibration units are used to ensure accuracy of the device.
INDIRECT COSTS:
None
OTS-38f OME DUI Oveninie
(Re%. 10/08)
GRANTS MADE EASY—DU]
Overtime
SCHEDULE B-1
GRANTNO. AL1021
BUDGET NARRATIVE Page 4
PROGRAM INCOME:
There will be no program income generated from this grant.
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OTS-38f GMC DIJI Overtime
(Rev. 10/08)
GRANTS MADE EASY-DU I
Overtime
SCHEDULE B-PAGE 1
DETAILED BUDGET ESTIMATE
GRANT NO. AL1021
FISCAL YEAR ESTIMATES
COST CATEGORY Ek'Y- 1
10/1/2009 TOTAL COST
Thru TO GRANT
A. PERSONNEL COSTS 9/30/2010
OVERTIME
DUI/DL Checkpoints $31,405.00 S31,405.00
DUI Saturation Patrols 49,808,00 49,808,00
Warrant Service Patrols 8,100.00 8,100.00
Overtime Benefits @ 13.88% 12,397.00 12,397.00
Category Sub-Totall S101,710.001 $101,710.00
B.TRAVEL EXPENSE
In State $3,500,00 S3,500.00
0.00
Category Sub-Total $3,500.00 $3,500.00
C. CONTRACTUAL SERVICES
Phlebotomist S 1,400.00 $1,400.00
Category Sub-Total $1,400.00 $1,400,00
OTS-38d DUI Overtime
(Rev, 10/08)
GRANTS MADE EASY-DUI
Overtime
SCHEDULE B-PAGE 2
DETAILED BUDGET ESTIMATE
GRANT NO, AL1021
FISCAL YEAR ESTIMATES
COST CATEGORY FFY-1
10/1/2009 TOTAL COST
Thru TO GRANT
D. EQUIPMENT 9/30/2010
1 Traffic Collision/Records Dissemination $84,661 00 $84,661.00
Package/Citation Hardware/RMS Upgrade
1 Dui Trailer 26,800.00 26,800.00
0.00
0.00
0.00
Category Sub-Total $111,461.00 $111,461.00
E. OTIIER DIRECT COSTS
Radar Devices S7,630.00 $7,630.00
Checkpoint Supplies 7,260.00 7,260.00
PAS Devices&Calibration Equipment 3,560.00 3,560.00
0.00
0,00
0.00
0.00
0.00
0.00
0.00
Category Sub-Total $18,450.00 S18,450.00
F. INDIRECT COSTS
None $0.00 $0.00
Category Sub-Total 50.00 S0.05
GRANT TOTAL S236,521.00 $236,521.00
OTS-38e DUI Overtime
(Rev. 10/08)
AM021 2008 FED/FISCAL BASE, YEAR 2010 FED/FISCAL OPERATIONAL YEAR
PALM SPRINGS POLICE DEPARTMENT '"gT_R2', ,,'"QTR'a; TR4 ' •°° _ — QTR3,__ ^7-01-10 YEAR
_ - - D -01-DS O4-01-08 07-01-OS 10-01-09 01-01-10 04-01-10 0
gTR,1 �Q TOTAL 4TR1' , gTR2 _ QTR4-- TO
GME DUI-OT-MC 12-31-07 03-31-08 OG-30-08 09-30-08 12-31-09 03-31-10 06-30-10 09-30-10 DATE
GOAL DATA POINTS ENTER FEDERAL FISCAL BASE YEAR DATA 5 TER TA AND SEPARATE BY QUARTERS
Total Traffic Fatalities -Victims 0 0 1 0 0 0 0 0 0 0 0
Total Traffic Injuries -Victims 0 1 0 0 0 0 0 0 0 0 0
Alcohol Involved Fatalities -Victims 0 1 0 0 0 0 0 0 0 0 0
Alcohol Involved Injuries -Victims 0 0 0 0 0 0 0 0 0 0
Motorc le Fatalities -Victims 0 0 0 0 0 0 0 0 0 0
Motorc IeInuries -Victims 0 0 0 0 0 .1 0 0 0 0 0�
Alcohol Involved Motorcycle Fatalities -Victims 0 0 0 0 0 0 0 0 0 0
Alcohol Involved Motorcycle Injuries -Victims 0 0 0 0 0 0 0 0 0 0
Hit and Run Fatal Collisions 0 0 .0 0 0' 0 0 0 0 0
Hit and Run Injury Collisions 0 0 0 0 0 0 0 0 0 0
Nighttime (2100 - 0259 HRS) Fatal Collisions 0 0 0 0 0 0 0 0 0 0
Nighttime 2100 - 0259 HRS Injury Collisions 0 0 0 0 0 0 0 0 _0 0
OBJECTIVE DATA POINTS ENTER STATS AND SEPARATE 9Y QUARTERS
Officers rained in Standardized Field Sobriety I0 0 0 0 0 0 0 0 0 0
Testin SFST
DUI/Driver's License Checkpoints Conducted 0 0 0 0' 0 0 0 0 0 0
(Grant Funded Enforcement Activity)
Vehicles Throu h Checkpoints 0 0 0 0 0 0 0 0 0 0
Drivers Screened at Checkpoints 0 0 0 0 0 0 0 0 0 0
Field Sobriety Tests Administered at 0 0 0' 0 0 0 0 0 0 0
Checkpoints
DUI Arrests from Checkpoints 0 - 0.. , 0 0 0, 0 0 0 0 0
Vehicles Impounded at Checkpoints °0 0 0', 0 0 0 0 0 0 0
Criminal in custody) Arrests at Checkpoints 0 0 0 10 0 0 0 0 0 0
Drug Arrests at Checkpoints 0 0 0 0 0 0 0 0 0 0
Suspended/Revoked Driver's Licenses 0 0 0 ' 0' 0 0 0 0 0 1 0
Unlicensed Drivers (CVC 1200 a 0
Recovered Stolen Vehicles 10 , 11, 0 0 1 0 0 0 0 0 0 0
All Other Arrests/Citations 0 10 0 0,, 0' 0 0 0 0 0
DUI Saturation Patrols Conducted 0 p; 0 0 0 0 0 0 0 O Y
(Grant Funded Enforcement Activity)
Vehicle 5to s 0 0 0, 0, 0 0 0 0 0 0
Field Sobriety Tests Administered 0 0 0 0 0 0 0 0 0 0
DUI Arrests Resulting from DUI Saturation 0 0 0 0 0 0 0 0 0 0
Patrols
Criminal (in custody) Arrests from DUI 0 0 0 0 0 0 0 0 0 0
Saturation Patrols
Vehicle Impounds Resulting from DUI 0 0 D 0 0 0 0 0 0 0
Saturation Patrols
Drug Arrests Resulting from DUI Saturation 0 - 0 0 0 01 0 0 0 0 0
Patrols
Suspended/Revoked Driver's Licenses 0 0 1,010 ' 1 1 0 0 0 0 0 0
Unlicensed Drivers CVC 1200 a 0
Recovered Stolen Vehicles 0 0 0 0 0 0 0 1 0 0 1 0
All Other Arrests/Citations 0, 0 -D 0 0 0 0 0 0 0
Motorcycle Safety Enforcement Operations 0 0, 0 0 0 0 0 0 0 0
Conducted Grant Funded Enforcement Activity)
Motorcycle Stops 0 0 0 0 0 0 0 0 0 0
Other Vehicle Stops 0 0 0 D 0 0 0 0 0 0
Field Sobriety Tests Administered to 0 0' 0 D. 0 0 0 0 D 0
Motorcyclist
Field Sobriety Tests Administered to Other 0 . 0 0 0 " 0 0 0 0 0 0
Drivers
Dui Arrests of Motorcyclist 0 D 0 0 0 0 0 0 0 0
Dui Arrests of Other Drivers 0 0 0 0 0 0 0 0 0 0
Criminal (in custody) Arrests 0 0 0 0 0 0 0 0 0 0
Vehicle Impounds 0 0 0 , 0 0 0 0 0 0 0
Motorcycle Impounds 0 0 0 D, 0 G 0 0 0 0
Drug Arrests 0 0 0 0, 0 0 0 0 0 0
Suspended/Revoked Driver's Licenses (CVC
14601) 0 0, 0 D 0 0 0 0 0 0
Unlicensed Drivers CVC 1200 a 0 ' '0 0' 0 q 0 0 0 0 0
Motorcycle License Endorsement (CVC 0 D D 0 0 0 0 D 0 0
1200 b
Recovered Stolen Motorcycles 0 0 0 0 0 0 0 0 0 0
Recovered Stolen Vehicles 0 0 0' 0 0 0 0 0 0 0
All Other Arrests/Citations 0 0 , 0 0 0 0 D 0 0 0
Total Departmentwide DUI arrests 0 0 0 0 0 0 0 0 0 0
Repeat DUI Offender Warrant Service "
Operations 0 0 0, 0 - 0 0 0 G 0 0
(Grant Funded Enforcement Activity)
Warrant Service Attempts 0 10 0 1 0 0 0 0 0 0 0
Warrants Served Citations/Arrests 0 0 0 - 0 D 0 0 0 0 0
Stakeout Operations Conducted 0 - 0 0 0 D 0 0 0 0 0
(Grant Funded Enforcement Activity)
Arrests from Stakeout Operations 0 1 1 1 10 D 0 0 0 0 D 0 0
Court Sting Operations Conducted 0 0 0 0' 0 0 0 D 0 0
(Grant Funded Enforcement Activity)
11 Arrests from Court Sting Operations 1, , ,0 0 ,, L 0, 7�07, 0 0 I 0 1 0 1 0 0
STATE OF CALIFORNIA•OFFICE OF TRAFFIC SAFETY
ACCEPTANCE OF CONDITIONS AND CERTIFICATIONS
OTS-33 (Rev. 09/08)
APPLICAN"r AGENCY OTS GRANT NUMBER
PALM SPRINGS POLICE DEPARTMENT AL1021
The following attachments are included herein and constitute a part of this Grant Agreement:
1. OTS-38 —Page 1 5. Schedule C—Quarterly Evaluation Data(when required)
2. Schedule A—Grant Description 6. OTS-33 —Acceptance of Conditions and Certifications
3. Schedule B—Detailed Budget 7. General Terms, Conditions, and Certifications
Estimate for Grant Costs (OTS Grant Program Manual (GPM), Exhibit 6A_
4. Schedule B-1 —Budget GPM available on-line at www_ots.ca_gov)
Narrative
TERMS AND CONDITIONS
It is understood and agreed by the Grantee that grant funds received as a result of this Agreement are
subject to all applicable federal and state regulations governing grants and to the following applicable
controls, terns and consideration expressed in the OTS Grant Program Manual which includes but is not
limited to:
REPORTS/CLAIMS FOR RI'wIMBURSEME,NT
I. Quarterly Performance Reports and Reimbursement Claims must be submitted by the Grantee to
the Office of Traffic Safety(OTS) by January 30, April 30, July 30, and October 30, during each
year of grant operation. The failure to timely submit complete and correct claims within sixty(60)
days of their due dates may constitute Grantees irrevocable waiver of any right to thereafter recover
from Grantor any part of those waived grant sums which may thereafter be reallocated or reverted
by Grantor.
2. OTS will withhold or disallow grant payments, reduce or terminate grant funds, and/or deny future
grant funding anytime a Grantee fails to comply with any applicable tern or condition of this Grant
Agreement or program guidelines (GPM, Chapter 3.11). This may include, but is not limited to,
the following:
• Failure to submit acceptable and timely reimbursements claims;
• Failure to submit acceptable and timely quarterly petfonnance reports;
• Failure to submit an acceptable and timely Schedule C, Quarterly Evaluation Data (OTS-38g,
applies only when a Schedule C has been required);
• Failure to comply with requirement of the Single Audit Act (GPM, Chapter 4.11); and
3. By October 30, "continuing" grants must Submit a September 30 claim and a written justification to
support carrying forward the remaining grant year unexpended funds. September 30 claims and
written justifications, supporting the carrying forward of these prior year unexpended funds
submitted after November 30 may not be processed and the prior claim (i.e., June 30) will be
considered the year-end claim in order to close out the federal fiscal year ending September 30. In
addition, these unexpended funds will be de-obligated and allocated to new grants.
I
SUB-CONTRACTS
Grantee may enter into subcontract(s) to perform applicable provisions of this Grant Agreement. The
Grantee is responsible for ensuring that all activities delegated to subcontractors are in support of this
Grant Agreement.
A. Grantee is the responsible party and shall remain liable for the performance of the
terms, conditions, assurances, and certifications of this Grant Agreement, without
recourse to the State, regarding the settlement and satisfaction of all contractual and
administrative issues arising out of subcontract agreement(s) entered into in support of
this Grant Agreement, including disputes, claims, or other matters of a contractual
nature as well as civil liability arising out of negligence or intentional misconduct of the
subcontractor(s).
B. Nothing contained in this Grant Agreement shall create any contractual relation between
the State and any subcontractors, and no subcontract shall relieve the Grantee of its
responsibilities and obligations hereunder. Grantee agrees to be as fully responsible to
the State for the acts and omissions of its subcontractors and of persons either directly
or indirectly employed by any of them as it is for the acts and omissions of persons
directly employed by the Grantee. The Grantee's obligation to pay its subcontractors is
an independent obligation from the State's obligation to make payments to the Grantee.
As a result, the State shall have no obligation to pay or to enforce the payment of any
moneys to any subcontractor.
4. Consultants and/or sub-contractors shall be selected in accordance with the grantee agency
procurement policies and procedures in order to comply with the terms of this agreement and in
accordance with OTS GPM Chapter 6 Procurement & Contract Administration and Exhibit 6-A
General Terms, Conditions, and Certifications.
The Grantee, consultant, contractor and/or sub-contractor are subject to all applicable terms and
conditions and are bound by the applicable certifications of the Grant Agreement and 49 CPR
Part 18, and/or CPR Part 19 whichever is applicable.
Grantor is not obligated to make any payment under any agreement prior to final execution or
outside the terms of the sub-contract period. Contractor/Grantee Agency expenditures incurred
prior to final sub-contract execution are taken at the risk of that Contractor/Grantee Agency and
will be considered unallowable if that agreement/sub-contract is not executed.
AVAILABILITY Or FUNDS
5. If, during the term of the Grant award, federal funds become reduced or eliminated, OTS may
immediately terminate or reduce the Grant award sum for allowable and uncancelable grant costs
incurred following receipt of Grantor's written notice to the Grantee.
6. Funds Awarded under Catalog of Federal Domestic Assistance (CFDA) Number 20.600.
2
REVISIONS
7. Grant Agreement revisions are allowed in accordance with the guidelines detailed in the OTS
GPM, Chapter 3.9 and conforming to the revision examples provided in Chapter 3.8. All
appropriate documentation required to request a grant revision requiring Grantor's approval (i.e.
budget category increases, etc.) must be timely submitted to Grantor.
8. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and
signed by the parties hereto, and no oral understanding or agreement not incorporated herein
shall be binding on any of the parties hereto.
9. Those additional applicable terms and conditions identified in the OTS GPM, Chapter 6,
General Terms, Conditions, and Certifications (Exhibit 6-A), are incorporated herein by
reference and made a part of this Agreement.
TRAFFIC ENFORCEMENT AGENCIES ONLY:
10. Full time Grantee traffic enforcement personnel and any equipment funded under this Grant shall
be dedicated solely to Grant supported enforcement tasks unless a criminal offense is committed in
the officer's presence and response to an officer in distress is initiated, and a riot requires that all
available enforcement personnel be committed in response.
11. By signing this document the Grantee certifies that it is not suspended or debarred from doing
business with the Federal Government.
We, the officials named below, hereby swear that we are duly authorized to legally bind the Grant
recipient to the above described Grant terms and conditions. Executed on the date and in the county
narned below and made under penalty of perjury under the laws of the State of California.
GRANT DIRECTOR'S NAME EXECUTED IN THE COUNTY OF
David Dominguez Riverside
GRANT DIRECTOR'S SIGNATURE DATE EXECUTED
i-
TITLE
Chief of Police
AUTHORIZING OFFICIAL'S NAME EXECUTED IN THE COUNTY OF
David Ready Riverside
AUTHORIZING 01-I°1C1AL'S SIGNATURL`• DATE EXECUTED
r
TITLE
City Manager
3
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CITY COUNCIL STAFF REPORT
DATE: July 15, 2009 CONSENT AGENDA
SUBJECT: ACCEPTANCE OF $236,521 IN GRANT FUNDING FROM THE
CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) FOR A DRIVING
UNDER THE INFLUENCE (DUI) ENFORCEMENT AND AWARENESS
PROJECT.
FROM: David Ready, City Manager
BY: Police Department
SUMMARY
It is recommended that the City Council accept $236,521 in OTS grant funding for the
Police Department and authorize the City Manager to execute all necessary documents
to utilize for a DUI Enforcement and Awareness project. The total grant amount will be
$236,521. The grant funds will be used to conduct DUI checkpoints, saturation patrols,
warrant sweeps, and various education, awareness and enforcement techniques, and
acquire equipment used to prevent DUI violations. There is also a significant data
collection component which includes new state-of-the-art citation issuing equipment,
collision and citation tracking software, and improved collision index statistical analysis
capabilities.
RECOMMENDATION-
1. Accept $236,521 in grant funding from the California Office of Traffic Safety for a
DUI Enforcement and Awareness Project.
2. Authorize the City Manager to execute all necessary documents_
STAFF ANALYSIS:
The City of Palm Springs has frequently been ranked very high by the California Office
of Traffic Safety (OTS) in our collision index. During the latest 2007 OTS rankings, we
were ranked 3196 for fatal and injury collisions, 1/96 for alcohol related collisions, and
1196 in overall collision index as compared to 96 other similar California cities.
s
STEM NO, '� �
Traffic Safety OTS Grant
July 15, 2009 — Page 2
In an effort to enhance our DUI enforcement, education, and awareness efforts the
Police Department rigorously pursues OTS grant funding and enforces DUI laws by
conducting DUI checkpoints, saturation patrols, warrant sweeps, court stings, stakeouts,
and development of public awareness programs. These projects are labor intensive and
thus expensive. The Police Department plans to conduct approximately 88 special
operations during this grant period. The department was successful in obtaining grant
funding to pay for the personnel and equipment costs for these programs.
The Police Department was able to successfully solicit OTS grant funding for this
community safety project and was awarded $236,521 in grant funding.
This grant period is for a DUI Enforcement and Awareness project between October 1,
2009 and September 30, 2010.
FISCAL IMPACT:
No fiscal impact. This is a fully reimbursable costs grant program. No matching funds
are required to obtain this additional grant funding.
David Dominguez, Police Chief
4 ..�
David H, Ready, I anager
Attachments-
OTS Grant Agreement AL1021
uE,G